SAP CHEAT SHEET BOOK

A to E

.............................................................................................................................................1 AAA Master Format For: Cheat Sheets..........................................................................2 Add Delivery to an Existing Shipment....................................................................................3 Adding Favorites to the SAP Menu........................................................................................4 Adding a Part to a Delivery....................................................................................................7 Airport Codes.........................................................................................................................8 ...........................................................................................................................................8 Bill of Material Views............................................................................................................9 Change Address on a Single Delivery..............................................................................11 Change Freight Payment Terms (Prepaid or Collect).........................................................12 Change Print Output Condition (Printer or # of Copies)...................................................13 Change Quantity on a Delivery............................................................................................14 Change Delivery - Reference to Outside Delivery VL02N.................................................17 Charge Material to a Work Orders or Excess & Obsolete...................................................19 Check Open Deliveries........................................................................................................20 Check Outbound ASN Status..............................................................................................21 Check Incoming EDI (EMFOR).........................................................................................22 Correcting an Under Pick after Scanning............................................................................24 Correct Over Shipment : ZOVR...........................................................................................25 Correct Under Shipment: ZUND ........................................................................................25 Correcting A Shipment after Bill of Lading has Printed......................................................26 Create a Delivery................................................................................................................29 Create A Miscellaneous Delivery and Shipment ................................................................30 Create a Shipment...............................................................................................................37 Create Delivery - Scrap Sale VL01N or VL10..................................................................38 Create a Delivery and Shipment to a Sub Contractor.........................................................40 Cum Discrepancy Report : Scheduling Agreements.........................................................42 Delete Shipment and Delivery.............................................................................................43 Delivery - Picking - Manually............................................................................................44 Display Engineering: Open Orders VA05..........................................................................45 Display Engineering: Open Orders VL10.........................................................................46 DRAFT Send Release to a Supplier DRAFT............................................................47 Duns No. to Plant Code Reference --- ZDUNS_XREF......................................................49

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AAA Master Format For:

Type VL02N Click enter.

Cheat Sheets

Type in Delivery Number Click Click enter to unpack delivery

Click on the Pack material tab Click Click select all (far right side of screen) trash can, delete (far right side of screen)

Click Yes to delete handling units Click the button

Change the delivery quantity Click Click on Click to automatically pack save

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Add Delivery to an Existing Shipment

Type VT02N in Command Box Hit Enter or click Type in Shipper No. Hit Enter or click Unclick all checked buttons Registration,Planning) Click on Type in your Shipping Point Deselect the check mark in the transportation planning tab starting from bottom to top (ie. Loading end, Loading start,

Scroll down and type your delivery number in "Outbound deliveries" box Click on the Clock icon Click on your delivery number at bottom of the screen and drag it to the top of the screen Click on the Overview icon Re-click all original buttons Click save button (ie. Planning, Registration, Loading start, Loading end)

If the pick list was already printed for the original delivery, you must demand print the pick list for the new delivery.

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Adding Favorites to the SAP Menu

A quick and easy way to add favorites is by 1. Clicking once on the Favorites Title in the SAP menu. Then right click on your mouse. This selection will appear: .

Tip: The alternative way to perform this function is by selecting the SAP menu path Favorites Add. 2. Select the option for Insert transaction. This dialog box will appear.

3. Type in the transaction code and click

or press <Enter>.

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The transaction with the title text will appear under the Favorites menu path.

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Note: Other tasks can be performed by clicking once on the transaction to highlight it and right clicking on your mouse. For example: Delete Favorites allows you to delete the transaction from the favorites menu. Insert folder allows you to insert a blank folder into the favorites menu. 4. The system task is complete. Click the to return to the initial screen.

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Adding a Part to a Delivery

Type /nVL02N Click enter.

Type in Delivery Number Click enter

Click on Outbound Delivery>Deliver sales order Click drop down box next to Order Type in Part Number (with suffix) in Material Number field Click Double click on desired Purchase order Click Double check delivery quantity brought over

To Change Delivery Quantity

Click to unpack delivery

Click on the Pack material tab Click Click select all (far right side of screen) trash can, delete (far right side of screen)

Click Yes to delete handling units Click the button

Change the delivery quantity Click Click on Click to go pack to the packing screen. to automatically pack save

If the picklist has already been printed, you will need to force print a new one

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Airport Codes

On VT02N if you're using a mode of "A" = Air, "AC" = Air Charter, "AE" = Air Expedite, regardless of who the Customer is, when you hit the 5th button (Shpmt Completion) you will get an error because you are now required to input an Airport Code. The Airport code is listed on the Addit. Data Tab. There's a drop down you can choose from. If you see a code is missing, you must establish a Vantive Case.

Detroit Metro = DTW Detroit City = DET Flint = FNT

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Bill of Material Views

MULTI Level Bill of Material Type /nCS12 Click enter.

Type Material Number Type Plant Code Select BOM Application: PP01 Select Execute to go back to SAP Easy Access Screen

Review data and when finished click

WHERE USED Type /nCS15 Click enter.

Type Material Number Type of Where Used List: Direct Used In: Material BOM Select Next Screen Icon

Restrict View Plant Type in Plant Code Select Execute

Review data and when finished click Screen

to go back to SAP Easy Access

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Block ASN to Customer VL02N

Type VL02N Click enter.

Type in Delivery Number Click enter

Click on Go To>Header>Administration Click on drop down arrow for Delivery block Click on Block Customer ASN Click save

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Change Address on a Single Delivery

Type VL02N Click enter.

Type in Delivery Number Click enter

Click on Envelope next to Ship To Party number Type in new address information Click Click (bottom left) save

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Change Freight Payment Terms (Prepaid or Collect)

Type VL02N Click enter.

Type in Delivery Number Click Click on Click on Shipment tab Move cursor to Incoterms field Use drop down arrow to select terms (ie. PPD or COL) Tab over to the next field and hand type the words Prepaid or Collect Click save enter

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Change Print Output Condition (Printer or # of Copies)

Type V V 22 (v v 22 is the change transaction) (v v 21 is the create transaction) (v v 72 for output from shipments Master Bill, ASN )

Click

enter.

Type in Output Type Examples of Doc LDOO ZK00 ZLDO ZMXB ZSDW ZSPS Packing List/BOL Pick List Return Delivery Note MX Bill of Lading SDW Test BOL Star PackSlip Ho ZPDS ZL00 ZLL0 ZPFI ZSPO Delta PackSlip H Pick List Lean Load List Pro Forma Invoice Ship Direct BOL/Pack

Click

enter

Type in the Shipping Point Click on the Execute Icon Click on box a far left to select line Select the button to make changes; to printer, or number of copies (number of messages)

Select a new printer or make changes to the number of messages (copies). Then Select You will receive a message OR Click trash can, delete the output document. Then Select

You will receive a message

USE T CODE V V72 TO MAKE CHANGES TO OUTPUT FROM SHIPPERS. THIS IS LIMITED TO MASTER BILL OF LADING AND ADVANCE SHIP NOTIFICATIONS (ASN)

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Change Quantity on a Delivery

Type VL02N Click enter.

Type in Delivery Number Click Click enter to unpack delivery

Click on the Pack material tab Click Click select all (far right side of screen) trash can, delete (far right side of screen)

Click Yes to delete handling units Click the button

IF YOU NEED TO MAINTAIN SERIAL NUMBER RELATIONSHIPS TO THE DELIVERY GO TO OPTION A Change the delivery quantity Click Click on Click save to automatically pack ( You can leave the transaction at this point)

OPTION A Click save

Type LM00 Click enter. Fill in the screen format 8x 40. Then select the F1 Save Button or F1 on your keyboard.

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OPTION A (Continued) Select the Shipping Button Select the Delivery Picking Button

Fill in the Plant for the delivey. Select a printer for the plant. Then in the selection field type 2 and press the enter key on the keyboard.

Fill in the Delivery Number Then press the enter key on the keyboard.

Select the Yes Button

Select the F8 Fininsh Button

Select the Yes Button

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OPTION A (Continued)

Select the Enter Key on the Keyboard

This message at the bottom of the screen tells you when the delivery with all the serial number information has been updated.

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Change Delivery - Reference to Outside Delivery VL02N

Type VL02N Click enter.

Type in Delivery Number Click enter

Click on Go To>Header>Administration. Enter the Outside Delivery Shipment No. or the Misc. Delivery number in the Ext. delivery Field. It will then print out on the Bill of Lading for reference purposes.

Click

save

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Change Ship to Address: To a Freight Forwarders Address

Type VT02N Click enter.

Type in Shipment Number Click enter

Click on the Partner tab (lower part of screen) Move cursor to white field for Partner Function Using drop down arrow, select Freight Forwarder Tab to the Partner field Enter the Freight Forwarder Code 9xxxxx (See Find Freight Forwarder to get code.) Click enter

Pop-up box Restrict value range appears Click black X in top right corner to close box Click save.

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Charge Material to a Work Orders or Excess & Obsolete

Type MB1A Click enter.

Type in Movement Type 933 for Engineering Type in the Plant Code XXXX Type in the Storage Location XXXX Type in the Reason Code XXXX

See below

The Reason codes can be selected from a drop down menu.

Click

Enter Cost Center

Enter Material Number or Numbers

Enter the Quantity or Quantities Click save

See Note bottom of screen Other Movement types Move Reversal

Engineering work orders Capital work orders Excess and Obsolete

933 941 951

934 942 952

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Check Open Deliveries

Type VL06o Click Click enter.

Type in Organization data

If relevant enter

Delete both dates in Pland gds mvmnt date

If relevant enter Miscellaneous Deliveries have a ZMS Delivery Type

Click

execute

Deliveries listed for Userid and Date chosen Click on Item view icon to see more detail.

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Check Outbound ASN Status

Type ZVT11 Click enter.

Click on the Idoc Status tab Enter date range in Shipment End Date fields Type in your Shipping Point Click

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Check Incoming EDI (EMFOR)

Type EMFOR Click enter.

Type in the date range in Created on fields Click a check mark in Dlv. Sched. and JIT Sched. At the Customer Material field, click on Click Click on the drop down arrow and import your MRP text file. Click Copy

Click a check mark at the Red light for Display IDOC list for following status(es) Erase any number in the Maximum number of IDOC for Info Message field Click on Recipient Data tab Type your plant code xxxx in Partner Number of Recipient Click Execute

Click Yes at the pop-up box to continue

A listing of just your Idoc errors will appear

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Complete a Shipment
Type VT02N Click enter.

Type in Shipment Number Click enter

To finish completion of the shipment. Click checkmark will appear

Verify or complete header data (trailer no., seal, etc) Click Click Click Click the button. checkmark will appear checkmark will appear

Bill of Lading will automatically print

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Correcting an Under Pick after Scanning

Type VL02N Click enter.

Type in Delivery Number Click enter on pop up box

Click green

Click on the Picking tab Click on Edit Click on Copy picked quantity as delivery quantity Click save

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Correct Over Shipment : ZOVR

GO TO

ZOVER

page in the F to Z document

Correct Under Shipment: ZUND

GO TO

ZUND

page in the F to Z document

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Correcting A Shipment after Bill of Lading has Printed

NOTE: THIS PROCESS CAN ONLY BE DONE IF THE CORRECTION IS MADE PRIOR TO MIDNIGHT E.S.T. OF THE SAME DAY THE BILL OF LADING (POST GOODS ISSUE) WAS MADE. Type VT02N ( Change Shipment ) Click enter.

Type in Shipper No. Click enter on shipment

Unclick all 7 buttons Click save button.

Type /nVL09 ( Reverse Post Goods Issue ) ( Moves Material Back into Inventory and Cancels Billing) Select Enter or click Type in your Shipping Point Type in the Shipment Number Click on the Clock icon Click the box to the left of the Delivery number Click Cancel/Reverse icon

The Post goods Issue Reversal is Complete You Can select Main Screen.

to go back to the SAP Easy Access

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IF YOU ARE GOING TO REMOVE SERIAL NUMBERS THAT HAVE ALREADY BEEN PICKED TO A DELIVERY . Enter VL02N Select Enter or click 8xxxxxxxx Select Enter or click

Enter the Delivery Number Click green check

mark on pop-up box

Click on the Packaging Icon On the Pack Material Tab Select the Select All Icon Then on the Pack Material Tab Select the Trash Icon Select the Return Button At the right side of screen. also on the right side of screen.

to move back to the main delivery screen.

Click on the box to the left of the part number you want to delete (to highlight the line) Click Save

THE REMOVAL OF SERIAL NUMBERS CAN BE PERFORMED VIA MDE OR IN SAP Type /n ZMDEPICK To go Directly to MDE Delivery Picking ( Or enter LM00 and follow the menu to Delivery Picking ) Click or press ENTER key

Type 2 in the Selection box Type in or scan your Delivery number Click on Serial #s Type in the serial number(s) to be removed from the delivery Select the Enter key after each entry Click on Remove serial no. Click on F3 Back Click on F8 Finish Click on Yes The delivery is being under picked do you want to continue? Click Yes to update delivery Select Enter to process delivery

To change the quantity of the part (underpick)

Type /n VL02N in Command Box Click or select Enter ( Change Delivery )

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Type in your Delivery number Click or select Enter mark on pop-up box

Click green check Click on Edit

Click on "Copy picked quantity as delivery quantity" Click Save

To delete the part number completely from the delivery

Type /n VL02N in Command Box ( Change Delivery ) Click or select Enter

Type in your Delivery number Click or select Enter mark on pop-up box

Click green check

Click on the Packaging Icon On the Pack Material Tab Select the Select All Icon Then on the Pack Material Tab Select the Trash Icon Select the Return Button At the right side of screen. also on the right side of screen.

to move back to the main delivery screen.

Click on the box to the left of the part number you want to delete (to highlight the line) Click on (delete line)

Click Yes on the pop-up box Click Save Type /nVT02N Select Enter or click Type in Shipment No. Select Enter or click Re-click all buttons Click save button. on shipment

You must demand print a new Bill of lading.

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Create a Delivery
Type VL10 Click enter. ( Example LIDC )

Type in your Shipping Point Click on the User Role Tab Role Z001 Role Z002 OPTIONAL

for Outside Customers for Inter-plant Customers

General Data Tab fill in the Ship to number to limit selection to a specific customer. Material Tab fill in the Material number to limit selection to a specific material number. Delivery Creation Date top of main screen. Change the open order period being reviewed.

Click Click the selection box to the left of the part number being shipped Change the Cuml quantity to the amount being shipped

Click Single click (highlight) the Group number

Click Record the Delivery number (shown under "Document") OPTIONAL You can also display a copy of the delivery for review by selecting

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Create A Miscellaneous Delivery and Shipment

Type VL01No Click enter. (The last character is an o like orange)

Your Ship Point

Your Sales Organization

Click

or select enter key If the Ship To location is set up in SAP and has a 700000 series number, enter it. Otherwise type shipper and add address information.

Click

or select enter key Add name address. US, postal code and city name will be checked against internal table.

Click

to continue.

Complete the above fields, with the current date, total weight of the shipment, and numbers of boxes, pallets etc..

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Complete the above fields, with the, MISC or ( other Misc CODE), Quantity, SU will default in PC , best description of what is being shipped. Click or select enter key to continue.

Click the Header Icon

Select the Shipment

tab to continue.

Complete the Route with 000000 ----- Incoterms PPD and Prepaid or COL Shp. Cond. 02 Standard or 01 As soon as possible (expedited)

and Collect

Select the Partner

tab to continue.

From the drop down list select Forwarding agent (The truck line) Under Partner type the SCAC code for the truck line . For a customer truck type VEND

Click

or select enter key

System will fill in details about truck line

The Misc Delivery is complete so select the Save At the3 bottom of the screen a message will appear.
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RECORD the Delivery Number

8xxxxxxx .

NOW THAT THE DELIVERY IS CREATED IT WILL BE ATTACHED TO A SHIPMENT AND COMPLETED

Type Click

/nvt01n

on the command line

or select enter key Enter your Transportation Planning Point and Select your shipment type from drop down. Almost always Delphi Shipment US

Select the Deliveries

Icon

Enter your Shipping Point SCROLL DOWN TO THE DELIVERY STATUS AREA. Blank out the Total gds mvt stat & Trns. Plan status Fields.

SCROLL DOWN TO THE W. ref to AREA

Enter your Outbound Delivery number or numbers AT THE BOTTOM OF THE Select Outbound Deliveries DROP DOWN BOX SELECT THE Execute Icon

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The Delivery will be associated with the shipment.

Select the Overview

Icon to continue. Start selecting the shipment completion buttons. At the first button the shipping information will be pulled in from the Delivery. At the fifth button you will get a Pop Up Box to confirm or enter additional Transportation information.

At this Pop Up Box you must enter a Trailer Number and Seal Number even if NA. If shipment is a premium you will have to enter additional premiun information at this point.

When done select the Copy

Icon

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Select the remaining buttons and select the Save

Icon.

At the bottom of the screen you will receive the following message type Record the Shipment Number.

How to add notes on the Bill of Lading Go back to the Delivery VL02N Change screen and enter the delivery number and ENTER. Select the Header Icon.

Select the Texts

Tab.

Double click on Header note The information that you type will appear in the Customer Specific Information box on the Bill of Lading. Shipping instructions will appear as Notes at the bottom of the BOL.

Pro Forma Information for International Miscellaneous Delivery / Shipment information. Valuations.

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After completing the item information on the delivery. Select a line item (see below) then follow the menu path to Conditions

Select Condition type ZR00 then enter the dollar valuation per quantity Click or select enter key Icon and repeat the process for other materials.

Select the Back

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Pro Forma Information for International Miscellaneous Delivery / Shipment information. Country of Origin

After completing the item information on the delivery. Select a line item (see below) then follow the menu path to Foreign trade / Customs

Select the Origin / Destination / Business tab. Select the country of origin from the drop down list.

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Create a Shipment
Type VT01N Click enter.

Type in Transportation Planning Point in Transport Planning Pt field.

Select Delphi Shipment US from the drop down menu.

Click the

button

Type Shipping Point in Shipping point/receiving pt field.

Scroll down and type your delivery number in "Outbound deliveries" box Click the button or F8 to execute. button.

Click OVERVIEW

Click on Click on Click on Click on Click save button.

button.

The pick list will print out automatically.

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Create Delivery - Scrap Sale

Type VL01N Click enter.

VL01N or VL10

Enter the Shipping Point Enter a selection date one month in the future Enter the Scrap Sales order from the Excel file from COPS.

Click on the enter

icon

Enter the quantity in the Delivery Quantity field.

Click

save

Note the Delivery number. On the Shipper Request Form

OR USE
TYPE VL10 Click enter

VL10

Enter Ship Point

Select the

Tab

Enter the Sales order Number Select Select the open line item and enter the desired Delivery Quantity in the Cum Cloumn

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In this case the Delivery is for 6000 Select

Put your cursor on the Group # Select

Under Document is the Delivery Number

Select

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Create a Delivery and Shipment to a Sub Contractor

Type ME2o Click enter.

Type in the Vendor number Type in one of the part numbers to be shipped in "Components Provided" Type in the Plant Code xxxx Click on Click on the selection box next to the part number you want to ship Click on Create Deliveries button In the pop up box, type in the Storage location (0001) Type in the quantity to be shipped Click on Write down the delivery number which will appear in the pop up box Click on You will go back to the original requirements screen Type /nVL02N in the command box Click or press ENTER key

Type in your Delivery number Click or press ENTER key

Add any additional part numbers and quantities to the delivery Click on Click on Pack icon to automatically pack back twice

Green Arrow Click save

Type /nVT01N Click or press ENTER key

Type in your Transportation Point Using Drop Down Arrow, select Delphi Shipment US Click

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Type in your Shipping Point Scroll down and deselect the check mark in the transportation planning tab

Scroll down and type your delivery number in "Outbound deliveries" box Click the button

Click on your delivery number at bottom of the screen and drag it to the top of the screen Click OVERVIEW button.

Type in carrier in Fwd Agent field if not populated from scheduling agreement. Type in Mode of transportation in Shipping Type field Type in 02 for Standard, 01 for Premium in Shipping Condition field. Click on Click on Click on Click on Click save button. button.

The pick list will print out automatically.

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Cum Discrepancy Report : Scheduling Agreements

Type Y_DN3_47000214 Click enter.

Enter desired date range in Dlv.Sch.Date Type your plant code xxxx in Plant field Type in your Shipping Point At the Customer Material field, click on Click Click on the drop down arrow and import your MRP text file. Click execute

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Delete Shipment and Delivery

Type VT02N Click enter.

To Delete Shipment

Type in Shipment Number Click or press ENTER key

Click all buttons to remove Green Check

Click on the Tree icon (to the left of

Click on the delivery number and drag it to the bottom of the screen Click the trashcan Click <YES> to Delete

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Delivery - Picking - Manually

Type VL02N Click enter.

Type in Delivery Number Click enter

If the delivery is associated with a shipment your will get a message. Click green on pop up box

Click on the Picking tab Type in the pick quantity Click Save

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Display Engineering: Open Orders VA05

Type VA05 Click enter.

In the Sales Order data date fields enter start and end dates. Selection criteria select Open Orders Click Click Click In the Click This brings you back to the main VA05 Screen with a note Click Report Titled Engineering Orders. Click Select Select Select In the Select This repot can be printed or sent to an Excel spread-sheet. enter your engineering shipping point xxxx. to select Shipping point as a filter criteria. to filter the report to a plant level. with note of date range. This has all E&C open box enter ZPRO (Engineering Document Type)

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Display Engineering: Open Orders VL10

Type VL10 Click enter.

Enter Shipping Point for Engineering Orders XXXX Click execute icon

FIRST TIME ONLY

Click change layout icon. Create a layout like this to include customer Purchase order no.

Click

on the drop down box to return to the report.

Click save layout. You will get another drop down to Save Layout As

Enter your layout name and description. Click to retain this layout format.

Click

select layout icon.

Double Click on your layout name View Report

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DRAFT
Type ME38 Click enter.

Send Release to a Supplier DRAFT

(Change the quantity that you want to be on the next release.)

Type in Scheduling Agreement Number Click enter

Click the item you want Click on the button

Enter the Date and the quantity Go to Edit drop down, select Generate JIT sched. You may get a Warning If date for Delivery date is OK hit Enter System will respond Select

******************************************************************************************************************* Type ME84 (This is to create the Release)

Choose type of release Enter the Plant Code

Enter one or all of the following

QUESTION SELECTIONS
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Select

LOOK AT ERROR MESSAGE AND QUESTION WHAT YOU DID.

******************************************************************************************************************* Type ME9E (This is to transmit the release to the supplier)

Enter the Scheduling Agreement Number Select the execute icon.

THROW HANDS UP IN AIR AND SAY %$#@!^^$#@ When it doesnt work.

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Duns No. to Plant Code Reference --- ZDUNS_XREF

Type ZDUNS_XREF Click enter. button

Select the

Enter:

Company code

Duns No

Plant Code

Click

save

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