MINUTES MUNICIPAL BUILDING COMMISSION May 26, 2011 7:30 P.M.

The Winfield Municipal Building Commission regular meeting was called to order at 7:32 p.m. on May 26, 2011 at the Winfield Town Hall by Dick Whitney, Chairman. Members Present: Steve Hanna, John Marshall, Dick Whitney, and Pat Woodrum. Members Absent: Huey Lovejoy Others Present: Ronald Stone, Mayor; Jackie Hunter, Town Recorder; Tim LaFon, Town Counselor; Gloria Chapman, Staff, Jessie Parker, Town Engineer and SoJuanna Ellis, Project Coordinator of Regional Intergovernmental Council. Public: Bruce and Jo Ann Brick of Woodland Forest and Dennis and Linda Holloran of Riverdale were present to obtain information pertaining to the Storm Water Project in their subdivisions. Minute Approval April 28, 2011 meeting. Motion was made by John Marshall to approve the minutes, seconded by Pat Woodrum. Motion carried. Financial Report April 2011. Motion was made by John Marshall to approve the Financial Report, seconded by Steve Hanna. Motion carried. Reports Infrastructure Projects. None Old Business: Craigo Drainage Issue. Nothing to report. 21 Second Street property. Dick Whitney reported that the city would take over the property in July and improvements could begin at that time. Storm water Project. Jessie Parker of S & S Engineers reported that the project was 32.8% complete and he presented the members a Progress Report from C.J. Hughes outlining the work done in Riverview, Elm, Woodland Forest and the high school areas.

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He stated that a Right-of-Way had been signed and delivered by K.B. & Associates, dba Mattress Warehouse and that the Contractor was interested in including the Mattress Warehouse area (Additive Alternate C) in the contract. Mr. Parker stated that this would be subject to USDA approval and a change order. There has been no work to date in the Riverdale area, as a Right-of-Way is still needed. Motion was made by Pat Woodrum to condemn the property to obtain a Right-of-Way, and seconded by Steve Hanna. Motion carried. Mr. Parker also noted that pipes have been installed and restoration of streets has begun in Woodland Forest. He provided a cost estimate to the Commission for additional street replacement, storm sewers and stream restoration. He stated that 5 options were estimated individually so the Commission could choose individually. The total estimate was approximately $ 396,000. 1. Motion was made by Steve Hanna to proceed with Line 1, full street replacement throughout Woodland Forest, seconded by John Marshall. Motion carried. 2. Motion was made by Steve Hanna to proceed with Line 1A, concrete replacement of Storm sewer Pipe, Headwall, Catch Basin, and Frame & Grate, seconded by Pat Woodrum. Motion carried. 3. Line 1B was tabled. 4. Line 1C was tabled. 5. Motion was made by Pat Woodrum to proceed with Stream Restoration from Country View to the apartments on Rocky Step, seconded by Steve Hanna. Motion carried. New Business: Storm water Construction Project Draw #3. SoJuanna Ellis of R.I.C. presented to the commission Draw #3, which consisted of Pay Estimate #2 from C.J. Hughes for $ 161,488.94, an invoice from S & S Engineers totaling $17,325.00 and attorney fees for $ 5,398.50. The total for Draw #3 was $184,212.44. John Marshall made motion to approve Draw #3 as presented; Pat Woodrum made a second. Motion carried. Additive Alternate C - Storm water Project. Right-of-Way has been received from K.B. and Associates of Mattress Warehouse. The contractor is interested in doing the work, but may require a price increase for material only. Jesse Parker of S & S Engineers reported that he has emailed Joe McMillion of USDA regarding the change order for this additional work. It will depend on USDA approval as to whether or not Additive Alternate C will be part of the project.

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Sale of old Water Plant property. Discussion. No action.

Good of the Order. None Adjournment: Motion was made by Pat Woodrum and seconded by Steve Hanna to adjourn at 9:05 p.m. until the next regularly scheduled meeting in June.

_____________________________ ______________________________ Dick Whitney, Chair

Pat Woodrum, Secretary