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Table of Contents Table of Figures Table of Tables Table of Equations Lecture One Some Short-Cut options Home menu Clipboard Sub-Catalog Copy: Paste: Clipboard Font Sub-Catalog Font Color Font size Bold Italic Underline Change Case Superscript Subscript Clear Formatting Character Spacing Paragraph Sub-catalog White Space Characters Paragraph Options Alignment Text Line spacing Paragraph border and colors Paragraph spacing Indention Margins Lecture 2 Format Painter Bullets Style Sub-Catalog Creating Style Tables of Contents Lecture 3 Insert Manu Insert Table Illustration Sub-Catalog Insert picture Text Wrapping Crop the picture Clip art Lecture 4 Shapes Smart Art Header and Footer Section Break Lecture 5 Text Sub-Catalog WordArt Symbols Sub catalog Equation Editor Symbol Page Layout Manu Page setup Sub-Catalog Page setup Page Break Columns and Columns Break and Drop Cap Lecture 6 Watermark Page Border Reference Menu Footnote sub-Catalog Insert Footnote Endnote Bibliography Bibliography Lecture 7 Insert Caption Step One: Step Two: Lecture 8 Mail Merge Lecture 9 Review Menu Proofing Sub-Catalog Spelling & Grammar Thesaurus Translate Word Count Figure 1 Overview of Microsoft Word Figure 2 Without Selecting Table menu Figure 3 Selecting Table menu Figure 4 Insert Picture Figure 5 Crop Image Figure 6 ClipArt Image Figure 8 Smart Art Figure 7 Shapes Images Figure 9 Smart Art Image Two Figure 10 WordArt Table of Tables Table 1 Tables view and Options Table of Equations Equation 1Elasticity of Allan Table of Figures 7 7 7 7 7 8 8 8 8 8 8 8 8 8 8 8 8 8 8 2 4 4 5 5 5 6 5 6 6

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1 1 1 22 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7

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MBA Evening 2011 Section B

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Lecture One
Ms-Word 2007 Some basic tools and introduction of Microsoft Word 2007 software, names of Bars and other things, see image below

Figure 1 Overview of Microsoft Word Some Short-Cut options 2 clicks select one word and 3 clicks select whole paragraph Home menu Clipboard Sub -Catalog Home Clipboard sub menu Copy Copy: Copy option is to copy anything from any place in document. And paste it to any other document or any place of same document as you copied it, for that first select your word or paragraph and then go to clipboard sub menu and hit copy icon, you can use short-cut key for this also which is (Ctrl+c) Paste: Home Clipboard sub menu Paste Paste is the option for pasting that data which you copy earlier. For this you point your curser there, where you want to paste your data. Then hit Paste button on clipboard sub menu or use short-cut key (Ctrl+v) Clipboard The Microsoft Office Clipboard allows you to copy up to 24 multiple text and graph ical items from Office documents or other programs and paste them into another Office document. For example, you can copy text from an e-mail message, data from a workbook or datasheet, and a graphic from a presentation and then paste them all into a document. By using the Office Clipboard, you can arrange the copied items the way that you want in the document. Font options Font Sub-Catalog Font Color Home Font sub menu Font color To change font color you select text first and the go to Home menu, Font sub menu and hit font color button to change your font color Font size For change font size selects text first and then goes to font sub catalog and change font size according to your requirement. Bold For changing text into Bold select text first and hit B button on Font sub-menu or use short-cut key (Ctrl+b) Italic For changing text into Italic select text first and hit I button on Font sub-menu or use short-cut key (Ctrl+i) Underline For changing text with Underline select text first and hit U button on Font sub-menu or use short-cut key (Ctrl+u) Change Case

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Change case mean you can change your text into upper case or lower case just selecting text, you will not re type the whole text, for using this option select text, go to font menu and hit change case button and select option as your requirement. Use short-cut key (Shift+F3) Superscript Adding equation in MS-Word as text you will need superscript and Subscript, select require word and hit superscript icon on Font sub catalog. For example X2 Subscript Same like superscript you will also change it in subscript, select text and hit subscript icon on font sub-catalog. For example X4 Sample equation 2 2 X +Y +2AB-Y3 Clear Formatting When we use too much formatting and want to that text as normal formatting, what we will do? Deactivate all formatting one by one, but now you can just hit one button and text comes to its normal formatting. For this select text first and click clear formatting button in Font sub catalog. Character Spacing Character spacing allows us to give space in characters for example C h a r a c t e r S p a c i n g . For this select text first which you want to convert, or if you want paragraph just place cursor in require paragraph and go to Font sub-catalog and hit a small button at right bottom (Font Dialog) or use short-cut key (Ctrl+d), one new window appear there you will see Character spacing menu, select it and add space in character as your requirement Paragraph Sub-catalog Home Paragraph White Space Characters To count spaces and Enters in your document or see where unnecessary space or enter or tab typed by user. For this hip show and hide button in paragraph sub-menu in Home Catalog Paragraph Options On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Home tab. You can also format text directly by using the other controls on the Home tab. Most controls offer a choice of using the look from the current theme or using a format that you specify directly. To change the overall look of your document, choose new Theme elements on the Page Layout tab. To change the looks available in the Quick Style gallery, use the Change Current Quick Style Set command. =rand(2,4) this is a word formula which give us random paragraph already written in MS-Office In this formula first number indicate how many paragraphs will come and second number shows how many lines will in one paragraph which MS word generates for you Alignment Text In paragraph option there are four align text options Left Right Centre and justified Line spacing For changing Line spacing drag down icon named Line Space and select one as your requirement Paragraph border and colors Changing paragraph border and color and other option open Paragraph dialog box or hit border button in Paragraph sub-catalog, there is a option of borders and shading. Click it and change your formatting Paragraph spacing See Paragraph dialog box Indention See Paragraph dialog box On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Home tab. You can also format text directly by using the other controls on the Home tab. Margins Page layout Margins (Page setup) The white area from all sides of page which is not allowed for writing is called margin, Margin is for whole page and indentation is just for paragraphs.

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Lecture 2 Format Painter

Home Clipboard Format Painter Format painter is a tool which applies your all formatting in just one click from one word to another. Select that text first which formatting you want to apply to another word. When select that text goes to Home menu find Clipboard sub menu and hit format painter. Your cursor converts into a brush and then click on your targeted text. That texts formatting changes into same formatting which you select first. Magic Bullets Home Paragraph Bullets You can arrange your data in bullets just click on bullet button at paragraph sub catalog, and you can also apply child bullets by pressing TAB button by keyboard BBA Morning Afternoon MBA Morning Afternoon PGD Afternoon Style Sub-Catalog Creating Style Home style menu These are the Predefined styles for Headings use in MS. Word. Headings are categorized by Heading 1, Heading 2 and so on These headings are further use to create TABLE OF CONTENTS. Tables of Contents Reference Table of contents To add the contents of any book at the start Table of Contents are used. But table of contents can only be created if Headings are used from Style.

Lecture 3 Insert Manu

Insert Table Insert Tables One Two 3 4 Five CNIC 48703 0548777 3

Table 1 Tables view and Options Without selecting tables your menu is like this

Figure 2 Without Selecting Table menu B ut w hen you sel ect t abl e your m e nu w i ll be li ke t hi s

Figure 3 Selecting Table menu

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Friendship

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When elect t le the new enu ears able ls Which contain su b e n u s e si n a n d a y o u t I n d e si n y o u a y c h a n g e yo u r t a b l e d e si g n f o r f o r m a t t i n g b u t a yo u t su b m e n u c o n t a i n s l o t of o p t i o n s w h i c h w e di sc u s s b e l o w Add rows elete rows Add columns elete columns a r g e a n d S p l i t e ll s e i g h t a n d w i d t h o f c el l s a n d c o l u m n s A l i g n m e n t o f c e ll s e xt d i r e c t i o n B o r d e r o p t i o n i n e si g n m e n u f o r t a b l e B a c k g r o u n d c o l o r a n d t e xt c o l o r i n g B o r d e r l i n e a n d o t h e r op t i o n s l i k e c o l o r s a n d l i n e s No t e : i f yo u d o n t s e l e c t t h e w h o l e t a b l e t h e n w h a t e v e r yo u s e l e c t f o r m a t ti n g w il l b e a p p l y f o r se l e c t e d c e l l o n l y h e r e a r e so m e r e a d ym a d e t e m p l a t e s f o r t a b l e f o r m a t t i n g yo u c a n a l so c h o s e f r o m t h e m Ill i S l Insert i ture I n se r t P i c t u r e
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Fi ure Insert Pi ture The text just start from bottom line not from the first line of picture ext rapping Picture tool ormat text wrapping when you select picture then you will see the Picture tool menu) When you add picture in your document you are unable to write text on first line where picture start, for this problem you can use text wrapping, i ke example below Now you can see you can write text on first line also and write where ever you ant to write
F G E D @

Crop the pi ture Picture tool ormat crop si e menu) when you select picture then you will see the Picture tool menu) When you want to crop your picture you will firstly select the picture and go to picture menu and click format and select crop, you will see these symbols show on picture, from these symbols you can crop your picture
P Q P I H

Clip art Insert lip Art lip art is that area where i crosoft ffice saves some picture for their users; Figure 5 Crop Image you will insert pictures from clip art also by click clipart from insert menu i nt: this picture is inserted from clip art
T S R R

Lecture
Shapes Insert shapes Illustration
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Add shapes and grouped them with using trl button on keyboard You can format change color, si e, add text etc.) the shapes also by select that object and right click on it and select format object. The other way to ormat the shapes is when you select any object which comes from shapes, a menu shown on enu bar named rawing Tools, you can change format from there Smart Art Insert Smart Art
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Five Burger
One Burger
Figure 8 Smart Art

Ten Burger

Satisfaction Level

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Figure 9 Smart Art Image
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eader and Footer eader and ooter menu Insert You can change header and footer from Insert menu Section Break Page ayout Breaks page setup menu) Section break is the very useful option while you write the book, when you want to change the header or footer which is change from last one you need to add new section for Page ayout menu

Lecture 5
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ext Sub-Catalog ordArt Insert Word Art text menu) Predefined font design for your text looks better

Figure 10 WordArt

S mbols Sub catalog E uation Editor Insert E uation symbols menu) Elasticity of Allan ormula
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Institute of Business Administration, The University of Punjab, Lahore

GM Mng

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Equation 1Elasticity of Allan Symbol Page Layout Manu Page setup Sub-Catalog Page setup For change the Page setup option open Page setup catalog and see all options like Page size, Margin, Page border and shading, Page color etc. Page Break Break page and start typing with new page. Columns and Columns Break and Drop Cap Page Layout Page Setup Columns For inserting columns go to Page Layout Page Setup Columns, and select more columns Start columns from this point and adding three columns On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. When you create pictures, charts, or diagrams, they also coordinate with your current document look. You can easily change the formatting

Lecture 6 Watermark
Page Layout Watermark Select any picture or text to show in page background, go to page layout and select watermark Chose any option and select it to your choice Page Border Page Layout Page boarder Select any option to show page borders at your own choice Reference Menu Footnote sub-Catalog Insert Footnote Reference Add Footnote 1 On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your 2 document . You can use these galleries to insert tables, headers, footers, lists, cover pages, and other 3 document building blocks . Endnote Reference Insert Endnote i On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other ii document building blocks. Bibliography Reference

Citations and Bibliography

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I am Human (Panther, 2011). But she is Sidra ( uman, 2010). She won one million from school (Sidra, 2010) On the Insert tab, the galleries ( uman, 2010) include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables (Panther, 2011), headers, footers, lists, cover pages, and other document building blocks.
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To Add Word documents 3 Building Blocks

2

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Bibliography Numan. (2010). Who is She. The News , 7. Panther, B. (2011, September). About me. Retrieved from Black Panther: www.sites.google.com/site/aboutsaqib Sidra. (2010, November). she won. (Saeed, Interviewer)

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Lecture 7 Insert Caption

To add table of figures, equations and table of tables Step One: First insert caption to required table, equation or figure Step Two: When captions are inserted, table of tables, figure and equations can insert.

Lecture 8 Mail Merge

Mailing start mail merge Step by step mail merge This option is for sending one letter to multiple persons. Please follow steps indicate by MS-Word

Lecture Review Menu Proofing Sub-Catalog Spelling & Grammar

Review Proofing Spelling & Grammar To check grammatical and spelling mistake go to Review menu and hit Spelling & Grammar button under Proofing sub-menu or Sub-catalog Thesaurus To find similar words related with your given word Translate This option is for Translating from one language to another. For example you face some sentence in French language and want to translate into English or any one other include Arabic also you just select that sentence and hit Translate button and give targeted language and remaining leaves on MS -Word You will see that your French sentence converted into English language or which you select in target Word Count Word count is for counting your documents words, line, paragraph, spaces and pages. Just click on wordcount and see how many words you write in your documents. This option also use when you write some articles

i ii

coordinate Excel Document

Institute of Business Administration, The University of Punjab, Lahore