GREENWOOD PRESS
NEW YORK • WESITORT, CONNECTICUT • LONDON
Library of Congress Cataloging-in-Publication Data
9. California Women
111
Gloria Ricci Lothrop
10. Urban California
129
Gunther Barth
COUNTY RECORDS
KENNETH N. OWENS
RESEARCH IN COUNTY RECORDS can provide vital evidence for virtually any
type of localized study that involves property or people, local government, or
regional society. As beginning points, two publications are extremely helpful.
H. G. Jones, Local Government Records: An Introduction to Their Management,
Preservation, and Use (Nashville, 1980), explains the use of local archives for his-
torians and other researchers.
Indispensable for California researchers is Laren W. Metzer, comp., Identifi-
cation of the Historical Records of County Government in California (Sacra-
mento, 1981), a manual that identifies the classes of county records with research
importance. Because county government has historically been fairly uniform in
California, these records are generally similar in title, information, use, arrange-
ment, and even format from one county to another. There is no certainty, how-
ever, that a particular class of document will have been preserved.
Metzer treats the records of fifteen different county offices and agencies,
totalling 168 separate record series. He provides a short description of the func-
tions served by each office or agency, then lists the records related to that partic-
ular entity, series by series. Along with the listing, Metzer supplies a "Research
Note" for each series that suggests the most laely use the particular records will
have for historical investigators. Adding to the publication's merit are appendices
that summarize the history of county government organization, the county court
system, and the statutes regulating the disposition of county records in Califor-
nia. Omitted from Metzer's listing are record series found only in a few counties,
such as placer mining claims books in the Mother Lode counties or Sacramento
County's Chinese poll tax rolls. A free copy of Metzer's guide can be obtained
by request from the California State Archives at 1020 0 Street, Sacramento, CA
95814.
Researchers, like archivists, must be concerned about more than the preserva- archives for records management purposes. Nine are known: Alpine, Napa,
tion of a county's historical records. They must be able to locate the records that Orange, Sacramento, San Bemadino, San Mateo, Santa Clara, Sonoma, and Yolo.
have been preserved, gain access to them, and make use of them under reason- Most remain unpublished, but records inventories have been published for three
able working conditions. Deed books and similar property records-the one cate- counties either as a related effort or as a separate project: Sonoma County Rec-
gory of documents seldom if ever discarded-are usually available through the ords Inventory Project, Inventory of Records, 1834-1978, Office of the Recorder
office of the county recorder, but few jurisdictions promote or actively accom- (Rohnert Park, 1979), and Inventory of Records, 1847-1980, Office of the Clerk
modate the public's use of other types of records having historical importance. (Rohrtert Park, 1982); John Caswell, comp., Records and Archives Survey,
County court records, bulky and organized in ways that may at first baffle Stanislaus County Government (Turlock, 1977); and Ventura County Historical
historians, constitute a special problem. Ordinarily they remain the property of Records Commission, Historical Records Manual of Ventura County: An Inven-
the court system, supervised nominally by the county judiciary, with access
tory of the County Agency and Department Records Having Historical Value
(Ventura, 1982). An unpublished inventory of Yolo County records has also
subject to conditions fixed by the sitting judges. In some instances, older court
gained circulation through the wonders of cheap photoduplication: Susan C.
records have been transferred to the jurisdiction of county historical agencies or
Hawthorne, comp., "Draft Report: Inventory of Yolo County Archives" (N.p.,
other local repositories, where access should be unrestricted. By chance, the
1976; copies are in the California State Archives and the California Room of
historical court records of six northern counties-Humboldt, Mann, Mendocino, /
the California State Library). In addition, there exist published guides to select
Nevada, Sonoma, and Sutter-have found a resting place in the stacks of the
records in the holdings of Mendocino and Shasta counties: Jacqueline L. Lowe,
State Archives in Sacramento. Name indexes are available for Mann and Sonoma
county court records. Opportunities for research in such records are pointed out comp., Guide to Public School Records, Mendocino County California, 1861-
in W. N. Davis, Jr., "Research Uses of County Court Records, 1850-1879," CHQ, 1962 (Willits, 1983), and Shirley Rodgers Hart, Corinne Graves Hoffpauir, and
Hazel McKim, comp., "Records in [the] Clerk's Archives, Shasta County"
52 (Fall/Winter 1973).
For all the reasons mentioned above, it can become a challenging research (Redding, 1984).
Where records have been moved from their office of origin, researchers may
problem in itself to determine what records are available in a specific county and
find record series divided between the county agency and one or more altema-
where those records can be found. One publication may be cited as a detailed
statewide finding aid for county records, but it is a finding aid now lamentably tive repositories. In extreme cases, the dispersion of records defies any logical
outdated: Owen C. Coy, comp., Guide to the County Archives of California order. Fresno County records, for example, are scattered between the county
(Sacramento, 1919). A county-by-county inventory undertaken between 1915 library, the city and county historical society, the library of CSU, Fresno, and
and 1917, it provides a capsule geographical and administrative sketch of each at least four separate county facilities. In Santa Clara County, the county's
county, then catalogs the county's archives according to each county office. non-current documentary resources are spread among repositories that include
Usually the same records can still be located somewhere, although some have the San Jose State University library, the San Jose Historical Museum, the
been destroyed and others have strayed or decayed in the interim. In addition, county library, the Santa Clara County Heritage Commission, and a half dozen
new classes of records have been added to each county's holdings since the survey. county offices. A recent guide is Charlene A. Gilbert, "Santa Clara County's
Between 1939 and 1942, as a New Deal aid for local government, the federal Historical Museums and Societies and Their Archival Holdings of California
Works Projects Administration sponsored a series of county records inventories History," Passports (CSU, San Jose), 8 (1984). Los Angeles County provides
to revise and update the Coy work. These WPA inventories are guidebooks that still another illustration of records dispersion taken to an extreme, with an esti-
should be consulted by researchers in the counties where the effort was carried mated fifteen different county offices, located all across the Los Angeles basin,
to completion. Like the Coy volume, they are ordinarily accurate and reliable now having custody of some significant group of historical records. In addition,
The California State Archives has identified WPA inventories for eleven individ- the county's Museum of Natural History provides a home for a large body of
ual counties: Alameda, Fresno, Kern, Los Angeles, Mono, Napa, San Benito, noncurrent tax records, while the Huntington Library has become the curator
San Diego, San Francisco, San Luis Obispo, and Santa Clara. Perhaps others for an invaluable collection of county brand books that date from the Hispanic
may be found in county libraries and local repositories. Typescript inventories period.
for Marin, San Diego, and San Mateo counties are reported in California Local Repositories that have acquired county records may have available their own
History: A Centennial Bibliography (Stanford, 1950), but after more than finding aid-a preliminary inventory or a shelf list, for example-to help research-
ers locate the needed materials in their collections. At latest report, published
thirty years there is no assurance that these inventories, located in local libraries,
are still available guides have been prepared by only three agencies with county records included
in their holdings. Two of these guides, describing the Sacramento local govem-
A handful of California counties have completed modem inventories of their
ment records held by the Sacramento City-County Museum and History Division of the condition of local records and their access status, especially checking
and the Butte County archives in the holdings of the Meriam Library on the current county holdings against Coy's 1919 Guide. This quick, rough inventory 7
campus of CSU, Chico, are devoted entirely to the public records in that reposi- has given the staff a good sense of the situation from county to county, and they
tory: Susan E. Searcy, comp., For the Record: Catalog of Public Records, City are pleased to assist researchers in an advisory capacity. Because California lacks
of Sacramento 1849-1982 landl Sacramento County 1848-1982 (Sacramento, a modern survey of local government records, however, the State Archives staff
1982) and Mary Ellen Bailey, comp., Public Records of Butte County, California, can provide very little precise or detailed information, such as the location of
Meriam Library, California State University, Chico (3rd ed.; Chico, 1985). The individual records series in one county or another.
third is a guide to manuscripts in the San Diego Center for Regional History, In some places, prospective researchers may find their inquiries actively dis-
located on the campus of San Diego State University, which lists records from couraged. If an official objection or denial is made to a request for access to
five county agencies among the general holdings in that repository: Stephen county records—a denial, that is, to a researcher's right to see the records, and
Colston, comp., A Catalog of the Manuscript and Oral History Collections of the not just a testy complaint because it is inconvenient to haul out the records on
Center for Regional History (San Diego, 1986). Included are records from the short notice—the researcher should be prepared to cite the California Public
Office of the County Clerk, the Department of Agriculture, the Department of Records Act. This measure, which is the chief instrument for effecting the public
Transportation, and the Office of Public Information. The papers of the Metro- disclosure of government records in California, is found in the California Govern-
politan Water District, 1938-1977, are also located in the San Diego Center for ment Code, sections 6250-6265. It declares that "access to information concern-
Regional History. A larger collection of San Diego County records is held by the ing the conduct of the people's business is a fundamental and necessary right of
San Diego Historical Society. every person in this state." Public records, according to the act, include "any
Until a comprehensive modern inventory of California public records has been writing containing information relating to the conduct of the public's business
completed, researchers must proceed with but few other reference works for prepared, owned, used, or retained by any state or local agency regardless of
guidance. A useful reference is the volume entitled Archival and Manuscript physical form or characteristics." Every citizen, the act declares, has a right to
Repositories in California, compiled by the staff of the California State Archives inspect any public record, with certain specified exemptions.
and published in 1984 by the Society of California Archivists. This guidebook, The matter of exemptions is critical, since state law seeks to balance the
which updates and expands the 1975 SCA Directory, gives information on more public's right to know with the individual's right to reasonable privacy. Hence,
than fifty institutions that report government records holdings, including eleven the exemption provisions of the Public Records Act are supplemented by the
public libraries and twenty-four local museums and historical societies. These provisions of the 1977 Information Practices Act, found in Civil Code section
holdings, however, are not described in detail. Another well-known reference is 1798 et seq., both of which relate directly to the researcher's right to examine
/Margaret M. Rocq, ed., California Local History: A Bibliography and Union List all types of government records in California. Excluded from the open access
V of Library Holdings (2nd ed.; Palo Alto, 1970) and the same editor's Supple- rule are, among other categories, records that pertain to pending litigation to
ment to the Second Edition (Palo Alto, 1976). County records are included which the public agency is a party, and any personnel, medical, or similar files,
among the items listed by Rocq where located in local libraries. Two additional "the disclosure of which would constitute an unwarranted invasion of personal
reference sources may also provide a lead to local repositories that contain privacy."
county records. The National Historical Publications and Records Commission, Under the Information Practices Act, even data that are clearly defined as
Directory of Archives and Manuscript Repositories in the United States (Wash- "personal or confidential information" may be disclosed to researchers under
ington, D.C., 1978) surveys the same type of repositories covered by the SCA certain carefully defined conditions. Information can be given "to a person who
guide, but includes some institutions that did not respond to the SCA's inquiry. has provided the agency with advance adequate written assurance that the infor-
The annual Roster and By-Laws put out by the Conference of California His- mation will be used solely for statistical research or reporting purposes, but only
torical Societies prints an extensive listing of local libraries, historical societies, if the information to be disclosed is in a form that will not identify any indi-
museums, and related organizations that are part of the CCHS network. Although vidual." The data may also be made available "to the University of California or
these guides are all incomplete for county records, they share the advantage of a nonprofit educational institution conducting scientific research, provided the
being organized by locality, thus enabling a researcher to check easily for pos- request for information includes assurances of the need for personal or confi-
sible repositories within any particular area. dential information, procedures for protecting the confidentiality of the infor-
At this point in the finding process, the staff of the California State Archives mation, and assurances that the personal identity of the subject shall not be
can often be helpful. Staff members have recently made a statewide assessment further disclosed in individually identifiable form."
14
CALIFORNIA STATE
LIBRARY
GARY E KURUTZ
THE CALIFORNIA SECTION formally came into existence in 1903 and was man-
dated "to collect, preserve, and disseminate information regarding the history of
the state." Long before that, however, the State Library demonstrated a deep
commitment to California history. Founded in January 1850, with donations of
books from General John C. Fremont and Colonel Jonathan D. Stevenson, the
legislature created the library to support state government and preserve its his-
tory. In July of that year, the library's first book catalog, a one-page manuscript,
was compiled, and it listed several important California titles. Twenty-five years
later, the library produced a printed book catalog and devoted an entire section
to its Califomiana collection. Numbering over 1,000 titles, this represented one
of the earliest known bibliographies of California history.
As with any research library with an emphasis on its state's history, the book
collection forms a major component. Today, the collection numbers over 70,000
volumes (excluding government documents and law books) and ranks as one of
the largest such collections in the Far West. In date, the books range from
accounts of early explorers to the latest guidebook to San Francisco restaurants.
Geographically, all fifty-eight counties are represented, as well as works related near complete runs which are represented in the California Union List of Period-
to neighboring states, Baja California, and areas where California has had a signif- icals (San Jose, 1987) and Thomas M. Fante's General Magazine Index, California
icant influence. A majority of these titles are listed in the standard bibliographies Section (Sacramento, 1983).
of California history, early book catalogs of the State Library; more recently, The map collection serves as a major attraction. Its cartographical holdings
Section holdings are included in the Research Libraries Information Network number over 3,000 loose maps and hundreds of maps found in bound volumes.
data base. They are superb for locating routes of early explorers, shipwrecks, overland
Found on the shelves are thousands of county and local histories, biographies, trails, gold mines, stage routes, railroad routes, historic sites, development of
printed diaries, travel accounts, guidebooks, promotional works, cook books, cities and counties, early land grants, freeways, and for scores of other historical
WPA publications, business and institutional histories, essays, bound volumes of and legal applications.
oral history transcriptions, fine press books, catalogs from private colleges, bio- In addition to specialized maps, the Section offers a full range of state,
graphical encyclopedias, eta. In short, just about every imaginable subject is regional, county, and city maps issued by tourist associations, chambers of com-
represented. One of the finest and least known special collections is the Section's merce, homestead associations, railroads, moving companies, automobile clubs,
superb fiction collection, which now ranks among the finest regional fiction col- oil companies, and by such well-known publishing houses as Briton and Rey,
lections. The books are supported by a vast selection of bound-Pamphlets cover- Butler, Chevalier, and Bancroft and Company. Also on hand are a number of
ing such categories as mining, railroads, education, religion, agriculture, Southern precinct maps, block books, real estate maps, pictorial souvenir maps, a micro-
California, and political speeches. Also available ke ,deinplete of itealscomplete film copy of the Library of Congress' Sanborn Fire Insurance Maps of California,
runs from every major California city directory, as well as fine runs of general and a microfilm of Los Angeles precinct maps from 1896 to 1942. Researchers
multicounty and Pacific Coast directories. While contemporary directories are gain access to the Section's maps via a card catalog organized by place, subject,
continually added to the collection, the Section also acquires and maintains a and cartographer. Bound atlases and portfolios of maps are also listed in the
near complete file of California telephone books dating back to the 1880s. Section's book catalogs
Demographic historians have come to rely extensively on the collection of Since its inception, the Section has carefully and consistently collected
Great Voting Registers. The ''Registry Act" passed in 1866 caused the State ephemeral materials to represent all aspects of California life. Today, it ranks as
Library to become the official repository of these locally printed documents. By one of the largest and best organized statewide collections. Wonderfully diverse,
no means complete, they represent the largest such concentration. They date it consists of campaign buttons, badges, bumper stickers, pennants, citrus labels,
from 1866 to the 1970s and contain interesting data on names, occupation, sheet music, certificates, menus, calendars, business cards, programs, transporta-
address, date of arrival in California, and place of origin. Many have been micro- tion timetables, coasters, tickets, ballots, posters, book plates, dust jackets from
filmed and are available for interlibrary loan: books, and promotional literature distributed by chambers of commerce, amuse-
As far back as 1862, the Legislature appropriated the then handsome sum of ment parks, housing developments, and athletic teams.
$2,500 to purchase runs of the Californian, California Star, and Alta California. Not surprisingly, the Section offers a vast quantity of political ephemera. The
Since then, the library has consistently acquired California newspapers, and the Campaign Literature File contains buttons, ribbons, brochures, flyers, announce-
collection totals over 2,400 titles, making it one of the largest of its kind. Every ments, and bumper stickers printed for hundreds of candidates, constitutional
major city and region is represented, as well as a wide variety of special interest amendments, and propositions stretching back to the administration of 1850.
and ethnic groups. To keep abreast of current affairs, the Section subscribes to Also on hand is a large selection of ballots, invitations to gubernatorial inaugura-
over 150 California newspapers. The microfilm collection now numbers over tions, and handbills and flyers distributed during the Vietnam War era.
70,000 reels and all are available for interlibrary loan. For such holdings consult The key to the ephemera collection is through a special card catalog labelled
Newspaper Holdings of the California State Library, comp. by Marianne Leach "Textual File Materials." The cards are arranged by type of ephemera from ab-
(Sacramento, 1986). stracts of title to timetables. This, in turn, is supplemented by a useful subject
Equal in size, scope, and value to the newspaper files are the periodicals. index.
Over 4,000 titles are found in the California Section ranging in date from the The California Section's manuscript collection presently numbers over 500
first issue of the state's first periodical, the Pioneer (1856), to the latest issue of processed collections. While covering a variety of subjects, the manuscripts focus
Low Rider, a monthly devoted to Chicano popular culture. Presently, the library on the history of the Sacramento Valley, pioneers, gold rush and mining, north-
subscribes to over 500 magazines and newsletters published in California. All the ern California business history, politics, and historic sites. Most of these collec-
major periodicals published in the state are represented, including complete or tions have been described in previous publications. Helpful are Thomas Fante's
"fragments of the Past: the Manuscript Collections of the State Library's Cali- graphical encyclopedias, correspondents in manuscript collections, biographical
fornia Section," News Notes of California Libraries, 74 (No. 1, 1979), and Cata- cards filled out by notable Californians and pioneers, and cards of World War 1
loged Manuscripts and Diaries of the California Section (Sacramento, 1981). soldiers. Examples of periodicals indexed for the file are The Wave (1893-1894),
Access to the manuscripts is gained through the summary sheets created for The Overland Monthly (1867-1916), and Hutching's California Magazine (1856-
each collection. These sheets, located in ring binders at the reference desk, 1861). Among newspapers indexed are the Californian of Monterey and San
include such useful information as the formal name of the collection, dates, box Francisco (1846-1848), Sacramento Union (1850-1900), and San Francisco
number(s), contents, biography or history of the creating individual or institu- Alta California (1849-1881). To give an idea of size and scope, there are over
tion, subjects covered, major correspondents, collection arrangement, prove- 11,000 card references to fires in California, 14,000 to railroads, 13,500 to Cali-
nance, and restrictions (if any). Many of the bound diaries, ledger books, hotel fornians named Smith, and 4,500 to Chinese in California.
registers, etc., have been cataloged as books and carry either Library of Congress While the Section has made a long and enduring commitment to collecting
or Dewey Decimal numbers'. Access is found through the card catalogs under
newspapers, it has not neglected access. Newspapers without indexes represent a
main entry, subject, and the general category of manuscripts.
time-consuming chore for the historian. In addition to the newspapers indexed
California's social, economic, and political history is superbly documented
for the Information File, the librarians have also created the San Francisco News-
through the Section's Photograph Collection. Over 24,000 portraits and tens of
paper Index. This unique card file holds indexes to the San Francisco Chronicle
thousands of views of places and subjects are readily available. These axe supple-
(1913-1980), San Francisco Call (1882-1889; 1904-1913), and San Francisco
mented by scores of photograph albums, lantern slides, portfolios, and books
with original photographs. Nearly all photographic media are found, ranging Examiner (1913-1928). (Two of these are available on microfiche.) These, in
turn, are supported by microfilm and microfiche indexes of newspapers pro-
from silvery daguerreotypes of the 1840s to video tapes of the last gubernatorial
duced by other newspapers or libraries. One of the most useful is a microfiche
debates. Because of the library's location, photographs of San Francisco, Sacra-
mento Valley, and Mother Lode counties dominate. The subject collections are index of the San Diego Herald and Union created by the staff of the San Diego
Public Library. Finally, more recent years are covered by the Bell and Howell
particularly strong on mining, agriculture, state government, transportation, and
historic sites. A card index by subject, place, and portrait provides the researcher indexes to the Los Angeles Times and San Francisco Chronicle.
with access to this important visual resource. Besides these invaluable indexes, the Section has other special files and col-
lections which prove useful for tracking down individual names. Among these
Besides photographs, the Section houses pictorial materials representing a
are compilations of vital statistics, cemetery records, pioneer family histories
variety of mediums such as oil on canvas paintings, pencil sketches, watercolors,
donated by the Daughters of the American Revolution; the Pioneer Roster of
woodcuts, etchings, and lithographs. These have been popular not only for illus-
the Native Daughters of the Golden West (microfilm); United States Census
trating publications but also as visual documentation. Areas of strength include
records from 1850 to 1910; mortuary records from Sacramento (1847-1885);
letter sheets from the 1850s and 1860s; bird's eye views of California cities and
Sacramento City Cemetery Records (1886-1914); indexes to the San Francisco
towns; prints of California scenic wonders, buildings, people and parades; car- (1866, 1888-1904), and Sacramento County (1867-1872) voter registers. The
toons lampooning politicians and capitalists; and prints produced by the Federal biographical card files form another unique resource. When the Section was
Art Project during the WPA era. Many of these illustrations have been indexed. established in 1903, the librarians sent out cards to pioneers, authors, musicians,
It is important to mention here that the library also has a number of illustrated actors, artists, and politicians in an effort to collect biographical data on impor-
periodicals from the nineteenth century.
tant Californians. These cards, filled out by the biographer or his or her family,
One of the attractive features of the California Section is that its librarians contain information on full name, place and date of birth, education, residence,
have created over the generations a number of unique card indexes and card publications, exhibitions, and other accomplishments.
files. These resources not only save the researcher quantities of time but also
The collections of the library's Government Publications Section, General
reveal sources and information that otherwise might not have been found.
Collection, and Law Library provide a superb complement to the California
The California Information File (now available on microfiche) is recognized
Section. Within the Library-Courts Building, the researcher will have at higher
as one of the most powerful research tools on California history. In fact, most
disposal a vast array of resources. The Government Publications Section offers
researchers visiting the library begin their research with this card file. It consists
a collection of over 2.5 million documents plus thousands of govemment issued
of references to people, places, and events. Presently the file holds over 640,000
maps. The size of the collection is due to the fact that the library serves as a
cards bearing about one million citations to information appearing in California
United States Government regional depository and a complete depository of
magazines, newspapers, county histories, theses, government documents, bio-
California documents. The latter consists of published reports, bulletins, news-
letters, transcripts, periodicals, and maps issued by the various state agencies. As
well, the documents section houses a large number of county and municipal
documents.
Historians will find useful a number of publications in the Law Library. Im-
portant sources include California bills, 1867 to date; California Supreme Court
briefs, 1850 to date; California Appellate Court briefs, 1904 to date; California
statutes dating from 1850; and California codes since 1872. A highlight is a rare
twenty-eight-volume set of records and briefs before the courts and Board of
United States Land Commissioners during the 1850s and 1860s.
Finally, the General Collection of the library houses a splendid gathering of 15
classic Western Americana, reference works, and one of the finest history-related
periodical collections in the westem United States. Nonrare materials are avail-
able for interlibrary loan, as are the newspapers on microfilm. THE BANCROFT
LIBRARY
WILLIAM M. ROBERTS