LOYOLA SCHOOLS OFFICE OF STUDENT ACTIVITIES ATENEO DE MANILA UNIVERSITY

Project Proposal Form

Name of Organization:
Name of OSA Professional Assigned: Basic Project Information Project Title: Name of Person-in-Charge : Contact # of Person-inCharge: Target Date and Time: Target Venue: Number of students involved: Audience Members only Nature of Project/Activity:
What kind of activity will you hold?

Ateneo League of Physicists

Rem Casino

Project Approval Checklist: OAS long form (logistics) FQA Form (food & drinks) Marketing package MOA Student Waivers Adult Supervisor N. Form DCBAC waiver (alcohol) Booth Shift Schedule Others: ___________________ ____________________________

The Real Physics Game Irwin Amago/Angela Magnaye 09052469583/09166447016 September 16, 2011 MVP Roof Deck (Main Venue) (Student 14 Organizers) Student ID # 080169

(Participan ts)

150

Ateneans only

Open to Public

Description of the Project/Activity

This is a description of the project concept overview, i.e. food sale, rummage sale, etc. Please limit to 50 words or less.

The activity is in answer to the two central core competencies of the organization, that is, it seeks to synergize both physics excellence and appreciation. It will come in the form of an Amazing Race participated in by Ps1 students. The participants will go through various stations featuring unique and interesting applications of physics. What goal/s will this activity address?
Pls. refer to the organizations submitted goals for the present school year. The activity should address at least 2 goals. Physics Appreciation: This year, the Ateneo League of Physicists Leadership aims to continue enhancing its members knowledge as well as Development presentation skills regarding the set-ups to be used for Physics Internal Demonstrations and the Real Physics Games (RPG). Communication External Communication Program

Project Management: This year the Ateneo League of Physicists

Leadership Formation through Organization Development LS-OSA proposal 70909 Page 1 of 5

Management Membership Formation Core Competencies

aims to maximize its potential and effectiveness of projects/activities through the proper management of its internal resources, especially that of finances (and handling of) and manpower.

Objectives of the Project

1. How will this project help the organization achieve the set goals? Will the project get you closer to your vision-mission? 2. What is the added value of this project to the organization and/or the community?

1. The project highlights the everyday applications of physics thus imbuing the participants with the much needed appreciation for the field. 2. The project also highlights the capacity of physics majors to craft interesting physics challenges, which is a unique way of honing their understanding of physics. 3. Lastly, the project also presents an avenue for leadership formation for the participants as well as to enhance their project management skills. Project Success Indicators
Indicate at least 3 success indicators that you can use to measure how successful the project was, i.e. the number of people who attended or how much money was generated. These indicators should be able to tell you if you were able to achieve the ideal impact you intended to make by the end of the project. The success indicators should include dates, figures, and the person-incharge.

1. To be able to have 30 teams of five joining the event. 2. To receive a cumulative project rating of at least 7.5/10 in ALL aspects of the project. 3. To be able to craft an RPG project module in the post-project process that can be used in the succeeding years. Budget Summary
Provide a brief summary of expenses for the project. Include the specific breakdown of the expenses. Where will the org get the money for this project? ___ (DCB) ____ (Others) please specify: Application Fees of Participnants

SEE ATTACHED BUDGET BREAKDOWN MECHANICS OF THE PROJECT Planning Phase

Describe the preparations that will be undertaken before the actual project. Be as specific as possible. You may attach other details not specified here.

Committees Programs Research

Task/s 1. Creation of General Program Flow for RPG 2. Contacting of Hosts and finalization of Program Details 1. Suggestion of challenges for the event. 2. Creation of a general information module for the volunteers.
Leadership Formation through Organization Development

Target Date August 2 (Draft) August 16 (Final) September 2 August 2 (Screening Process) August 16

LS-OSA proposal 70909 Page 2 of 5

Logistics

Promotions

3. 1. 2. 3. 1. 2. 3.

Orientation of Volunteers Procurement of Long Form from OAS. Tabulation of Suggested Venues for the Stations. Submission of Reservation Forms to OAS. Creation of design samples for deliberation. Finalization of Promotional Scheme. Room-to-Room Promotions of the event.

Marketing

1. Orientation on Marketing procedures. 2. Drafting of Marketing Packages and Suggested Sponsorship Ideas. ATTACHED ARE THE MECHANICS OF EACH STATION OF THE EVENT. Yes

September 5 August 2 August 2 August 9 August 2 August 5 August 29 September 9 August 2 August 2

Will food and/or beverages be served during the activity?

If Yes, Please accomplish and attach the Food Quality Assurance (FQA) Form.

No

For Student Entrepreneurial Initiatives (SEI): Please fill in the fields. For SEI, which involve food and/or beverages, accomplish and attach the
Food Quality Assurance (FQA) Form. Number of Slots requested: Set-up Date: Clearing Date:

Product Description
Products/List of Menus Name of Suppliers/ List of Concessionaires Detailed Description of Products (i.e. ingredients, packaging, etc)

Implementation/Execution Phase
What will happen during the project itself? Provide the details and program flow. You may attach other details not specified here.

Activity Setting-up of Stations Setting-up of Venue Registration Opening Program Closing Program and Awarding Evaluation and Closure Phase

Sept Sept Sept Sept Sept

Date / Time 16/ 3:00-4:00 16/ 3:00-4:00 16/ 4:30-5:00 16/ 5:00-5:30 16/ 7:30-8:00

Point person Logistics/Research Core Team Secretariat Programs Programs

Discuss what actions the organization will do upon completion of the project (i.e. evaluation, tokens, acknowledgements, documentation, etc). You may attach other details not specified here.

Task/s
Leadership Formation through Organization Development

Target Date
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Evaluation Documentati on

1. To craft an evaluation tool that effectively identifies the various important aspects of the project. 2. To ascertain that all participants are able to evaluate the project. 1. To be able to take pictures of all stations in the duration of the Project. 2. To write an article on the event for the Physics Department and organization website.

By Secretariat on August 16 September 16 Secretariat/Promot ions September 16 September 19

Signed: Joshua Francis Uy President Ateneo League of Physicists Raphael Guerrero Moderator Ateneo League of Physicists

----------------------------------------------- Please do not write below this line ----------------------------------------------For OSA use only: Endorsed by: Signature: Date: Approved by: Signature: Date: Remarks Name of OSA Professional Catego ry Remarks Name of SEI Coordinator

BUDGET PROPOSAL FORM

Activity Purpose The Real Physics Game It is an opportunity to engage non-physics majors, particularly those in Ps1 subjects, to be able to appreciate physics even further by participating in a fun and entertaining amazing race that features interesting applications of classroomlearned physics concepts. PRE-PROJECT PHASE Quantit y NA Item Logistical Needs EVENT Procurement of Logistical Needs PURPOSE To be able to have all the necessary materials for the project. Unit Cost NA Total Cost 1500

Leadership Formation through Organization Development

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Tarpaulins

Promotional Wave

To be able to increase the visibility of projects by creating means for the student body to get to know the project better.

140

280

TOTAL PROJECT IMPLEMENTATION Quantit y Item EVENT PURPOSE To be able to award the winning participants of the RPG. NA Prizes Project Implementation 1. 2. 3. First Place 3000 Second Place 2000 Third Place - 1000 NA Unit Cost

1780

Total Cost

6000

NA

Food for Volunteers Contingency

Project Implementation Project Implementation

To empower the volunteers who stepped-up during the project To have cash on hand during the conduct of the activity to quickly attend to emergency expenses.

NA

720

NA

NA TOTAL

500 7220

SUMMARY OF EXPENSES
Project Phase Pre-Project Phase Project Implementation Application Fees from Participants Total Expenses 1780 7220 9000 (at 300/team)

GRAND TOTAL

Leadership Formation through Organization Development

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