1 SAMPLE JOB APPLICATION LETTER _____________ (Name and address of the applicant) _____________ (Date) Subject: Application for

the post of ______________ (post applied for) Dear Sir or Madam, This is in response to your advertisement in ___________ (medium of advertisement) dated _________ for the post of _________ (post advertised). I am ____________ (details of highest qualification) and have ______ (number of years of experience) in companies of repute such as ______________ (names of companies). Currently I am working with ____________ (name of organization currently employed with) as ______________ (designation) since _______ (date since when working with this organization). My job profile entails _____________ (details of current job profile). I also have _____________ (details of any additional qualifications, if any). I am a hard working, sincere and dedicated worker. By working in companies of such repute I have learnt certain values such as integrity and respect for people and swear by them now. I assure you that if I am selected by your organization I will give it my best and promise you a resultoriented tenure. My Resume has been enclosed for your kind perusal. I look forward to hearing from you. Thanking you in anticipation. Best regards, (Name of the applicant) Positions Vacant: Project Officer and Communication Officer at Mumbai office SMILE Foundation, a non-profit national development organization, works to promote and catalyze welfare initiatives of NGOs focused on children and their holistic development, considering them vital for shaping nation's future. The Foundation has presence in 11 States of the country. The key thrust areas of Smile interventions are Child education. Health, Empowerment, with focus on girl child. Position 1: Project Officer Location: Mumbai Requirements: . PG in Social work/Sociology/Management. . 1-2 years of relevant work experience preferably in any grant making organization and/or implementing agency- grass roots groups/ CBOs working with Women & Children. . Prior experience of working with NGOs in the field of Project Implementation, M & E, Proposal/ Report Writing. . Good communication skill in Hindi, English and Marathi. . Should have good presentation skill. . Must possess basic computer skills. Remuneration - Rs.8000 - 13000/- pm Please send your resume at: jobs@... Position 2: Communication Officer Location: Mumbai Job Responsiblities: - Develop internal, international and external communications channels. - Media: Work in close liaison with the media and press to develop media interest and opportunities for the foundation. - Develop & Manage Database - Budget Preparation & monitoring; Meeting Business plan Targets; - Design & supervise production of material & printing

2 Candidate Profile - Excellent interpersonal and communication skills at all levels, written and oral - Ability to analyse, consolidate and interpret program reports - Innovative and strategic thinking - Proficient in computer programs, including Word, Excel and PowerPoint - Solid appreciation of marketing and brand building - Good time-management and ability to work to tight deadlines. - Able to work independently and use own initiative - Strong donor orientation - Resourceful in a low infrastructure environment - Make presentations and represent the foundation if needed - Team building aptitude and strong relationship building skills Qualifications: A master's or equivalent degree in Communications, Public Relations or Event Management with 1-3 years of relevant experience. Personal Attributes: - Confident and creative - Highly driven and self motivated - Empathic with the mission of Smile Foundation - Interested in, and knowledgeable about development relating to India and other developing countries. Salary Package: Rs. 8000/- to Rs. 14000/- per month Kindly forward your resume at: jobs@... Kindly mention the post applied for (e.g., Communication Officer, Mumbai or Project Officer, Mumbai) in the subject line. Our Mumbai Office would be opening shortly at 102, Shereton Classic, Ram Mandir Road, Vile Parle (East), Mumbai -400 057 Room 354, Block 6 Model Village North Point Hong Kong Phone: 24862893 Mobile: 95427415 E-mail: wwm654@hkinternet.com 2 August 2011 Mr William Chan Personnel Manager Wong And Lim Consulting PO Box 583 Kwai Chung Kowloon Dear Mr Chan Application for the Post of Management Trainee I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 2 August 2011. My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China. Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2012. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and Strategic Management.

3 My final year project is entitled Knowledge Management Practices in HK. Carrying out this project has improved my communication skills, my leadership skills and my ability to lead and supervise subordinates effectively. I have also learned how to run a project from the planning stage to its completion. During my studies I have held the post of Executive in the Management Society. While leading and organising Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment. Working for Wong And Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organisation produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure. I am available for interview at any time. I can be contacted most easily on the mobile phone number given above. I look forward to meeting you. Yours sincerely

Wong Wai Man Wilfred Encl: Resume Application Letter To Whom It May Concern: Application for the position of (Job Position) I am interested in applying for the above position advertised in....(Newspaper) on [Job Post Date] . My resume is attached for your review. I am confident that my skills and past experience could make great contributions to yourorganization. Therefore I would appreciate the opportunity to discuss my qualificationsfor this position in greater detail with you in person at your earliest convenience. Thank you for your consideration and I look forward to hearing from you. Yours sincerely, Job Seeker For more business le Resist Going to work Tired all day Watch the clock Loss of concentration Not open to change Excessive absenteeism

Overview Job stress can be defined as physical and emotional responses that emerge when the requirements of the job do not match the capabilities, resources, or needs of the unit member. Job stress can lead to fatigue, poor health, and injury. Differences in personality and coping style are important factors in predicting whether certain job conditions will result in stress. In a recent survey of Air Force members, more than one quarter of participants reported suffering from significant job stress, and nearly one in six believed work stress was causing them significant emotional distress. Employees suffering from job stress manifest many symptoms, including inattention, decreased motivation, apathy, anger, irritability, disinterest, fatigue, depression, anxiety, inadequate sleep and poor hygiene. As job stress escalates, the typical consequences of work stress begin to appear. Common sources of work stress include:

4 Traumatic events (major disasters, toxic exposures, witnessing severe injuries, suffering severe injury, etc.). Conflict with supervisors. Conflict with coworkers. Change in work responsibilities, hours, or conditions. New job position. New career field. Work overload. Lack of job challenge. Exposure to harassment. Fear of job loss. Disciplinary action. Being bypassed for promotion. Being promoted. Low wages. Role ambiguity. Role conflict. Long work hours. Job conflicts with family time. Inadequate job training. Inadequate resources (staff, equipments, budget). Unsafe job environment. Poor physical work conditions: Excessive noise. Excessive heat or cold. Overcrowding. Isolation. Poor ergonomic office design. Inadequate lighting Other potential sources of stressors that may stem from military life include: Frequent family relocations. Frequent, prolonged, and short-notice TDYs. Long and irregular duty hours. Difficulty sharing domestic and child care responsibilities. Job stress has become a common and costly problem in the workplace. Depression, sleep problems, and disrupted relationships with family and friends are examples of stress related problems that may arise from or be exacerbated by job stress. Increasingly, the demands on individuals in the workplace reach out into the homes and social lives of unit members. Taking work home, high levels of responsibility, job insecurity, and relocation all may adversely affect family life. In addition, domestic pressures such as child care responsibilities, and financial worries, may adversely affect a persons work. A vicious cycle may occur when the stressors caused in areas of work or home, spills over and makes coping with the others more difficult. Impact of Job Stress The impact of life stressors may show up in individuals at work in a variety of ways: Reduction in the quality or quantity of work produced. Frequently coming to work late or leaving early. Increases in frequency of accidents and mishaps. Alcohol or drug abuse. Difficulty with supervisors. Unwillingness by the individual to perform certain tasks.

5 Tendency to question and challenge previously accepted management practices. Preoccupation with non-work related activities such as personal finances. Reduced morale. Interpersonal Stress in the Workplace Personality conflicts and work style differences are an inherent and often normal part of interpersonal diversity in the workplace. However, some people are inherently difficult to work with and other workers may have problems developing a positive relationship with them. Tactics that peers can employ to deal with stress from being around people they find difficult to interact with include: Developing a support system. The support system helps provide a perspective of how to deal with the person. Developing strategies that reduce the conflict such as meeting periodically with peers to reflect on the conflict and get feedback and direction. Shift Work and Job Stress Workers engaged in irregular schedules or shift work may have increased levels of stress. The stress of shift work can cause fatigue and irregular sleep patterns. When possible, consider personal employee preferences when determining shift schedules. People adapt more easily to forward shift rotations, that is, day-to-evening, evening-to-night. Having an adequate amount of sleep can help in the transition between shifts. Allow at least two days between changes to give the member time to adjust to the new schedule. When working irregular schedules or long hours, unit members should be encouraged to avoid caffeine, alcohol, and other substances used to assist them in staying awake, falling asleep, or relaxing. Resources That Help Personnel with Job Stress Supervisor support has been shown to decrease job stress and increase performance. People who feel supported are also more likely to take actions that are favorable to the organization and that go beyond assigned responsibilities. The perception that the organization is supportive, respectful, and caring about its members can have significant impact on helping people meet the demands of job stress. It is important that members have access to resources to help them meet the pressures and demands faced at work. Assistance is available at each base for improving coping skills, problem-solving, assertiveness, time management, a good working environment, and social support, through the following agencies: The LSSC The Health and Wellness Center Chaplain Family Support Center How Leaders Can Help People with Job Related Stress Reducing job stress requires a partnership between unit leadership and unit personnel. Unit leaders need to identify and eliminate sources of job stress, when possible. This requires that leaders examine the organizational climate, by distributing employee attitude surveys, by examining attendance records and by evaluating accident and injury reports and trends. Consulting with base Occupational Medicine and theIntegrated Delivery System (IDS) can offer invaluable assistance. This will assist leaders in identifying potential problem areas and developing effective interventions. In particular, the early identification and treatment of personnel suffering from job stress can limit the negative consequences for both the employee and the organization. Appropriate mental health care has been repeatedly proven to return employees to work successfully. As a general rule, actions to reduce or manage job stress should give high priority. Specific measures include:

6 Foster general awareness about job stress (causes, costs, control). Improve communications: Reduce uncertainty about career development. Monitor progress and share that progress with your people. Share information with your team. Keep unit members up to date on relevant information. Set up meeting for unit members to vent any concerns and ask pertinent questions. Ensure that the workload is in line with unit members capabilities and resources. Clearly define roles and responsibilities of unit members. Give unit members opportunities to participate in decisions and actions affecting their jobs. Provide opportunities for social interaction among workers. Assess the risk of stress among unit members. This involves: Looking for pressures at work which could cause high and long-lasting levels of distress. Deciding who might be affected by these. Deciding what can be done to decrease the stressors. Maximizing flexibility can help prevent and reduce work stress. Actions may include: Providing flexible work hours. Giving time off for appointments. Giving members a voice in the decision-making process when appropriate. Clarify expectations from the start. Organizational characteristics associated with low-stress work and high levels of productivity include the following: A safe and healthy work environment. Recognition of unit members for good work performance. Opportunities for career development. An organizational culture that values the individual unit member as well as a team approach. Management actions are consistent with organizational values. Examples of measures that can help to reduce the effects of stressful working conditions include the following: Balance between work and family or personal life. A support network of friends and coworkers. Use of time management strategies, such as setting priorities. A relaxed and positive outlook An overwhelming workload 3) An unsafe work environment 4) Inflexible hours. Job stress can be defined as the harmful physical and emotional responses that occur when the requirements of the job do not match the capabilities, resources, or needs of the worker. Job stress can lead to poor health (mental and physical) and even injury. Consider These Facts "25% of employees view their jobs as the number one stressor in their lives." --Northwestern National Life "75% of employees believe the worker has more on-the-job stress than a generation ago." --Princeton Survey Research Associates "Problems at work are more strongly associated with health complaints than are any other life stressor--more so than even financial problems or family problems." --St. Paul Fire and Marine Insurance Co. The idea of job stress is often confused with challenge, but these concepts are not the same. Challenge energizes us psychologically and physically, and it motivates us to learn new skills and master our jobs. Challenge is an important ingredient for healthy and productive work. When a challenge is successfully met, we feel relaxed and satisfied. The

7 importance of challenge in our work lives is probably what people are referring to when they say "a little bit of stress is good for you. But for too many people, the situation is different. Healthy and desirable work challenge has turned into job demands that cannot be met, relaxation has turned to exhaustion, and a sense of personal pride and satisfaction has turned into feelings of stress. In short, the stage is set for illness, injury, and job failure. What Causes Job Stress? Job stress results when the requirements of the job do not match the capabilities, resources, or needs of the worker. While just about any work situation can be a potential source of stress, and differences in an individual s personality and coping style are certainly important in predicting whether certain job conditions will cause stress, research also suggests that certain working conditions are bound to be stressful to most people. Workplaces with excessive workload demands or conflicting expectations on behalf of employers and employees are good examples. Current evidence argues for a greater emphasis on working conditions as the key source of job stress, and for job re-design as a primary prevention strategy. Workplace conditions that may lead to stress include: The Design of Tasks One person works to the point of exhaustion; another is tied to the computer, allowing little room for flexibility, selfinitiative, or rest other examples would include such conditions as heavy workloads, infrequent rest breaks, long work hours and shift-work; hectic and routine tasks that have little inherent meaning, do not utilize workers skills, and provide little sense of control. Management Style Lack of participation by workers in decision-making, poor communication in the organization, and lack of family-friendly policies would all indicate a need to work on a more effective management style. A specific example of less-than-ideal management style would be a case of micro-managing in which employees need to get the boss s approval for everything. Interpersonal Relationships Poor social environment and lack of support or help from coworkers and supervisors can be real sources of stress. An example would be when an employee s physical isolation reduces his/her opportunities to interact with other workers or receive help from them. Work Roles Conflicting or uncertain job expectations, too much responsibility, and too many hats to wear are just some of the cases in which employees can feel caught in difficult, seemingly no-win, and ultimately stressful situations during the course of their work day. Career Concerns - Rapid changes for which workers are unprepared, job insecurity situations in which employees have reasons to feel worried about the stability of their future with the firm/company/business--and lack of opportunity for growth, advancement, or promotion can contribute significantly to employee stress. Environmental Conditions Unpleasant or dangerous physical conditions such as crowding, noise, air pollution, or ergonomic problems are all examples of environmental conditions that can directly contribute to stress on the job. Job Stress and Health Stress sets off an alarm in the brain, which sets off a response of preparing the body for defensive action. The nervous system is then aroused and hormones are released to sharpen the senses, quicken the pulse and respiration, and tense the muscles. This response (sometimes called the fight or flight response) is important because it helps us defend against threatening situations. The response is biologically pre-programmed. Everyone responds in much the same way, regardless of whether the stressful situation is at work or home. Short-lived or infrequent episodes of stress pose little risk. But when stressful situations go unresolved, the body is kept in a constant state of hyper-alert activation, which increases the rate of wear and tear to biological systems. Ultimately,

8 fatigue or damage results, and the ability of the body to repair and defend itself can become seriously compromised. As a result, the risk of injury or illness (mental or physical, e.g., depression or high blood pressure) escalates. In the past 20 years, many studies have looked at the relationship between job stress and a variety of ailments. Mood and sleep disturbances, upset stomach and headache, and disturbed relationships with family and friends are examples of stress-related problems that are quick to develop and are commonly seen in these studies. These early signs of job stress are usually easy to recognize. But the effects of job stress on chronic diseases are more difficult to see because chronic diseases take a long time to develop and can be influenced by many factors other than stress. Nonetheless, current evidence strongly suggests that stress plays an important role in several types of chronic health problems-especially cardiovascular disease, musculoskeletal disorders, and psychological disorders. You don t have to wait until you become sick, anxiety-ridden, depressed, or completely stressed out to benefit from the insight, care and objectivity therapy can provide! If you think your workplace is a current or potential source of stress for you, you might consider consulting with a therapist to determine ways you can either minimize or avoid altogether workrelated stress. What Research Tells Us: Cardiovascular Disease Many studies suggest that psychologically demanding jobs that allow employees little control over the work process increase the risk of cardiovascular disease. Musculoskeletal Disorders It is widely believed that job stress increases the risk for development of upper-extremity musculoskeletal disorders. Psychological Disorders Research consistently indicates that differences in rates of mental health problems (such as depression) for various occupations are due partly to differences in job stress levels. Suicide, Cancer, Ulcers, and Impaired Immune Function Research suggests a critical relationship between stressful working conditions and these serious health problems. Stress, Health, and Productivity Recent studies of "healthy organizations" suggest that policies benefiting worker health also benefit the bottom line. A healthy organization is defined as one that has low rates of illness, injury, and disability in its workforce and is also competitive in the marketplace. Examples of organizational characteristics associated with both healthy, low-stress work and high levels of productivity include the following: Recognition of employees for good work performance Opportunities for career development An organizational culture that values the individual worker Management actions that are consistent with organizational values Some employers assume that stressful working conditions are a necessary evil and that companies must turn up the pressure on workers and set aside health concerns to remain productive and profitable in today's economy. But current research findings challenge this belief. Studies show that stressful working conditions are actually associated with increased absenteeism, tardiness, and intentions by workers to quit their jobs--all of which have a negative effect on the bottom line objective of a thriving workplace. Certain job stress sources can contribute to chronic job stress and burnout. Especially challenging sources of job stress include
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Job strain, low decision latitude (fewer chances to make choices), low social support, high psychological demands, effort-reward imbalance (low rewards for high efforts), and high job insecurity predicted common mental disorders in a review of several different job stress studies, published in the Scandanavian Journal of Work, Environment and Health. Social factors played a role as well. The British Medical Journal article mentioned above also found that lucky subjects with higher status jobs were less likely to have job stress-related metabolic syndrome, and those with lower status jobs were at a higher risk. These job stress factors seemed to affect men and women, young and old, pretty equally.