Introduction In this era of globalization and modernization, computers are widely used in various fields with the improvement

of technologies. Computers are not only used in processing the input data, but also commonly used for storage and presenting the output information. However, according to our survey, we found that 20% of our total employees are computer illiterate. Therefore, our Department of Information Technology for Computer System (DITCS) proposes to organize an IT workshop. This workshop is organized in order to train and improve the knowledge of employees in using the computer software and application such as Microsoft Office. This workshop is designed for every employee that wants to improve their quality in using computer for work. This workshop is proposed to be carried out for duration of 3 month for every weekend. 1.0 Statement of Problem According to companys annual financial report, about 30% of companys profit losses are due to the computer illiterate of employee. We have found out that some of the employee unable to manage the data well by the aid of computer. For example: plotting graph or tabulate data in proper way by using computer.

1.1 Ineffective processing About 25% of documents are not processed using computer and many complaints that we accept have not been processed by the departments staffs as the processing process is too slow. It will be more convenient for the company if all the documents were processed by using computer. Besides that, it is easier for the company to announce news and announcement through companys intranet.

1.2 Paper work It consumes a lot of time of employees in order to finish the paper work without using the computer. Moreover, it consumes a lot of space in filing paperwork and documents. It makes things difficult when retrieving any data and information required. Furthermore, the companys account was not well-organized, causing trouble in publishing out companys annual financial report.

2.0 Proposed plan The actions to be carried out in this workshop are notifying the employees, registration, invitation of instructor, purchase of teaching materials, renting a computer lab, announcing a timetable and arranging refreshment. 2.1 Advertising First, notices and banners are publishing and paste on staffs notice board in order to promote the IT Workshop.

2.2 Registration Then, the registration of IT Workshop is opened for 2 weeks from 3/10/2011(Monday) to 31/10/2011(Monday) for employee that intends to improve their skill in using computer application can register for the IT Workshop at DITCS, 2nd floor. The registration was needed to make sure the amount of people attend and ease for our preparation such as the refreshment and the teaching material needed.

2.3 Instructor Next, Mr Tan Yan Soon will be invite as instructor of our IT Workshop. Mr Tan Yan Soon is a professional in applying the computer application in business and management. Mr. Tan had been working for Microsoft for 10 years duration and he is an experienced instructor in tutoring such workshop.

2.4 Teaching material Except for Microsoft Office, we need to prepare some extra teaching material (application software). Hence, after the amount of participant was confirmed, a number of teaching materials such as Those extra teaching materials need to order from the computer software shop one month before the workshop.

2.5 Computer Lab As for the venue, we planned to rent computer laboratory of SMK Kampar after the invitation of instructor. We need to write a letter to Ms Shazali Awang binti Mohd.

Shah Ridzwan, headmaster of SMK Kampar to ask the permission for renting the venue and also the rental fees for the venue. We request the IT Workshop. Session to be on every Sunday from1/1/2011 to 25/03/2011 but the confirmation of the date and time for the venue need to be set by Ms Shazali Awang binti Mohd. Shah Ridzwan.

2.6 Announcement for the timetable After all the bookings and reservation, on 28/12/2010(Thursday), the timetable scheduled for the IT workshop need to be sent to every participant. The time, venue and the schedule of the workshop will be included.

2.7 Refreshment Appetizers and beverages will be prepared after each of learning session of the IT Workshop

Schedule Time line Advertising Registration Preparation Workshop Date 1/9/2011()Thursday) - 30/9/2011(Friday) 3/10/2011(Monday) - 31/10/2011(Monday) 1/11/2011(Tuesday) 28/12/2010(Wednesday) 1/1/2011(Sunday) 25/03/2011(Sunday)

Workshop Teaching plan

Date 4/9/2011 (Sunday) 11/9/2011 (Sunday) 18/9/2011 (Sunday) 25/9/2011 (Sunday) 2/10/2011 (Sunday) 9/10/2011 (Sunday) 16/10/2011 (Sunday) 23/10/2011 (Sunday) 30/10/2011 (Sunday) 6/11/2011 (Sunday) 20/11/2011 (Sunday) 27/11/2011 (Sunday) 4/12/2011 (Sunday)

Time 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am 9 am 11 am

Staffing Name Department/Division Administrative Post Qualification Soo Hon Liong Department of Information Technology, Computer, and System(DITCS) Head of Department Coventry University(Business Information Technology) Diploma in Computer Studies, Informatics Computer School,Singapore Had been working for Intel Corporation for 5 years and wrote an account management programme for Ministry of

Project involved

Name Department/Division Administrative Post Qualification

Teng Wei Loon Department of Information Technology, Computer, and System(DITCS) Senior Executive Master of Business Administration, Maastricht School of Management(Information Technology Management) Bachelor of Computer Science and Technology(Hons), Universiti Kebangsaan Malaysia Has AIDS

Project involved

Name Department/Division Administrative Post Qualification

Ng Su Ming Department of Information Technology, Computer, and System(DITCS) Executive Master of Computer Science(Hons), Universiti Malaysia Sabah

Project involved

Good girl lai de

Name Department/Division Administrative Post Qualification

Kor Wei Khin Department of Information Technology, Computer, and System(DITCS) Executive Computer Engineering(Hons), Universiti Tunku Abdul Rahman Bachelor of Science (Hons) Software Engineering, Universiti Tunku Abdul Rahman. Zzz

Project involved

Name Department/Division Administrative Post Qualification

Khoo Chee Siong Department of Information Technology, Computer, and System(DITCS) Officer Bachelor of Public Management(Hons), Universiti Utara Malaya Bachelor of Engineering(Hons) Computer and Communications Engineering, Universiti Tunku Abdul Rahman XD

Project involved

Budget No 1 2 3 4 Expenditure Refreshment Rental(computer lab) Invitation fee(instructor) Application software(extra teaching material) Amount(RM) 300 1200 1000 1500

Total Authorization

4000

We strongly believe that the IT workshop is able to enhance the knowledge of IT (information technology) among the staff that is involving in this workshop. Not only it is much faster by applying the knowledge in using the computer, the work done will also be tidier than hand draft. Hence, this will enhance the performance of the participant in doing the work. Compare with doing the paperwork, this can efficiently reduce any of the human error in calculating and while processing any data. Therefore, we request for authorization from you in order to carry out this workshop effectively. If there is any alteration about this proposal, please inform our department. Kindly confirm your decision by 20/8/2011.