MINUTES MUNICIPAL BUILDING COMMISSION June 23, 2011 7:32 P.M.

The Winfield Municipal Building Commission regular meeting was called to order at 7:32 p.m. on June 23, 2011 at the Winfield Town Hall by Dick Whitney, Chairman. Members Present: Steve Hanna, John Marshall, Dick Whitney, Huey Lovejoy and Pat Woodrum. Others Present: Randy Barrett, Mayor Elect; Jackie Hunter, Town Recorder; Tim LaFon, Town Counselor; Gloria Chapman; Staff, Jessie Parker, Town Engineer and SoJuanna Ellis, Project Coordinator of Regional Intergovernmental Council. Public: None Minute Approval May 26, 2011 meeting. Motion was made by John Marshall to approve the minutes, seconded by Huey Lovejoy. Motion carried. Financial Report May 2011. Motion was made by John Marshall to approve the Financial Report, seconded by Steve Hanna. Motion carried. Reports Infrastructure Projects. Dick Whitney reported that the City has applied for a $250,000 sidewalk grant for Phase 3 and is currently waiting for approval from the Division of Highways. Old Business: Craigo Drainage Issue Tim Lafon stated that he anticipates the Citys Occupancy Certificate issue to be delayed until the end of the year after other issues have been settled. 21 Second Street property - Dick Whitney reported that the city would take over the property on July 26, 2011. Storm water Project. Jessie Parker of S & S Engineers reported that as of June 10, 2011 the project was 41.6% complete and he presented the members a Progress Report from C.J. Hughes outlining the work done in Riverview, Elm, Woodland Forest and the high school areas.

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He stated that the base bid for Riverview & Elm has been completed. The contractor has installed the stormsewer lines along both streets, completed the drainage ditch improvements from Riverview to Cash Lane and has begun restoration of the disturbed areas. Mr. Parker also noted that the base bid for the High School & Mattress Warehouse was complete. The Contractor has installed the stormsewer pipe up to Di 5-2 (end of the Base Bid) and has temporarily set the concrete headwall thirty (30) feet short of the riverbank due to the elevated flow of the Kanawha River. Mr Parker reported that the base bid for Woodland Forest is complete. The Contractor has installed the stormsewer pipes and has completed restoration of the concrete street as part of the base bid and has completed the stream restoration as part of Additive Alternate A. There has been no work to date in the Riverdale Westland area. . New Business: Storm water Construction Project Draw #4 SoJuanna Ellis of R.I.C. presented to the commission Draw #4, which consisted of an invoice from C.J. Hughes for $58,068.37 and invoice #7517 from S & S Engineers for $8,085.00 totaling $66,153.37. Huey Lovejoy made motion to approve Draw #4 as presented; Steve Hanna made a second. Motion carried. Stormwater Construction Project Change Order No. 1, C.J. Hughes. Jesse Parker of S & S Engineers presented Change Order No. 1 from C.J. Hughes for a quantity adjustment to include additional stormsewers and street replacement in Woodland Forest and additional stream restoration as bid in Additive Alternate A and to include Additive Alternate C. The original contract price of $787,905.00 has been increased by $393,905.00 bringing the total of the contract to $1,171,810.00. Steve Hanna moved to accept the Change Order as presented and Pat Woodrum made a second. Motion carried. Engineering Addendum No. 3 S & S Engineers Stormwater Project Jessie Parker presented Engineering Addendum No. 3 in the amount of $ 49,660.00 to cover additional work on the Stormwater Project as follows: Exhibit C Article 2 Section C.2.01 amended to include additional sump pump increase of $ 4,000 Section C 2.01 increased by $16,400 for design services for the sump pump

Section C.2.02 for construction services is increased by $23,120

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Engineering Addendum No. 3 (Contd.) Section C.2.04 for plat maps, surveying & mapping is increased by $6,140.00 Huey Lovejoy moved to accept Engineering Addendum No. 3 as presented. Steve Hanna made a second. Motion carried. Estimate to correct water problems in Cemetery Jessie Parker estimated that 400 feet of pipe would be required at $60,000 to correct the water problems in the cemetery. No actions was taken at this time. Good of the Order None Adjournment Motion was made by John Marshall and seconded by Pat Woodrum to adjourn at 8:30 p.m. _____________________________ ______________________________ Dick Whitney, Chair

Pat Woodrum, Secretary