The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
Lead
the change?
The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
OC positions:
1. Financial director [vice OC head] 2. Executive & marketing director [vice OC head]
OD positions:
1. HR head 2. PMR head 3. R&D head
The following pages contain a brief Job description for each post and plan requirements.*
Plans should be submitted by Friday, 12th of August, at 11:59 pm Also, If you have any question or need more information please contact us on: OC Head OD Head AC head Nesma.hamada@acesegypt.com MaiGamal@acesegypt.com Yomna.l.saeed@acesegypt.com
Send your plans to either the OD, OC or AC head e-mail according to the post you are applying for.
Further recruitment stages will come soon. We'll keep you updated by mail & you can keep updated through our facebook fan page here: http://www.facebook.com/ACESEgypt
* For any additions or changes in the structure, new roles, new hierarchy or job description(s), kindly make a separate proposal to give more details & explain the reasons behind this change. The proposal will be discussed in the interview.
The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
President
AC Head
Life & Academic Juniors Technology business program track head track head track head track head
OD Head
Financial director [vice OC head]
OC Head
Executive & marketing director [vice OC head]
HR
PMR
Publications FR Reception Logistics Media IT PR
R&D
Workshops Workshops Workshops Workshop
The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
AC Track Head
AC Head
3. KPIs overview: KPI .. Effectiveness of team building among workshops The rate of improvement of the moderator skills and qualifications Average percent of tasks delivered (by moderators) before deadlines. Periodic reports sent before deadlines 5
The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
Percent of subordinate staff working in synergy with other ACES entities Number of workshops getting academic or full sponsorship Number of applicants for each workshop Percent of drop out participants. No. of workshops providing real life experiences in sessions and conference. . Other KPIs will be provided on selection / per phase 4. AC Track head plan requirements:
Personal Profile: - CV. - Reasons for applying for ACES and this post. ACES'11: - Feedback ACES'11, AC'11 & detailed for Track [NB: feedback should be chronologically, and
Constructively - positives with suggestions/negatives with solutions]
ACES'12: i. Workshops: - Moderator job description. - Moderators' selection criteria and methodology. - Workshop Cores. - Trainings required for workshop teams & Trainings outlines. ii. Plan: - Time plan (phases) - Each phase objectives, KPIs and how to achieve it. iii. Financial plan and estimate budget [sources and expenditure] iv. Risk Plan: - Describe Risks per phase, their probability, impact and how to deal with them.
The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Number of regular reports delivered before the deadline Speed of finishing legal work & Speed of adapting to emergent financial changes Ratio of closed deals to total Percent of budget deviation relative to estimated budget Number of finished paper work related to financial deals and sponsors. . Other KPIs will be provided on selection / per phase 5. FD plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11 & detailed for OC11 [NB: feedback should be chronologically, and
constructively - positives with suggestions/negatives with solutions]
3. ACES12: Personal Vision Detailed Job description for FD General outlines for Heads Criteria Communications channels and Coordination management plan: with EMD and OC heads. Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. Financial plan and estimate budget [financial sources income and expenditure /phase ] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal with them]
The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Percent of budget deviation relative to estimated budget Efficiency of team building at the preparations phase Average number of training hours Number of regular reports delivered before the deadline Market share percent Market share gain 9
The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
Speed of finishing legal work & ratio of closed deals to total Members drop out rate Percent of OC staff working in synergy with other ACES entities . Other KPIs will be provided on selection / per phase 5. EMD plan requirements: 1. Personal Profile: CV Reasons for applying for ACES & for this post 2. ACES11: Feedback on ACES11 & detailed for OC11 [NB: feedback should be chronologically,
and constructively - positives with suggestions/negatives with solutions]
3. ACES12: Personal Vision Detailed Job description for EMD General outlines for Heads Criteria Communications channels and Coordination management plan : i. with each committee and FD. ii. With OC Head Plan: i. Time plan indicating phases. ii. Objectives for each phase & how to achieve it. General Financial plan and estimate budget [sources and expenditure] Risk plan: [Describe risks per phase and mention their probability, impact and how to deal
with them]
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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
HR Head
1. Job purpose and summary:
Recruiting, managing, evaluating, leading & supporting a team of HR members working on managing, guiding & developing ACES human resources to achieve the highest satisfaction & the highest performance
Organizational roles:
Monitoring HR committees activities, progress, outputs & needs Building a team that retains ACES synergy, core competence, spirit & professionalism Representing the HR members & coordinators in the OD meetings Applying a free & open environment that encourages creativity, leadership investment and empowerment in the HR. Implementing the above mentioned responsibilities in accordance with ACES code of ethics, ACES culture, values & standards Enhancing organization reputation by being a role model inside & outside ACES Performance management Motivation skills Presentation skills Professionalism Integrity Conflict management Persuasiveness skills Leadership skills Computer & internet skills Neutralism
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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Efficiency of HR committee team building Progress rate in HR members investment plan Efficiency of HR coordinators in their entities Average number of HR committee training hours Efficiency of crew team building process Percentage of crew members satisfaction Number of needed trainings for the crew per phase Efficiency of crew performance Number of achieved performance action plans Rate of improvement in the crew performance Number of personal problems happened per phase Number of personal problems solved per phase Effectiveness of the members periodic profiles . Other KPIs will be provided on selection / per phase 5. Plan requirements: Personal profile: 1) Reasons for applying (For ACES and for HR head position) 2) Personal CV ACES11: 1) General feedback on ACES11 2) Detailed feedback on HR11
NB: feedback should be chronologically, and constructively - positives with suggestions/negatives with solutions
ACES12: 1) HR committee: i. Committees vision and desired output ii. Time plan indicating phases iii. Detailed objectives per each phase, how to achieve it and the measured KPIs 2) HR members: i. HR members investment plan & trainings needed ii. HR members selection criteria & methodology iii. HR coordination plan including the coordinators job description 3) Communication channel: i. Internally in HR committee ii. Externally with AC, OC & OD heads 4) Risk assessment plan
Describe risks per phase and mention their probability, impact and how to deal with them
It is applicable to apply two persons as a head and vice head for the HR committee with the same vision and the same plan
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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
PMR Head
1. Job purpose and summary:
Recruiting, managing, evaluating, leading & supporting a team of PMR members working on managing ACES events, projects & entities to ensure achieving the best output with the highest quality
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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Efficiency of PMR committee team building Progress rate in PMR members investment plan Efficiency of PMR coordinators in their entities Average number of PMR committee training hours Number of project managers in each project Number of defects in the projects output Number of problems reported per phase Number of problems solved per phase Average time taken for solving problems Rate of improvement in the progress of ACES entities Percentage of quality standards measured . Other KPIs will be provided on selection / per phase 5. Plan requirements: Personal profile: 1) Reasons for applying (For ACES and for PMR head position) 2) Personal CV ACES11: 1) General feedback on ACES11 2) Detailed feedback on managing ACES11 projects
NB: feedback should be chronologically, and constructively - positives with suggestions/negatives with solutions
ACES12: 1) PMR committee: i. Committees vision and desired output ii. Time plan indicating phases iii. Detailed objectives per each phase, how to achieve it and the measured KPIs 2) PMR members: i. PMR members investment plan & trainings needed ii. PMR members selection criteria & methodology i. PMR coordination plan including the coordinators job description 3) Communication channel: i. Internally in PMR committee ii. Externally with AC, OC & OD heads 4) Risk assessment plan
Describe risks per phase and mention their probability, impact and how to deal with them
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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
R&D Head
1. Job purpose and summary:
Recruiting, managing, evaluating, leading & supporting a team of R&D members working on updating and developing ACES by any needed changes and output enhancements through conducting researches and putting action development plans upon the research results
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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
4. KPIs overview: KPI Efficiency of R&D committee team building Progress rate in R&D members investment plan Average number of R&D committee training hours The average time taken for conducting a research Number of members working on the research Number of conducted researches per phase Number of parallel researches conducted at the same time Effectiveness of methodologies used in conducting the researches Number of applied development action plans Effectiveness of the development plans Number of corrective actions done for each committee Number of new generated ideas per phase . Other KPIs will be provided on selection / per phase 5. Plan requirements: Personal profile: 1) Reasons for applying (For ACES and for R&D head position) 2) Personal CV ACES11: 1) General feedback on ACES11 2) Detailed feedback on R&D11
NB: feedback should be chronologically, and constructively - positives with suggestions/negatives with solutions
ACES12: 1) R&D committee: i. Committees vision and desired output ii. Time plan indicating phases iii. Detailed objectives per each phase, how to achieve it and the measured KPIs iv. The suggested researches needed for ACES and for each committee 2) R&D members: ii. R&D members investment plan & trainings needed iii. R&D members selection criteria & methodology 3) Communication channel: i. Internally in R&D committee ii. Externally with AC, OC & OD heads 4) Risk assessment plan
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The 8th Annual Conference for Engineering Students Staff Level 2 Recruitment
Be the first, be ACES
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to these posts. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time to meet the ongoing needs of ACES as a professional organization.
Send your plans to the corresponding head to the post you are applying for: OC Head OD Head AC head Nesma.hamada@acesegypt.com MaiGamal@acesegypt.com Yomna.l.saeed@acesegypt.com Good luck!
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