Are you ready for the mobile, virtual, flexible office of the future?
Dont get left behind. Equip your staff with the tools they need to do the job, whether they work at home, during their commute, in the office or anywhere else. Today, every small business can become faster, more responsive and more productive by embracing mobile and flexible working.
Intel, the Intel Logo, Intel Inside, Intel Core, and Core Inside are trademarks of Intel Corporation in the U.S. and/or other countries.
Page 1
Many work harder anytime, anywhere connectivity can add 11 hours to a mobile workers week, according to a Forrester report. It can do much to encourage employee loyalty and retention UK-based design firm Plinkfizz uses flexible working as a differentiator, a way of attracting high-calibre talent. Then there are the more prosaic benefits of a workerless office: lower property costs, utility bills and carbon emissions. IT firms and the large consultancies PwC, KPMG, Accenture are early adopters, but predictions are that it will become commonplace. So what are some of the issues companies need to consider when preparing for the mobile office?
Myth #1: Flexible workers are less productive because they can get away with it. Research shows that working from home can boost productivity because it reduces the number of distractions and interruptions. Myth #2: People cant work effectively in a noisy environment like a cafe or bar. Sure, its not always appropriate. But a change of environment often helps people to think more creatively and look at problems in a different way. Myth #3: Its hard to work as a team when people are in different places. Not as long as you have the right tools. You can share ideas with collaboration software, communicate fast in teleconferences and answer questions via instant messaging.
Page 2
Myth #4: It will cost a lot to buy the equipment we need to work effectively. You might need to invest in some new technology, like notebook computers. But you can make big savings in other areas, like office space and travel costs. But sometimes it pays to invest in longerlasting, reliable equipment. This is especially true of computers where a consumer PC might not be suitable for serious business use. See How to choose a reliable Notebook PC for more information. Myth #5: Flexible workers mainly watch daytime TV and take boozy lunches. Have some faith. The responsibility of flexible working motivates many people. Your employees will respond well when you treat them like grown-ups. Myth #6: Flexible working is a slippery slope leading to a ruined work-life balance. It doesnt have to be that way. Be disciplined, set clear boundaries between work and personal time and turn the technology off at the end of the day. Myth #7: I need everyone in the office in case something goes wrong. Its easy to make sure someones in your building at all times. In any case, flexible workers are a phone call away. If a problems really serious, it probably wont matter where they are. Myth #8: If I let the sales team work away from their desks, well miss opportunities. Not if you use call-forwarding to pass enquiries to the right people, and have an online tool so employees can indicate when theyre unavailable. Myth #9: Flexible workings not right for our business. Most businesses can benefit from some kind of flexible working. For instance, employees may appreciate the chance to vary their hours, arriving late to avoid the rush hour. Myth #10: Itll be a big effort to start working flexibly. Most mobile phones can send email and access the internet. An ultraportable computer can be yours for under 300. So why not give it a go?
Page 3
These days, a notebook is more than a business requirement, its an intimate part of our working life. An HP Business Notebook can set you free. Heres how to select the perfect system for your needs:
Read our plain English guide to choosing a new PC Get interactive advice about your business IT Use our Product Selection Wizard to find the best model for you
Page 4
Office space
If the office is no longer what Richard Elliss Beaudoin calls a people warehouse, it can become more of an idea factory or a space for teams to hold meetings, socialise and exchange ideas. Think club, conference centre or library rather than cubicle city. Indeed, smaller companies could do without an office altogether, instead using serviced offices or the growing number of shared offices that have sprung up in major cities to cater for nomadic workers.
Page 5
free and offer basic Microsoft Office functionality online, with the ability to transfer files seamlessly back and forth from the full desktop versions. 4. Microsoft Office 365. With Microsofts online services you get web-enabled tools that let you access your email, documents, contacts, and calendars from virtually anywhere, on almost any device.. 5. Virtual Rooms. HP Virtual Rooms creates an online space for you to meet colleagues and clients, chat with them and share your desktop, your presentations and any applications you want to run. Its real time and its easy to use. 6. Skype. Placing a call or sending an email is fine for a simple exchange of information, but nothing beats face time for creating rapport and Skype makes that possible, even if your client is halfway around the world.
A small, light computer like the HP Mini. Its energy efficient Intel processor means itll last hours on a single charge. If you need more power, get a full-size notebook instead or a high-powered but ultra-portable HP EliteBook with 2nd Generation Intel Core i5 or Intel Core i7 processor. A smartphone. Trade your five-year-old brick for a smartphone that lets you check email, view websites and even read and edit documents. Power essentials. Although clever power management in the latest Intel processors can reduce consumption and extend battery life, its wise to take your charger, plus a socket doubler to avoid plug-jostling. Taking an extra battery or choosing a long-life battery for your notebook can keep you going all day.
To access the internet, youll either need a wireless network or to get connected from nearly anywhere a mobile broadband connection. Some HP Notebooks have a slot for a SIM card so you can connect to mobile broadband without any extra equipment or you can buy a plug 3G modem. Carefully chosen accessories will add minimal weight to your bag and can make you more productive:
Noise-cancelling headphones. Loud cafe? Busy train? A good pair of headphones can give you peace and quiet. If you take lots of phone calls, consider a Bluetooth headset too. A mouse and wrist rest. Working on a laptop can be an ergonomic nightmare. Carry a portable mouse and depending on your laptop a wrist rest to stave off aches and pains.
Page 6
The right low tech. Its not all about electronics. Stick a decent notepad and a few pens into your bag. If you tend to scribble notes on scraps of paper, organise them in a zip-up folder.
Mobile working poses some security risks. To stop people seeing what youre working on in public, consider using a privacy filter to block their view. And to avoid drawing attention to your kit when youre in the street, dont use an obvious laptop bag. Instead, use a padded laptop sleeve inside a nondescript bag. You can buy computer accessories from the main HP website.
Page 7