STAGE 3 CONSTRUCTION SUPERVISION Post Award Services The tasks at this stage generally cover all areas immediately

y after the issuance of Letter of Acceptance to the Contractor and ends with the finalisation of accounts. Project Planning Following the formulation of the agreed MIP at pre-award, the Consultant will monitor in further detail the method of programming and scheduling by the Contractor. Particular

emphasis will be given to the scheduling and commissioning of the Terminal Building, Central Utility Building, associated landside and airside infra-structure facilities, systems pertaining to Navaids & Commaids, AGL etc. In view that the Contractor is working within a considerable constraint of providing minimum disruptions to the operating airport environment whilst ensuring a timely completion of the Project, the Consultant shall utilize its familiarity with this situation to assist the Contractor on providing solutions. the Consultant shall also provide its specialist input in advising and recommending ways to ensure a smooth transition of operation from the existing to the new redeveloped Airport. The tasks performed in the above-said are inclusive but not limited to the followings: (a) Taking the lead in co-ordinating meetings between relevant regulators, consultants; operators, authorities, Contractor and

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STAGE 3 CONSTRUCTION SUPERVISION (b) Assist Contractor to co-ordinate and achieve interfacing requirements among Related Works; (c) Assist the Client in reviewing interfacing dates, key dates and priority events, including required analyses works; (d Check to oversee the Contractors method of keeping detail records of work progress, construction equipment, labour deployment and material usage on day-to-day basis; (e) Periodic and non-periodic Project Progress Reporting, monthly activities reports, MIP updates and other forms of implementation programme charts; (e) Taking steps and advising Client of necessary steps to keep works within the contract programme and working together with the Contractor to devise a realistic recovery programme for any anticipated delays, if any. 3.2. Engineering

From the design concept captured in the Contract, the aim of the tasks performed at this stage is ensuring that the quality objectives of the project are being met and all the outputs described in the Scope of Works shall be delivered. Technical audit and value engineering, expressed in writing will be on-going activities throughout the whole design processes. The major output of the services shall be issued as instructions after inspections, meetings or discussions. The tasks for the above-said are inclusive but not limited to the followings:

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(a)

Review aspects affecting airport operations,

(b)

Review and confirm adequacy of design parameters, criteria and standards used in design development with regards to Contractors proposal,

(c)

Approve

materials

and

equipment

with

regards

to

Contractors proposal,
(d)

Conduct design audit and value engineering on Contractors detail design during design development,

(e)

Ensure compliance with Need Statement with regards to Contractors detail design,

(f)

Check and approve of Construction Drawings submitted by the Contractor,

(g)

Checking setting out of the Works by the Contractor,

(h)

Assist contractor to liase and co-ordinate with relevant authorities with regards to relocation of existing services, provision of new services and diversions of rivers or drainage (if required),

(i)

Carry out inspections to ensure that the Contractor carries out works in accordance with the Contracts,

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(j)

Assess and notify the Client of requirement of technical variation and make recommendation,

(k)

Carry out instructions by the Client which are reasonably required for the execution and completion of the works under the Contract,

(l)

Recommend any necessary changes to the design or specifications to the Client,

(m)Ensure

that the Contractor upon completion of the Contracts

submit to the Client tracings, negatives, transparencies, asbuilt drawings etc.,

(n)

Prior to the issuance of Certificate of Completion, ensure that the Contractor submits Operations and Maintenance Manuals for installed mechanical and electrical,

navigational and other services, and check and verify that the submissions comply with the requirement of the Contract.

3.3. Procurement and Contracts To a large extent the costs for this project has been determined on a Fixed Lump Sum Price. Therefore Works at this stage shall be mainly for the compliance and adherence to the terms & conditions and general administration of the Contract.
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Accordingly, the tasks performed are inclusive but not limited to the followings :(a)

Setting up procedures to evaluate and verify quantities of accepted works especially variations including methods of measurement, storage, retrieval and archiving information on quantities,

(b)

Discharging duties and responsibilities in relation to the administration of the Contract including measurement and maintenance of records, site supervision, testing and commissioning,

(c)

Issue notices to Contractor for non-compliance with the Contract Requirements,

(d)

Evaluate and verifying quantities of accepted works carried out by the Contractor,

(e)

Preparation of interim payment certificates,

(f)

Assess, notify and make recommendation of cost variations,

(g)

Preparation of financial reports covering checking of quantities, cash flow projection,

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(h)

Provide information and support to assist

Client

in

assessment and resolution of claims by Contractor,

(i)

Assist the Client in issuing all necessary certificates relating to the Contract including certificate of completion,

(j)

Submit recommendation to the Client of request for Extension of Time by the Contractor,

(k)

Ensure that the Contractor comply with the Contract Requirements,

(l)

Prepare and submit to the Client Final Accounts of Contracts,

(m)Submit

to the Client the contractual aspects of Operations

and Maintenance Manuals for installed mechanical and electrical services and other installations. 3.4 Quality Assurance Matters (a) Prepare and develop Quality Assurance Plan and

Procedures for the project to ensure that the Construction Management Services requirements are met and are of high quality and consistency, (b) Check and approve Contractors Quality Assurance Plan and Procedures under the contract including those of Governments own,
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STAGE 3 CONSTRUCTION SUPERVISION (c) Check and conduct audit throughout construction works to ensure compliance with the approved Quality Assurance Plan, (d) Wherever and whenever necessary, issue notices of noncompliance to the Contractor. 3.5 Health, Safety, Security and Environment Matters (a) Check, monitor and audit contractors Health, Safety, Security and Environment Plan and Procedures under the Contract including those of Clients own, (b) Take all necessary actions to ensure that the safety aspect of the Works within the airside is observed at all times, (c) Ensuring that the Contractor in carrying out his work does not cause interference to the public or other contractors, (d) Monitor and report to the Client that the Site is kept clean, tidy and safe at all times, (e) Monitor and ensure that during the construction period, the airport operation is not affected, (f) Carry out safety audit regularly during the construction period. (g) To ensure Contractors compliance to the EMP set up in the EIA approved conditions.

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Responsibilities of the Consultant to carry out all responsibilities of the Project Manager under the Contracts including, but not limited to:

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STAGE 3 CONSTRUCTION SUPERVISION authorising the Contractors subletting parts of the work; approving the replacement of any of the Contractors Key Personnel; approving the Contractors insurances; clarifying any queries on the Contract Data; approving proposed centre-line reference levels for the roads as proposed by the Contractor; approving the Contractors programme and updates thereof; extending the dates for achieving compliance with Service Level Criteria if warranted by the occurrence of unforeseen events or by the issuance of changes to the contract; viii) attending Management Meetings and recording the proceedings thereof; ix) responding to requests for contract changes as made by either the Contractor or the Employer; x) checking the Contractors work, notifying the Contractor of any defects found and requesting additional testing as considered necessary; xi) monthly verification of Service Quality Levels achieved in relation to maintenance services for performance evaluation purposes; xii) assessing quotations provided by the Contractor for carrying out variations and

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STAGE 3 CONSTRUCTION SUPERVISION instructing variations; xiii) checking the Contractors monthly statements and certifying the amounts due to be paid to the Contractor; xiv) determining the justification for Emergency Works and the issuance of Work Orders in respect thereof; BCEOM French Engineering Consultants December 2004 Design and Procurement of Pilot Contracts for PMMR TANZANIA : Technical Report 5 xv) certifying the completion of the works and issuance of Taking Over certificates; xvi) issuing the Defects Liability Certificate; xvii) certifying the payment due upon termination of the contract; (b) to advise the employer on all matters concerning claims from the Contractor and to make recommendations thereon, including possible recourse to the Disputes Resolution Expert (DRE). The Consultant shall provide a full-time representative on Site who shall be nominated as the

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STAGE 3 CONSTRUCTION SUPERVISION Project Managers Representative and whose principal responsibilities shall be to: (a) inspect the performance of the works concerning workmanship and compliance with the specifications and to order, supervise, or perform tests on the materials and/or work; (c) check systematically works progress and collect all data necessary to assess the impact of the works on road conditions, including traffic data; (e) check the Contractors accounts, invoices, claims and other statements concerning arithmetical error and compliance with the contract, and if required to correct thereof; (f) supervise the Contractor in all matters about safety and care of the Works and if required to request from the contractor the necessary lights, guards, fencing and watching; (g) direct the Contractor to carry out all such work or to do all such things the Project Manager considers necessary to avoid or to reduce the risk in case of an emergency affecting the safety of life or of the Works or of adjoining property;
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STAGE 3 CONSTRUCTION SUPERVISION (h) carry out such duties under the terms of the Contract as may from time to time be delegated in writing by the Project Manager; and (i) prepare as-built drawings for the complete Works.

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