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KS091302 Introduction to Information System PRACTICAL WORK REPORT Module 04 In this module we will learn

KS091302

Introduction to Information System PRACTICAL WORK REPORT Module 04
Introduction to Information System
PRACTICAL WORK REPORT
Module
04

In this module we will learn about Microsoft Access. In Microsoft Access we can learn about how to make database with table, how to make database query, database form, how to import and export into Microsoft Excel dan using macro.

INFORMATION SYSTEM DEPARTMENT FACULTY OF INFORMATION TECHNOLOGY

INSTITUT TEKNOLOGI SEPULUH NOPEMBER

2011

KS091302 – Introduction To Information System Practical Work Report

PRACTICAL WORK INFORMATION

PRACTICANT INFORMATION Student id 5210100139 Class/Group Name June Eka Putri C/SCM PRACTICAL WORK INFORMATION Held On
PRACTICANT INFORMATION
Student id
5210100139
Class/Group
Name
June Eka Putri
C/SCM
PRACTICAL WORK INFORMATION
Held On
Time
Friday, 11-March-2011
09.00 AM – 11.00 AM
PRACTICAL WORK ASSISTANT
No.
Student ID
Student Name
01
5208100081
02
5208100707
03
5208100001
04
5208100146
Siti Mariatul Haniah
Fia Mahanani
Faturrahman
Yanuar Yusuf Adika

The due date of submission isb

DD-MM-YYYY

Actual submission

DD-MM-YYYY

.

This work has been examined by

On

DD-MM-YYYY

Practical Work Assistant

With total grade

/100

COMMENT FROM EXAMINER

KS091302 – Introduction To Information System Practical Work Report

EXAMINER COMMENTS

KS091302 – Introduction To Information System Practical Work Report EXAMINER COMMENTS 2

KS091302 – Introduction To Information System Practical Work Report

TABLE OF CONTENTS

This should give a complete

list

of

what the

report

contains starting with the practical work information (the title page is not included in the contents list).

KS091302 – Introduction To Information System Practical Work Report

LIST OF TABLES/FIGURES

If the report contains

figures

or tables

a

list

of these

should be provided. The list should give the table or figure number, the title of the table or figure and the page number. If only a few tables and figures are present, they may be treated on onepage. Remember that all figures and tables used must be referred to in the text. For

example “The class diagram shown in Figure 2.1

....

KS091302 – Introduction To Information System Practical Work Report

CHAPTER 1

OBJECTIVES

In module 1, this time we will learn how to create a database using Microsoft Access. Microsoft Access is one program that allows you to process the data (database). In Microsoft Access, we are taught a variety of things.

The first is how we create a database with a table. It should be regulated also include whether the data type of each component in the table. Does it make the data type Text, Number, Date etc ..

In addition we also taught a query from a data. not only that, we were also taught how we create a report from an existing database. Rekapan Report to report the results from the database that we have.

And finally

we

are taught

how

to

create a

form

of

database that Microsoft Access.

we

created and

the

use

of

macros

in

KS091302 – Introduction To Information System Practical Work Report

CHAPTER 2 LITERATURE REVIEW

This section elaborates the basic concepts and theory related to practical work. If you cite from any references please follow APA Style guideline how to cite it in your literature review (APA Guideline is provided). Copy and Paste is strictly prohibited; please reword and rephrase using your own word and give proper citation.

KS091302 – Introduction To Information System Practical Work Report

CHAPTER 3 DELIVERABLES AND RESULT

  • I. MEMBUAT DATABASE TABLE

Before we create a database that we need, it would

be nice that we open a Microsoft Access on our PC.

Click the Start menu - Microsoft Office - Microsoft Access.
Click
the Start menu
- Microsoft Office
- Microsoft
Access.

Figure 1. Microsoft Access 2007

KS091302 – Introduction To Information System Practical Work Report CHAPTER 3 DELIVERABLES AND RESULT I. MEMBUAT

Figure 2. Microsoft Access Launch

KS091302 – Introduction To Information System Practical Work Report

Then we will see a display like the picture above. That is the main display that appears when you start Microsoft Access.

KS091302 – Introduction To Information System Practical Work Report Then we will see a display like

Figure 3. New Database

To create a new database, we can click the Office Button, then Select New.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 4. Blank Database Then create a

Figure 4. Blank Database

Then create a database name as you wish. Here I use Mahasiswa for my new database.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 5. Table 1 After that, it

Figure 5. Table 1

After that, it appears Table 1 that the table 1 will be given information on the biodata of student

KS091302 – Introduction To Information System Practical Work Report Figure 5. Table 1 After that, it

Figure 6. Table 1

We fill in any necessary student biographical data. Here are some bidata such as NRP, Name, Place of Birth, Date of Birth, Gender, and Codes Department.

KS091302 – Introduction To Information System Practical Work Report Figure 5. Table 1 After that, it

Figure 7. View

To change the type of data from the database that we created, we Choose Design View at Home - View.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 8. Save Table When we want

Figure 8. Save Table

When we want

to change

the Datasheet View to

Design

View, can

not

be

directly

converted into

Design View. The table must be saved first. Here, I store it with the name of the Mahasiswa table.

KS091302 – Introduction To Information System Practical Work Report Figure 8. Save Table When we want

Figure 9. Design View of Mahasiswa

Inside the design view, we can change the data type of table Mahasiswa. For the NRP, Name, Place of Birth, Gender, and Codes Department to use text data type. NRP using the Primary Key. Why should the Primary Key? Because the NRP is a unique information

KS091302 – Introduction To Information System Practical Work Report

and can not be a person having the same NRP. Then, to the date of birth using data type Date / Time.

KS091302 – Introduction To Information System Practical Work Report and can not be a person having

Figure 10. Mahasiswa Table

After that we can fill in data regarding student- related. But remember, for the Kode_Jur should not we fill first. Because we're making a relationship between Kode_Jur which is on the Mahasiswa table with Kode_Jur in the Jurusan table. Therefore, we must do first is to create table Department.

KS091302 – Introduction To Information System Practical Work Report and can not be a person having

Figure 11. Create New Table

To create a new table, we select Create - Table.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 12. New Table After that appears

Figure 12. New Table

After that appears a new table that we will create.

KS091302 – Introduction To Information System Practical Work Report Figure 12. New Table After that appears

Figure 13. Save Table

After that save the table named Jurusan. To change the data type you select Design View.

KS091302 – Introduction To Information System Practical Work Report Figure 12. New Table After that appears

Figure 14. Choose Design View

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 15. Design View After that save

Figure 15. Design View

After that save the table named Department. To change the data type you select Design View.

KS091302 – Introduction To Information System Practical Work Report Figure 15. Design View After that save

Figure 16. Insert Table Jurusan

After that we input the data in Jurusan Table. Here are 5 majors are available, namely SI TI TF TC and TL. Well, because the question we should be able to give the relationship in the Mahasiswa table and Jurusan table, then we must create a relationship. So when we want to select Kode Jurusan in Student table, then we can drop down on the box Kode Jurusan. The contents of Kode Jurusan was taken from the Jurusan table. Here's how to create a relationship using the Lookup Wizard. Initially, we open the Design View in the Student table.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 17. Design View of Mahasiswa Then

Figure 17. Design View of Mahasiswa

Then select Lookup Wizard on Kode_jur.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 18. Lookup Wizard After we select

Figure 18. Lookup Wizard

After we select Lookup Wizard, it will appear as above. Because we will link with Jurusan table, then we choose "I want the lookup coloumn to look up the values in a table or query"

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 19. Lookup Wizard Because we will

Figure 19. Lookup Wizard

Because we will link with Department table, then we select Table Department.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 20. Lookup Wizard Add Kode_Jur into

Figure 20. Lookup Wizard

Add Kode_Jur into selected fields

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 21. Lookup Wizard Figure 22. Lookup

Figure 21. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report Figure 21. Lookup Wizard Figure 22. Lookup

Figure 22. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 23. Lookup Wizard Figure 24. Save

Figure 23. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report Figure 23. Lookup Wizard Figure 24. Save

Figure 24. Save Table

We can not change into the Datasheet View without saving any changes.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 25. Select Kode _Jur We can

Figure 25. Select Kode _Jur

We can choose Kode_Jur by the drop down menu at the cell Kode_Jur.

KS091302 – Introduction To Information System Practical Work Report Figure 25. Select Kode _Jur We can

Figure 26. Create New Table

Then create new table with Create – Table.

KS091302 – Introduction To Information System Practical Work Report Figure 25. Select Kode _Jur We can

Figure 27. Nilai Table

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 28. Save Table Figure 29. Design

Figure 28. Save Table

KS091302 – Introduction To Information System Practical Work Report Figure 28. Save Table Figure 29. Design

Figure 29. Design View

KS091302 – Introduction To Information System Practical Work Report Figure 28. Save Table Figure 29. Design

Figure 30. Design View of Nilai

KS091302 – Introduction To Information System Practical Work Report

Change the type of data required. For UTS and UAS replaced its data type to Number. Then save the changes. Next, we must make the connection between Mahasiswa table with the Nilai table. Here the NRP on the table does not use the Primary Key value. Because the table of values that serves as link between matkul table and mahasiswa. A link table has no primary key can not stand on its own cause. To connect the two tables, we select the Database Tools - Relationship.

KS091302 – Introduction To Information System Practical Work Report Change the type of data required. For

Figure 31. Relationship

KS091302 – Introduction To Information System Practical Work Report Change the type of data required. For

Figure 32. Insert Relationship

Drag the NRP from Nilai table into Mahasiswa table. After that will display a dialog box as shown below.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 33. Checking Relationship After that check

Figure 33. Checking Relationship

After that check all the options. And select Create.

KS091302 – Introduction To Information System Practical Work Report Figure 33. Checking Relationship After that check

Figure 34. Relationship

Relationship is formed. Means that both tables are connected.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 35. Insert New Table Then create

Figure 35. Insert New Table

Then create a new table. In the new table we can fill with Kode_Matkul, Matkul and SKS is taken.

KS091302 – Introduction To Information System Practical Work Report Figure 35. Insert New Table Then create

Figure 36. Save Table

If it is completed, save the table with MataKuliah table.
If
it is
completed, save the
table with MataKuliah
table.

Figure 37. Design View MataKuliah

Then we change the data type of Kode_Matkul, Matkul and SKS is taken. For SKS we change the data type number.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 38. Mata Kuliah Tabel After that

Figure 38. Mata Kuliah Tabel

After that fill in Matakul table with the available data. Well, we need to connect between MataKuliah table with the Nilai tables. Here's how. Initially, we went into Nilai table. Then select Design View.

KS091302 – Introduction To Information System Practical Work Report Figure 38. Mata Kuliah Tabel After that

Figure 39. Design View of Nilai Table

We select Lookup Wizard to start the link between the Nilai table with MataKuliah table.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 40. Lookup Wizard Figure 41. Lookup

Figure 40. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report Figure 40. Lookup Wizard Figure 41. Lookup

Figure 41. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 42. Lookup Wizard Figure 43. Lookup

Figure 42. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report Figure 42. Lookup Wizard Figure 43. Lookup

Figure 43. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 44. Lookup Wizard Figure 45. Lookup

Figure 44. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report Figure 44. Lookup Wizard Figure 45. Lookup

Figure 45. Lookup Wizard

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 46. Save Table Figure 47. Drop

Figure 46. Save Table

KS091302 – Introduction To Information System Practical Work Report Figure 46. Save Table Figure 47. Drop

Figure 47. Drop Down

Then appears the results of linking these two tables.

II.

CREATE FORM

After we create a table of data, we will make a Form. Form aims to facilitate in filling in the required data. Only contains some information in several tables that used to be a data. Here is how to create a form.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 48. Form Wizard We can choose

Figure 48. Form Wizard

We can choose the Create Menu. Then select More Forms -Form Wizard.

Using

theForm Wizard Form so

we can make quick and easy.

that

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 49. Selected Field Then, we select

Figure 49. Selected Field

Then, we select the Nilai Table. Include all fields from Nilai table. then click Next.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 50. Change Layout Then we choose

Figure 50. Change Layout

Then we choose Form what we want. Here I choose Columnar.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 51. Form AutoFormat After that, there

Figure 51. Form AutoFormat

After that,

there are

styles

that

are

offered by

Microsoft Access. Here I chose Northwind style.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 52. Finish Create Student Grade Then

Figure 52. Finish Create Student Grade

Then give

the name

of

form

that

we will

create.

Name the GRADE STUDENT. And click Finish to end.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 53. Fill in NRP After that

Figure 53. Fill in NRP

After that we can enter data into the Form. So after the data is entered, then the data will automatically appear in the Value Table.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 54. Fill in Kode_Matkul Figure 55.

Figure 54. Fill in Kode_Matkul

KS091302 – Introduction To Information System Practical Work Report Figure 54. Fill in Kode_Matkul Figure 55.

Figure 55. Fill in UTS and UAS

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 56. Datasheet View If we want

Figure 56. Datasheet View

If we want to see the data that we enter, we just go into Datasheet View.

KS091302 – Introduction To Information System Practical Work Report Figure 56. Datasheet View If we want

Figure 57. Insert Kode Matkul

KS091302 – Introduction To Information System Practical Work Report Figure 56. Datasheet View If we want

Figure 58. Insert UTS and UAS

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 59. Nilai Table Value table will

Figure 59. Nilai Table

Value table will be formed with our way enter the data on previous form.

III.

MAKE A QUERY

To create a query, we must create several tables and their relationships. Here is a picture of existing relations between tables.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 60. Relationship To check whether our

Figure 60. Relationship

To check whether our relationship is correct or not, we can select the database tools. Then select the relationship.

Because already formed relationships with the right, then we can make QUERY.

KS091302 – Introduction To Information System Practical Work Report Figure 60. Relationship To check whether our

Figure 61. Query Design

To create a query, we select the Create Menu, then select the Query Design.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 62. Show Table Queries We can

Figure 62. Show Table Queries

We can select the table what we need in making a query later.

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 63. New Query Query1 will appears

Figure 63. New Query

Query1 will appears as expected. Then we can save with the name of the Query query1. After that we can display the data what we want to show.

KS091302 – Introduction To Information System Practical Work Report Figure 63. New Query Query1 will appears

Figure 64. Save Query

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 65. SQL View Because the question

Figure 65. SQL View

Because the question we are asked to display the SQL code. Therefore, we select the View menu. Here we will show what courses taken by students who have NRP 5210100124. Then the SQL View. We type the SQL code like below.

SELECT Nilai.NRP, MataKuliah.Matkul, * FROM (Jurusan INNER JOIN Mahasiswa ON Jurusan.Kode_Jur = Mahasiswa.Kode_Jur) INNER JOIN (MataKuliah INNER JOIN Nilai ON MataKuliah.Kode_Matkul = Nilai.Kode_Matkul) ON Mahasiswa.NRP = Nilai.NRP WHERE (((Nilai.NRP)="5210100124"));

KS091302 – Introduction To Information System Practical Work Report

KS091302 – Introduction To Information System Practical Work Report Figure 66. Run After that try to

Figure 66. Run

After that try to run program by pressing RUN button.

KS091302 – Introduction To Information System Practical Work Report Figure 66. Run After that try to

Figure 67. Result

After that, it would appears the

result of

the

courses followed by the NRP 5210100124.

IV.

CREATE MACRO

KS091302 – Introduction To Information System Practical Work Report

CHAPTER 4 CONCLUSION AND IDEAS

This section summarizes the prior sections of the report, in this section you need to put it all together. It differs from the abstract in that, It should be more informative, something that can easily be accomplished because you may devote more words to it. Highlight your finding from practical works.

In addition, please give your ideas how your practical work finding can be implemented in your daily lif or in other word how your practical work finding can cope with any business and society problems.

KS091302 – Introduction To Information System Practical Work Report

PRACTICANT COMMENTS

KS091302 – Introduction To Information System Practical Work Report PRACTICANT COMMENTS 46

KS091302 – Introduction To Information System Practical Work Report

BIBLIOGRAPHY

These are very important. Your report should be sufficient to indicate to the reader what you have done, what you found out AND provide enough information for them to repeat the work if they so wished. You will have made us of information from a variety of sources, e.g. the speed of light from a book. In these cases you must include reference to such sources.

Please Follow APA Style for Citing References (guideline is included).

KS091302 – Introduction To Information System Practical Work Report

Appendices

These should be sequentially numbered starting with Appendix 1. Pagination continues form the main body of the document through the appendices.