Abstract
This paper outlines a multi-level theory of interorganizational systems (IOS) that explicitly recognizes the importance of the industry as a macrolevel unit of analysis in addition to the units (enterprises) at the micro-level. The roles of the external environment and the technology-based IOS are also recognized. Theories of intentional agency drawn from the areas of robotics, intelligent software agents and human-computer interaction are used to explain how industry-level activity occurs. Concerted activity is attributed to the reciprocal causal effect of the group upon the individual units, rather than to any form of regular group deliberation about action. It is expected that change at the industry level will tend to be incremental, building on routine, situated actions of different players. Propositions concerning industry structure, processes of change and the development of IOS are illustrated with case studies.
1. Introduction
This paper concerns the development and adoption of interorganizational systems (IOS) -- information systems that span organizational boundaries. These business-to-business e-commerce systems have considerable economic importance. In supply chains, they promise throughput acceleration and buffer-stock reduction by increasing the degree of coordination of business activities between trading partners. Internetbased systems for materials procurement, purchasing, sourcing and bidding are capable of significantly reducing buying costs and increased buying power. The development of IOS presents considerable challenges. The scope of the systems, the involvement of different organizations with differing goals and the range and nature of possible relationships between the parties involved makes the situation one of extreme complexity. As yet, there appears to be little well developed theory for the adoption and implementation of IOS systems. Work that has been done has tended to
focus on a limited range of interorganizational interactions and to ignore the relationship between analysis at the level of the individual firm and analysis at a broader industry level (an exception is [1]). Here we build on work ([2] [3] [4] that advanced some important new ideas for theory of IOS and the shape such a theory should take. These authors argued the need for multi-level analysis, with an industry group clearly recognized as an important unit of analysis, and for theory that is processual, with recognition of the dynamic interaction between influences on behaviour and the behaviour that occurs. The previous theoretical work is extended to give propositions concerning the development of IOS -- how change is related to industry structure, how change occurs, and how change can be facilitated. Because we are concerned with IOS, we focus primarily on understanding how change, adoption and innovation occur at a macro-level of analysis the industry or industry-group level, rather than adoption at the micro-level of individual organizations. The motivation for the paper is to develop the theory to a point where it can be further tested in empirical work, and at a practical level to provide a basis for insights and for practitioners assisting industries and businesses with adoption of effective e-commerce strategies. The paper proceeds by first outlining the analytical constructs on which the theory is based. The nature of industry activity is then discussed. Four propositions concerning change and industry structure are derived and illustrated with brief case studies. The paper concludes with a summary and suggestions for future work.
2. Theoretical background
In this section we discuss the basic building blocks of the theory we propose: the units of the theory at different levels, the nature of the units and the relationships between them, the external environment, and the underlying nature of change that is envisaged. Note that much of this theory could be applied to sociotechnical systems with other scales such as
organization-wide or enterprise-wide. Here we are developing it specifically in the context of IOS. In previous work it has been argued that theory is needed for IOS that, using the terminology of [5], has multi-level units of analysis, is processual in that it considers processes over a period of time, and is emergent rather than adopting a strongly deterministic view of causal agency [2]. A fuller description of the nature of industry-level activity is given in [3]. The theory has commonalities with structuration theory [6] in that action and structure are seen to operate as a duality, simultaneously affecting each other. However, we provide a different, and arguably simpler, mechanism for this duality based on the duality of action and environment already inherent in situated actions.
corporate, power, cultural connections, and geographical. An important challenge of the theory is to show how industry group action is related to industry unit activity. Since we have included not just the firms directly adding value to the focal product of the industry but also any other organisations supporting these activities, our notion of industry group is rather similar to Porters notion of industry cluster [7]. This industry group is also the immediate environment of the individual units; 3) The interorganizational system (IOS). The depiction of the IOS in our theory is problematic. It can be viewed as one aspect of the industry-group unit of analysis. This construct has such importance for our theory, however, that it is distinguished here separately and our view of its nature given. [8] define the essential characteristics of an IOS as both technological and organizational. An IOS is built around information technology, i.e., around computer and communications technology that facilitates the creation, storage, transformation, and transmission of information. An IOS differs from an internal, distributed information system by allowing information to be sent across organizational boundaries. (p. 154) Note that we do not regard the IOS as a fixed entity or thing as it has been regarded in the innovation/diffusion literature [9]. Rather we are concerned with a system that changes through processes of proposal, adoption, development, use and negotiation over time. Following [9], it is seen as important that IOS are not viewed as fixed solutions. Rather, industry groups unpack and reconfigure technologies to suit existing organizational and industry conditions. Again, we have a view that accords with elements of structuration theory. [10] describes an information system in structurational terms as a social system (information practice), supported by material resources (information technologies), which are designed and managed by a further social system. 4) The remote environment. This consists of all firms, organisation, institutions, and other factors outside the boundary of the industry group, that affect the firms and organisations within the industry group and the relations between them. Examples are: government policies, economic conditions, competing industries, foreign exchange rates, foreign competition, technological change, physical environment and geography. The distinction between the immediate unit environment and the remote extra-industry environment needs some clarification. The defining characteristic of the remote environment is that although it constrains and enables certain actions of the industry units, these characteristics are not substantially affected by the actions of these units acting individually or in consort.
An example is the appearance of the Internet as a communication technology. Although this has had a great effect on the practicality of EDI in certain industries [11], it would be hard to argue that the actions of any specific industry grouping have shaped the nature of the core design and protocols of the Internet. Such shaping forces occur at a larger scale than particular industries. By contrast the immediate environment, what is taken to be the industry group, is defined here to be all those firms and organisations whose actions both enable and constrain the actions of individual firms but who are also themselves influenced by the industry units through mutual interaction. For example, while the nature of the Internet at the large scale is not substantially a response to the needs of particular firms or industries, these needs, and the business opportunities they afford, have directly given rise to certain Internet-based EDI software products [11] [12]. So such software products have an effect on the activities of industry firms and are also affected by these activities. Thus they must be considered to be within the immediate environment of
the industry units as defined above, and also to be units of the broader industry group. The defining characteristic of the industry group we have in mind is this mutual interaction of all the parts, that is, a certain kind of closure by virtue of the fact that most of the organisations with which any one organisation interacts are also part of the group. Figure 1 gives a view of the main levels of analysis in our theory of IOS (industry-group and individual enterprise) and the relationship with the external environment. Inclusion of specific influences at the different levels follows from other studies of IOS. The important influences in the external environment are taken from [13]. Influences on IOS at the industry group level are identified as industry relationships [14] [15], regulatory bodies [16], EDI standards, critical mass and the nature of the product [17]. Internal influences at the enterprise level on IOS adoption include top management support [18], organizational readiness (financial and technical resource) and perceived benefits [19].
EXTERNAL ENVIRONMENT Market (global competition, customer expectations) Technology (innovations and obsolescences) Society (government regulations, economic conditions
INDUSTRY-GROUP LEVEL Industry structures and relationships among players, level of trust, regulatory or coordinating bodies, EDI standards, critical mass of potential participants, nature of product
ENTERPRISE LEVEL Organizational readiness (financial resources, technical knowledge), perceived benefits, management support
agent and the structure of the environment in which it acts, and goal achievement is emergent from this interaction. The metaphor that encapsulates this type of activity is that of routine behaviour in familiar situations. Routines [29] are simple actions that are both triggered by situations and supported in their goal achievement by the recurring structure of situations that elicit them. We take this type of theory of goal-directed activity to be the likely mechanism of on-going, routinised industry-level activity. Applied to our problem, we see the trajectory of action of the collection of individual units, that is activity at the industry-group level, as composed of a collection of relatively simple, myopic, self-interested, situated responses of individual units to their immediately perceived environment. However, this environment consists both of the remote uninfluenced environment and the immediate environment consisting of the network of relations among the units. The structure of the immediate environment is, however, constructed by the very actions of the industry units themselves. In such a theory it is because this immediate environment is reciprocally determined by the actions of individual units that the collective trajectory of actions of the units can be said to be the activity of the industry group. In other words concerted activity is attributed to the reciprocal causal effect of the group upon individual units, rather than to any form of regular group deliberation about action. This view does not rule out the possibility of deliberative action on occasions: rather it questions deliberation as a basis of on-going concerted action.
response to influences in both their remote and immediate environments. Insofar as this change has acceptable outcomes for the individual enterprise and the wider group of which it is part, the change will be reinforced and lead to new routine behaviours and changed structures in the immediate industry-group environment. The changes in structure in the immediate environment then both constrain and enable possibilities for further change. The complexity of the situation, the reciprocal nature of change and the likely absence of an industry-group aerial view mean that the possibility of concerted action at the industry-group level is reduced. The theory asserts that actions of individual units, which are motivated by their individual concerns, are responsible for the existence of industry-wide structure which in turn constrains and enables individual selfinterested firm actions. Only structures and practices that satisfy this principle of reciprocity are able to survive and become routinized. In our view, this necessity that individual unit actions confirm industry-wide structure and vice versa is a more powerful explanation of how largely self-interested actions of industry units can become coordinated to achieve industry-wide ends than one invoking a strong role for deliberative action on the part of individual units, no matter how powerful or representative they may be. Nevertheless, units that have rich and strong connection in the industry through various kinds of relations will have more influence in this process of confirming practices. These views lead to our first proposition: Proposition 1: Goal attaining behaviour tends not to be deliberative, planned, or long-range at the industry-group level. In the absence of the external influences identified in Proposition 2, the development and use of IOS will result primarily from change that is incremental, building on routine, situated actions of different players with different self-interests. Industry structures that benefit individual enterprises, especially powerful ones, will tend to be confirmed and reproduced. Evidence for the development of IOS built on routines comes from [30] who studied IOS through six cases studies in the United Kingdom and a survey in Scotland. They concluded that development of successful routine electronic transactions between firms is probably a necessary first step for them to develop strategic collaborations based on the same or more powerful IOS. Most firms were using technology to support existing patterns of activities and organization, rather than facilitating new collaboration or collaboration in new areas. IOS were being used to support established businesses rather than to help the firms generate new business opportunities or to support new collaboration. Further evidence for the low level of industry-wide planned change in the absence of external forces is found in the case study of the beef industry discussed below under Proposition 2.
been successful. Apart from developments within vertical alliances, efforts that supported EDI and supply chain management appeared to result exclusively from external pressures. A body to oversee standard specification language for industry products (Authority for Uniform Specification Meat and Livestock, AUSMEAT) was set up following the roo-in-the-stew fiasco some years ago1. The current National Livestock Identification Scheme (NLIS) has followed regulations introduced by the European Union for beef imports following food safety scares. There did not appear to be any initiatives relating to EDI for SCM at an industrywide level apart from responses to external pressures. These external pressures for change arose from a changing market and customer expectations with a greater emphasis on food health and safety. A second case study also supports Proposition 2. [33] presents a case study of EDI in the Australian automotive industry. He identified the principal driving force for change as The Button Car Plan, a government initiative to restructure and modernize the industry and increase efficiency, by elimination over time of all protective tariff barriers, and a reduction in the number of assemblers from 5 to 3. This push for efficiency created the incentive to adopt strategies such as EDI. In the period 1988 to 1992 approximately 81% of component manufacturers became capable of trading with EDI and the industry was credited with being the first in Australia to introduce EDI on an industry-wide basis. Increased influence of the existing parts supplier and assembler trade bodies, the creation of a Value Added Network service and an EDI standards body played a major role in this planned initiative. Here, change resulted from an essentially coercive, legislative approach by an influence in the external environment, the Australian Government. The appearance of technologies with radically new capabilities can also precipitate wholesale disruption to established routines. [34] argue that the traditional approach to EDI using a value added network, expensive message transmission software, and private wide area networks, was able to achieve only partial supply chain compliance because it failed to take account of the essential differences between sophisticated and unsophisticated trading partners. They argue that the advent of the Internet as a transmission channel, in addition to providing cheaper global communication, destabilized a network of political, normative, communicative and economic relations among various players in the case industry (grocery retailing) that formerly served to confirm the traditional EDI practice. This allowed the emergence of a new vision of supply chain electronic commerce and the potential for greater compliance in supply chains, across both sophisticated and unsophisticated industry members.
1 When kangaroo meat was substituted for beef intended for export in the early 1980s.
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