Running head: KUDLER FINE FOODS HRIS IT SOLUTIONS

Kudler Fine Foods HRIS IT Solutions Monica R. Johnson University of Phoenix Business Systems II BSA 502 Simon Chen September 16, 2011

KUDLER FINE FOODS HRIS IT SOLUTIONS Kudler Fine Foods HRIS Solutions

Kudler Fine Foods is an upscale specialty food store situated in San Diegos metropolitan region. Founded by Kathy Kudler in 1998, her outlet for stress release became a successful business. Kudlers has over 100 employees among its three locations. Kudler Fine Foods needs to come up with a plan to connect each of its business operations at all locations. There will be recommendation for implementing changes to their current HR systems to promote the continued growth and success of the company. Kudlers Human Resources There are many aspects to the Human Resource department duties, yet the most important and noticeable is the management of employees. The management of employees includes the practice of recruitment, compensation, benefits, training and opportunities. Additionally, the information in this area is used as a benchmark for comparisons to other companies in the same industry. The human resources department is responsible for employee recruiting, training, promoting, terminating, record keeping, and meeting legal and governmental standards and regulations. An effective human resources department is considered to be one of the main factors in developing sustainable competitive advantage in the marketplace (Targowski & Deshpande, 2001). Kudler does not offer employment information via its Internet site but chooses to employ external services for its recruitment purpose. Kudler does not supply this information on its Internet site; this prevents prospective recruits from examining their company. Examples of the type of information offered by other companies HR affiliated web pages are; Health Benefits,

KUDLER FINE FOODS HRIS IT SOLUTIONS Disability offerings, Life Insurance, Compensation offerings, Investment offerings, Paid Time Off and Educational options.

It is apparent that Kudler should provide career information on the Internet site; this will eliminate the apparent disadvantage they have to their opposition. It is difficult to discern the organizational or policy similarities of Kudler to its industry without having access to the intranets of other companies in this industry. Kudler Human Resource Information Systems (HRIS) are rather simplistic in comparison to those of larger companies. They currently use Quick Books for their accounting software and have outsourced their payroll activities to Intuit. Intuit then retains employee payroll information within their database. All employee files are preserved at each store in hard copy form and locked in a filing cabinet. Also in a separate Excel spreadsheet the HR manager keeps information pertaining to staff compensation, salary surveys and job analysis. It appears that the present HRIS structure of Kudler Fine Foods is disorganized and unproductive. Kudlers only alternative is to consolidate its HRIS methodology. Kudlers policy and procedure incorporates a variety of topics associated with employment. One topic is the actual activities at the workplace performed by Kudler employees. There is also training and development that helps to guarantee the employees are fitted to provide the best feasible customer service. The employee recognition program which identifies an associate of the month, store associate of the year company associate of the year and in addition offers discretionary spot bonuses. The other relevant topics related to an employee benefit and the policies are as follows: vacation, holidays, workers compensation, health insurance, timekeeping, paydays, work schedules, smoking, and attendance as well as other policies.

KUDLER FINE FOODS HRIS IT SOLUTIONS Kudlers IT Solution Human resource management system is not a separate system. With the combination of enterprise IT, company information requires accurate human resource information (Wei, 2009).

Global sourcing of labor and material resources has brought about the need to connect employees in multiple locations across the globe, bridge business processes, cultures and languages in order to deliver organizational excellence. There are two HRIS solution for Kudler Fine Foods is Kronos and Ascentis HR. Kronos helps organizations manage their most valuable, and expensive, strategic asset their workforce. Kronos also engineers fully integrated solutions to eliminate error-prone manual processes. Their solutions are configurable so theyre easy to implement, scale, and maintain. Plus, Kronos automates all workforce management business processes and that saves managers and employees time (HR Pay n Time, Inc, 2008). Designed especially for medium-sized companies, Ascentis HR is an easy-to-use, ondemand HRIS that automates critical HR functions including comprehensive benefits management, payroll connectivity, workflow automation and the hiring process. All employee information is maintained in a single database thats instantly accessible and always up-to-date. Wizard-based functionality means Ascentis HR is intuitive and easy to learn and master. Ascentis HR also features COBRA administration, FMLA tracking, and supports automated employee correspondence. Other benefits of Ascentis HR include Ascentis Employee Self Service (Ascentis ESS) which gives employees immediate access to all of their personal HR, benefits, and payroll information via the Web. The simplicity of Ascentis ESS drastically reduces the call volume to both the human resources and payroll departments (HR Pay n Time, Inc, 2008).

KUDLER FINE FOODS HRIS IT SOLUTIONS In conclusion, benefits of using human resource information systems are clear. By replacing the convoluted, archaic methods of paper filing with an easy to navigate computer system, Kudler will save countless hours of work. Kudlers will also be able to automate many

current HR duties. Also, employees who want to check the status of their benefits or any changes in their policy will be able to do so. And instead of taking up the time of your HR staff, Kudlers employees will be able to log into a section of the HR system and check on their own benefits without dragging down productivity

KUDLER FINE FOODS HRIS IT SOLUTIONS References Apollo Group, I. (2009). Human Resources: HRIS System. Retrieved September 12, 2011, from BSA 502 Business Systems II website: https://ecampus.phoenix.edu/secure/aapd/cist/vop/Business/Kudler2/intranet/hr/hris.htm HR Pay n Time, Inc. (2008). Ascentis HR and Payroll How Do They Compare. Retrieved September 12, 2011, from compareHRIS.com: http://www.comparehris.com/Ascentis/ HR Pay n Time, Inc. (2008). How do Kronos HR and Payroll Compare. Retrieved September 12, 2011, from compareHRIS.com: http://www.comparehris.com/Kronos-WorkforceCentral/ Targowski, A., & Deshpande, S. (2001). The utility and selection of an HRIS. Advances in Competitiveness, 9(1), 42-57. Wei, F. (2009, June). Research on Technology Development of Human Resource Management Information System. Management Science & Engineering , pp. p34-37, 4p.