Application Software: For Your Productivity & Creativity 3.1 Application Software: For Sale, for Free, or for Rent 3.2 Common Features of Software 3.3 Word Processing 3.4 Spreadsheets 3.5 Database Software 3.6 Specialty Software
Tutorials & Documentation Tutorial = an instruction book or program that helps you learn to use the product by taking you through a prescribed series of steps Documentation = information that describes a product to users. For example, a user guide or reference manual A few facts about Files and the Usefulness of Importing & Exporting A file is a collection of data or programs that exist in a computers secondary storage. Three well-known types of data files are: o Document files o Worksheet files o Database files Exchanging files between programs: o Importing o Exporting
Types of Application Software Productivity software = software whose purpose is to make users more productive at particular tasks Examples : o Word processing programs o Spreadsheets o Database managers
Documents, Toolbars, & Windows Title bar = A bar that runs across the very top of the display window and shows the name of the folder you are in Menu bar = a bar that shows the names of the various pull-down menus available Toolbar = A bar that displays menus and icons representing frequently used options or commands Taskbar = the bar across the bottom of the desktop screen that contains the Start button and that appears by default Window = A rectangular frame on the display screen, through which files of data and application programs can be viewed The Help Command Help command = a command generating a table of contents, an index, and a search feature that can help you locate answers
Thesaurus - To present users with the appropriate word or alternative words Formatting Documents with the Help of Templates & Wizards Formatting = determining the appearance of a document Template = a preformatted document that provides basic tools for shaping a final document Wizard = answers your questions and uses the answers to lay out and format a document Font = typeface and type size Spacing and columns Single-spaced Double-spaced One-column Two columns Several columns Margins and justification Left margin Right margin Top margin Bottom margin Justification Left-justification Centering Headers, footers, and page numbers Header Footer Page numbers
Printing, Faxing, or Emailing Documents Printing: o Individual pages o Range of pages Previewing = Viewing a document before its printed Saving = storing or preserving a document as an electronic file permanently Tracking Changes & Inserting Comments Editing changes can be tracked by highlighting them, underlining additions, and crossing deletions Comments or questions can be inserted into the documents
Where columns and rows meet: Cell = the place where a row and a column intersect Cell address = position of a cell Range = a group of adjacent cells Value = data entered in a cell Cell pointer = indicates where data is to be entered Why the spreadsheet has become so popular: Formulas = instructions for calculations Functions = built-in formulas to perform common Recalculation = process of recomputing values What-if analysis
calculations
Using worksheet templates: Worksheet templates = forms containing formats and formulas custom-designed for particular kinds of work Multidimensional spreadsheets = one spreadsheet can be linked to another Analytical graphics = graphical forms that make numeric data easy to analyze
Sorting and analyzing records and applying formulas: Sorting data = alphabetically, numerically, geographically, or in some other order Putting search results to use: Saving Formatting Printing Copying Transmitting Personal Information Managers (PIM) PIM = software to help you keep track of and manage information you use on a daily basis, such as addresses, telephone numbers, appointments, to-do lists, and miscellaneous notes
Other Specialty Software Web page design/authoring software = used to create web pages with sophisticated multimedia features. Video/audio editing software Video editing software allows you to import video footage to a PC and edit it. Audio editing software provides capabilities to work with sound tracks, clean up background noise, and emphasize certain sound qualities. Project management software = program used to plan and schedule the people, costs, and resources required to complete a project on time. Computer-Aided Design (CAD) software o Programs intended for the design of products, structures, civil engineering drawings, and maps. Computer-Aided Design/Computer-Aided Manufacturing (CAD/CAM) software o Allows products designed with CAD to be input into an automated manufacturing system that makes the products. Concept Check 1. What is the term for software that has been obtained illegally? o Pirate software 2. What is the term for getting data from another source and then converting it into a format compatible with the program in which you are currently working? o Importing 3. What kind of software allows several people to collaborate on the same project? o Groupware 4. What does GUI stand for? o Graphical User Interface 5. What is the term for small pictorial figures that represent programs, data files, or procedures? o Icons 6. What type of menu can appear anywhere on the screen when the right mouse button is clicked? o Pop-up menu 7. What is the name for a small text box explaining the icons function, which appears when you move the mouse pointer over the icon? o Rollover 8. What is the place where a row and a column of a spreadsheet intersect? o Cell 9. What is the process of re-computing values in a spreadsheet called? o Recalculation 10. What does PIM stand for? o Personal Information Manager 11. What type of application software is this PowerPoint program? o Presentation graphics software
12. What feature of word-processing software is a preformatted document that provides basic tools for shaping a final document? o Template 13. What word-processing software feature answers your questions and uses the answers to lay out and format a document? o Wizard 14. What word-processing software feature presents you with the appropriate word or alternative words? o Thesaurus 15. What type of application software is not copyrighted? o Public-domain software 16. What is the term for a contract in which you agree not to make copies of software to give away or for resale? o Software license 17. What type of application software provides the user with the capability to query records? o Database software 18. What type of database organizes data into related tables, each of which contains rows and columns? o Relational database 19. What is the term for a number or date entered into a spreadsheet cell? o Value 20. What is the name for the movable symbol on the screen that shows where you may next enter data or commands? o Cursor