TABLE OF CONTENTS
Each workbook can have several worksheets and each worksheet can
have many individual cells. In version 2.x of OOo, each worksheet can
have a maximum of 65,536 rows (1 through 65536) and a maximum of
245 columns (A through IV). This gives 16,056,320 individual cells per
worksheet.
Column Formula
Active
Row
Headers
Sheet Tabs
• Title bar: shows the name of the current workbook and the version of
OOo in use. If the workbook is new, then its name is Untitled X, with X
being a number
• Menu bar: shows a list of commands to choose from (Alt + underlined
letter)
• Toolbars: shows icons that provide a wide range of common
commands and functions
three default toolbars under the Menu Bar: the Object bar, the
Function bar, and the Formula bar; the Main Toolbar runs vertically
down the left hand side of the screen
tool tip: a small yellow box displayed when mouse is placed over a
tool/ an icon; gives a brief explanation of the button’s function.
Turning on Extended Tips under the Help menu, Help > Extended
Tips, will provide a more detailed explanation of the buttons.
• Formula bar:
Name Box: contains the cell reference When you enter new
of the active cell: designates a cell using data into a cell, the Sum
the column header and row header (e.g. and Function buttons
A1, Z300), called the cell reference change into the Cancel
Function Wizard: shows a list of functions available in Calc (more on
this later)
Sum button: adds the numbers in the specified range of cells
Function button: inserts an equal sign into the Active Cell and the
Input Line thereby preparing the cell to receive a formula
Input Line: alternative place where data/formula is displayed and
can be edited (press F2) besides the active cell itself
sheet tabs)
WORKBOOK OPERATIONS
Tip: You can also open a workbook that has been recently worked on
using the Recently Opened Files list, located in the File menu –
Recent Documents. This list displays the last eight files that were
Saving workbooks
To save a workbook : (default file extension
is *.ods)
• Click on the File menu and then
select Save.
• Click on the Save button on the
Standard Toolbar. This button will be
greyed-out and unselectable if the file
has been saved and no subsequent
changes have been made.
• Use the key combination CTRL+S.
Figure 5. Save As dialog box
If the workbook has not been saved previously, then each of these actions
will open the Save As dialog box where you can specify the workbook
name and the location in which to save the workbook.
Tip: If the workbook has been previously saved, then these options will
overwrite the existing copy without opening the Save As dialog box. If
you want to save the workbook in a different location or with a
different name, then go to the File menu and select Save As.
Exercise 2:
1. Calc automatically create a new workbook (Untitled1) when loaded.
Try your hand at creating new workbooks. Notice the following:
simply clicking on the New Document button will create a new
Writer document, not a Calc spreadsheet – you have to access
the submenu to select spreadsheet to create one
each workbook opens in a separate window
the given filenames as you go along proceeds from Untitled1 to
X
2. Go to the Windows menu to view a list of the files you have
opened/created. The list shows which file you are currently in,
designated by a bullet on the corresponding filename.
3. Close the workbooks, except for one, by going to File > Close,
Window > Close Window, or by clicking the Close button on the
Title Bar.
4. Save the remaining workbook to your designated Calc folder as
exercises, make sure that you select .ods from the available file
types.
Notice that you can save your file as an older version of OOo
Calc (1.0) file, as a template, as a database, as html, or even as
Worksheet Views
The zoom function is used to change the view in
order to see more, or fewer, cells on the window.
This can be done by going to View menu > Zoom,
or by double-clicking on the percentage figure in the
status bar at the bottom of the window. Both
methods will open the Zoom dialog box. This dialog Figure 6. Zoom Dialog Box
box has the following options listed on the left-hand
side:
• Entire Page – an entire page fits within the height and width of the
window; defined by the page format that has been applied to the
sheet.
• Page Width – the width of the page fits within the width of the screen,
not necessarily showing the entire height of the page
• Optimal – zooms the selected range to fit the screen
and is normally greyed out to show that it is not
available. To use this option, you must first highlight a
range of cells.
• Percentages – zoom the screen to a particular size,
100% being full size.
• Variable – to set a zoom percentage of your choice.
Either use the up and down arrows to the right of the
entry field or enter the amount desired.
Exercise 3:
1.Make sure that the file named exercises.ods is open. Use Sheet1
for this exercise.
2.Use the arrow keys to navigate around the worksheet. The cell
where you are currently located has a black border around it – it’s
what is called the active cell, meaning any data you enter at this
point will be entered into that cell.
3. Check how the Name Box changes the cell reference as you make
different cells active.
4. Enter the cell reference AB630 in the Name Box. Press Enter. See
what happens.
5. Use the Calc Navigator to go to another cell.
6. Use the various keystroke & mouse combinations above to
To Select a Cell
Click on the cell.
To Select a Range of Contiguous Cells
• by dragging the
mouse: click on a
cell, press and
hold down the left
mouse button and
then move the
mouse around the
screen; once the
desired block of
cells is
highlighted,
release the left
mouse button. Figure 9. (Left) One selected cell and (right) a group of selected cells
Exercise 4:
1.Make sure that the file named exercises.ods is still open.
2. Select a cell and make it active – review past lesson. Select A1, then
B1, then C1 one by one.
3. To select adjacent/contiguous cells A1, B1, and C1 at the same time:
click on A1 then click and drag to C1 to cover the entire range. Notice
that the Name Box shows A1:C1 – the colon is used to denote a range.
As such, if you select the range A1 to C10, the Name Box will show
A1:C10. Try it.
Select A1 or any other cell to unselect the range.
Try doing it differently: click on A1 to select it and make it the
anchor cell. Then, holding down the Shift key, click on C10. This
should select the range A1:C10. Another way to do this is by
selecting A1 as the anchor cell then hold down the Shift key as you
use the arrow keys to select adjacent cells towards C10.
Notice that you can choose to start with any corner of the range –
so you can start with C10 then Shift+click on A1 OR start with C1
then Shift+click on A10…the range will still be A1:C10 in the end.
4. To select non-adjacent/non-contiguous cells A1, B2, and C10 at the
same time: click on A1 then B2 and lastly, C10. Try it.
Notice that the Name Box just shows the cell reference of the last
cell selected.
Note that the semi-colon is used to denote individually selected
cells – as such, such a selection can be designated as A1;B2;C10 in
the same way as A1:C1 can be designated as A1;B1;C1
5. Select a row by clicking on its Row Header – i.e. to select the entire
Row 10, click on the Row Header 10; click and drag the corresponding
Row Headers to select Rows 10 to 15,.
You can also hold down the Shift & Ctrl keys to select contiguous
(e.g. Rows 10 to 15) and non-contiguous rows (e.g. Rows 10 and 15
only), respectively.
Try the same thing with Column G. Then with Columns G to D, then
Entering Numbers
Select the cell and type in the number. To enter a negative number, either
type a minus (–) sign in front of it or enclose it in brackets ( ). By default,
numbers are right-aligned and negative numbers have a leading minus
symbol.
Exercise 5:
1.Make sure that the file named exercises.ods is still open.
2.Rename Sheet1 as Personal Data.
3. Go to A2, type your full name.
Notice that as you type, the blinking cursor or insertion point
moves along, pressing Enter will confirm your entry in A1 and
move the active cell to the next cell below.
Notice, too, that the data appears both in the active cell as well as
in the Formula Bar’s Input Line – you have the option to enter the
data in either.
4. Type the following in the corresponding cells:
A3: your nickname
A4: the school you teach in
A5: years of teaching
Exercise 6:
Make sure that the file named exercises.ods is still open. Use the sheet
Personal Data.
Go to A1, type the number 1.
Go to B1, type the number 2. Go to C1, type the number 3….on to E1.
An easier way to do this would be to type 1 in A1 then just click and drag the
Auto-Fill Handle to E1 so that Calc will automatically fill in the required data.
If you want another increment instead of 1, enter 1 in A1 then enter 5 in B1,
highlight the two cells A1 and B1 then click and drag the Auto-Fill Handle
sideways – the values will now be 1, 5, 9, 13, 17.
Try doing the same thing with months (work on A10:A21), days (work on
B10:Z10), descending decimal numbers (work on B15 onwards), etc. For some
reason, it cannot do the same fill action for the ordinary alphabet.
Erase all other data except the personal data in Column A and the numbers 1 to
5 in Row 1. You can do this by selecting the cells concerned and pressing the
Delete button. Press Ok when prompted.
Go around the room and get data from four other colleagues.
Enter their data in Columns B to E.
Do not worry if some of the data seems shortened (symbolized by an arrow) –
you’ll fix that soon enough.
Auto-Complete
Calc tries to guess the rest of a text entry you are typing. When you are
typing several identical text entries, Auto-complete can speed up data
entry quite a bit.
Exercise 7:
1. Use Sheet2 in exercises.ods.
2. Create some text in some cells in a column. You will want several
different entries.
3. Click in an empty cell in the column in which you have entered the
text. Then right-click to activate a popup context menu.
4. Move the mouse pointer down the menu and left-click on
Selection List.
5. A list will drop down below the active cell showing all the unique
entries used in the column so far.
6. Click on the entry you want and it will be entered into the active
cell.
Commission on Information
7. Alternatively, and Communications
after you click Technology
in an empty cell – Human Capital
in the column, press
Development Group
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Exercise 8:
Use the sheet Personal Data in exercises.ods.
Select Column Header A.
Insert a column to the left. Notice that the table that you’ve created will
automatically move from A1:E6 to B1:F6.
Type the following in the corresponding cells:
A1: teacher #
A2: full name
A3: nickname
A4: school
A5: years of teaching
A6: birthday
Save your file.
Experiment with inserting multiple columns/rows as well as deleting
columns/rows. Just
Commission on make sure
Information and that the table goes
Communications back –toHuman
Technology its original
Capital look.
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Each method will open the Insert Sheet dialog box. Here you can select
whether the new sheet is to go before or after the selected sheet and how
many sheets you want to insert.
To delete worksheets
1. Right-click on the tab of the sheet you want to delete and select
Delete from the popup menu.
2. To delete multiple sheets select them as described earlier, right-click
over one of the tabs and select Delete from the popup menu.
Exercise 9:
1. Experiment with inserting, renaming, moving, and deleting sheets in
exercises.ods. Just make sure that the sheet Personal Data is
preserved.
2. Save your file.
To move/re-position worksheets
1. Select the corresponding Sheet Tab.
2. Drag it to its new position in the Sheet Tab area.
Removing text
• Removing text only: without removing
Figure 16: Delete Contents dialog
box
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Exercise 10:
1.Using the sheet Personal Data in exercises.ods, experiment with
deleting, overwriting/editing part of the cell, and finding and
replacing. Remember, you have the option to edit the cell data either
in the cell itself or in the Formula Bar.17: Find and Replace dialog box
Figure
2. Save your file.
selected, move the mouse pointer
up to the input line and click into
it to place the cursor for editing.
You can either edit the text from
the input line or, once the cursor
is in the input line, click the
mouse in the original cell for
editing.
• Edit > Find & Replace (Ctrl + F):
an easy way to replace specified
data into something else
Sorting Data
There are instances, such as when
Figure 18: Sort dialog box
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Note that you need to select or highlight the cells of corresponding data in
a table.
Now, what if you would like to sort your data but do not want the data
from the first column to be your basis of reference? Calc allows you to
sort using other columns through the Data menu, Sort option.
The option shows a dialog box that allows you to pick the column letter
which you would like the sorting process to base on. It likewise allows you
to choose between ascending or descending. It allows you to pick a
second and even a third basis of reference for sorting.
Exercise 11:
Use Sheet2 in exercises.ods. Rename it
Sort Scores.
Copy the table on the right.
Highlight B2:B5. Click the Sort Ascending
button – this will sort the ages from
youngest to oldest.
Notice though that when you did this,
Zarah’s age became 18, Daphne’s became
22, and so on. This would cause a serious
problem. What if the scores were the ones
sorted erroneously? Then, Zarah would
have the lowest score – she wouldn’t want
that, would she?
In order to sort corresponding data (i.e.
the correct age and score should
correspond with the name), highlight
A2:C5 then use the Data menu > Sort
feature to set the sorting criteria (i.e.
which column to serve as the sorting
reference). In this case, try setting Column
C as the primary sorting criterion,
ascending. Then press OK. [Note: Using
the sort buttons on the Standard Toolbar
would limit the sorting criteria to the first
Numbers
On the Numbers tab, the behavior of the
data in the cell can be controlled:
Font
The font for the cell can be chosen on
the Font tab. The display on the bottom
shows a preview of the cell. You can also
set the language of the cell. The
language setting is useful, because it
allows different languages to exist in the
same document and be spell checked
correctly.
The Font Effects tab offers more font
options.
Alignment
The Alignment tab allows you can set
the horizontal and vertical alignment,
rotate the text, and set the border
spacing.
• Wrapping text
Text in cells can be set to wrap at Figure 23: Format Cells > Alignment
the end of the cell. This option can
be set by right-clicking on a cell and selecting Format Cells >
Alignment tab. Near the bottom of the
dialog is a checkbox labeled Automatic
Line Breaks. Selecting this checkbox will
cause a line break to appear when the text
gets to the end of the cell. A sample output Figure 24: Cell with line
can be seen in Figure 24. wrap
Borders
As with Writer, the Borders tab allows you to set the borders for the cell,
along with a shadow.
Background
The Background tab, on the other hand, allows you to choose the
background color for the selected cell/s.
Cell Protection
The Cell Protection options can be
chosen here – advanced topic.
Merge Cells
To combine or merge cells, highlight the cells
then go to the Format menu > Merge Cells >
Define/Remove
Columns
2. You may likewise use the separators of the column headers and the
width changer mouse pointer to do the following:
Position your mouse pointer on the right boundary of Column
Header. You will know that you are in the right position when the
cursor turns from the normal pointing arrow into the width
changer pointer.
To manually adjust the column width, click and drag the column
boundary to the position you want. As you drag the column, you
will see the column width of that specific column change. Release
the mouse button once you have
achieved the column width you de- TIP: There are some
sire. cases when your
To auto-fit, double click the mouse numeric data will appear
on the column separator, where the as number signs
width changer is located. The (#######) in their
column width will be adjusted auto- cells. This is Calc’s way
matically to fit the length of your of telling you that the
data. This option adjusts the data do not fit the cells.
column width to the longest item in All you have to do to fix
this problem is to adjust
Exercise 12:
1.Using the formatting techniques discussed above, format the
Personal Data sheet in exercises.ods. Experiment with the various
features. It’s the only way to get comfortable with your preferred
style. TIP: Holding down
2. Save your file. Alt+ the
the column. (same as the Optimal
respective arrow
Width option). Most of the time this
key resizes a cell
is the fastest and easiest way to adjust your column width.
Rows
The row normally changes its height according to the font size of its
contents. But if you wish to adjust the row height further, the procedures
are very similar to changing the column width except that you will be
dealing with the Row options instead.
Inserting Objects
You may choose to insert graphics, objects, special characters, drawings
by following the procedures discussed in Writer.
• Applying a background to a spreadsheet:
1. Select the cells.
2. Choose Format > Cells (or right-click on the chart and choose
Format Cells from the context menu).
3. On the Background tab page, select the background color.
Note that the graphic is inserted and anchored to the current cell. To make
the inserted graphic part of the background: Select it then right click to
select Arrange > To Background.
To remove a graphic from the background, use the Navigator. Press F5,
select the graphic from the navigator. Double-click on the appropriate
graphic, and then right-click on it and change the arrangement.
Auto-Format
Calc has available auto-formats to choose from; just highlight the cells to
format then go to Format > Auto Format and select from the ready-made
options
Conditional Formatting
Format > Conditional Formatting
This feature allows you to format certain cells depending on specific
parameters/conditions, without the need to manually format individual
cells. Just set the conditions (i.e. below, above, equal to a certain value),
then choose from the available cell formats listed in your Styles and
Formatting Catalog (accessed via Format > Styles and Formatting, or by
pressing F11).
For example, if you would like to have all failing scores (i.e. cell value is
“less than” 75) in a certain column (or less than 85 average score for the
Sort Score contestants in exercises.ods), to appear as Style Fail as soon
as they are entered.
1. You need to create or set this particular format in the Styles and
Formatting Catalog.
• Right-click on the Catalog to add a new Style.
• Give a name to the new style and set its format by going through
each of the tabs (e.g. setting the font to red, bold, and italics) in the
Cell Style dialog box.
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• Press OK to create the new Cell Style in the Style Catalog. This new
style can then be accessed in the Conditional Formatting dialog box.
2. Highlight the range of cells that you wish to conditionally format then
click the Format menu, then click the Conditional Formatting option.
• A dialog box will appear as shown below.
• Set the parameters for the 1st condition then by choosing among the
options in the dropdown menus shown. Set the specific value that
will serve as the basis of comparison. Then select from the cell
styles available, referenced against those in the Style Catalog.
• You may set a maximum of three formatting conditions for the
selected range.
• Click OK.
That is, you don’t have to compute the weighted scores of your students
one by one anymore. All you need to do is set up the Calc table, enter and
copy the cell-referenced formulas in their proper columns/rows, then just
input the raw data to see student scores automatically reflected on your
worksheet. You may set up one worksheet for the first quarter, another
worksheet for the 2nd, another for the 3rd, and another for the 4th by
copying the first worksheet and pasting it to new worksheets in the same
workbook – then you could just create a summary worksheet on the same
file for the cumulative marks and annual scores. Furthermore, you can re-
use your original worksheet for several classes and just make minor
revisions on it as you go along. A task that normally takes your entire
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weekend with the use of a calculator is now cut down to around an hour –
doesn’t that make your life a lot easier?
Writing a Formula
A formula in Calc is an arithmetic expression that combines cell
references, numeric constants, and operators to compute for a desired
value in another cell. It is entered either in the cell where the value will
be stored or in the Formula Bar.
A Calc formula MUST begin with the equal sign (=) or else the formula will
be treated as text. In addition, avoid using actual data values or constants
in formulas to make them more flexible. As much as possible, put
constants in their own cells and then just “call” these values through cell
references.
Exercise 13:
Enter the number 20 in A1. In A2, enter the number 10.
Go to cell A4. Enter the sum of 20 and 10 which is 30. It’s as if you are
using a calculator.
Go back to A4, simulate manual computation by entering the following
formula: = 25+10. Do not forget to start with the equal sign. (Try
typing it without the equal sign and see what happens.)
In A5, enter the following formula: =20-10.
Exercise 14:
For example, to enter the formula = A1/A2 into cell A3:
1. Move the cell pointer to cell A3 to make it the active cell.
2. Type the equal sign (=) to begin the formula.
3. Press the Up arrow key twice or click the mouse on cell A1. Notice
that Calc displays a red border around the cell and that the cell
reference A1 appears in cell A3 as well as in the formula bar.
4. Type a division sign (/).
5. Press the Up arrow once or click the mouse on cell A2. Notice that
A2 is added to the formula.
6. For longer formulas with more cell addresses and operators, just
continue doing the same thing over and over until you finish the
formula.
7. Press Enter to end the formula.
You have to follow this order when creating and evaluating formulas. Start
with the first order operations followed by the second order operations
and so on. So, those operations that are grouped must be evaluated first
no matter where they are in the equation, followed by operations using
exponentiation and so on. For example, =(B5+C1)*(A2^(1+B1)-C3) is not
the same as =B5+C1*A2^1+B1-C3.
1. =A3+B 7. =(A1+A4+B2)/B4
4. =A1/C3 10.=A4*B1+A2
2 +C3
5. =A1+A4+B2/B
2. =C4-C3 8. =B4-B2-C1 11.=A4*(B1+A2)
4
6. =(A1+A4+B2) 12.=C4*C1/B2-
3. =A1*C3 9. =A4-C3+A1
/B4 A1*A2
Copying Formulas
To make your life much easier, Calc allows you to copy
a formula downwards or sideways to create similar
formulas for the other cells. This can be done by
highlighting the cell and by using either the Edit menu
(Copy-Paste), the shortcut keys (Ctrl+C then Ctrl+V), or the Auto-Fill
Handle (click and drag). This would avoid unnecessary re-editing of cells
if you need to change a value or a set of values – because everything else
is linked to cells.
• relative referencing: Calc adjusts the cell references as it copies
formulas downwards or sideways
• absolute referencing: Calc secures or locks a part of the formula to a
certain cell reference by using two dollar signs in the cell address: one
before the column letter and another before the row number, for
example, $A$5. You may either type the dollar signs or press Shift+F4
while typing or editing that part of the formula.
NOTE: If a formula that contains both relative references and absolute
references is copied, Calc will adjust all relative references but will keep
“as is” all absolute references.
NOTE: Cells from other worksheets may likewise be referenced (relative
For E8, enter the formula =75% * E9 to get the passing score for
each quiz. Copy it sideways to I8. Relative referencing should
change the column letters as you copy sideways.
For K11, you would need to get the %Quiz of Acuña to see if his
overall Quiz Score went beyond 75%, i.e. passed (you cannot use
Average Quiz in this case since the HPS for each quiz is different).
Enter the formula =J11/J9 then format as %, with two
decimal places.
Copy the formula downwards. This produced errors. Why?
Because the denominator also changed its row number as
you copied downwards – it should be anchored to J9. How do
you remedy this? Go back to K11, activate the formula by
pressing F2. Go to the denominator J9, press Shift+F4 or
manually insert a $ before the column and a $ before the
For the weighted Quiz Score – this depends on how much weight
your department puts on quizzes. Assuming that the final grade is
computed as 30% Quizzes + 30% Tests + 20% Project + 20% Final
Exam, then the Weighted Quiz Score column should show how much
each student has accumulated in terms of 30% of his final grade.
Enter 30 in L9.
For L11, enter the formula =K11 * $L$9. Copy the formula
downwards.
Acuña should have 23.54 out of 100 so far for his final grade,
taken from his quiz component – meaning, he has to get a
minimum of 51.46 from the other components to pass the
quarter.
FUNCTIONS
Calc has many built-in functions which can be accessed by clicking the
Function Wizard button.
The most common Calc function is SUM. This function (also accessed by
using the summation button on the formula bar) adds the values in the
cells specified. To add the values in A1, A2, B1, and B2, use
=A1+A2+B1+B2 or =SUM(A1;A2;B1;B2) or =SUM(A1:B2) or =SUM(B1:A2)
or =SUM(A2:B1) or =SUM(B2:A1).
As you enter arguments in the dialog box, the function will also be shown
in the formula bar. When all the arguments have been entered, just press
OK to confirm the function for the cell.
Exercise 18:
Load exercises.ods. Use the sheet named gradesheet.
Edit the formulas for the following:
Total Qzs column: for J11, use =SUM(E11:I11). Isn’t this much easier than the original way? Clic
Average Score (for each quiz): for E7, use =AVERAGE(E11:E15). Copy the formula sideways.
Insert a new column to the right of %Quiz, label it as Remark.
For L11, enter the formula =IF(K11>=75%;”pass”;”fail”)
Copy the formula downwards. Use conditional formatting to use the Fail Style for the “fail” rem
Work on the other sections of your gradesheet. Add 5 more students. Put separate sections for
Save your file.
one time.
Why would you want to do this? Imagine you have a large spreadsheet
(e.g. an annual record of student grades) and one of the cells has a
number in which is used by three formulas in other cells. Using the split
screen technique, you can position the cell with the number in one section
and each of the cells with formulas in the other sections. Then you can
change the number in the cell and watch how it affects each of the
formulas.
Inserting a Chart
Figure 35. Selecting Insert Chart
1. Auto Format Chart
Once Insert Chart is selected, the Auto Format Chart menu appears
(Figure 36). The first dialog box is used to define the data range, the
labels, and the target sheet for the chart.
• Data Range: should contain both the labels and the data. If the
data range is selected when the Auto Format is started, it will
automatically be inserted in the Range input field. If the Auto Format
is started without a selected data range, a range can be selected by
clicking on the range selection icon next to the Range input field.
• Row/Column as Label
First Row as Label: Uses the entries in the top row of the
selection as labels for the data range. This setting is useful if
there are several columns of data that need to be displayed in
the same chart.
First Column as Label: Uses the entries in the leftmost column
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• Chart Results Output: specifies which sheet the chart will output
to. By default, the current sheet is selected, but any sheet, or a new
sheet, can also be selected. However, a chart cannot be set to be its
own sheet; it must be an object in a normal sheet.
Once the correct options have been input, either click Create to
create the chart, or click Next to proceed to the next dialog to
choose the chart type.
• Lines (2D & 3D) – Provides a standard line graph that is useful for
displaying changing data over a period of time.
• Areas (2D & 3D) – Creates graphs that are similar to line graphs
but with the area under the line shaded in.
• Columns (2D & 3D) – Creates vertical columns to represent data.
The columns can be normal, stacked, or by percent. In 3D mode the
data can also be represented by cylinders and cones.
• Bars (2D & 3D) – Provides the same features as columns, but they
are horizontal.
• Pies (2D & 3D) – Graphs that are useful for showing the parts of a
whole. The pie chart can be separated or kept as a solid circle.
• XY Chart – This graph is similar to a scatter plot. It can be used to
show several trials of experiments with two variables.
Editing a chart
1. Select the chart (left-click). Right-click and Figure 39: Chart Shortcut Menu
select Edit. In this mode, right-click to access the
shortcut menu for charts.
2. Alternatively, the chart can be double-clicked. This
will activate a new toolbar on the topmost part or
on the left side of the screen used for editing
different aspects of the chart.
Performance in Quizzes
Acuña 78.46%
Alberto 73.85%
Castro 85.38%
De Villa 90.00%
Fabul 74.62%
Students
Gom ez 92.31%
Lakandula 77.69%
Padua 71.54%
Santos 80.00%
Silvestre 81.54%
Sy 80.00%
Tabun 73.85%
Tengco 83.08%
%Quiz Scores
PRINTING
In Calc you can specify certain details to print or not to print. Some of
those details include:
• Row and column • Sheet grid • Header/Footer
headers
• Objects and • Charts • Drawing objects
graphics
• Formulas • Notes
Scale
• Reduce/Enlarge printout (%) – This option will scale all of the data in
the printout exactly the same either larger or smaller. For example if a
Commission on Information and Communications Technology – Human Capital
Development Group
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iSchools Computer & Internet Literacy Course for Teachers
Electronic Spreadsheet
sheet would normally print out as 4 pages, a scale of 50% would cause
that printout of four pages to print as one page.
• Fit printout to x pages – This option will define exactly how many
pages the printout will take up. However, this option will only reduce a
printout, it will not enlarge it. To enlarge a printout, the reduce/enlarge
option must be used.
Repeating Rows/Columns
Printing rows or columns on every page: If a sheet will be printed on
multiple pages, certain rows or columns can be set up to repeat on each
Note: The entire range of the rows to be repeated does not need to be
selected. Just selecting one cell in each row will work.
4. Click the icon at the far right of the Rows to repeat dialog area (or press
Enter). The dialog is restored again.
5. Column A can also repeat; click the icon at the far right of the
Columns to repeat area.
6. Click column A in the sheet (not in the column header).
7. Click the icon again at the far right of the Columns to repeat area.
printed.
1. Highlight the range of cells that comprise the print range.
2. Choose Format > Print Ranges > Define.
3. The page break lines will display on screen.
Note: You can check the print range by using File > Page Preview.
OOo will only display the cells in the print range.
Note: The additional print range will print as a separate page, even if
both ranges are on the same sheet.
To use the selection option, follow the same procedure as selecting rows
to repeat. Click on the dialog button, and highlight the range you want to
print.