[Company Name] Limited

Introduction This document defines the File Server Policy for [Company Name]. The File Server Policy applies to all business functions and information contained on the file servers, the physical environment and to the relevant people who support the [Company Name]. Purpose of Policy Sets out the organizations policy for the protection of the confidentiality, integrity and availability of the file servers Establishes the security responsibilities for file server Provides reference to documentation relevant to this policy Scope of this Policy This policy applies to all users within [Company Name] used for: The storage and sharing of data and images The storage, sharing and transmission of data The provision of [COMPANY NAME] users for storing/sharing data or images Aim The aim of this policy is to ensure the security of [Company Name] file servers. To do this the [Company Name] will: Ensure confidentiality Ensure availability Ensure that the network and file servers are available for the users Protect the file server from unauthorized or accidental access and modification Protect the confidentiality, availability and integrity of the file server by the development of business continuity and disaster recovery plans. User Responsibilities, Awareness & Training IT & Billing will ensure that all users are provided with necessary security guidance, awareness and where appropriate training to discharge their responsibilities. All users must be aware of the contents and implications of the user account management policy, confidentiality and data protection. Irresponsible or improper actions by users may result in disciplinary action(s). Backup IT & Systems is responsible for ensuring that a backup copy of file server data is taken. Banned Files Audio, Video and ISO files will not be allowed to be saved in files unless there is a special dispensation. Home directory Storage Limit

Each user is allowed XXX GB of personal information in their home directory. Illegal or offensive content is not permitted as well as the files if the type on the banned list. Group Directory Storage Limit Each group is allocated XXX GB of shared space on the server that can be broken down into sub directories. The purpose of this space is to share data between groups. Personal directories will not be created in this space as each user has a home directory for the same purpose. Illegal or offensive content is not permitted as well as the files if the type on the banned list. Stale File The file server is not intended to be very long term storage solution for files that do not change or not being used. Data stored in home or group directory with the duration more than 3 years will be deleted. In case you have files that have not been changes/used for the mentioned period, we encourage you to find a different storage solution for the data. Business Continuity & Disaster Recovery Plans IT & Billing must ensure that BCP and DRP are produced for the file server.