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Training: MM Purchasing

SAP R/3 User Manual MM Purchasing Vendor Evaluation

APT

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Training: MM Purchasing

Table of Contents
1. Course Overview...................................................................................................................3 1.1 Change history................................................................................................................3 1.2 Course objective..............................................................................................................3 2. Vendor Evaluation.................................................................................................................4 2.1 Overview..........................................................................................................................4 2.2 Vendor Evaluations.........................................................................................................6 2.2.1 Run Automatic Vendor Evaluation............................................................................6 2.2.2 Maintain Manual Criteria...........................................................................................7

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1.
1.1

Course Overview
Change history
Date Mar 17, 2003 Nov 18, 2003 Author Bart Van den Bulck Mark Lopus Version Description 1.0 Initial Document 2.0 Customized for APT

1.2

Course objective

At the end of this course you should be able to create a maintain the master data for PO reminders and expediters and generate PO reminders and expediters.

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2.
2.1

Vendor Evaluation
Overview
Vendors Overall Score

GR Inspectio n Quality Score 75%

On-time Delivery 75% Delivery Score

Quality of Service 100% Service Score

40%

40%
Quantity Reliabilit y 25%

20%

Audit 25%

Quality Score GR Inspection The GR Inspection score is the percentage of Accepted and Undecided Inspection lots delivered by the vendor. Example:
Inspection Lot 10000000101 10000000102 10000000103 10000000104 10000000105 10000000106 Usage Decision Accept Accept In Process Reject Reject Accept Score 100 100 0 1 1 100 6 5 83 (%)

Total Lots Total Accepted / In Progress Lots GR Inspection Score

Audit The Audit score is entered manually when maintain a vendor evaluation. It is a score out of 100 that is determined externally by auditing the vendors site.

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Delivery Score On Time Delivery The system uses the statistics-relevant delivery date in the purchase order and the goods receipt date to calculate date variances. To calculate On Time Delivery, the system performs the following steps: 1. At the time of a goods receipt against a purchase order, the system checks whether the delivery was on time or late: GR date - delivery date = date variance 2. If the delivery is not on time, the system calculates the date variance in days and converts it into a percentage variance. 3. The system then awards the score you defined in Customizing for this percentage variance. The scores are defined in the following table:
Early Delivery Percentage 0 1 2 10 20 30 40 50 99.9 Score 100 90 95 80 60 40 20 5 1 Late Delivery Percentage 0 -5 -10 -20 -30 -40 -50 -60 -99.9 Score 100 95 65 75 60 40 20 5 0

4. The system then awards the score defined for this percentage variance. 5. The new score is then included in the vendor's previous score for the subcriterion, with a smoothing factor of 0.20 applied. 6. When you run a new evaluation, the system calculates the average of the individual scores for all materials. The result is the vendor's score for "On-Time Delivery Performance". Quantity Reliability A vendor's Quantity Reliability score is updated in the statistics file when a purchase order is closed. A purchase order is considered to be closed when one of the following has occurred: Although the full order quantity has not been delivered, the buyer signifies that delivery of an order item has been completed by setting the Delivery completed indicator If 100 pieces of a material are ordered but only 90 pieces are delivered, and the buyer changes the order quantity to 90 The buyer deletes an order item by setting the deletion indicator The goods receipt quantity is equal to or larger than the order quantity. To calculate Quantity Reliability, the system performs the following steps: 1. When goods are received against a purchase order, the system checks whether the quantity received is the same as the quantity ordered. If this is not so, the system works out the difference and converts it into a percentage variance using the following formula: The formula is as follows: GR quantity - order quantity / order quantity x 100 2. The system assigns a score for this percentage variance as defined in Customizing.
Over Delivery Percentage 0 2 10 15 20 30 99.9 Score 100 95 80 60 40 10 0 Under Delivery Percentage -1 -2 -5 -10 -15 -20 -99.9 Score 95 90 80 65 40 10 1

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3. The new score is then merged with the vendor's previous score for the subcriterion. To calculate the new score for the subcriterion from the already existing composite score and this new individual score, the system applies the smoothing factor of 0.30. 4. When you run a new evaluation, the system calculates the average of the individual scores for all materials. The result is the vendor's score for quality reliability. Service Score Quality of Service The Service score is entered manually when maintain a vendor evaluation. It is a score out of 100 that is determined externally by rating the vendors quality of service.

2.2

Vendor Evaluations

2.2.1 Run Automatic Vendor Evaluation


First, it is necessary to create or update all the automatically calculated scores 2.2.1.1 Menu path Path: Logistics Materials Management Purchasing Master Data Vendor Evaluation Automatic New Evaluation ME63

Transaction code:

2.2.1.2 Initial Screen

Automatic New Evaluation: Initial Screen Entries Vendor Select the Vendor you want to evaluate 1 Purchase Org Enter 310B in the Purchasing Org field 2 Click on the Execute button.

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2.2.1.3 Automatic Evaluation Score The System calculates the new automatic scores for the vendor and displays the OLD scores and the NEW scores.

The scores highlighted in yellow color are automatically calculated. Click on the SAVE button to save the NEW automatically calculated scores.

2.2.2 Maintain Manual Criteria


Next, you have to update the manual vendor evaluation criteria. 2.2.2.1 Menu path Path: Logistics Materials Management Purchasing Master Data Vendor Evaluation Maintain ME61

Transaction code:

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2.2.2.2 Initial Screen

Maintain Vendor Evaluation: Initial Screen Entries Purchase Org Enter 310B in the Purchasing Org field 1 Vendor Select the Vendor you want to evaluate 2 Press <ENTER>. 2.2.2.3 Maintain Vendor Evaluation: Overview First, update the manual Quality Audit Score:

Maintain Vendor Evaluation: Overview Quality Tick the Quality 1 Click on the Details button .

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2.2.2.4 Maintain Vendor Evaluation: Subcriteria

Maintain Vendor Evaluation: Subcriteria Audit Score Update the new Quality Audit Score. 1 Recalculate 2 Click on the button to re-calculate to score for the main criterion. Click on the BACK button .

2.2.2.5 Maintain Vendor Evaluation: Overview Update the manual Service Score:

Maintain Vendor Evaluation: Overview Service Tick the Service (Res, Tech S) Box. 1 Click on the Details button .

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2.2.2.6 Maintain Vendor Evaluation: Subcriteria

Maintain Vendor Evaluation: Subcriteria Quality of Update the new Quality of Service Score. 1 Service Score

Recalculate

Click on the the main criterion. .

button to re-calculate to score for

Click on the BACK button

Click on the SAVE button

to save the vendor evaluation.

End

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