STATE OF MONTANA

DEPARTMENT OF ADMINISTRATION ARCHITECTURE AND ENGINEERING DIVISION

1520 East Sixth Avenue P.O. Box 200103 Helena, Montana 59620.0103 Phone: 406.444.3104 Fax: 406.444.3399

PRE-CONSTRUCTION MEETING AGENDA DATE: PROJECT: LOCATION: Monday, December 11, 2006 A & E #:

Introduction of Personnel Communication Refer to Flow Chart Contractor shall have competent Superintendent on site @ all times when work is taking place. Use of the Site - Contractor will be in charge of the site inside the project limits. Staging Area and Job Site Use o Plans & Specs Requirements o Site Access - Keys/Passes/Badges o Job Signs o Job Trailer and parking (personal and company vehicles) o Security and temporary fencing o Material and/or debris storage & disposal o Deliveries & daily access o Disposal in accordance with documents o Salvage materials o Owner-furnished materials - Delivery & Coordination o Hazardous materials o Existing condition of site Review with Owner & Architect/Engineer before construction Correct and/or restore any damage to original conditions o Use of Owners property, power, water, telephone & other facilities Notify Owner of any outages Job Site Noise & Dust Control o Respect users (students, residents, clients, inmates), no loud music or foul language Utility locates

Scheduling / Coordination o Construction Duration o Contract dates Start date Completion date o Hours of operation Agency

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Contractor Existing facilities Phasing / Sequencing of work Scheduling of outages Moving occupants, materials, equipment, etc Contractor to give Owner ___ days notice to move

Design Intent / Contract Documents o Brief explanation of design & special features by Architect/Engineer o Specifications & Drawings Additional sets o Addenda o Errors, inconsistencies or omissions Meetings & Inspections o Site Inspections o Progress / Coordination Meetings o Architect & sub-consultants project visits o Pre-installation & start-up meetings Quality Control o Contractors responsibility o Owners expects good quality o Unacceptable work Job Site Record Keeping o Contract documents o Maintaining as-built conditions o RFIs, CCDs, Change Orders, Daily Logs, Submittals, Shop Drawings, etc. State Forms o Contractor must use o Can get off web page, e-mail address is: http://architecture.mt.gov/forms/standardforms.asp Pre-construction Submittals Submit before or in conjunction with first pay request o Schedule If $ > 1mil then CPM, if $< 1mil then Bar Chart Milestones & critical dates Two / three week look ahead o Schedule of Values Breakdown by division labor & materials at minimum o List of Subcontractors & Suppliers Submittals o Submittal Schedule o Long lead / special items o # of copies & who gets o Response time o Substitutions o Format Request for Payment o Number of copies to be submitted. o Accompanied by updated schedule if changes. o Lien releases

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Stored materials Must be suitably stored and per manufacturers recommendation when applicable Off-site - copy of invoice & applicable insurance. On-site - copy of invoice Review at monthly progress meeting

Questions & Clarifications o RFIs o Response time o RFI log Modifications and/or Changes o Must have prior approval from Architect/Engineer before proceeding with changes o Steps RFI Contractor or architect cost proposal Construction Change Directive Change Order o Mtg. to discuss COs & proposals Claims & Delays o Process explained in contract documents o Liquidated damages

Construction Methods and Safety Procedures (Comply with OSHA) Means & Methods are the contractors sole prerogative o Safety is responsibility of the contractor. o Safety & construction signs are contractors responsibility Testing & Inspections Responsibilities & Requirements o Types of test o Testing consultant o Who gets copies of reports? o Contractor is responsible for retest $ o Quality assurance by owner is not substitute for quality control by contractor. Commissioning Training Follow outline in specifications o Submit agenda and list of attendance Substantial Completion o Contractual obligations fulfilled o Formally notify Architect or Engineer for substantial inspection Include list of incomplete items o O&M manuals Submit as package, not bits & pieces o As-Built Drawings Warranty o Starts at substantial completion and ends one (1) year from final acceptance Final Acceptance / Closeout o Contractual obligations fulfilled including Consent of Surety and Contractors Affidavit o Date Architect/Engineer signs final pay request unless otherwise approved in writing

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Formally notify Architect/Engineer for final inspection Punch-list needs to be signed & returned to Architect/Engineer

Concerns of the Facility User

NOTES:

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