All India Navodaya Alumni Association

Constitution

Memorandum of the Association

1. Name: The Association shall be called "All India Navodaya Alumni Association",
hereinafter referred to as Association

2. Address: The Central Office of the Association shall be located at the

A-28, Kailash Colony,
New Delhi - 110 048

3. Working Area: Entire India

4. Objectives:
a) To promote and foster mutually beneficial interaction among the Alumni and the
present students of the Jawahar Navodaya Vidyalaya.
b) To encourage the Alumni to take an active and abiding interest in the work and
progress of the Jawahar Navodaya Vidyalaya so as to contribute towards enhancement
of the social utility of their Alma Mater.
c) The Association will help Jawahar Navodaya Vidyalaya to achieve its objectives, for
which it has been established and systematically uplift its image and status, both
nationally and internationally.
d) To Institute scholarship, prizes, and awards and suitably recognize for outstanding
work, at professional, social and community level by the Alumni and the students.
e) The Association will work for educational and social development of the society and
nation.
f) The Association shall help the family members of the members of association in the
event of death/accident of the member of the association
g) To publish books, journals, magazines and other materials for promoting the objectives
of the Association
h) To do all such other lawful things as are conductive or incidental to the attainment of
the above objectives and/or beneficial to the interests of the Jawahar Navodaya
Vidyalaya and its Alumni.
i) To acquire, purchase or otherwise own or taken on lease or hire in India temporarily or
permanently any movable or immovable property necessary or convenient for the
furtherance of the objects of the Association.
j) To take advantage of developing technologies like the internet in achieving the aims
and objects of the Association.
 Rules and Regulations

1. Definition
a) “The Association” and/or “Association” and/or “AINAA” means the All India
Navodaya Alumni Association.
b) The “Navodaya” and/or “JNV” means Jawahar Navodaya Vidyalaya.
c) “NVS” and/or “Navodaya Samiti” means Navodaya Vidyalaya Samiti
d) The “General Body” means the General Body of the Association.
e) The “Executive Committee” and/or “Authority of the Association” means the
Executive Committee of the Association.
f) Alumnus means an ex-student of JNV, who has studied in any JNV of any State of
India.
g) Member means a member of the Association
h) An "Honorary Member" means any person other than an Alumnus, who has been
elected by the General Body of the Association.
i) “The Financial Year” of the Association shall be reckoned every year from 1st April to
31st March of the following year.

2. Patrons
The Association may have Patrons as approved by the Executive Committee, provided that
a parton shall be an out-standing professional engineer/scientist or a social worker. Such
appointment will be for a period of one year. The Commissioner of the NVS shall be an ex-
officio Patron of the Alumni Association.

3. Membership

a) General Member: Any student, who has successfully completed at least one session in
any JNV, automatically becomes a member in General Category of the Association
from the date of completion of the session. General members can volunteer for the
association but they will not have voting rights

b) Life Member: An Alumnus who gives decided (by Executive Committee) donation
amount and above to the Association will be its life member. Life member will have the
voting rights. Life member should have completed 4 years in JNV. The donation fee
can be revised by the Association Authorities.

c) Registered Member: An Alumnus who contributes the decided per month/per year fee
amount to the Association will be its member. The person will be the member only for
the duration, for which he /she have contributed. Registered Member will have voting
rights. Registered member should have completed 4 years in JNV. The fee amount can
be revised by the Executive Committee.

d) Honorary Member: The Association, in the General Body on the recommendation of

the Executive Committee, may elect any person (as mentioned below) connected with
the JNV or the Association, who is likely to promote the interests of the Association, as
an Honorary Member for two years. Honorary member will have the voting rights. Any
ex-student, members of the staff or ex-member of the staff of the Institute who does not
fulfill the above condition as in 3(a), 3(b), 3(c) and 3(d) but who, on the
 recommendation of the Executive Committee, is admitted by the Association on
payment of the appropriate membership fees as prescribed in Clause 3(e).

e) The membership fee in respect of all the members defined in Clause 3(b), 3(c) and
3(d) and mode of collection of the membership fees would be decided by executive
committee of the Association from time to time.

4. Family of Registered and Life Members of Association

The Executive Committee shall take decision on the help of immediate family members of
the members of association in the event of death/accident of the member of the association.
Immediate Family members are considered only the Spouse, Kid (less than 18 years),
Mother and Father (if retired and are dependent on the member).

5. Membership Rights
All members are entitled to receive all announcements connected with the activities of the
Association, the Alumni Newsletter, and Annual Magazine and also participate in all social
functions and other activities of the Association.

All the members who register their E-Mail Ids with the Association may receive the above
mentioned announcements through mails. All members will also be beneficiaries of any
schemes or assistance program administered by the Association.

Form of announcement may change from time to time by Executive Committee.

See Clause 3 for information on Voting Rights and Eligibility for different type of
memberships.

6. Procedure for obtaining Membership (Registered and Life):

Any person who desires to become Registered or Life Member of the association will have
to follow the following steps:

a) Become a General Member by using the online registration facility (if member has
the internet accessibility) or through the Local Chapters or Coordinators.
b) Then submit the following documents for becoming a Registered or Life Member
along with a request letter. This letter will be considered by Executive
Committee/General/Joint Secretary, who will have the power to accept or reject the
request. The Association issues a Membership Identity Card for this purpose:

i. Copy of driving lic./voters i-d/Passport

ii. Copy of 10th/12th certification (the highest class)
iii. Two photos
iv. Processing fee will be decided by Executive Committee from time to time

7. Termination of Membership:
The membership will be terminated on following grounds:

a) On the death of the member

b) On the member becoming mentally unsound
c) On the member violating the rules of the association
 d) On the member committing any offence punishable under law in India and is of
immoral character.
e) On character default and the Executive Committee's decision of expulsion which upon
approval, will have to be conveyed to the member in writing.
f) Membership will be terminated on “Insolvency” of a member.

8. Membership Register:
A Membership Register will be maintained for the members mentioned in Clause 2, 3(b),
3(c) and 3(d). The register will be kept in the office of the Association, which will have the
following information:

a) Member’s Name, address and profession.

b) Date on which the membership was granted
c) Date from which the membership was terminated
d) Membership Type
e) JNV Name
f) Joining year
g) Passing Year
h) Date Of Birth
i) Father’s Name

This information should be available online with the restricted access.

9. Authorities of the Association

The following shall be the Authorities of the Association.

a) The General Body

b) The Executive Committee

The method of selection of the office bearers and their roles are defined in subsequent
paragraphs.

10. The General Body

i. The General Body shall consist of all the members of the Association as defined in
Clause 3(b), 3(c) and 3(d).

ii. The General Body shall consider the President's report of the past year's activities, the
president-elect's budget and plan of activities for the next year, approval of accounts,
election of members of the Executive Committee, appointment of auditors, legal
advisors and any other matters arising from time to time.

iii. The General Body shall meet as defined in Clause 13(a) and 13(b). This meeting
referred to as the Annual General Meeting shall statutorily consider the following:

a. Approval of previous year's accounts.

b. Introduction of new office bearers.
c. Election of the members of the Executive Committee.
d. Appointment of Auditors
 e. Appointment of legal advisors, if any.

iv. All the resolutions put to vote at the General Body shall be decided by a majority
vote (unless otherwise provided) by dropping a paper slip in a box. In case of
equality of votes the ‘Presiding Officer’ shall have the casting vote.

v. In case the Executive Committee is satisfied that a member/honorary member have

been working against the interests of the Association/the profession it may
recommend the termination of the membership of the concerned member/honorary
member to the General Body which shall have the powers to do so.

vi. The Executive Committee shall have 13 elected members, who shall be elected to
office for a 3-year term. The General Body shall elect 5 members to the vacated
categories from amongst the membership of the Association by a majority vote. Rest
8 members will be elected by the 8 Regional Associations and those will fill the rest
of 8 positions.

vii. The President or in his absence the General Secretary shall be the returning officer
for the elections.

11. The Executive Committee

a) The affairs of the Association shall be managed and the funds administered by the
Executive Committee which shall consist of following members:

i. Thirteen alumni to be elected by the General Body as detailed in Clause

12.

b) A member can be reelected to the Executive Committee, if he so wishes after a gap of

one year.
c) The Executive Committee shall have the right to appoint sub-committees from amongst
the General Body from time to time for an execution of specific assignments as
required.
d) Any casual vacancy amongst the members of the Executive Committee arising from
death, resignation, and removal or otherwise may be filled by co-option by the
Executive Committee and the member’s majority decision, subject to fulfilling all the
requirements for obtaining the position, so co-opted shall hold office for the balance
term of the member being replaced. Such co-opted member shall be treated on par and
have all the rights as enjoyed by the elected members.
e) The Executive Committee shall have the power to appoint the Staff to regulate or
manage the Association Activities.
f) The Executive Committee shall manage the affairs of the Association by majority vote
in the Committee Meeting provided that in case of equality of votes, the President shall
have the casting vote.
g) The Executive Committee shall meet at least two times a year. The General Secretary
shall issue the notice and the agenda of the meeting at least a week before the date
fixed for the meeting. However, in case of urgent business, the meeting may be called
at shorter notice.
h) Email and/or Online Chat Conference facilities may be used by the Executive
Committee Members to monitor the Activities and Progress.
 i) The Executive Committee shall be Executive Authority of the Association. It shall be
responsible for all the finances and funds of the Association and shall give effect to the
plans and programmes of the Association and shall have the authority to carry them
out.
j) The property, movable, and immovable, belonging to the Association, shall be vested
with the Executive Committee.
k) The Executive Committee may terminate the membership of any of its members, in
case he fails to attend two consecutive meetings of the said Committee without the
grant of leave of absence. However, the President may grant leave of absence to any
member.

12. The Office Bearers

a) All Office Bearers will be ex-officio members of the Executive Committee, shall be
elected as detailed in Clause 12(b) below for a period of three year. However, a person
may be re-elected and hold the same office up to a maximum of 3 consecutive years.

b) The Elected Office Bearers of the Executive Committee shall be:

i. The President: shall be elected by majority vote of the members under category
Clause 10(iii)(c). He shall be an alumnus of at least 8 years standing. President
will preside over the General Body Meeting (Except Extra Ordinary General
Body Meeting) and Executive body meetings.

ii. Vice President: shall be elected by majority vote of the members under category
Clause 10(iii)(c). He shall be an alumnus of at least 8 years standing. In the
absence of the President, the Vice- President will preside over the General Body
Meeting (Except Extra Ordinary General Body Meeting) and management body
meetings. All powers vested in president can be used by Vice-President in such a
situation

iii. General Secretary: shall be elected by majority vote of the members under
category Clause 10(iii)(c). He shall be an alumnus of at least 8 years standing
and should have been a member of the Executive Committee of any time before
the election. The General Secretary shall perform the following duties

a. To keep the Minutes of all meetings of the General Body and the
Executive Committee.
b. To carry out the directions of the General Body and the Executive
Committee.
c. To conduct correspondence on behalf of the Association.
d. To give notice of all meetings of the General Body and the Executive
Committee.
e. To exercise administrative control over the Central office of the
Association.
f. The General Secretary shall seek the advice of the Executive
Committee in case a clarification of any kind is required.
g. To prepare and examine all the documents and to inform the Executive
Committee of any irregularities found
h. Authorized to correspond with the registrar of societies for registration
purpose
 iv. Treasurer: shall be elected by majority vote of members under category Clause
10(iii)(c). He shall be an alumnus of at least 6 years standing. The Treasurer shall
keep the books of accounts of the Association and report on these at each meeting
of the Executive Committee. He will collect all dues and claims on behalf of the
Association and will also assist the President in ensuring that budgetary grants
are correctly utilized (See Clause 14 below). In addition, he will liaise with the
bankers and the Auditors of the Association. He will be provided clerical
assistance etc. by the Central office of the Association

v. Joint Secretary: shall be elected by majority vote of members under category

Clause 10(iii)(c). He shall be an alumnus of at least 6 years standing. In the
absence of General Secretary, Joint Secretary will be empowered to use all rights
vested in General Secretary

vi. Regional Representative: shall be elected by Regional Association. He shall be

an alumnus of at least 5 years standing. Total number of Regional
Representatives will be 8.

c) The President or in his absence the General Secretary shall be the returning officer for
the Executive Committee elections.

13. Meetings

a) General Body Meeting:

i. The General Body will consist of all Members as mentioned in Clause 2, 3(b),
3(c) and 3(d) above.
ii. Annual General Body Meeting shall be held once in a year preferably before six
months of closure of accounts.
iii. The Executive committee will fix and communicate the date, venue and time to
the members one month in advance. The quorum of the meeting will be of 10%
of the Members defined in Clause 2, 3(b), 3(c) and 3(d) which ever is less.
iv. If the quorum is not there, adjourn the meeting for at least a month and thereafter
the quorum can be relaxed to 30 persons.
v. The first General Body meeting will be called within 3 months of Registration. In
this meeting the Members of the Executive Committee will be elected.
vi. If the General body meeting is not convened then the Registrar will have the
power to convene a general body meeting and get the election of the office
bearers done under supervision of some other officer appointed by the Registrar
of the rank of Assistant/DeputyRegistrar.
vii. On or before the Fourteenth Day succeeding the day on which the Annual
General Meeting of the General Body is held, a list shall be filled with the
Registrar of Societies of the names, address and occupations of the members of
the Executive Committee.

b) Extra Ordinary General Body Meeting

 i. An Extra Ordinary General Body Meeting can be convened as per the Societies
Registration Act of the State where the association is registered.

ii. If 33% members (of the total members) or 2/3rd members of Executive
Committee demand in writing to the General Secretary of Executive Committee
for calling a meeting, the General Body meeting will be convened on the points
raised by them.

iii. If President of the Executive Committee along with 2/3rd of the majority
members of the Executive Committee decides to discuss an important matter, it
can call an Extra Ordinary General Body Meeting.”.

iv. The quorum of the meeting will be 15% of the members. If the quorum is not
complete, then the meeting should be adjourned.

v. In the event that a special resolution or termination of Executive Committee is

passed, a copy of the special resolution or termination will have to be sent to
Registrar within 14 days of the passing of the resolution or termination. The
Registrar will have the power to issue necessary guidelines and advice to the
Association.

c) Executive Committee Meeting:

The Executive Committee meeting will be held at least once in six months and the
agenda along with date and place of meeting will be circulated at least 1 month in
advance to the members of Executive committee. The quorum of the meeting will be
2/3rd of the Executive Committee Members. If the quorum is not complete, then the
meeting can be convened on the same day itself by deferring the time by at least 2
hours, for which the condition of quorum will be relaxed by 1/2 of the Executive
Committee.

Email and/or Online Chat Conference facilities may be used by the members to
monitor the Activities and Progress.

14. Finance

a) The Association may receive funds, donations, and financial assistance from any non-
political source for the furtherance of its objective.

b) The Executive Committee shall determine the expenditure, which is necessary to carry
on the affairs of the Association and is authorized to incur such expenditure. In the
meeting of Executive Committee a Performa of major activities for the coming year
will be discussed and finalized, including budgetary allocation. Once the budget has
been approved, the responsibility for proper utilization of funds will be that of the
General Secretary. The General Secretary may seek the advice of the Executive
Committee, if necessary. All investments will be ratified by the General Body at its
next meeting.

c) All money received on behalf of the Association shall be placed in the name of the “All
India Navodaya Alumni Association” in an account to be maintained in a bank to be
 approved by the Executive Committee. Any two of the President, General Secretary
and Treasurer will sign all cheques up to 10,000/- and those above Rs. 10,000/- shall
require the signatures of the President/General Secretary subject to the Approval by
Executive Committee.

d) The Association's financial year shall end on March 31st. The Executive Committee
shall direct the accounts at least once a year by the auditor appointed by the Executive
Committee.

15. Amendments

Any provision/requirement of this constitution may be amended by a two-thirds majority of

those alumni members present and voting in General Body Meeting. The proposal to amend
the Constitution shall be at the instance of the Executive Committee or on the signed
requisition by at least 50 Alumni.

Notice of the proposed amendments shall be furnished to the General Secretary at-least 45
days before the date at which it is proposed to consider the amendments. Such a notice will
contain details of the Rule(s) desired to be amended, the proposed text of the changed rule
and the reason for seeking the amendment. The latter is meant as a guide for any deliberation
at the General Body meeting. Upon the receipt of a requisition for amendment the General
Secretary shall issue notice to every alumni member for such meeting at-least 15 days before
the scheduled date.

16. Dissolution

In the event of dissolution of the Association, the procedure laid down in section <number>
Societies Registration Act <number> of <year> (<state name> Amendment Act, <year>) shall
apply. After dissolution, the movable and immovable properties will be handed over to
another organization having the same objectives. All the proceedings will take place
according to constitution.

17. Assets of the Association

All the movable and immovable properties will be in name of the Association. All the
transaction will be possible by way of Societies Registration Act <number> of <year> in the
state of registration.

18. Dispute

In the event of any dispute arising within the association, The Executive Committee will have
the powers to resolve the said dispute with appropriate authorization from the General Body.
If the concerned parties are not satisfied with the above arrangement or decision, the dispute
can be referred to the registrar for a decision. The decision of the Registrar in such cases will
be final and acceptable to all. In cases of disputes arising within associated organizations
being governed by the association or within the Executive Committee, the right to give a final
decision on the dispute will rest with the Registrar.

19. Local Chapters

The Executive Committee may recognize a Chapter of the Association in any city/region
provided it has thousand members enrolled. The expenses of the chapter will be managed by
the respective Chapter. Any chapter which is approved by the Executive Committee shall be
given a seed money of Rs. 2,500 (Rupees two thousand five hundred only). No town/City
shall have more than one Chapter.

The Alumni Association playing a role of being some sort of an umbrella federation,
affiliating local Chapters which will gain recognition and perhaps get some guidance from the
National Association. Given the different conditions, which the Chapters will operate in, it is
of utmost importance that the guidelines be broad to give sufficient leeway for local initiative.
The following guidelines have been formulated with this in mind.

a) Chapters may be set up in any location(s) (cities/towns/States/Countries) where a

minimum of 1000 alumni live/work.

b) No town/City shall have more than one Chapter.

c) The objectives of the Chapters and all their activities will be in consonance with
Alumni Association. Chapters will not associate themselves with any activities or
standing of the Alumni Association or the Institute.

d) Each Chapter will have an elected Executive Committee of not less than five members
and additional members may be co-opted as necessary.

e) Elections to the Executive Committee will be held by each Chapter once in two years.
A General Meeting will be held annually, at which the accounts of the Chapter will be
presented.

f) Each Chapter will have a President, Secretary and Treasurer. Chapters may have
additional office-bearers (e.g. Vice-President, Joint Secretary, etc.) if they feel
necessary.

g) It is desirable that the immediate past President and/or Secretary, and/or Treasurer
is/are ex-officio members of the Chapter Executive Committee, especially from the
point of view of ensuring completion of past accounts and for continuity.

h) Chapters will make appropriate arrangements for proper maintenance of accounts.

i) It is desirable that Chapters should frame and adopt constitutions for providing a
framework for activities. The National Association can perhaps frame a model
constitution as a guideline.

j) A Chapter will deem to exist after it has been formally recognized at an Annual General
Body Meeting, which resolution should be passed by a simple majority. The Alumni
Association may also decide to de-recognize a Chapter, but such decisions will have to
be approved by three-fourths of the members, eligible to vote through a referendum.
The Decisions to initiate a referendum will rest with the General Body. The resolution
for initiating a referendum has to be passed by a three-fourths majority at the General
Body Meeting.
k) Each Chapter will send a report of its activities at least once a year to the President of
the Alumni Association.

l) The membership fees to the Alumni Association, of the members forming the chapter
shall be used exclusively by the Chapters for their activities. They will also be eligible
for grants from the Alumni Association as may be determined from time to time. The
Chapters will however, provide all possible inputs at the request of the Alumni
Association or the Institute to further Alumni activities and to help the smooth
functioning of the Association (e.g. updating of members directory, material and
advertisements for a possible Alumni Magazine, etc.)