MENS GOLF ASSOCIATION

October 10, 2011 Board of Directors Meeting Minutes October 4, 2011 President Dave Fletcher convened the meeting at 2:00 PM in the Activities Room of the Athletic Center. ATTENDANCE: In addition to Dave Fletcher, Deal Hembree, Vice President; Ed Saldana, Tournament Chair; Ray Milewsky, Social Chair; Dave Schultze, Greens Committee representative; and Michael Peters, Member-at-Large were present. John Gunby, Head Golf Professional, represented club management. OPENING REMARKS: It was moved and seconded to defer reading and approve the minutes from the September Board meeting. The motion passed unanimously. OLD BUSINESS: 1. Web site: Ray Milewsky reported that an additional $75.00 was required to allow MGA members to input personal information onto a roster on the web site. As the total amount remains well within the $300.00 expense ceiling established by the Board at its August meeting, no additional Board action is required. Ray also reported he is prepared to announce the web site address at the October 12 general membership meeting. 2. Proposed November 11 tournament: The tournament will be open to all members of the Club at Prescott Lakes, with first priority to dues-paying golf members. A $35.00 minimum donation will be required to play, with all proceeds going to the Wounded Warriors project. Green and car fees will be charged to those not paying the yearly fee or using private golf cars. Other than the green and car fees, all proceeds will go to Wounded Warriors. 3. General membership meeting: The meeting will be held at the Athletic Center immediately following mens play day on October 12. Dave Fletcher will email an announcement to that effect to all MGA members on October 4. 4. AAAG handicap services: The board discussed the September presentation by staff from the Amateur Association of Arizona Golfers. The boards consensus is, at this time, AAAG is unable to provide the same level of service as the Arizona Golf Association (AGA). Further, the cost differential per member ($19.00 for AAAG versus $25.00 for AGA) is not significant enough to warrant a change, in and of itself. Ray

Milewsky moved, and Deal Hembree seconded, that the MGA remain with AGA for handicap and other services. The motion passed unanimously. NEW BUSINESS: 1. The Board reaffirmed its earlier decision to provide up to $500.00 to The Club to move the existing flagpole from near the Members Lounge to the front of the new clubhouse, to install lighting, and to purchase a plaque indicating the pole was provided by the MGA. Date to move and install the flagpole will be coordinated with management as the clubhouse nears completion. 2. Club management has proposed that contributions to the employee Christmas fund be solicited from all members of the Club. Management further proposes to add Athletic Center employees to the list of recipients. In prior years, only golf members were asked to contribute and recipients were limited to inside and outside golf shop, food service, and maintenance employees. The Board determined that no action on its part was required at this time, and discussion was tabled pending additional information from management. 3. Under the provisions of Article IV, Section 2 of the MGA By-Laws, the Board voted unanimously that dues for members who join the MGA on or after July 1 of any year will pay 50% of that years annual rate. MANAGEMENT REPORT: 1. John Gunby reported the party to prepare golf balls for the troops for shipment to Afghanistan, Iraq and Korea will be held Tuesday, October 18, at 6:00 PM in the Members Lounge. 2. John also reported that a schedule of events for Wednesday Mens Play Day, e.g., scramble, best ball, stableford, has been posted near the handicap computer in the Pro Shop. COMMITTEE REPORTS: 1. TOURNAMENT: Ed Saldana noted that the Tournament Committee will meet Thursday, October 13, to review this years tournament schedule and develop a draft schedule for 2012. 2. GREENS: Dave Schultze reported: a. Tee box markers damaged or destroyed during aeration will be replaced at a cost of approximately $30.00 each. b. Greens Committee is preparing a letter to management proposing an additional 2.5 personnel be added to the maintenance staff from March through October. 3. SOCIAL: Ray Milewsky noted that, while attendance at the Thursday Golf Socials when dinner is served remains high, turnout for cocktail hour only is very small, 2

i.e., six-to-eight individuals, and does not justify associated staffing and food costs. If attendance does not improve, non-dinner socials will be cancelled, at least until the new clubhouse is operational. TREASURER: Roger Douglas reported, via Dave Fletcher, as of September 30, 2011, the MGA has $6,386.87 in its savings account and $3,133.40 in the checking account for a total of $9,520.27. The member/guest account contains $1,004.30. Roger also updated the MGA membership to 195 members. VICE PRESIDENT: Deal Hembree reported from the September Club Board of Governors Meeting that limited club storage facilities will be available in the new clubhouse. Tentatively, charge for storage will be $120.00 per year. MEMBER-AT-LARGE: Michael Peters reported 110 members are currently Hole-inOne fund participants NEXT BOARD MEETING: Tuesday, November 1, at 2:00 PM in the Activities Room at the Athletic Center. All MGA members may attend. ADJOURN: There being no further business, the meeting was adjourned at 3:55 PM.

Respectfully submitted, Dave Fletcher President and Acting Scribe