Kirloskar Brothers Limited, Kirloskarvadi

KIRLOSKAR BROTHERS LIMITED
KIRLOSKARVADI 416 308, DIST. SANGLI (INDIA)
ENVIRONMENTAL APEX MANUAL MANUAL NO. EAM-0101
ENVIRONMENTAL MANAGEMENT SYSTEMS ENVIRONMENTAL APEX MANUAL
ENVIRONMENTAL MANAGEMENT SYSTEMS APEX MANUAL OF
KIRLOSKAR BROTHERS LIMITED, KIRLOSKARVADI
Note: Environmental Management System documentation may cross -refers some of the documents from Quality Management System defined in Quality Assurance Manual of Kirloskarvadi Operations. (Manual No. KOP-0103). Addresses Works: KIRLOSKAR BROTHERS LIMITED, Kirloskarvadi- 416 308, Dist-Sangli. (India) Telephones: (02346) 222301 to 222305, 222361 to 222365 Fax: (02346) 222311 E-mail: kblin@kbl.co.in.
Corporate Office: KIRLOSKAR BROTHERS LIMITED, Registered Office, Udyog Bhavan, Tilak Road, Pune-411 002. (India) Phones: (020) 24440770/ 24444444 Fax: (020) 2444-4198, 2444-0156 E-mail: kblin@kbl.co.in.
Reference: Index (Document Number. EAM-1) ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 1 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL APEX MANUAL DOCUMENT NO. EAM-1
ENVIRONMENTAL MANAGEMENT SYSTEMS INDEX Sr Procedure No 1 Revision Record Sheet 2 List of Controlled Copy Users 3 Abbreviations used in EMS 4 General and Scope 5 Environmental Policy 6 Environmental Aspects Review (Aspect-ImpactAnalysis) 7 Legal and Other Requirements 8 Objectives & Targets and Environmental Management Programme(s) 9 Resources, roles, responsibility and authority. 10 Competence, Training and Awareness 11 Communication 12 Documentation of EMS 13 Control of Documents 14 Operational Control 15 Emergency Preparedness and Response 16 Monitoring and Measurement 17 Evaluation of Legal Compliance 18 Non-conformity, Corrective and Preventive Actions 19 Control of Records 20 Internal Audit of EMS 21 Management Review Document Number EAM-2 EAM-3 EAM-4 EAM-410 EAM-420 EAM-431
Number of pages 01 02 02 03 01 08
ISO-14001 Clause 4.4.5 4.4.5 4.4.5 4.1 4.2 4.3.1
EAM-432 EAM-433
04 07
4.3.2 4.3.3
EAM-441 EAM-442 EAM-443 EAM-444 EAM-445 EAM-446 EAM-447 EAM-451 EAM-452 EAM-453 EAM-454 EAM-455 EAM-460
04 03 03 05 08 02 03 02 02 02 01 03 02
4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5.1 4.5.2 4.5.3 4.5.4 4.5.5 4.6
ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 1 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL APEX MANUAL DOCUMENT NO. EAM-2 Issue/ Revision Date
ENVIRONMENTAL MANAGEMENT SYSTEMS REVISION RECORD SHEET Sr. No

01
Document
Issue No and/or Rev. No.

Issue No.-0 Rev. No.-0
Nature of change
EAM-0101 EMS Apex Manual EAM-0101 EMS Apex Manual EAM-0101 EMS Apex Manual
02
03
EMS Apex Manual of KBL-Kirloskarvadi 14.01.2001 issued as per index EAM-1 in line with applicable ISO -14001 -1996 standard requirements. Entire EMS Apex manual is reviewed 15.09.2005 updated to establish, document, implement and maintain EMS as per ISO: 14001 -2004 standard requirements. Entire EMS Apex manual is reviewed 15.12.2007 updated as per current changes in structure and status.

ENVIRONMEN TAL MANAGEMENT SYSTEMS LIST OF CONTROLLED COPY HOLDERS/USERS
1) List of Controlled Copy Holders/Users is as follows: No Controlled Copy User (Designation) Copy Type and Location
01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Directors Management Representative HOD-Quality Systems Department HOD-Manufacturing-IPS HOD-Product Engineering Division HOD-Pump Testing Laboratory HOD-End Suction Pumps Division HOD-Split Case Pumps Division HOD-Multi-stage Pumps Division HOD-Composite Section (IPS). HOD-Quality Control Division HOD-Pattern Shop HOD-Cast Iron Foundry HOD-Non-Ferrous Foundry HOD-Fabrication Department HOD-General Stores (IPS) HOD-Materials/Purchase (IPS) Head-Operations (PEP) HOD-Product Design & Development Dept. and HRE HOD-HRE-Pump Testing Department HOD-Engineered Pumps Division HOD-Quality Assurance Department In charge -NDT (QAD) HOD-Heavy Foundry Division HOD-Steel Foundry Division and Heat Treatment HOD-Special Pumps & Turbine HOD-Composite Section(PEP) HOD-General Stores & Scrap Yard (PEP) HOD-Mate rials/Purchase(PEP) HOD-HRM&C. HOD-HRD (HRMC) HOD-Dispensary (HRMC) Safety Officer (HRMC) HOD-Building Department Soft copy on Intranet on own Laptop/PC Hard Copy (Master Copy) Soft Copy On Intranet Soft copy on Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet

ENVIRONMENTAL APEX MANUAL
ENVIRONMENTAL MANAGEMENT SYSTEMS LIST OF CONTROLLED COPY HOLDERS/USERS No

35 36 37 38 39 40 41 42 43 44 45 46 47
DOCUMENT NO. EAM-3
Controlled Copy Holder/User Designation

HOD-Manufacturing Services ( IPS ) HOD-Manufacturing Services (PEP) HOD-Plant Engg. Division ( IPS ) HOD-Manufacturing Engineering Division ( IPS ) HOD-Manufacturing Engineering Division(PEP) HOD-Industrial Engineering Division( IPS ) HOD-Industrial Engineering Division( IPS ) HOD-Accounts, Kirloskarvadi HOD-IC-Kov SBU Head, IPS SBU Head, PEP Principal-Kirloskar High School and Junior College HOD _Secretariat Deptt, CO, Pune
Copy Type and Location

Soft copy On Intranet Soft copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet Soft Copy On Intranet. Soft copy on Intranet Soft copy on Intranet Hard Copy At High School Soft Copy on intranet
2) Following are the authorities and responsibilities for control of this manual. Authority for reviewing and approving Director. Responsibility for preparing, verifying, Management Representative issuing and maintaining Master Copy Issuing department shall communicate changes/amendments in the manual done on soft copy on intranet to all users so as to take effect of the changes. 3) Controlled copy holder/user is responsible for, 3.1) Referring controlled copies (including available on intranet) for use. 3.2) Informing availability & location of controlled copy of manual (including available on intranet) to persons working in their area and to the person taking charge in case of transfers / Resignation . 3.3) Ensuring understanding and implementation of the procedures laid down in this manual by concerned persons working in their areas. 3.4) Preventing usage of uncontrolled/duplicate copies of documents in this manual in any media (Hard copy or Soft copy).


: : : : : : : : : : : : : : : Associate Vice President Annual Operating Plan Assistant Anti Corrosion Product Division Building Department Chairman and Managing Director Clause Carbon Monoxide Customer Support Cell Composite Section (PEP) Cast Iron Foundry Cubic Cross-Functional Team Document Division Decibel Unit for Sound/Noise Level Sound/Noise level Low/Medium/High Environmental Review -Aspect Impact Analysis Environmental Policy Engineered Pump Division. Effluent Treatment Plant Electronic Media.
ENVIRONMENTAL MANAGEMENT SYSTEMS ABBREVIATIONS USED IN EMS 1) LIST OF ABBREVIATIONS USED FOR EMS: AMR ASP A/C ADM BVQI BOD CAM CG COD CPCB CMP CFN CA CII Dy Dept. DISP EAM EMS EMP ESP EPR EPP FAB FDY FC FAD GST GM GOI GET HO HOD HFE/HF HRD HAZ ISO IPS IPC INC ITI : : : : : : : : : : : : : : : : : Associate Management Representative Aspect Accounts Administration Bureau Veritas Quality International Bio-Chemical Oxygen Demand Corporate Apex Manual (CAM-0101) Capital Goods Chemical Oxygen Demand Central Pollution Control Board Composite Section SBU1 Corporate Function Corrective Action Confederation Of Indian Industry Deputy Department Dispensary AVP AOP Asst ACPD BLD CMD CL CO CSC CME CIF cu CFT DOC DIV dB ER EP EPE/EPD ETP E-Media
dBA/B/C
:
: : : : :
: Environmental Apex Manual of Kirloskar Brothers Limited- Kirloskarvadi : Environmental Management System : Environmental Management Programme : End Suction Pump Division : Environmental Performance : Emergency Preparedness and Response Plan : Fabrication Department : Foundries : Finish Component. : Finance, Accounts & Public Affairs- Kov : General Stores (IPS) : General Manager. : Government of India : Graduate E xecutive Trainees in Staff : Head Office : Head of Departments : Heavy Foundry Division : Human Resource Development-Training : Hazardous : International Organization For Standardization. : Industrial Pumps SBG : Interested Party Concern : Incineration : Industrial Training Institute
FIR FF FTR GSE GL GOM HRE HT/HTE HSD HRM/ HRMC IMTE IED / IEE IMP ICK/IC
: : : : : : : : : :
Fire Fire Fighting Fire Tender-Vehicle General Stores & Scrap Yard (PEP) Group Leader Government of Maharashtra HRC -Pump Testing Department Heat Treatment Department High Speed Diesel Human Resource Management & Communication- Legal, Administration, Safety, Security and Dispensary Inspection Measuring and Test Equipment Industrial Engineering Division (IPS , PEP ) Impact Information Center-Kirloskarvadi
: : : :


: Kirloskarvadi : Quality Assurance Manuals of Kirloskarvadi Operations (KOP-0103) : Liquefied Petroleum Gas
ENVIRONMENTAL MANAGEMENT SYSTEMS ABBREVIATIONS USED IN EMS

KBL KHS LDO LGL MD MFG MS MGR MSD MKTG MRM NFF NGO NOx OCP OP O&G PAT PED PDE PLD / PLE PPD PA QCD/QC QSD ROR : Kirloskar Brothers Limited KOV : Kirloskar High School & Jr. College KOP : Light Diesel Oil : Legal Requirements/Legislations : Managing Director : Manufacturing : Manufacturing Services : : : : : : : : : : Manager Multi- Stage Pumps Division Marketing Management Review Meeting Non-Ferrous Foundry Non-Government Organizations Oxides of Nitrogen Operation Control Procedure Operations Oil and Grease LPG
MoEF : Ministry of Environment and Forests MPCB : Maharashtra Pollution Control Board MED / : Manufacturing Engineering Division ( IPS, MEE PEP ) MATL : Material MR : Management Representative MSDS : Material Safety Data Sheets MAT/MTE : Materials-IPS(Purchase) /Materials-PEP No./ No : Number NC : Non- conformity or Non-Compliance NS : Not Significant O&T : Objectives and Targets O/A,A/O : O rder Acceptance PUR PO PEP PTL PRD CPE Q AE QMS R&D RSPM REV RSO SPCB SOP SPM Sp SPE SFT S, SN, SIG STP/SWTP TUR TSS TM WMC Y RD ZP : Purchase : Purchase Order : Projects and Engineered Pumps SBG : Pump Testing Laboratory : Production Divisions Machine Shop/Assy : Central Planning (PEP) : : : : : : : : : : : : : : : : : : : : Quality Assurance Department Quality Management System Research & Development, Kirloskarvadi.
Respirable Suspended Particulate Matter
: Pattern Shop. : Product Engineering Division. : Product Design & Development Dept. : Plant Engineering Division ( IPS, PEP) : Process Pumps Division : Preventive Action
: Quality Control Division : Quality Systems Department. : Register of Regulations or Legal Register REF : Reference. RSP : Resource Saving Potential SBG/SBU : Strategic Business Unit/Group SCP : Split Casing Pumps Division. Sr : Senior SER : Servicing SFE/ACS : Steel Foundry Division SEB : State Electricity Boards SEC : Security SO2 : Sulphur Dioxide SOx : Oxides of Sulphur TLK : Technical Library, KOV TDS : Total Dissolved Solids TL : Team Leader VP : Vice President WP : Work Permit ZON : Zone
Revision Regional Sales Offices. State Pollution Control Board Standard Operating Procedure Suspended Particulate Matter Spares Special Pumps Division Safety Significant Sewage Treatment Plant Turbine Division Total Suspended Solids Team Member Waste Management and Control Yard Zilah Parishad

ENVIRONMENTAL MANAGEMENT SYSTEMS GENERAL AND SCOPE
GENERAL Kirloskar Brothers Limited (KBL) in real sense is the mother industry of other Kirloskar Group Companies. KBL was started in 1888 and was incorporated in 1920. The new era of industrial revolution was dawning in India, when KBL initiated its activities with the manufacture of Iron Ploughs and Chaff Cutters. KBL soon became the nursery of India's industrialization. The Chaff Cutter and Iron Ploughs made by KBL revolutionized the agricultural methods and implements of those days. KBL foresaw the changing demands of agriculture and shifted its manufacturing focus to providing water for farming. KBL branched into the field of fluid handling and fluid control and soon became a leader in manufacturing of Pumps and Valves for irrigation, water supply and industrial use. Today KBL is a renowned manufacturer of a variety of Pumps & Pumping System, Valves & Turbines. KBL has its manufacturing plants at Kirloskarvadi (Sangli), Shirval and Kondhapuri (Pune) in Maharashtra and at Dewas in Madhya Pradesh. The Corporate Office of KBL is located in Pune with Regional Sales offices in metro cities and most of the state capitals. KBL Pumps and Valves are ren owned in overseas markets for their quality. KBL exports its products to more than 70 countries including developed countries like U.S.A., U.K., Hong Kong and Singapore. Kirloskarvadi, which is spread over the area of about 100 acres, has plant area of 40 acres and colony area of 60 acres. Kirloskarvadi is 40 kms towards north-west of Sangli and 40 kms towards south-east of Karad. Geographically Kirloskarvadi is located at Latitude of 170, 6' North and Longitude of 74 0,26' East. Kirloskarvadi is under Kundal Grampanchayat and surrounded by Ramanandnagar, Savantpur-Vasahat, Palus, Burli and Dudhondi. SCOPE OF EMS Scope of EMS implementation covers scope of supply Design, Development, Manufacture and Supply of Centrifugal Pumps, Pump Sets and Pumping Systems, Valves and Hydel Turbines. Manufacture of Ferrous, Non-ferrous and Alloy Steel Castings. Administration, Housekeeping and Maintenance of Kirloskarvadi Township. All related activities, all products and services that KBL Kirloskarvadi Plant have control and can influence. PURPOSE OF GOING IN FOR INITIATIVE OF EMS IMPLEMENTATION KBL, as a responsible corporate citizen, is committed to protect environment by preventing pollution and conserving natural resources as evidenced by Corporate Environmental Po licy stated by our Chairman and Managing Director and Environmental Policy by Director & Occupier for Kov Plant. KBL, Kirloskarvadi has decided to implement Environmental Management System for realization of this commitment at Kirloskarvadi Plant and Kirloskarvadi Colony. KBL, Kirloskarvadi would also like to meet the environment related expectations of stake holders like Government, Financial Institutions/Banks, Share -holders, Employees, Residents of colony and Surrounding Areas, Customers and Society. Implementation of EMS will reinforce confidence of stake holders in investing their time, money and trust in KBL. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS GENERAL AND SCOPE
CORPORATE ENVIRONMENTAL POLICY Our corporate environmen tal guidelines communicated through policy are as below. CORPORATE ENVIRONMENTAL POLICY We are committed to continually improve our environmental performance by? ? ? ? ? ? ? Striving to go beyond legal compliance wherever applicable. Conserving resources such as energy, metals, minerals, water, wood and conditioned air. Minimising generation and ensuring proper disposal of wastes. Enhancing work environment through better housekeeping practices. Adopting safer work methods. Creating awareness in all employees on environmental issues. Striving to enhance the environmental performance of our products.
This policy shall be communicated to all employees and shall be made available to the public on request. 5th June, 1999 World Environment Day KIRLOSKARVADI PLANT The Kirloskarvadi plant is spread over about 40 acres and is engaged in the manufacture of Centrifugal Pumps, Pumping System & Turbines and Anti Corrosion Coating Materials. The plant also provides services like application of anti corrosion coatings on components of pump & Turbines as per customer's requirements. The facilities at Kirloskarvadi include Research and Development, Design, Pattern Shop, Foundries, Machine Shops, Assembly and Materials & Product Testing Laboratories under one roof. The company has a wide marketing network in India and abroad. The Cast Iron Foundry, Heavy Foundry, Alloy Steel Foundry and Non -Ferrous Foundries are capable of producing various grades of Cast Iron, Carbon Steels, Alloy Steels and wide range of Non-Ferrous Metals. Cast iron castings weighing upto 9 MT and alloy steel castings weighting upto 1.5 MT can be poured in a single piece. The foundry laboratory provides facilities for analysis foundry raw materials, mechanical testing of materials and has a spectrometer for instant chemical analysis of metals. KBL has recently modernized its Cast Iron Foundry to enhance its capacity from 500 tons/month to 1000 tons/month. KBL Research and Development Center has a test bed for pumps with flow measuring capacity of 12,000 Liters per second and power ratings upto 4000 kW. Pump and sump model studies can also be conducted in this facility. There are four more test beds, for testing the pumps of various sizes and types. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 2 OF 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava) Sd/Sanjay C. Kirloskar Chairman and Managing Director

ENVIRONMENTAL MANAGEMENT SYSTEMS GENERAL AND SCOPE KIRLOSKARVADI COLONY
The Kirloskarvadi Colony has around 250 residential quarters and has all the modern amenities like Schools, Shops, Swimming Tank , Golf Course, Tennis Courts and Dish Antennas for National and International Television Programs. RECOGNITIONS Relentless pursuit of excellence has been a notable feature of KBL's corporate philosophy, Total Quality Management has enabled Kirloskarvadi to achieve customer satisfaction and high growth rate. This has consequently brought us the following recognition's: 1. National Quality Award for 1991 from Institute of Directors, New Delhi, for outstanding achievement in the pursuit of Total Quality. 2. Ravi Kirloskar Quality Award (Second Prize) for 1990-91 among Kirloskar group of companies for Total Quality. 3. MKRC Energy Conservation Award1991, 1993 and 1997 Instituted by the Institute of Indian Foundrymen for being the best energy efficient foundry. 4. Received awards for excellence in exports on All India basis for a record 12 times in a row from Engineering Export Promotion Council-New Delhi-for highest exports of mechanical pumps/pump-sets. 5. Certificate of Recognition as an "Export House" by the "Ministry of Commerce Govt. of India", New Delhi. 6. `H N Thadani Award' Instituted by "Indian Institution of Industrial Engineering, Bombay", for outstanding contribution in the field of Industrial Engineering and Total Quality Management. 7. `Vanashree Puraskar 1991' by the Government of Maharashtra, for afforestation in KBL colony and surrounding areas. 8. Quality Management Systems Certification to ISO-9001 in August 1991. 9. `National Award for R&D efforts in Industry 1992' by Department of Scientific and Industrial Research (DSIR), New Delhi, in the "Capital Goods Development" category for development of CNC Machines. 10. Best Productivity Performance Award for 1993-94 : Given at the hand of President of India. 11. FICCI Award for year 1996-97 for R&D efforts. 12. National Award for Best HRD Practices (1996-97) from ISTD-New Delhi. 13. FICCI Award for year 1998-99 for outstanding achievement in family welfare. 14. National Green Tech Silver Award for Safety in 2003 15. State Level Award for Excellence in ENCON management from MEDA for Year 2004. 16. CII-EXIM BANK Award-2007- SBG-IP received certificate commendation for strong commitment to excel 17. Certificate of merit in the General Category for the National Energy Conservation Award-2007 by Ministry of Power, Govt. of India. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 3 OF 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS ENVIRONMENTAL POLICY
DOCUMENT NO. EAM-420
Enriching Lives
KIRLOSKAR BROTHERS LIMITED ENVIRONMENTAL POLICY

We, at Kirloskar Brothers Limited, Kirloskarvadi, involved in manufacturing of Pumps, Pumping Systems and Turbines are committed to protect environment by prevention of pollution. We will continually improve our environmental performance by, ? Striving to go beyond compliance to applicable environmental legislation, regulations and other environmental requirements. ? Conserving natural resources such as Air, Water, Oil, Energy, and Raw Materials used at various processes and operations. ? Reduction, recycle, reuse and proper disposal of waste that include used Water, Oil, Plastics and Paints. ? Improving work environment. ? Creating awareness amongst all employees on environmental issues. Environmental policy is communicated to all persons working for or on behalf of us and is available to the public on request.
Issue No: 3 Date of Issue: 14.07.2007 Date of next Review :14.07.2010
Sd/[ R.K. Srivastava]
Director & Occupier
ISSUE NO. 2
REVISION NO. 0
DATE: - 15.12.2007
PAGE: 2 OF 2

ENVIRONMENTAL MANAGEMENT SYSTEMS ENVIRONMENTAL ASPECTS REVIEW (ASPECT IMPACT ANALYSIS)
1.0 PURPOSE: 1.1 To identify the environmental aspects of activities, products and services those can be controlled and those organization can influence; considering planned or new developments and new or modified activities, products and services. 1.2 To update information on environmental aspects and its impacts. 1.3 To ensure that significant environmental aspects are considered while setting environmental objectives. 2.0 SCOPE: Activities, Products and Services at KBL, Kirloskarvadi Plant and Township. Within the defined scope of environmental management system that KBL can control and those that KBL can influence taking into account planned or new developments, or new or modified activities, products and services. 3.0 RESPONSIBILITY: 3.1 HODs are responsible for the identification of environmental aspects, their impacts, & evaluating significance of these impacts. They are also responsible for formulating Objectives , Setting Targets and taking programme(s) for improving environmental performance considering prioritized significant aspects. 3.2 HOD (HRM&C) is responsible for carrying out survey of nearby society/community to understand concerns of interested parties and communicating same to all concerned HODs. 4.0 PROCEDURE: 4.1 Identification of Environmental Aspects. 4.2 Flow Chart and Listing Activities and its Environmental Aspects. 4.2.1 Define & document processes and activities carried out in the department to produce a product and service, in the form of 'EMS Flow Chart'. Put the activities in the sequence of operation in rectangle/square text box. Identify and write inputs related to environment including resources like raw materials, chemicals, energy directing into above the rectangle/square text box; then put activity/products/process/services in text box; then aspects (outputs) that interact with the environment at each stage direction showing coming out below the text box. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

4.2.2 Select an activity, product and service. Consideration should be given to Normal Operations (Routine Operations) like pouring castings, machining, Assembly, testing of the products and material handling etc; identify Abnormal Operations (Non-Routine Operations) like overhauling, Cleaning, replacements, actions needed to improve change processes, activities done once in year or two years...etc. 4.2.3 Identify as many environmental aspects as possible which are associated with selected activity, product or service. Aspect refers to an element of an activity, product or service, which can interact with the environment and have a beneficial or adverse impact on environment. 4.3 Categorization of Situations. Categorization of aspects is done considering situations like Normal, Abnormal and Emergency to identify environmental emergencies as a input for preparation of Emergency Preparedness and Response Plan. 4.3.1 In Normal Situation , aspect is designed to happen. 4.3.2 In Abnormal Situation, aspect is not designed to happen. The spillages and leakages of any materials are abnormal. It is studied whether any emergency situation can occur due to abnormal situation and if so the separate aspect of the same like, Fire Hazard, Potential of Accident is identified & marked as Emergency Situation (È') in respective column. E.g. Spillage of flammable material may lead to an emergency hence separate aspect of `Fire Hazard' shall be identified & marked as 'E'. 4.3.3 In Emergency Situation, aspect has potential to lead to an environmental emergency/accident resulting in loss of property, affecting to the health of group (majority) of human beings and has considerable effect on environment. E.g. Fire may lead to air pollution and loss of property, Release of toxic gases, which may affect health of group (majority) of human beings. Heavy spillage of Hazardous Chemica ls/Wastes may adversely affect flora, fauna and human beings.etc.

Failure of pollution control equipment (wherever it is insta lled) shall be identified as Aspect & considered as environmental Emergency Situations. Concerned department identifies emergency situation(s) during Environmental Review. Safety Officer (HRM&C) along with HODs considers all Emergency Situations identified in Environmental Review and prepares Emergency Preparedness & Response Plan. Safety Officer also uses data on previous environmental incidents/accidents/emergencies and potential situations leading to emergency as input for preparation of Emergency Preparedness & Response Plan. Environmental aspects having emergency situation are not evaluated/rated (i.e. for their Significant or Non-Significance categorization). Refer Procedure on Emergency Preparedness and Response, document number EAM-447 of this manual. 4.4 Identification of Impacts and its categorization: Identify as many as possible the actual and/or potential environmental impacts, positive ( eneficial) and/or negative (adverse), wholly or partially, b associated with each identified aspect and categorize them as per following guidelines. 4.4.1 Air Pollution: This includes exhaust emissions, fumes, smoke, excessive dust generated in processes and fine dust/metal particles which are let out on shop-floor, in factory premises and through stacks/chimneys into air having Legal Concern. 4.4.2 Water Pollution: This includes water contamination due to oil, grease, heavy metals, chemicals, dust, rust, coolant, paints, sludge, slurry & other materials. 4.4.3 Land Contamination: Contamination of land due to spillage, leakage & flow during storage, use & disposal of contaminated water, liquids, rusty components, sludge, slurry, non-biodegradable materials and Hazardous Chemicals & Wastes. 4.4.4 Work Environment: This includes noise, sound, smell, odour, vibrations, slippery floor, dirt and dust (can be metallic also) in the surroundings and also things affecting good house keeping.

4.5 Determination-Significant Environmental Aspects -having significant Impact(s): Significant environmental aspects-impacts are determined based on Overriding Factors/ Criteria and Impact Rating considering non existence/non-availability of any control/pollution control/abatement equipment to assess its correct significance to establish management control. Aspects having Emergency (È') Situation are not further evaluated/assessed (neither by Overriding Factors nor by Impact Rating) for their Significance or Non-Significance. 4.5.1 Overriding factors/criteria: If the environmental impact of any aspect is falls in (happens to be/ governed by) any of overriding criteria it is directly treated as Significant Environmental Aspect-Impact without further impact rating. The following impacts are considered to be the overriding factors/criteria. a) Impacts having Legal Concern. The impacts, which are controlled by legal (legal limits/standards) and other requirements should be considered as Legal Concern. Refer procedure on Legal and Other Requirements Document Number EAM-432 of this manual. Refer Register of Regulations (Legal Register) applicable to respective department given by HRM&C based on applicable legal and other requirements to which KBL subscribes. Thus each impact is evaluated for its applicability of legal and other requirements to its environmental aspect. If it applies to environmental aspects it is first overriding factor and marked in legal concern column. If it is not applicable then this will not be overriding factor. b) Impacts identified as 'Interested Party Concern' (IPC). 1) Interested party concerns are identified through surveys of the interested parties i.e. staff, workers, sub-contractors, colony residents, local residents (neighbors) outside the factory premises etc. in surrounding area conducted by HRM&C. The interested party concerns are determined based on responses of people to a questionnaire prepared by KBL. 2) HOD (HRM&C) does department-wise analysis of the feedbacks received from interested parties and communicates to HODs to consider same during evaluation of departmental aspect and their impact. 3) HODs decide to include Interested Party Concern into Environmental Review: Aspect Impact Analysis if given feedback is genuine/justified based on fact/data of monitoring and has serious consequences. Formats EMS-0402 to EMS-0406 are used for recording the feedback received from Interested Parties. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 4 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL APEX MANUAL DOCUMENT NO.
ENVIRONMENTAL MANAGEMENT SYSTEMS
ENVIRONMENTAL ASPECTS REVIEW EAM-431 (ASPECT IMPACT ANALYSIS) c) Impacts having Resource Saving Potential (RSP) of more than Rs. 1.0 Lac per Annum.
Individual departments considers the saving of more than Rs. 1.0 Lac per Annum during Aspect -Impact Analysis. 1) MR identify resource saving potential goals/projects where savings of more than Rs. 1.0 Lac per annum could be done at company level and sets objectives and targets and assign the same to respective departments. 2) HODs can also set objectives and targets resource saving might be workout to be less than Rs.1.0 Lac/Annum if they find natural resources saving will be worth. 2) Concerned Department identifies such Resource Saving Potential (RSP) in their AspectImpact Analysis. 3) Head of Department review & monitor the progress of RSP goals and report it in management reviews.
4.5.2 Impact Rating. Impacts not falling in overriding criteria/factors are rated as per following guidelines considering non -existence/non-availability of control/pollution control/abatement equipment to assess its correct significance. E.g. Aspect-Impact rating of sand/shot blasting activities will be done considering non-availability of dust collection system.
MEASURES FOR IMPACTS Extent (E) Severity (S) Restricted Minor : within work Low release of non-hazardous station. substances. Restricted to Low : part of the High release of non-hazardous shop. substances and or very low noise. Restricted Medium: within the Minor release of hazardous substances shop. and or medium noise and or exposure causing temporary dis-ability. Restricted High: within the Low release of hazardous substances Industry and and or high level of noise and or disTownship ability beyond period of exposure. premises. Spreads Very High: outside the High release of ha zardous substance industry and and or very high level of noise and or township permanent dis-ability rendered due to premises. exposure. Occurrence (O) Once in year or more than one year. Few times in a year but not monthly Few times in a month but not daily Few times in a day but not continuously Duration (D) Less than one hour One to four hours Four to eight hours RANKING Weightage 1
Eight to sixteen hours
Continuously for one shift or more
More than sixteen hours

DOCUMENT NO.
ENVIRONMENTAL ASPECTS REVIEW EAM-431 (ASPECT IMPACT ANALYSIS) During impact rating consideration is given to normal and abnormal situations. ? Final Impact Rating: If the product of E*S*O*D, is more than 81 then the impact is considered as significant. This cut-off mark of ESOD-Rating more than 81 is decided by studying various combinations and actual Environmental Review: Aspect-Impact analysis. 81 rating works-out from 3X3X3X3(ie.EXSXOXD) =81 i.e. rating is more than 3 for each measure. The rating less than 3 means the effect o f impact on its measures contributes on low/minor scale. If any measure is rated below 3, but other measures have rating more than 3 rating and multiplication (product) of all measures works-out to be more than 81, then it will be Significant Impact. This cut-off mark will be reviewed and approved by members of management review once in 3 years, along with EMS policy review subject on MRM agenda. 4.6 Each department prepares a List of Aspects having significant environmental impacts'. ENVIRONMENTAL MANAGEMENT SYSTEMS IN DOCUMENT NO. "NAME OF DEPARTMENT" XXX-431-** LIST OF ASPECTS HAVING SIGNIFICANT ENVIRONMENTAL IMPACTS ER Sr. No. Activity/Product/ Services/Processes/ Interaction ER Environmental Aspect Aspects Sr. No. Significant Environmental Impact
ISSUE NO. REVISION NO. PREPARED & VERIFIED BY (Resp.) :-
DATE: PAGE: OF REVIEWED & APPROVED BY (Authority):-
Legend - XXX - Abbreviation of department and ** -Sr. No. of procedure in that clause.
The concerned departments document and keep up to date list of Environmental Aspects (aspect impact analysis and review) taking into account planned or new developments, or new or modified activities, products and services considering any change in the processes, activities, products and services, layouts, materials, acquisition or modification of products & production equipments. The results of implementation/completion of Environmental Management Programmes may call for review of aspect-impact analysis. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE:6 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)
4.6

4.7 The changes in products, processes, activities and services and corresponding changes in Environmental Review (Aspect-Impact Analysis) will be reported by concerned HOD for management review. 4.8 Significant environmental aspects are taken into account in establishing, implementing and maintaining environmental management system by prioritizing the same as per procedure Document No. EAM -433 to exercise appropriate Management Controls like formulating Objectives & Targets and taking Environmental Management Programme/s (Refer Doc. No. EAM-433) and /or establishing Operation Control Procedures (refer Doc. No. EAM-446). 4.9 The reference of respective EMP o r OCP or Emergency Preparedness and Response Plan (EPRP) o r any other thing will be given in the last column of Environmental Aspects Review: Aspect-Impact Analysis Format/Procedure.
5.0
DOCUMENTS/RECORDS 5.1) EMS Flow-Chart by All Departments. 5.2) Environmental Aspects Review (aspect impact analysis and review) by All Departments. 5.2) Interested Party Concerns by Concerned Departments. 5.3) List of Significant Aspects by Concerned Departments.

ENVIRONMENTAL ASPECTS REVIEW: ASPECT-IMPACT ANALYSIS AND REVIEW (Environmental Management Systems)
For Format this page, Refer IER Form.Doc file in same folder.


ENVIRONMENTAL ASPECTS REVIEW (ASPECT IMPACT ANALYSIS) 6.0 Format for Environmental Review: Aspect-Impact Analysis.
ENVIRONMENTAL MANAGEMENT SYSTEMS IN "NAME OF THE DEPARTMENT" DOCUMENT NO. XXX-431-** ENVIRONMENTAL ASPECTS REVIEW (ASPECT IMPACT ANALYSIS) (Environmental Management Systems) Division/Department/Function/Area:
Mark Star `*' appropriate
Aspect Sr. No.
SituationNormal/Abnormal/ Emergency
Impact Sr. No.
Interested Party Concern
Water Pollution
Resource Saving Potential
Legal Concern
Occurrence (O)
Land Contamination
N/A/E
Air Pollution
Work Environment
Duration (D)
Severity (S)
Total = EXSXOXD
Extent (E)
ISSUE NO. REVISION NO. DATE: PAGE: OF PREPARED & VERIFIED BY (Resp.) :REVIEWED & APPROVED BY (Authority):Legend-XXX Department Abbreviation and **- Sr number of Procedure in that clause in the department e.g. if second procedure then 02.
EMP-Environmental Management Programme, OCP-Operation Control Procedure, EPRP -Emergency Preparedness & Response Plan.
ISSUE NO. 2 PREPARED & VERIFIED BY
REVISION NO. 0 (Resp.) :- N.K.Rao
DATE: - 15.122007
PAGE: 8 OF 8
REVIEWED & APPROVED BY (Authority):- R.K.Srivastava
Significant/Not Significant (S/NS)
Activities/ Products/ Services/ Processes/ Interactions
Environmental Aspects [Elements of an organization's activities, products or services that can interact with the environment]
Sr No
Environmental Impacts
Overriding Factors/ Criteria
Impact Rating
Reference of EMP, OCP, EPRP or any other thing/ Remark (If any)

ENVIRONMENTAL MANAGEMENT SYSTEMS LEGAL AND OTHER REQUIREMENTS 1.0 PURPOSE:
To identify and have access to the applicable legal and other requirements (like Environmental Acts, Rules and Regulations and other requirements) to which the organization subscribes related to the environmental aspects of organization's activities, products and services. To determine how legal and other requirements apply environmental aspects and ensure their updation. To consider these requirements in establishing, implementing and maintaining EMS within defined scope. 2.0 SCOPE: This procedure is applicable to Legal and other requirements (the Statutory, Regulatory and Other Requirements subscribed by Kirloskar Brothers Limited, Kirloskarvadi that are directly attributable to the environmental aspects of activities, products and services. 3.0 RESPONSIBILITY: HOD -HRM&C is responsible for establishing system for getting latest environmental legal and other requirements (Acts, Rules, notifications, noticeetc) time to time and maintaining the same. HOD -HRM&C is also responsible for identification and updation of Legal and other requirements related to activities, processes, products and services. HODs-Product Engineering (Design & Developments) are responsible for iden tification and updation of Legal and Other Requirements related to products and communicating the same to HRM&C for its incorporation in the Register Of Regulations (ROR). All concerned HODs are responsible for complying with applicable legal and other requirements by undertaking Programme, goals and targets or by establishing operational Controls. HOD -HRM&C is responsible for ensuring compliance to legal and other requirements is done by Concerned.Reporting the status of the legal compliance to management under copy to CMR/AMR is responsibility of Legal and secretarial department at Corporate office.. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 4 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

LEGAL AND OTHER REQUIREMENTS EAM-432 4.0 PROCEDURE: 4.1 All Legal, statutory, regulatory and other r quirements applicable to KBL e Kirloskarvadi factory and colony environmental aspects are identified and compiled in the Register Of Regulations (ROR) i.e. Legal Register. Those are related to and in the form of, 4.1.1 Specific to activities and processes. 4.1.2 Specific to our products and services. 4.1.3 General environmental Laws, Rule, Acts, Notifications & Amendments. 4.1.4 Various Consents, Authorizations, Licenses and Permits. 4.2 HOD (HRM&C) Kov. Identifies and establish access to all the legal and other requirements on the basis of information through various sources described below. 4.2.1 Legal Environmental Requirements: ? Applicable environmental Acts, Rules, Regulations, like Air (Prevention and Control of Pollution) Act, Factories Act, Maharashtra Factories Rules, Environmental Protection Acts, rules, and notifications issued there under by Central Government (GOI), MoEF and CPCB. ? CII guide to Environmental Legislations. ? State legal requirements by State Govt. (GOM) and MPCB. ? Local governmental legal requirements addressed directly to the company. (District Level Departments, Collector, ZP, Taluka -Panchyat Samitee). 4.2.2 Other Environmental Requirements: ? Agreements with community groups, non-governmental organization, public authorities, other government departments. ? Corporate/Company Requirements. ? Public commitment of the organization. ? Voluntary principles, Non -regulatory guidelines and code of practice. ? Instructions/Guidelines issued by local bodies, Grampanchayat, Tahasil and District Collector regarding environment protection and control e.g. Bombay Smoke-Nuisance Control in 1912, Tahasil rules about cutting of Trees and Use of Soil and Instructions issued by District Collector for use of plastic bags. ? Product Related Legal Requirements. ? Corporate Guidelines. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 2 OF 4 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

LEGAL AND OTHER REQUIREMENTS EAM-432 4.3 HOD--Product Engineering (Design & Development) departments identifies the product & System related environmental legal and other requirements from statutory and regulatory requirements and standards of the country where product is used through interaction with customers or his representatives regarding design, material of construction and product operation/function ing in national and international market including specific customer requirements and laws of land. These external origin documents of national and international standards, rules, acts, and regulations are controlled through technical library. These requirements are compiled, ensured continued compliance by considering design input and communicated to HRM&C to add in Register of Regulation and to verify continued compliance. 4.4 Legal/Safety Officer/HRM & C Department maintains the updated information about applicable Legal and Other Requirements. 4.5 Determination of applicability of legal and other requirements:4.5.1 Legal/Safety Officer studies the Environmental Aspects (Aspect-Impact analysis) of all departments. 4.5.2 He studies the relevant legal and other requirements (rules, acts, notifications) applicable to the environmental aspects impacts in purview of all activities, processes, products and services. 4.5.3 He identifies the legal and other requirements applicable to each process/ activity/product/ service department/area wise. He identifies specific applicable point/clause/section based on given limits, types, aspect and impacts. 4.5.4 He gets inputs from concerned departments reports changes in activities, products, processes and services during management reviews, internal audits and periodic inspection rounds. 4.5.5 Any changes in scope of EMS are studies by him for identification of legal and other requirements. 4.5.6 All Capital Goods, Layout changes are done with due consideration of Legal/Safety Officer hence he gets before hand information on change in processes/activities. 4.5.7 List of chemicals maintained by Materials/Purchase functions and list of Hazardous wastes centrally handled by General Stores-Scrap Yard is addressed to Legal/Safety Officer and any change in the same is also communicated by appropriate revisions to him. 4.6 HOD (HRM&C) maintains the Register of Regulations (Legal Register) which contains all applicable legal and other requirements to KBL factory and colony. It is kept up to date for changes/amendments. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 3 OF 4 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

LEGAL AND OTHER REQUIREMENTS EAM-432 4.7 The register of regulations is be made in following the format and controlled copy is issued to respective departments by HRM&C. ENVIRONMENTAL MANAGEMENT SYSTEMS IN HRM & C DEPARTMENT
Sr No
DOCUMENT NO. HRM-432-**
Register Of Regulations (Legal Register) for #############

Legal and Other Applicable Rule, Specific Requirement Present Applicable/ Requirement Clause, Schedule, (Standard/ Limit/ Level/ Status Done by/ Of Imposing/ Point, Annexure permission) Applicable against Resp./ Statutory Body reference and details to Respective requirement Remark Department
Legend: ** Serial Numbers of procedures in that clause 4.7 HRM & C keeps list of authorized recyclers and buyers of the waste. 4.8 HRM&C maintains list of various Consents, Authorizations, Licenses and Permits applicable to entire factory along with copy of actual permission and Certificate . HRMC monitors consent conditions . 4.9 Status of compliance to all legal and other requirements is periodically evaluated ensured by Legal & Secretariat dept (Corporate office) and reported in management reviews. 5 REFERENCES: 5.1 Register of Regulations (ROR). Doc. No. HRM-432-01. 5.2 Various publications of the Acts, Rules, notice, notifications, public notice and External Communications. (HRM&C) 5.5List of authorized recyclers/buyers of waste.(By HRM&C copy to General Stores) 5.6 List of chemicals (By Materials/Purchase and copy to HRM&C) 5.7 List of Hazardous Waste (By General Stores-Scrap Yard and copy to HRM&C) 5.8 List of various Consents, Authorizations, Licenses and Permits (HRM&C and Concerned Departments) 5.9 Data of monitoring and measurement results.(HRM &C and Concerned Deptts) 5.10 MSDS of Hazardous Chemicals.(Materials/Purchase, General Stores and User Departments)

ENVIRONMENTAL MANAGEMENT SYSTEMS OBJECTIVES & TARGETS AND ENVIRONMENTAL MANAGEMENT PROGRAMME (S)
1.0 PURPOSE: To establish objectives and set targets to meet the commitments of environmental policy to protect environment by prevention of pollution by reducing or eliminating impacts of identified significan t aspects. To implement environmental management programme(s) for achieving objectives and targets. 2.0 SCOPE: This procedure covers the environmental objectives and targets of KBL, Kirloskarvadi. 3.0 RESPONSIBILITIES: To establish and achieve objectives and set targets HODs through Environmental Management Programme(s). Provide resources and Review of objectives and Top Management and targets Management Representative 4.0 PROCEDURE:
4.1 The significant aspects identified based on evaluation as per procedure of Environmental Aspects Document Number EAM-431 are prioritized as High (H), Medium (M) and Low (L) for setting objectives by HOD in the format given below. ENVIRONMENTAL MANAGEMENT SYSTEMS IN "NAME OF DEPARTMENT" DOCUMENT NO. XXX-433-**
PRIORITIZATION OF ASPECTS OF THE SIGNIFICANT IMPACTS

Legal Concerns Policy Requirement
Aspect/Impact Elimination Aspect/Impact Reduction
Operational
Status (N/A/E)
Y/N Y/N
Y/N
Y/N
Y/N
Y/N Y/N
Economical
ER Activity Environmental Sr Aspect No Description
Significant Environmental Impact
Possibility of
Feasibility
Technical
Priority High / Medium/ Low
H/M/L
Legend- XXX - Abbreviation of department and **-Sr. No. of procedure in that clause.

ENVIRONMENTAL MANAGEMENT SYSTEMS OBJECTIVES AND TARGETS ENVIRONMENTAL MANAGEMENT PROGRAMME (S)
4.2) The criteria for prioritization is as follo ws: 4.2.1) Significant Aspects are assessed-based on possibility of Aspect/Impact Elimination, Reduction and Technical, Operational & Economical Feasibility. The Guidelines are as given in table below.
Legal Concerns Sr No Possibility of Policy Requirement
Aspect/Impact Elimination Aspect/Impact Reduction
Feasibility Operational Economical Technical
Priority High / Medium/ Low
Y/N 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N Y or N N N
Y/N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N N
Y/N N N N N N N N N Y Y Y Y Y Y Y Y Y N Y or N
Y/N Y Y Y Y Y Y Y Y ---------Y Y or N
Y/N Y N Y Y Y N N N Y N Y Y Y N N N Y Y
Y/N Y Y N Y N N Y N Y Y N Y N N Y N Y Y
Y/N Y Y Y N N Y N N Y Y Y N N Y N N Y Y
H/M/L H L M M L L L L H L M M L L L L M M L
Any one or more `N'
Legend: Y= Yes, N=No, -- = Not Applicable H-High Priority, M-Medium Priority and L-Low Priority
4.2.2) It is ensured before setting any objectives and targets that these are consistent with the environmental policy, including commitment to prevention of pollution. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 2 OF 7 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

OBJECTIVES & TARGETS AND ENVIRONMENTAL EAM-433 MANAGEMENT PROGRAMME (S) 4.3 Setting/Establishing and Reviewing Objectives and Targets. All HODs propose Objectives and Targets with due consideration to above points, for each financial year. New objectives and targets ma y be taken at anytime, if, Aspect/ Impact Analysis is revised. 4.3.1) Initially HODs proposes Objective and Targets for all High Priority Significant Aspect-Impacts considering Legal & Other Requirements and Views of Interested Parties. 4.3.2) O nce Objectives and Targets for High Priority Significant Aspects/impacts are achieved, HODs decide Objectives and Targets for Medium Priority Significant Aspects. 4.3.3) Once Objectives and Targets for High and Medium Priority significant aspects are achieved Objectives and Targets are set for Low priority significant aspects/impacts. Initially if any department has only medium or low priority significant aspects then they should consider the same for setting the Ob jectives and Targets. 4.3.4) The significant Aspects and Impacts of low priority or medium priority where it is not feasible to eliminate or reduce the Aspect-Impact Technically, Operationally or Economically then Operation Control Procedures are established and implemented to control impact. E.g. Personnel Protective Equipments are used to control impact of Noise. 4.3.5) Top Management and Management Representative may propose company level Objectives and Targets in line with Environmental Policy and assign responsibility to concerned Department, Individual or Committee/Team. MR or concerned Committee/Team Head monitors and reports the progress of such objectives and targets. 4.3.6) The Heads of the department ensure that the objectives and targets are specific, measurable, achievable and time bound. Resource requirements to achieve objectives, are assessed by HOD/Functional Head. Targets should specify present level and planned level of performance indicator/key environmental parameter & time frame within which it will be achieved. Target should be co-related to Output/Production/Sales...etc to measure absolute achievement. 4.3.7) The Head of the department proposes Objectives and Targets for their approval in management review where financial sanction is required. E.g. Capital Goods. 4.3.8) Objectives and Targets are approved in management review considering available Technological Option and its Financial, Operational & Business Requirements, and the views of Interested Parties. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2 007 PAGE: 3 OF 7 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

4.3.9) HODs take objectives and targets that are non-expenditure based (where no need of financial investment) and report the same in subsequent management review as an information as per agenda of management review. E.g. If any target that could be achieved by doing some kind of maintenance or method improvement or replacement of parts. 4.3.10) Objectives and Targets are entered in the format given below by concerned HODs. ENVIRONMENTAL MANAGEMENT SYSTEMS IN DOCUMENT NO. "NAME OF DEPARTMENT" XXX-433-** ENVIRONMENTAL OBJECTIVE AND TARGETS
Sr No Objective Target(s) Investment Responsibility Ref. No. of Actual achievement against (Rs.) EMP(s)/ target after completion of Action EMP/Actions. OCP Plan/Goals reference (Achieved on)
Legend - XXX - Abbreviation of department and ** -Sr. No. of procedure in that clause.
4.3.11) The Objectives and Targets that are not approved are documented in management review with the reasons of non-approval as the case may be. The non-approved objectives and targets may be re-submitted after making suitable amendments in subsequent management review. 4.3.12) The progress of the attainment of the objectives and targets is reviewed in the management reviews. The Head of the department submit progress reports in the management reviews as advised by MR. 4.3.13) On satisfactory completion and attainment of the objectives and targets, concerned department retains the record of achievement and relevant back-up data. The actual achievement against target is recorded in last column of format given under point 4.3.10 above and the date of achievement is put in bracket below. 4.3.14) HODs may take further Objectives and Target (if possible & feasible) for same high priority aspect/impact once initial target is met.
ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 4 of 7 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

4.4 Taking environmental management programme(s). 4.4.1 Environmental management programme are set in detail to achieve objective and targets. The detailed activity based time bound action plan is derived and responsibility of each activity is assigned to concerned responsible persons by HODs. 4.4.2 A detailed action plan considering following aspects is worked out in Section-A of EMPs Format given below. ? Activities related to data collection & analysis, p lanning, design, production, maintenance, civil work, purchasing, erection, commissioning, disposal and further Monitoring & Measurement. ? The means (i.e. resource requirements & methods) and time frame. ? Assigning responsibilities to relevant function, personnel and level. ? Commitments of departments involved in execution of EMP. 4.6 Entire format with Section-A, & B duly approved by approving authority & dated is maintained by concerned HOD for its execution. 4.7 Progress review of Environmental Management Programme and Reporting. 4.7.1 The progress of the EMP is reviewed monthly by HODs to check the status of activities and achievements w.r.to time frame. 4.7.2 During monthly review, only `Record of EMP/s' is updated i.e. Section A and Section B of the format is filled. (Note: It is not necessary to add EMP in the manual.) 4.7.3 Status of each activity due as on review date is given in Section -A under `Remark/Status Column' as `Completed ' or `Pending'. 4.7.3 In Section-B `Review Date' is put in Review Date Column. 4.7.4 Section C is left blank as it is till completion of EMP. 4.7.5 If all due activities are completed as per plan then write `Nil' in `Delayed Stages/Activities Column' and dash mark in `Reason' and `Corrective Action Column'. 4.7.6 If any activity (activities) is (are) delayed as on review date against planned dates then mention respective Sr. Nos. of activities in `Delayed Stage/Activities Column'. Write reason for delay in `Reason Column' and `Corrective Actions Taken/Planned' to make up the delay. 4.7.7 Take approval of approving authority on the Monthly Progress Review Report and send it to all responsible/involved functions/persons. 4.7.8 The status of EMPs is reported in management reviews along with monthly progress report as on that month only. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 5 OF 7 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

4.8 If some of the activities are delayed due to reasons not in control of concerned HODs/Department/Function then Target Dates given in EMP may be suitably Re-scheduled by keeping old / previous target dates in bracket. The Procedure of EMP and Record of EMPs shall be suitably updated. Such changes should be informed during management reviews. 4.9 On completion/conclusion of Environmental Management Programme `Final Report of EMP' is prepared by filling all Sections-A, B & C of the format'. Copy of final report is send to Management Representative for information. 4.10 EMS Departmental manual is updated by concerned department to update Environmental Aspects (Aspect-Impact analysis and review) for project related to new development or induction or modification of products, processes & services and to take effect of completed EMPs as per procedure on Environmental Aspects, Doc No. EAM-431 of this manual and also procedure Objective and Targets is updated to put achievements details. 4.12 On completion of EMP an Operational Control Procedure is made/revised (if required). 4.13 Concerned department maintains various records generated during implementation of Environmental Management Programme. 5.0) DOCUMENTS/RECORDS: 5.1) Prioritization of aspects of the significant impacts. (Concerned Depts.) 5.2) List of Objective and Target. (Concerned Departments) 5.3) Records related to Completed Objectives and Targets. (Concerned Depts.) 5.4) Environmental Management Programmes. (Concerned Departments) 5.4) Records generated during implementation of EMP. (Concerned Departments)

OBJECTIVES & TARGETS AND ENVIRONMENTAL EAM-433 MANAGEMENT PROGRAMME (S) 5 Format for Environmental Management Programme (EMP)
ENVIRONMENTAL MANAGEMENT SYSTEMS IN "Name of the Department" DOCUMENT NO. XXX-433-0 1-**
Environmental Management Programme (EMP) or Action Plan for #################
SECTION-A 1) Department: 2) Objective : 3) Target(s) : 4) Scope : 5) Overall Responsibility : 6) Performance Indicator : 7) Action Plan : SR No Stages/Activities
Individual Responsibility
Deadline (Dates)
Remark/ Status
8) Records : @@@ 9) Approved by (HOD)__________________________ 10) This EMP is forwarded to:--------------------------------------------------------------? ? ? ? ? ? ---------------------------------------------------------SECTION-B 1) Status of monthly review by HODs. Review Date Delayed Stages/ Activities Reason Corrective action Notes:1) During monthly review give status as `Completed' or `Pending' in Remark/Status column of Section-A Sr. No. 7-Action Plan for Stages/Activities due as on review date against deadline. 2) In Section-B Status of monthly review by HOD put review date in specified column and; 2.1) If Delayed Stages/Activities are `NIL' write `NIL in specified column and dash marks in other columns. 2.2) If some activities are delayed as on review date give details in each column. --------------------------------------------------------------? ? ? ? ? ? ---------------------------------------------------------SECTION-C After completion of Environment Management Programme the achievement shall be recorded in the list of objectives and OCP as desired shall be prepared
Legend - XXX-Dept. Abbreviation, ** -Sr. No. of EMP in that Dept. since implementation of EMS. ##########- Describe title of EMP. @@@- Records needs to be maintained for EMP/Action Plan.

RESOURCES, ROLES, RESPONSIBILITY AND EAM-441 AUTHORITY. 1.0 PURPOSE: 1.1 To define, document and communicate Organization, Roles, Responsibilities and Authorities of personnel who carry out activities related to EMS in order to facilitate effectiveness of environmental management system. 2.0. SCOPE: 2.1 To define Overall Organization for EMS. 2.2 To define Roles, Responsibilities and Authorities of Top Management, MR, HODs and others. 3.0.RESPONSIBILITIES: Mr.R.K.Srivastava, Director is responsible for providing (ensuring availability of) resources essential to establish, implement, maintain and improve EMS and defining Roles, Responsibilities and Authorities of MR, HODs and Others. 4.0. PROCEDURE: 4.1) ORGANIZATION STRUCTURE. A) ORGANIZATION CHART FOR EMS Mr.R.K.Srivastava, Director & Occupier
Corporate Management Representative Associate Management Representative
SBGH (IP) & OPERATIONAL HEAD(PEP) Head of the Departments (Representing SBUs and Corporate Functions) Legal & Secretariat at CO
Departmental Representatives/ Staff
Workers/Operators ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 4 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

DOCUMENT NO.
RESOURCES, ROLES, RESPONSIBILITY AND EAM-441 AUTHORITY. B) MANAGEMENT: 1) Top Management. The top management is Mr.R.K.Srivastava, Director and Occupier. In absence of Mr.R.K.Srivastava charge of EMS related activities goes to Mr. SS Date VP(CQA) Management Representative, Associate Management Representative, SBU Head, Location Heads and Heads of all Departments (HODs) at Kirloskarvadi take directives from Top-Management. 2) Management Representative. Corporate Management Representative is Mr.K.D.Gandhi, C.O., Pune and Associate Management Representative is Mr. S.S. More , AMR(KOV). In absence of Mr.K.D.Gandhi charge of Management Representative function and MR related activities go to Mr. S.S. More , AMR (KOV). 3) Head of the Departments (HODs) All HODs Establish, Implement and Maintain EMS under guidance of Management Representative. The list of Departments/Sections/Areas covered under Environmental Management System is given in the procedure Environment Management System Documentation refer Document Number EAM -444 of this manual. C) ROLES, RESPONSIBILITY and AUTHORITY: Roles Responsibilities Director 1) Provide overall direction to the EMS. 2) Provide resources essential for implementation and maintenance of the EMS. 3) Review the Environmental Management Systems, to ensure its continuing suitability, adequacy and effectiveness. 4) Define responsibilities and authorities of HOD. Authorities Issue En vironmental Policy. Approve Environmental Apex Manual. Appointment of MR and AMR. Approval of financial resources required for EMS to improve environmental performance. Stop processes/activities having considerable impact on environment. Approve Objectives and Targets
1) 2) 3) 4)
5)
6)

ENVIRONMENTAL MANAGEMENT SYSTEMS RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY. C) ROLES, RESPONSIBILITY and AUTHORITY: Roles Responsibilities SBG Head IP 1.Ensure Effective and implementation of EMS as per Operation ISO:14001 at KOV Plant Head (PEP) 2.This is in addition applicable Responsibilities of HODs MR/AMR: 1) Prepare EMS Apex Manual. Establish, 2) Organize Management Implement Reviews. and maintain 3) Reporting on the performance the EMS as per of EMS to Top Management ISO-14001. for review and improvements in the management reviews. 4) Conducting Internal Audits and provide information on the results of audits to management. 5) Liaise with external agencies in matters related to EMS certification. 6) To set company level Objectives and Targets 7) To ensure necessary competence for 'Auditing of EMS'. 8) Ensure effectiveness of EMS through Internal Audits and Management Reviews. 9) Give recommendation for improvement to top management.
1.Approve resources
Authorities
required for implementation of EMS 1) Close internal audit NCRs. 2) Stop processes/activities having considerable impact on environment. 3) Stop equipments/ machines/ processes those are malfunctioning due to which affecting environmental performance. 4) Appointment of EMS Cross Functional Teams (if required). 5) To review environmental performance thru respective HODs and HRM&C.

ENVIRONMENTAL MANAGEMENT SYSTEMS RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY. Roles HODs : Maintain and Improve Environmental Performance of functions under his control. Responsibilities
Staff
Workers/ Operators
1) Establish, Implement and Maintain EMS as per ISO:14001 -2004 and EMS Apex. 2) Implement Environmental Policy. 3) Identification of Aspects & Impacts. 4) To comply with Legal and Other Requirements. 5) Proposing Objectives and Targets. 6) Assessing, identification and availability of resource requirements to improve Environmental Performance by setting Objectives & Targets and EMPs thru AOPs. 7) Developing and reviewing implementation of Environment Management Programmes and Operational Control Procedures. 8) Monitoring and Measurement of key characteristics of operations and activities related to significant aspects. 9) Initiation & implementation of correction, corrective & preventive actions on noncompliances. 10)Identification of training needs to develop competence of personnel working in his department/area. 11)Implement action and report progress/data as per agenda of management review.. 1) Establish, implement & maintain EMS as 1) Stop equipments/ per ISO: 14001 & Policy. machines those are 2) To do continual improvements in malfunctioning and environmental performance. inform to HODs 1) To do activities/processes as per OCPs, 2) Stop equipments/ instructions, training, experience in line machines those are with EMS. malfunctioning and inform to Staff.
Authorities 1) Approval of EMPs 2) Approval of departmental level manual/procedures 3) Stop equipments/ machines those are Malfunctioning and affecting environmental performance.

ENVIRONMENTAL MANAGEMENT SYSTEMS COMPETENCE, TRAINING AND AWARENESS
1.0 PURPOSE 1) To identify training needs and impart appropriate training to personnel whose work create significant impact on environment. 2) To bring awareness about the impacts of activities performed by individual on environment, their roles and responsibilities in achieving conformance to environmental policy, procedures, emergency preparedness and response requirements. 3) To develop competence by imparting training to personnel whose work can cause significant environmental impacts. 2.0 SCOPE 2.1) Awareness Training: All employees and persons working for or on behalf of KBL, Kirloskarvadi like floating/temporary manpower, vendors and residents. 2.2) Competence Training: Any person(s)/employee(s) performing tasks for KBL or on behalf of KBL that have potential to cause a significant environmental impact(s). 3.0 RESPONSIBILITIES 3.1) Competency Related Training and re-training needs are collected (identified) and provided to all persons performing task for or on behalf of KBL that have potential to cause a significant environmental impact(s) by HRM&C-HRD. 3.2) EMS Awareness related training and re-training needs are collected (identified) and provided to all employees and persons working for or on behalf of KBL and maintaining relevant records is responsibility of HRM&C -HRD. 3.3) Evaluation of effectiveness of training imparted by HRM&C -HRD. 3.4) Imparting Internal Audit Training by HRM&C in consultation with MR/AMR. 3.5) Maintain record of competency of all persons performing tasks for or on behalf of KBL that have potential to cause a significant environmental impact(s) on the basis of appropriate education, training or experience. 4.0 PROCEDURE A) Awareness Training: 1) List of persons working for or on behalf of KBL those need training is prepared with details like grade, department by HRM&C -HRD w.r.t. identified needs and/or decision of management.

2) Different training modules are designed by HRD, for all persons at various levels, grades and locations. 3) Training modules are revised based on feedback received, as and when necessary. 4) A schedule of training or training calendar is formulated by HRD and same is communicated to concerned HODs/Employees/Personnel. 5) Keeping record of competency of people based on education, training or experience. 6) To develop competent internal faculty, suitable personnel are identified and necessary training is provided. 7) Awareness/Refresher training programs will be organized every two years to all employees, and persons working on behalf of KBL including temporary personnel. 8) For new employees recruited as temporary workmen, an assessment will be made to check whether they have completed awareness training earlier and if found necessary, awareness training will be imparted. 9) For new employee recruited at the staff cadre, awareness training will be imparted either after the formation of a convenient batch size or every six-month one module or by circulation of training material. 10) The awareness training to ITI-Apprentice, Apprentice/GET Engineers, Other staff will be imparted at the time of recruitment every year. B) Competence Training: 1) HRD collects competence-training needs by sending forms/circular to HODs. 2) HODs identify the training needs of the relevant personnel based on the environmental significance of their activities and the associated operational control procedures. 3) While identifying training needs, the HODs consider following aspects. 3.1) The comp etency requirements about operational control procedure. 3.2) The significant environmental impacts (actual and potential) of their work activities and the expected benefits of improved environmental and personnel performance. 3.3) Their roles and responsibilities in achieving conformance with the environmental policy, procedures and EMS that also includes emergency preparedness and response requirements.

3.4) The potential consequences of departure from the specified operational control procedures. 3.5) The need arise due to changes in process, personnel, products, activities and services, planned or new developments, or new or modified activities, products and services and due to modification/acquisitions of new equipments. 4) Training needs are reviewed, re-structured and provided at least once a year by HRM&C -HRD. 5) HRD discusses the training needs identified by departments for Àuditing of EMS' with Management Representative for his concurrence and recommendation. As per MRs recommendation training is provided by HRD. 6) MR ensures development of necessary competence for 'Auditing of EMS'. 7) HRM&C keeps department-wise list of processes/activities/services having significant aspects-impacts, persons performing those tasks 5.DOCUMENTS/ RECORDS. 5.1) Training needs identification and provision records. (HRD-Trg-HRM&C and concerned Departments) 5.2) Training Programme feedback and evaluation of training imparted. (HRD) 5.3) Awareness Training Module and Trainer staff and Training Material (HRD) 5.4) List (identification) of persons working for or on behalf of KBL that have the potential to cause a significant environmental impact(s) and competency (based on education, training or experience) records.

ENVIRONMENTAL MANAGEMENT SYSTEMS COMMUNICATION
1.0 PURPOSE To establish and maintain procedure for internal and external communication. 2.0 SCOPE Kirloskarvadi plant and colony all persons working for or on behalf of KBL. 3.0 RESPONSIBILITY Overall responsibility lies with HOD-HRM & C and respective HODs. 4.0 PROCEDURE 4.1) INTERNAL COMMUNICATION 4.1.1) Following information will be communicated from Top to Bottom line. Communication Of System of Communication Responsibility EMS Policy Notice Boards, Cards, e -mail, HRM & C (Policy is .. intranet, awareness-training Environmental policy is programme, Display of the policy communicated to all boards at strategic locations in the persons working for or plant and Public Places in colony on behalf of us and is like Social Club, Bazaar, Library, available to the public Factory Gateetc. on request.) Departments EMS Departmental notice board, HOD Objectives and Targets Departmental meetings Resources Requirement Budget Proposals, Dept & SBU AOPs HOD Management Review/ Circulars / Minutes MR Office Decisions/ Points 4.1.2) Following information will be communicated from Bottom to Top line. Communication Of System of Communication Responsibility Suggestions, Suggestion scheme, Letters to HODs, Workers, complaints, grievances MR, Directors, One to one Residents and from employees on EMS communication, Training Programmes Staff Progress report/ Reports on progress/ monitoring HOD Monitoring data on EMS Audit Non conformance/ Reports Auditor and Non compliance MR Resource Requirement Proposals, Departments & SBU AOPs HOD 4.1.3) HRM & C will receive any complaint/concerns related to environmental aspects -impacts of activities from employees and residents through the Departmental Heads in writing under copy to Management Representative. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

COMMUNICATION EAM-443 4.1.4) HRM & C will respond to such complaint/concerns after assessing the validity of the same and after consultation with the HOD and MR if found to be necessary. 4.1.5) HRM & C will keep record of internal communications in a register and will records its decision on the same and their response/reference. 4.1.6) Following information will be communicated laterally.
Communication Of Objectives & Targets and Environment Management Programme(s) and achievements. Monitoring, measurement and visual display of trend of Environmental Performances and Key parameters. Operational Control Procedure Non- Conformances, Corrective and Preventive Actions Feedback form interested party and action on same. Legal Requirements applicable to the activities, aspect/impact of the departments Changes in environmental Legal and Other requirements specific to the department System of Communication Document, Report, Meetings Visual Display in Department, Document, Report, House magazine, Meetings Document/Display Boards Reports, Meetings Report Document Document--updated register of regulation, Circular/Memo Responsibility HODs HODs
HODs HODs HOD-HRM&C and HODs HOD (HRM&C) and HODs HOD (HRM&C)
4.1.7) Communication on Department-wise Legal and Other Requirements (Register of Regulations -ROR/Legal Register) document will be done by HRM & C to concerned Departmental Heads and MR in controlled way. 4.1.8) Concerned Departmental Head will discuss with HRM & C the action required to be taken to comply with requirements and communicate completion of same to the HRM & C. 4.1.9) HRM & C will record and report the action taken by the concerned HOD to comply with legal and other requirements in the Management Review. 4.2) EXTERNAL COMMUNICATION 4.2.1) Following information will be communicated from/to out side parties: Communication System of Responsibility Of Communication EMS Policy (Environmental Cards, House-Magazine, e-mail, HRM & C policy is communicated to all intranet, Awareness persons working for or on programmes, Display at the behalf of us and is available entrance gate. EMS Policy to the public on request.) copies are made available on gate to the public on request. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 2 OF 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

DOCUMENT NO.
COMMUNICATION EAM-443 4.2) EXTERNAL COMMUNICATION 4.2.1) Following information will be communicated from/to out side parties: Communication Sys tem of Responsibility Of Communication Compliance to Legal & Other Letters, Permits, Returns, HRM & C Requirements with Govt. Certificates, Licenses and Dept. and Imposing Bodies Reports Complaints, Inquiries, Concerns, Phone call, Letter HRM & C
Receiving, documenting, and responding to communication from external parties and action on the same.
Compliance to Legal and Document, Letter, Con tract Other Requirements from Suppliers, Subcontractors, Vendor and Contractors specific to his supplies and services. Changes in environmental CII EMD sends changes (by Legal and Other requirements MoEF) in environmental legislations. Letters of MPCBSub Regional Office, MPCB magazine PRAKRATI in local language, MPCB Web site, Public Noticeetc.
Departments Dealing with Suppliers, Subcontractors, Vendor and Contractors. HRM & C
Note: - Proactive communication on significant environmental aspects will not be done with any external interested parties.
4.2.2) Any employee can receive written or oral complaints or suggestions from external interested parties. The employee in turn will communicate same to HRM &C under copy to MR. 4.2.3) HRM & C will register external communication in register and will initiate necessary actions. 4.2.4) HRM & C will record its decision in the register. 4.2.5) HRM & C will respond to external communication under copy to MR. 5.DOCUMENTS/ RECORDS. 5.1) Internal Communication Register.(HRM & C) 5.2) External Communication, External Communication Register and Reply.(HRM & C) 5.3) Response to External Communications and Internal Communications. (HRM&C) 5.4) Location/Designation wise list of Environmental Policy Boards. (HRM & C) ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 3 OF 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

DOCUMENTATION (EMS) EAM-444 1. PURPOSE: 1.1. To describe the core elements of the environmental management system and their interaction. 1.2. To provide direction to EMS related documentation. 2. SCOPE: This procedure is applicable to the documentation for establishing, implementing and maintaining Environmental Management System of KBLKirloskarvadi. 3. RESPONSIBILITY: It is the responsibility of all Heads of Departments to implement this procedure in their departments. 4. PROCEDURE: 4.1) Documentation 1) Environmental Apex manual describes the core elements of the environmental management system as per ISO: 14001 standard requirements, their interaction and provides direction to related documentation. 2) The EMS documentation is designed as 3 -tier system. 1 st Level- Environmental Apex Manual 2n d Level- Departmental Procedure Manuals and Docu ments/Programmes. 3r d Level- Forms and Formats which after filling gets converted into records. 3) Environmental Apex Manual is approved by Mr.R.K.Srivastava, Director. This manual gives the overall commitment of the management and describes the guidelines to be followed in the process of attainment of the environmental performance. 4) Departmental level manual is approved by HOD. These manuals are formulated for those departments whose activities, processes and/or products have impact on environment and have role in EMS implementation. 5) Departmental manuals include the procedures and documents desired as per ISO-14001 standard and is specific to the functions of the departments. The common procedures/documents (as applicable) are as follows: 5.1) Title Page. 5.2) Index- It should be as per format given below. Sr Procedure/Title Document Number of ISO:14001No Number pages 2004 Clause

DOCUMENTATION (EMS) EAM-444 5.3) Revision Record Sheet-It should be as per format given below. Sr. Document Issue No Nature of change Issue/ No and/or Rev. Revision No. Date Original/First issue of documents will have Issue Number 0 and Revision Number 0. 5.4) List of Controlled Copy Holders/User. Sr Manual/Document Controlled Copy Holder/User Copy Nos/Type No Reference (Department/Designation and Location (If applicable) / Contractors/Firm/Name)
Note: Controlled copy numbers are given when copy numbers are allotted. Copy Type (Soft or Hard copy) and Locations of use to be mentioned when put on e -media.
5.5) EMS Flow Chart and Aspect-Impact Analysis and List of Significant Aspects. 5.6) Priotization of Significant Aspects and Objectives and Targets. 5.7) Objectives and Targets. 5.8) Environmental Management Programmes. 5.9) EMS Organization Structure, Roles, Responsibilities and Authorities. 5.10) List of documents received from other departments. i.e. Emergency Preparedness Plan(Specific to department issued by HRM&C) , List of legal and Other Requirements/Register of Regulations(ROR) issued by HRM&C, MSDS by Purchase etc 5.11) Operation Control Procedures. 5.12) List of Chemical handled, Stored and used in tabular form with name, Quantity per month, Category as Hazardous and Non-Hazardous and Remark. 5.12) Procedures for handling, storage, transportation and disposal of wastes as per responsibilities of the individual departments. 5.13) Procedure for measurement and monitoring of key characteristics / parameters of operations and activities having significant impact on environment. For example:- Parameters from OCPs, Legal Parameters, - Material Consumption, Natural resource consumption, Quantity of Waste Generated, and Process/Equipment/Machine parameters to be monitored (Controlled) affecting environmental Performanceetc 5.14) EMS Records.

ENVIRONMENTAL MANAGEMENT SYSTEMS DOCUMENTATION (EMS)
4.2) Manual, Procedure and Format Numbering/Codification: 4.2.1 Apex Manual Number : EAM-0101 4.2.2 Procedures in Apex Manual: EAM-** * Sub -clause if applicable or `0' ISO-14001 Main Clause Number 4.2.3 Departmental Manual: XXX /02#** XXX- Departments abbreviation. # - SBU/Function Number 1 for SBU1, 2 for SBU2 and 9 for Service Departments. **- Sr. No. of the manual in that SBU/Function. 4.2.4 Index, R.R. Sheet & List of controlled Copy Holder/Users: XXX -*. 4.2.5 Departmental Level Procedure & Independent Document Numbering System: XXX- * * * - * *
Sr. No. of procedure in that clause. Sub-clause if applicable or 0 Main clause number.
Example: Operation Control procedures in Cast Iron Foundry will be numbered as CIF-446-01, CIF-446-02etc.
*=1 for Index, 2 for Revision Record & 3 for L ist of controlled copy Holders/Users.
Departmental abbreviation or EMS Committee abbreviation.
4.2.6 Procedures in Independent Documents Numbering System.

XXX - ** Sr. No. of procedure in that independent document. Abbreviation of Concerned Department or EMS Committee.
4.3)
Formats / Forms are numbered as follows :Form No.: XXX -04**-** Where, X X X - 04 ** - **
These Two Digits represents Revision Number (Revision Status) Of format. (00 means original issue, 01 means first revision, 02 means second revision ... etc.) These Two Digits represents Sr.No. of form / formats in Environmental Management System referred in manuals. Fourth level of document as per point 2.1. First Three Alphabets represent abbreviation code of the Department or Environmental Management System (EMS).
NOTE: For formats made by departments the Quality Management System Procedure for control of forms and formats applies. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 3 OF 5 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

DOCUMENTATION (EMS) EAM-444 4.4) Departments under EMS and applicable manuals are as follows. Sr Department Manual No Number I) SBU:IPS-Industrial Pumps -1 Product Engineering Division PED -02102 2 Pump Testing Laboratory PTL-02103 3 Production Division - End Suction Pumps Division PRD-02104 4 Production Division- Split Case Pumps Division PRD-02104 5 Production Division- Multi Stage Pumps Division PRD-02104 6 Composite Section CMP-02105 7 Cast Iron Foundry CIF -02106 8 Non-Ferrous Foundry NFF-02107 9 Fabrication Department FAB-02108 10 Pattern Shop PAT-02109 11 Quality Control Division (M/C Shops, Foundries, MTLab, CMP) QCD-02110 12 Quality Systems Department (MR/AMR) QSD-02111 13 General Stores/Stores -IPS GST-02112 14 Materials Department (Purchase Department)-IPS MAT-02113 15 Plant Engineering Division (IP ) PLD-02114 16 Manufacturing Engg. Divn.(IP) MED-02115 17 Industrial Engg. Division (IP) IED-02116 II) SBU-PEP-Projects and Engineered Pumps -18 Product Design and Development Department PDE -02201 19 HRC-Pump Testing Department HRE-02202 20 Engineered Pumps Division EPE -02203 21 Heavy Foundry Division HFE -02204 22 Steel Foundry Division and Heat Treatment Department SFE -02205 23 Composite Section- PEP CME-02206 24 Quality Assurance Department (M/C Shops, Foundries, CME QAE-02207 and Non-Destructive Testing ) 25 Special Pumps and Turbine Division SPE -02208 26 Research and Development, Kirloskarvadi R&D-02209 27 General Stores (Scrap Yard) PEP GSE-02210 28 Materials (Purchase) Department- PEP MTE-02211 29 Plant Engineering Division (PEP) PLE-02212 30 Manufacturing Engg. Divn.(PEP) MEE-02213 31 Industrial Engg. Division (PEP) IE E-02214 ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 4 OF 5 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL APEX MANUAL DOCUMENT NO. EAM-444 Manual Number -HRM -02901
ENVIRONMENTAL MANAGEMENT SYSTEMS DOCUMENTATION (EMS) Sr No III) 32 Department
33 34 35
Services and Others Human Resource Management and Communications (Legal, Administration, Communication, Dispensary, Safety and Security, HRD-Training) Information Centre, Kirloskarvadi Building Department and Services (Building, SWTP, Colony, Guest House) Kirloskar High-School and Junior College, Kirloskarvadi
ICK-02906 BLD-02907 KHS-02908
4.5) Environmental Management Systems Independent Documents are as follows. 4.5.1) Controlled by HRM&C -Safety Officer. Sr No 01 02 Description Register of Regulation (Legal Register) Emergency Preparedness and Response Plan Document Number HRM-432-01. HRM-447-01
4.5.2) Controlled by HOD/ Incharge-General Store (Scrap Yard). Sr No 01 Description Guideline Manual for Waste Management. Document Number WMC-446-01

CONTROL OF DOCUMENTS EAM-445 1.0 PURPOSE :To control all documents and data related to the requirements of ISO: 14001 including documents of external origin. 2.0 SCOPE: This procedure is applicable to the documentation for establishing, implementing and maintaining Environmental Management System of KBLKirloskarvadi. 3.0 RESPONSIBILITY: Head of Departments are responsible to implement this procedure. 4.0 PROCEDURE: 4.1 Document and data related to the requirements of ISO: 14001 is controlled, maintained, issued to user by issuing department. User departments ensure availability and practice as per the pertinent documents at appropriate locations. 4.2 DOCUMENTS/DATA CREATION/ISSUE, REVISION, APPROVAL AND USE :-
a) Documents are reviewed and approved for adequacy by issuing authority prior to issue. He ensures that b) Each document/manual includes the list of controlled copy holders/users of the respective document/manual so that those can be ocated, made available and l referred by users at all locations where operations essential to the effective functioning of the environmental management system are performed. Issuing department ensures that the current version i.e. pertinent issues or revisions of relevant documents are issued or made available for use at all locations in hard copy or soft copy on electronic media/intranet in controlled way. c) Document/data are periodically reviewed, updated, revised as necessary and re-approved for adequa cy by authorized personnel from issuing department before issue. c1) Apex Manual, All Departmental Manuals and Independent Documents/Manuals are will be reviewed for adequacy and compliance to consider changing circumstances, planned or new developments, or new or modifications in existing products, processes, activities and services, changes in relevant legal & other requirements, achievement of Objectives & Targets on Completion of Environmental Management Programmes, changes in documented procedures resulting from Corrective and Preventive Actions and actions decided during management reviews. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS CONTROL OF DOCUMENTS
c2) Changes resulting from this review and current issue/revision statu s of documents are incorporated in respective manuals/ documents and are identified by recording the details of current issue/revision and nature of change in revision record sheet. d) Invalid or obsolete versions documents are promptly removed from all points of issue and use shall be done by user department. e) Any obsolete documents may be retained in hard/soft media for legal and/or knowledge preservation purpose or for future reference purpose etc with proper identification on the same as "Obsolete", and purpose of retainment may be added like, "Obsolete -Reference Only', Òbsolete-For Knowledge Preservation Only' so as to preclude/assure unintended use of such documents. f) Document and data maintained in electronic media are identified with suitable file name & indexed for easy access and retrieval. Suitable/adequate controls are exercised to ensure that these documents and data is not tampered with by using password, or any other code system or non-editable files. To avoid destruction of these documents and data in the event of hazardous situation, back-ups in the form of hard copies or soft copies on floppies/CDs are maintained at proper places. The access for seeing, taking printouts, change and taking back-up of documents having importance in view of company's liabilities and confidentiality is specifically defined and ensured by issuing department. 4.3 DOCUMENT CHANGES/MODIFIFATIONS/REVISIONS: a) Changes in documents and data are reviewed for adequacy and are approved before release by the same authority that performed original review and approval, unless specifically stated otherwise. The authority designated for review and approval of changes / modification in the documents and data will have access to pertinent background information upon w hich to base their review and approval. b) The nature of changes are suitably identified in the documents or communicated through appropriate attachments like `Revision Record Sheet' or by issuing `Circular' stating nature of change to all controlled copy holders/users. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 2 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

4.4) APPROVING AUTHORITY AND ISSUING RESPONSIBILITY OF SYSTEM DOCUMENTS Sr. Description Approving Issuing Responsibility No. Authority 01. Environmental Apex Manual Director MR 02. Environmental Management HODs or As Departmental Representatives defined in Systems Departmental or as defined in respective respective Manuals Dept. manual Dept. manual a) Person responsible to prepare the document also verifies it and signs it as a token of his verification. b) Approving authority reviews documents before signing it for approval. 4.5) RESPONSIBILITY OF ISSUING DEPARTMENT: a) To ensure that procedures and documents are legible, dated, readily identifiable and maintained in an orderly manner and retained for specified period. b) To ensure that procedures and documents are created/modified with dates & number of issuance and/or revision. Original/First issue of documents will have Issue Number `0 and Revision Number `0. c) To ensure names or initials of persons signing user are typed in respective columns of document on electronic media to know the person to whom he should contact for doubts/clarifications (if any). d) To ensure that list of controlled copy holders/users including holder of Master Copy is maintained and all documents and revisions are issued/made accessible to controlled Copy holders/user as per list. e) MAINTENANCE OF MASTER COPY OF MANUAL/INDEPENDENT DOCUMENTS:e1) To sign all pages of Master Copy in original. e2)To maintain updated Master Copy and procedures facilitating identification of current issue number, revision number and issue/revision date of that document. e3) To maintain "Master Copy " duly stamped on only four documents namely Title Page, Index, Revision Record Sheet and List of Controlled Copy holders/User are with "Master Copy" and "Controlled Copy Number" in green is to be done on reverse side when controlled copy numbers are allotted for individual controlled copyholders. The respective copy number is given on master copy of abovementioned documents. If controlled copy numbers are not allotted then stamp the above said four documents with "Master Copy" and "Controlled Copy" in green on reverse side. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 3 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

f) TO ISSUE CONTROLLED COPIES OF ENTIRE MANUAL/INDEPENDENT DOCUMENTS: To issue controlled copies to copy holders ensuring "Controlled Copy Number" stamp on front side of four documents i.e. Title Page, Index, Revision Record Sheet and List of Controlled copy Holders/Users, if copy numbers are given or "Controlled Copy" stamp in green colour, if controlled copy numbers are not given . When practicable, document may be photocopied on both side and shall be stamped by applicable stamp in green colour on both sides of four documents ie Title Page, Index, Revision Record Sheet & List of Controlled Copy Holders/User. Controlled copy put on electronic media need not be stamped but ensured for its immediate updation on electronic media/Intranet before stamping Master Copy. g) TO ISSUE CONTROLLED COPIES OF SEPARATE DOCUMENTS/PROCEDURES FROM MANUAL: Issuing department prepares list of controlled copy holders/Users of Separate/ Individual Documents/Procedures in List of Controlled Copy Holders/Users of the Manual and issues controlled copies to respective departments/personnel/ contractor after stamping such documents on front side "Controlled Copy" OR "Controlled Copy Number " stamp as the case may be in green colour on each page of document/procedure. When practicable such document may be photocopied on both side and shall be stamped by applicable stamp in green colour on both sides. Such a separate document may be put on electronic media with access to internal users only. Concerned users shall be informed to refer these documents on their computer or computers at nearest location. 4.6) RESPONSIBILITY OF USER DEPARTMENTS.
a) To maintain their copies up-to date by removing obsolete documents in case of hard copies. b) To make available the documents/procedures required for reference to concerned person working in their areas. To hand over their copies to the person taking charge. Informing concerned persons to refer to documents put on electronic media. c) To ensure that the procedures are understood, implemented and maintained in day-to-day work by the persons working in their area. If there are any doubts or dispute about acceptance/irrelevance then the same shall be brought to the notice of issuing department and MR. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 4 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

DOCUMENT NO.
CONTROL OF DOCUMENTS EAM-445 d) If any department needs the documents from other interfacing department under controlled status for reference/use then consent of issuing (source) departments shall be taken or alternatively availability of such documents in the work area with the personnel of source department shall be ensured before adding/referencing these documents in their manuals. e) User department shall ensure that the documents are readable & self explanatory f) User department shall add such procedures in the list of documents received from/referred-of (on e -media) other departments. 4.7) SECONDARY CONTROL OF DOCUMENTS (IN HARD COPY). Secondary control of documents received under primary control is permitted for administrative convenience. This is to be practiced under exceptional cases with prior permission of Management Representative. 4.7.1) SECONDARY CONTROL METHOD: a) The document received from the other departments under primary control is photocopied by the recipient department for secondary control. b) The photocopies shall be stamped as controlled copy on the reverse side of the documents in blue colour stamp. When practicable document may be photocopied on both side and shall be stamped in blue colour on both sides. c) Issuing department maintains list of documents and holders of controlled copies under secondary control. 4.8) MANUAL/DOCUMENT CONTROL ON ELECTRONIC MEDIA/INTRANET. Issuing department can put EMS Manuals/Documents on Electronic media after following Controls measures. 4.8.1) To cope up with fast changing environment, issuing department can to put EMS documents on Electronic Media for ease of access, retrieval for ready reference as well as fast updation with less efforts and cost. 4.9 ) Control of documents of external origin. 4.9.1) All legal and other requirements issued by Government of India, MoEF, CPCB, State Govt., MPCB in the form of Act, Rule, Notification, Order, Public Notice related to process, activities and service and establishment/ works /Factory are important documents of external origin and are controlled by HRM&C. Refer communication procedure. 4.9.2) All legal and other requirements at national and international level related to products are controlled as per QMS procedure by Technical library and issued to design functions. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 5 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

4.8.2) It is recommend that confidential data/documents like Specifications, Instructions, Policies, Procedures; contents of which should not be disclosed to any body other than specified user shall not be put on electronic media. If it is desired to put such confidential documents on electronic media, proper access controls shall be established so that only specified departments/persons can use such data. If proper access controls are not feasible then issuing department shall put following documents of work-instruction manual on electronic media i.e. Title Page, Index, Revision Record Sheet and List of Controlled Copy Holders/Users. They should also put list of formats under fourth level Documents and actual formats if those does not contain speciality/secrecy. 4.8.3) These documents shall be made accessible to only internal users and not to outside agencies like suppliers/subcontractors/customers/consultants. 4.8.4) Data/documents put on electronic media should have control over unauthorized alteration/changes /damage, printing and copying. There should be proper indexing, cross-referencing and linking of manuals and documents, so that one can immediately go to the required document/ page while referring any of document in system documents. 4.8.5) There will be specifi c title as follows on main menu/page. Title: EMS (ISO: 14001) Manuals/Documents (Controlled Copies). On clicking on the above `title the screen should will table (list of manuals/documents/pages under each category and type) as given below;
First Level-EMS Apex Manual EAM-0101

Second LevelProcedure Manuals of IPS Second LevelProcedure Manuals of PEP Second LevelProcedure Manuals of Services
4.8.6) Linkage of documents shall be done in such a way that cross referenced documents in any of the manual shall be accessible by clicking on the cross referred document number. 4.8.7) More than one user can access any or same document at a time. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 6 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS CONTROL OF DOCUMENTS ROLES/RESPONSIBILITIES OF ISSUING DEPARTMENT: -
The issuing department will be custodian of master copy of manual/ documents both in hardcopy (signed in original and stamped as per system) and soft copy. 4.8.9) Issuing department is responsible to do conversion of manual/documents in required software/type to put same on electronic media. He should update these documents on electronic media for changes/updations/ revisions from time to time. 4.8.10) Issuing department will put names/initials of persons signing in Prepared & Verified by (Resp.) and Reviewed & Approved by (Authority) columns of each page. This will help user to contact conce rned person for more clarifications/doubts. 4.8.12) Issuing department will list the controlled copy holders/users of the manual in Document XXX-03 of the manual. 4.8.13) Issuing department will maintain/issue additional hardcopies as per their need and same will be listed in above list. 4.8.14) Issuing department will communicate to user the details of the original issue of manuals/documents put on electronic media like its identification/ location/address/site as well as the details of revisions and re-issue made there after vide Circulars or E-mail indicating nature of change or attaching Revision Record Sheet. Issuing Department will maintain evidence of such communication. 4.8.15) Once the updation of soft copy on electronic media is done and communication of changes is issued to users. Issuing Department will stamp the master copy as per system. 4.8.16) Issuing department will be responsible for immediate updations of soft copy on electronic media with the help of I.C. at locations. 4.8.17) In case of re -issuance of the entire manual/document hard copy of Old/obsolete manuals will be maintained till next issue take place or for period of one year.
4.8.8)

ROLE/RESPONSIBILITIES OF USER/CONTROLLED COPY HOLDER DEPARTMENT: 4.8.18) User/Controlled Copy Holder/HOD, who gets communication/ information about issuance of controlled copy to him on electronic media will refer the manuals/documents on electronic media and ensure implementation of the system as per same. If he has any doubts, he will contact issuing department/AMR/MR. 4.8.19) User will inform concerned persons in his department/area and person taking his charge to refer the manuals/documents available on electronic media. 4.8.20) User department will prevent unauthorized printing, copying and alteration in manual/document in his department. ROLE/HELP OF IC/CIC AT LOCATIONS: 4.8.21) Provide required software (if any) and related help for putting/updating manuals/documents on electronic media. 4.8.22) To ensure availability of sufficient computers/resources to respective Departments/users in their department/near-by locations to ensure availability of documents where operations essential to effective functioning of environmental management system are performed. 4.8.23) To provide system/architecture for, input, storage, processing and retrieval of data on electronic media including updations after revisions/ changes/ re- issuance at I.C. and issuing/user locations. To design site with proper identification, indexing and cross linkage of manuals/documents to ease access, retrieval and referencing of the manuals/documents to users. 4.8.24) It should be easy to do updations in case of revisions/changes in documents to issuing department. 4.8.25) To take due cares of access controls to prevent unauthorized access, alterations, use, printing and copying of document/data. 4.8.26) Linkage of manuals and cross -referred documents in procedures. 4.8.27) To take back-ups of document/data put on electronic media to recover the data/information incase of loss of data/disasters/contingencies related to hardware and software. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 8 OF 8 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS OPERATIONAL CONTROL
1. PURPOSE: To establish and maintain Operation Control Procedures (OCPs) to control impacts of significant aspects where their absence could lead to deviation from environmental policy, objectives and targets. 2. SCOPE: Departments at KBL, KOV whose activities, processes and products have significant environmental impacts. 3. RESPONSIBILITY: Head of the Department is responsible to formulate, approve and implement OCPs in their areas of operation. 4. PROCEDURE: 4.1. The concerned departments identify those operations and activities that are associated with the identified significant aspects in their areas of operation. 4.2. The concerned department establishes and documents Operation Control Procedure (OCP) for each of these operations, where its absence could lead to deviation from environmental policy and objectives and targets. 4.3. The OCPs give detailed instructions to carryout the operation control activities and stipulates the operating criteria. 4.4. OCPs gives operating criteria or operating parameters of Equipment, Machine or Process to be controlled under points of operation. 4.5. The list of significant aspects is updated based on changes in environmental performance of the department and OCPs for the new/modified significant aspects are established. 4.6. If two or more departments are involved they interact with each other suitably for establishing and maintaining OCP and ensure that the OCP is put in practice. 4.7. If any significant aspects are related to the goods and/or services of suppliers and contractors, related OCPs are communicated to them by concerned departments. OCPs related to significant aspects of subcontracted goods and services are communicated to supplier by concerned departments/buyers. 5. DOCUMENTS/RECORDS: 5.1. Operation Control Procedures. 5.2. Record of Operating Criteria/Parameters. 5.3. Record of maintenance carried out. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 2 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS OPERATIONAL CONTROL 6. Format for Operation Control Procedures. ENVIRONMENTAL MANAGEMENT SYSTEMS IN "Name of the Department" "Write Title of Procedure"
DOCUMENT NO. XXX-446-**
1. Purpose: 2. Scope: 3. Responsibility: "Write Operating Responsibilities and Maintenance Responsibilities specific as applicable." 4. Procedure: A) Operating Procedure "Write Points of Operation and Points of Checking and Points of Corrective Action for Deviation as per the sequence of the process/activities." OR A1) Points of Operation.Like before starting of main production equipment starting of pollution control/abatement equipment. Use of personal protection equipment. Describe Operating Criteria and Operating Parameters. A2) Points of Checking. A3) Points of Corrective Action for Deviations. --Elaborate to cover responses in case of environmental emergencies e.g. Failure of dust collector. B) Maintenance procedure "Write points for preventive maintenance, which may include Points of Periodic Checking, Points of Preventive Maintenance as per the sequence of activities and periodic replacement of parts, refilling of material, pollution control parts." OR B1) Points of Periodic Checking. B2) Points of periodic replacement of parts and pollution control parts. B3) Points of Preventive Maintenance. 5. Records Generated: 6. References. ISSUE NO.:REVISION NO.: DATE: PAGE: - OF PREPARED & VERIFIED BY :REVIEWED & APPROVED BY:? Incharge Plant Engg. Divn. :Head of Concerned Dept./Divn. :Legend: ? Procedure shall be prepared in consultation with In charge Plant Engg. Divn. if part 4 (B).
Legend- XXX - Abbreviation of department and **-Sr. No. of procedure in that clause.

ENVIRONMENTAL MANAGEMENT SYSTEMS EMERGENCY PREPAREDNESS AND RESPONSE 1.0
PURPOSE: To establish and maintain Emergency Preparedness Plan and Response Procedure to prevent identified potential environmental emergency scenarios and enviro nmental impacts associated with them and describe procedure for mitigation. SCOPE: This procedure is applicable to all potential emergency situations at Kirloskar Brothers Limited, Kirloskarvadi.
2.0
3.0 RESPONSIBILITY: 3.1) Developme nt and maintenance of emergency preparedness and response plan :- Safety Officer/HRM&C Department. 3.2) Execution of Emergency Plan:- Dept. Head and his employees, Security, Safety and External Agencies. 3.3) Response to emergency: Initial response- HOD and employees. Secondary Response Security, Safety and External Agencies. 3.4) Conduct and Record Periodic Tests/Mock-drills - Safety Officer (HRM & C) 4. PROCEDURE: 4.1) Safety Officer (HRM&C) along with HODs identifies Emergency Situations i.e. conditions, which have potential for adverse environmental impact, property damage and hazard to group/majority of human beings. Emergency situations are identified during the identification/evaluation of aspects and impacts of activities are informed to Safety Officer by concerned HODs. Data on previous accidents/ incidents/emergency is used as an aid in identification process. 4.2) Safety Officer prepares department/area-wise emergency preparedness plan to respond potential emergency situations. The plan includes details such as 4.2.1)Identification of Potential Emergency Situations in the department and in near by departments/areas if gets affected and preventive measures. e.g. Potential emergency situations like Fire, Environmental Emergencies & Accidents like Spillage of Chemicals and Failure of pollution control equipments. 4.2.2) Response procedure for emergency happenings including Emergency Organization and Responsibilities. 4.2.3) Emergency Preparedness. 4.2.4) Mitigation p rocedures. 4.2.5) Procedure for conducting Mock -Drills. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

EMERGENCY PREPAREDNESS AND RESPONSE EAM-447 4.3) Format for Emergency Preparedness Plan and Response Procedure is as follows.
ENVIRONMENTAL MANAGEMENT SYSTEMS IN HRM & C DEPARTMENT 1.0 2.0 3.0 4.0 4.1 DOCUMENT NO. HRM-447-**
Emergency Preparedness Plan and Response Procedure for #######

Department :Area / Location: - . Purpose: - Objectives of the plan. Procedure:Potential Emergency Situations and Preventive Measures Sr Location Factors leading to Hazard No emergency (Probable Effect of emergency if happened)
Preventive measures
4.2 Response Procedure for Emergency Happenings:4.3 Evacuation and Assembly Points: Sr. Location of Emergency No. Areas affected (Areas needs to be evacuated) Assembly points
4.4 Mitigation Procedures: 4.5 List of Key Departments, Personnel and Their Responsibilities: Key Personnel Internal Phone No. Responsibilities 4.6 External Agencies Available For Assistance:Sr. Name of External Phone No. No. Agency
Responsibility
4.7 Training and Drills of Employees :4.8 Preparedness For Emergencies:- ( Equipments, Installations, Arrangements, Maintenance and Communication Facilities). 4.9 Precautions During Emergencies 4.10Procedure of Conducting Mock Drill to Test Emergency Preparedness and response plan. 4.11Accident Prone Areas of KBL-Kirloskarvadi based on Quantity and/or Properties of HAZARDOUS MATERIAL. 4.12 Reference Documents/Records .
ISSUE NO. REVISION NO. PREPARED & VERIFIED BY (Resp.) : -
DATE: PAGE: OF REVIEWED & APPROVED BY (Authority): -
Legend - * *-Sr. No. of procedure in that clause. ####### - Name of concerned department/area.

ENVIRONMENTAL MANAGEMENT SYSTEMS EMERGENCY PREPAREDNESS AND RESPONSE 4.4)
Copy of Department wise Èmergency Preparedness Plan and Response Procedure' is given to concerned departments by Safety Officer (HRM&C). 4.5) Safety Officer prepares Emergency Preparedness and Response Plan including Mitigation Procedures and Mock-drills Procedure applicable to all at Company Level and circulates copy of the same to all concerned departments. 4.6) Safety Officer asks HRD-Training Centre to collect training needs from concerned divisions and departments and to develop training plan & module on Emergency Scenarios, Emergency Preparedness Plan, Response Procedures and Procedure for Mitigating Environmental Impacts in case of happenings. HRD-Training Centre provides training to respective employees and role players with the help of Safety Officers, Security Officers and any other experts (internal/external) as per need. 4.7) Safety Officer makes schedule of conducting Mock-Drills and periodically tests (conducts Mock-Drills of) Emerg ency Preparedness and Response Plan as per schedule and keeps record in the form Òbservation Record of Mock Drill' devised by him. 4.8) All concerned respond to actual emergency situation and accidents and prevent or mitigate associated adverse environmental impacts. 4.9) Safety Office periodically review and wherever necessary revise emergency preparedness and response procedures in particular after occurrence of accidents or emergency situations. New experience/ learning's/ observations during mock -drill recorded as a observations/noting's are taken as input to revise the Emergency Preparedness and Response plan. 4.10) Safety Officer review and revise Emergency Preparedness Plans and response procedure based on investigation of occurrences of emergencies and on the basis of learning's from periodic Tests/Mock-Drills. 5. DOCUMENTS/ RECORDS : 5.1) Department Wise Èmergency Preparedness and Response Plan' Doc. No. HRM-447-01. (HRM & C-Safety Officer and Concerned Department) 5.2) Major incidents/accidents (in past) report. (HRM&C -Safety Officer) 5.3) Schedule/Plan of Conducting Mock-Drills (HRM & C-Safety Officer). 5.4) Observation Record of Mock Drills. (HRM&C-Safety Officer). ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 3 OF 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

MONITORING AND MEASUREMENT EAM-451 1.0 PURPOSE: 1.1 To monitor and measure the key characteristics of the operations and activities that can have significant impact on the environment. 1.2 To record information to track performance, relevant operational controls and conformance with the environmental objectives and targets. 1.3 To ensure that equipments used for monitoring & measurement are calibrated. 1.4 To monitor & evaluate compliance to applicable legislations/regulations. 2.0 SCOPE: This procedure is applicable to the operations and activities of KBL Kirloskarvadi Plant and Colony.
3.0 RESPONSIBILITIES: 3.1 HOD-HRM&C ensures monitoring and measurement of key environmental parameters. He also ensures that instruments used for monitoring and measurement are calibrated. 3.2 HOD-HRM&C is responsible for periodic evaluation of compliance to applicable environmental legal and other requirements. 3.3 Concerned HODs identifies Key Characteristic/Parameters to be monitored. 4.0 PROCEDURE: 4.1 Monitoring key environmental parameters HODs of individual departments identifies the Key Characteristics of its Operations & Activities that can have Significant Impact on the Environment. This also includes the recording of information to track performance of relevant Operational Controls and conformance with the environmental Objectives and Targets. Environmental Performance is monitored under the same including achieved Objective & Targets and consumption of resources. The Departments uses following format to list characteristics to be monitored by them Sr. Monitoring & Measurement- Frequency of Monitoring Acceptance Limit/ No. Key Parameter & Measurement * Target (If any) * Legend: *-Refer the Legislation/Standard/MPCB norms/Register of Regulations. 4.2 Progress on EMPs 4.2.1 All Heads of departments reviews and records progress of Environmental Management Programmes (EMPs) and initiates actions for delayed activities on monthly basis. HODs submit the progress of the Environmental Management Programmes (EMPs) during Management Reviews. 4.2.2 Heads of Departments suggests amendment (if any) in EMPs/Action Plans during management reviews. On approval by management review committee, the concerned Head revises the EMPs accordingly. For details refer procedure document number EAM-433 of this manual. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 2 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS MONITORING AND MEASUREMENT
4.3 Tracking performance of operational control 4.3.1 The OCPs are written with the objective of addressing and controlling significant environmental aspects/impacts. 4.3.2 These procedures identify operational & maintenance parameters to be monitored to control significant environmental aspect-impacts and to achieve environmental performance. For details refer procedure document number EAM -446 of this manual 4.4 Compliance to Relevant Environmental Legislation and Regulations. 4.4.1) Compliance to legal and other requirements is ensured by HOD (HRM&C) as per applicable rules, regulations and other requirements to operate the factory/ site through Department wise Register of Regulation (Legal and Other Requirements). 4.4.2) HOD (HRM&C) keeps records related to all such compliances i.e. licence, permits, consents, certificatesEtc. If any non-compliance is observed at any time, he takes decision regarding informing to the concerned authorities suitably as per requirement and initiates corrective actions through concerned department/function. For details refer procedure document number EAM-432 of this manual. 4.4.3) HOD (HRM&C) does evaluation of compliance with relevant environmental legislations and regulations based on Register of Regulations in the month of August and February and prepares a report with details as follows Applicable Act, Rule, Regulation (Legal) and Other Requirement, Specific Requirement, Present Status and Remark about Compliance or Non compliance. 4.5 Calibration of monitoring equipment 4.5.1)All equipment and instruments used for Monitoring and Measurement of the environmental performance or key characteristic are duly calibrated from authorised agencies or in-house as per calibration standards. 4.5.2)The record of calibration is centrally maintained by Safety Officer. 4.5.3)The central list of own (KBLs) instruments (if any) is maintained with Unique Identification number, Name, Purpose, Least Count, Calibration Method/ Reference/Agency, Calibration date, next due date by Safety Officer. The status of calibration is maintained either on IMTS or relevant certificates. 5.0 References:
5.1 List of Key Parameters to be monitored. (Concerned Dept.) 5.2 Record of Period ic Monitoring and Measurement. (HRM&C and Concerned Dept.) 5.3 Report on periodic Evaluation of Compliance to Relevant Environmental Legislation & Regulations. (HRM & C) 5.4 List of monitoring equipments with their calibration status/records. (HRM & C)

ENVIRONMENTAL MANAGEMENT SYSTEMS EVALUATION OF COMPLIANCE 1.0 PURPOSE:
To ensure periodic evaluation of compliance with applicable legal and other requirements that organization subscribes. To ensure evaluation of compliance to legal and other requirements with respect to changes. 1.0 SCOPE:
This procedure is applicable to aspects of all activities, processes, products and services provided by KBL -Kov. 2.0 RESPONSIBILITIES:
HOD-HRM&C is responsible to ensure periodic evaluation compliance to all legal and other requirements and report the same to concerned under copy to top management. 3.0 3.1 3.2 PROCEDURE: HRM&C prepare report based on all applicable legal and other requirements including additions and amendments. HRM&C prepares lis t of points to be periodically monitored and mark the same on drawing as well as on plan with specific code numbers. It covered all type of environmental monitoring and measurement of all points of pollutants, work - zones, ambient air quality checking poin ts and stacks. HRM&C does periodic monitoring and measurement of all aspects and impacts as per standard procedures specified in act, rules and practices with duly calibrated/verified instruments. Record of calibration/verification of monitoring equipment is also maintained. HRM&C also checks availability of all permissions, licences, and consents as against validity of the same. Any points, reports, issues raised by MPCB/CPCB, NCRs raised in the internal audit on legal non-compliance are also considered as other requirement under periodic evaluation and status against the same is stated.
3.3
3.4 3.5

ENVIRONMENTAL MANAGEMENT SYSTEMS EVALUATION OF COMPLIANCE
3.6 3.7 3.8
Reports of monitoring and measurement are studied against desired limits and actual results and periodic evaluation report of legal and other compliance is made. Any non-compliance observed is immediately communicated to respective HOD under CC to Top -Management; MR/AMR and action plan on the same is prepared and executed on priority. Status of periodic evaluation of legal and other requirements is reported in management review as per agenda subject.
5.0 References: 5.1 Factory Layout and points of monitoring. (HRM&C) 5.2 Department/Area/Location wise list of monitoring and meas urements with details of points, method, and limits. 5.3 Report on periodic Evaluation of Compliance to Relevant Environmental Legislation & Regulations. (HRM & C) 5.4 List of monitoring equipments with their calibration status/records. (HRM & C)

ENVIRONMENTAL MANAGEMENT SYSTEMS NON -CONFORMITY, CORRECTIVE AND PREVENTIVE ACTIONS
1.0 PURPOSE: To establish, implement and maintain procedures for dealing with actual and potential nonconformities and taking action to mitigate any impact caused and investigating non -conformance. 2.0 SCOPE: This procedure is applicable to all non-conformances raised related to EMS at KBL Kirloskarvadi. 3.0 RESPONSIBILITIES: All HODs are responsible to take necessary corrective and preventive action for non-conformance in their areas of operation. 4.0 PROCEDURE: 4.1 Non-conformities are identified through one or more of following sources ? Internal and external audits ? HRM&C/Safety Officer during implementation of Emergency Preparedness & Response Plan and through review of Legal & Other Requirements. ? Interested party concerns informed to the HODs by employees and others. ? Non -compliance during monitoring and measurement of environmental parameters. ? Observed by employees during working or inspection rounds by HRM&C. ? Emergency situation happened due to abnormal conditions due to undesired things, malfunctioning of equipment, malfunctioning or break-down of pollution control (abatement) equipment, accidents to environment like spillage, leakages.etc . 4.2 Such Environmental non-conformities in the department are identified and recorded by HOD in specified format EMS-0419. 4.3 The concerned department/process owner ensures that the mitigation/ correction/ disposition action is initiated to correct the situation and control the impact on environment this may lead to stop the malfunctioning equipment, process, activity and service based on the magnitude of environmental impact. The root-cause analysis is found out by investigation, why-why analysis, brainstorming or by other means and corrective actions decided based on the magnitude of environmental impact being encountered, defining the responsibility and timeframe and implemented to avoid recurrence. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 1 OF 2 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS NON -CONFORMITY, CORRECTIVE AND PREVENTIVE ACTIONS
4.4 Further analysis is done by HODs or HRM&C to preventive actions are envisaged to avoid occurrences of non-conformity or emergency situation. 4.5 Failure/break down of any equipment controlling significant environmental aspect/ impact and resultant deterioration in environmental performance are reported to Plant Engineering Division through breakdown slip/memo. 3.6 Plant Engineering division initiates maintenance to set right the equipment on priority. 3.7 Failure in civil work is reported to Building Department through memo. Building department initiates actions to correct the situation and repair civil-work. 3.8 Mitigation/Correction/Disposal Action: The action taken to set-right the existing non-conformity. Corrective Action: Action taken to avoid the recurrence of the actual non-conformity. Preventive Actions: The action taken to eliminate potential cause, which may lead to non conformity.i.e to avoid occurrence of non-conformity. 3.9 The review of effectiveness of corrective and preventive actions is taken. 3.10 HOD ensures that necessary changes are done to environmental management system documentations due to implementation of corrective and preventive actions. 3.11 HODs maintains record of corrective and preventive actions. 5.0 References: 5.1 EMS Internal and External Audit Reports. (Management Representative and Concerned Departments) 5.2 Record of non-conformities. (Concerned Department) 5.3 Record of Corrective and Preventive Actions (Concerned Departments). ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 2 OF 2 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS CONTROL OF RECORDS
1.0 PURPOSE: To establish procedure for proper identification, storage, maintenance of records as necessary to demonstrate conformity to the requirements of EMS and to demonstrate results achieved and disposition of records. 2.0 SCOPE: This procedure is applicable to the records related to EMS of KBL Kirloskarvadi. 3.0 RESPONSIBILITIES: All HODs are responsible for identification, maintenance and disposition of records related to their areas of operation. 4.0 PROCEDURE: 4.1 All records under the EMS are maintained and remain legible, identifiable and traceable to the activity, product and service. 4.2 All records are stored and maintained properly to protect against damage, deterioration or loss, minimum retention periods are established based on legal and other requirements and effective functioning of EMS and they are readily retrievable and retuned. 4.3 A list of all records under the EMS is maintained duly showing their Description/Name/Title, Form number/File/Register, Location, Indexing Method, the Minimum Retention Period, Access Control required (If yes - Describe To Whom?) and the Au thority. 4.4 The records beyond the retention periods are promptly removed to prevent inadvertent use. These records may be scrapped or retained for knowledge preservation or legal purposes after duly stamping/writing Obsolete', `Not for use on the record or cover of the record file/register. 4.5 The following format is used to prepare list of EMS Records.
Sr. Description No. Form/File/ Register Location Indexing Method Minimum Access Control Retention Period Yes/No Authority
4.6 Following types of records are determined by KBL in addition to specific applicable to each department/function, which shall be maintained.
--EMS Internal and External Audit Reports. --Records related to EMPs and EMP progress. --Records related to OCPs implementation. --Records of measurement of key parameters. --Records related to monitoring results. --Competence Training need Identification and Provision. --Minutes of management reviews. --Legal Record. --Record of completed EMPs and Objective & Target.

ENVIRONMENTAL MANAGEMENT SYSTEMS INTERNAL AUDIT of EMS
1.0 Purpose: 1.1 To determine that environmental management system conforms to the planned arrangements, including the requirement of ISO-14001-2004, has been properly implemented and is maintained. 1.2 Providing information on the results of audits to management. 2.0 Scope : This procedure is applicable to the all-relevant activities, processes, products and services of KBL Kirloskarvadi and Town-ship (Colony). Respo nsibilities : The Management Representative/AMR is responsible for ensuring planning and execution of audits as per schedule and reporting findings to management. HODs/ Auditees are responsible for implementation of actions decided on audit findings. Procedure :
3.0
4.0
4.1 AMR plans, establish, implement and maintain Audit Programme(s) considering all departments/sections/areas, whose activities, processes, products and services interact and affect environmental performance, and are covered under scope of EMS are audited at least once in a six months. 4.2 Also need based audits checks are planned for selected processes, areas and ISO clause, considering status & importance of process / function, deemed necessary by AMR or directives of Top Management/ MR to ensure adherence and improvements into the system. 4.3 The system will be audited by qualified / experienced personnel internal or external, selected by ensuring that auditor shall not audit his work-place/ownarea to ensure objectivity and impartiality of the audit process. 4.4 System audit is carried out with respect to applicable ISO: 14001-2004 standard clauses and Environmental Management System manual of that department. 4.5 Auditor & Auditee completes the audits as per schedule in respective months without delay. Pending audits are re -scheduled and completed in subsequent months.

INTERNAL AUDIT of EMS EAM-455 4.6 Non-conformities observed OR Opportunity For Improvements (OFI/ Suggestion) are recorded in the 'Environmental Management System-Internal Audit Report' form EMS-412-01 by Auditor. Auditee fills in Correction/ Disposition, Root Cause Analysis (thru why-why analysis) and Corrective Action (if warranted). Auditee gives Proposed Completion Date considering work content for timely completion of actions in agreement with the auditor. Auditor checks the appropriateness of actions to logical closure of given NonConformance/Opportunity for Improvement. 4.7 Auditor sends completely filled 'Quality Management System-Internal Audit Report' to QSD/AMR and Auditee as a record of audit completion. In case Auditor does not observe non -conformances or there is no any Opportunity For Improvement, auditor gives Compliance report. 4.8 Auditee fills in Correction/Disposition, Root Cause Analysis and Corrective Action (if warranted). Auditee gives Proposed Completion Date based on work content for timely completion of actions agreed with auditor. Auditor checks the appropriateness of actions to logical closure of given Nonconformance/ Opportunity for Improvement. 4.9 Auditee shall take Correction/Disposition Action, Root Cause Analysis and Corrective Action (if applicable) on non-conformities and get audit report verified and closed from auditor before proposed completion date without undue delay. Generally NCRs should be closed (proposed completion date should be) within weeks time and shall not be more than 15 days. If any NCR requiring major work can only be given more than 15 days time based on quantum of work, such NCRs shall be brought to the notice of (discussed with) AMR by Auditee. Verification of Correction/Disposition and/or Corrective Action is carried out by concerned auditor by putting remark with evidences in Auditors/Verifiers Follow-up/Verification column. In absence of concerned auditor verification can be done by AMR or AMR nominated/other Internal Auditor. Associate Management Representative based on the follow-up audit verification remarks by concerned or nominated auditors closes EMS -Internal Audit Reports. AMR may conduct on site verification for clarification of his doubts & may advise actions for effective/logical closure of report. He decides whether to discuss the EMS -Internal Audit Report in management review based on type, importance, repetitiveness and applicability to other departments. AMR and/or Auditor can put his remarks in the report like need of monitoring and ensuring continued compliance by auditee or reverification of corrective actions in sub-sequent audits. ISSUE NO. 2 REVISION NO. 0 DATE: - 15.12.2007 PAGE: 2 of 3 PREPARED & VERIFIED BY: REVIEWED & APPROVED BY: ( K.D. Gandhi) (R.K.Srivastava)

ENVIRONMENTAL MANAGEMENT SYSTEMS INTERNAL AUDIT of EMS
4.10 AMR sends closed EMS-Internal Audit Report copy to respective auditee department to ensure continued compliance and as a record. He may send report to other concerned departments/persons (if applicable) and will note on the report. 4.11 Internal auditors checks previous internal as well as external audit NCRs during each internal audit; this instruction is given to auditors in internal audit schedule. In addition, wherever needed follow-up audits/checks are carried out to check continuous compliance to corrective actions and action resulting from comments of concerned/ nominated Internal Auditor or AMR for their implementation. 4.12 AMR submits report on audit findings with detailed analysis for management reviews in prescribed format and monitors the Internal Audit P rocess performance. 4.13 SBU head(s) gives resolution to the audit findings for which compliance is not re-instated within 90 days from the date of NCR raised. AMR or nominated Internal Auditor verifies that resolution is accomplished & compliance is reinsta ted. AMR gives feedback to SBU Head on such NCRs. 4.14 AMR and Head of Individual Department maintain records of EMS Internal Audit Reports either in hardcopy or in soft copy (in specific folder). 5.0 5.1 5.2 5.3 Reference : EMS Internal Audit Programme(s) and List of Internal Auditors. EMS Internal Audit Reports. EMS Internal Audit Report to management review and analysis.

ENVIRONMENTAL MANAGEMENT SYSTEMS MANAGEMENT REVIEW 1.0
PURPOSE : To ensure continuing suitability, adequacy and effectiveness of the environmental management system through periodic management reviews. SCOPE : This procedure is applicable to the activities, products and services within scope of EMS of KBL-Kirloskarvadi and Town-ship. RESPONSIBILITIES : The Management Representative is documenting the management reviews. PROCEDURE : responsible for conducting and
2.0
3.0
4.0
4.1 Management review is held quarterly for agenda subjects due for review in that quarter. If quarterly MRM could not held in the respective month, it will be conducted in sub-sequent months and it is ensured that all subjects are reviewed at least once in six months. Periodicity of review of subjects on agenda of management review varies with the importance and need. Reviews are conducted by meetings, in exceptional cases, it will be done by circulation of the information and inviting comments/actions/OFIs. 4.2 The Management Review Committee consists of the Top-management, Management Representative/AMR and HODs. The personnel/specialists other than above may be invited to participate in the management reviews depending upon the subject under discussion. 4.3 Director or his nominee conducts the review. Management Representative is nominated and authorized by Director to conduct management reviews in his absence. Management Reviews are documented and record Management Representative for a period of three years. is retained by
4.4
4.5
The record of management reviews is circulated to all members/concerned HODs for taking necessary actions.

MANAGEMENT REVIEW EAM-460 4.6 The agenda subjects of EMS Management Review are as follows; Inputs to management review agenda subjects, responsibility and review frequency: Sr. Subject/Topics Resp. Frequency No.
1 2 3 4 5 6 7 Results of Internal and External EMS Audits. Periodic evaluation of compliance with Legal & Other Requirements that organization subscribes (ROR). Communication(s)/Complaints of Internal and External interested parties and actions thereon. The environmental performance of the organization. MR/AMR HODHRM&C HODHRM&C HODHRM&C Concerned HODs Quarterly Quarterly
Six Months Six Months Quarterly
8 9 10 11 12
4.7
4.8 5 5.1
HODSix Months HRM&C Changing circumstances-changes based on modifications, HODSix Months developments and improvements in products, processes, Industrial activities and services as per AOP, Capital Equipments Engineering and Layout Changes. Division Changing circumstances/revisions/ developments in legal HODQuarterly and other requirements on environmental aspects & HRM&C compliance status & plan Emergency Preparedness and Response Plan and Mock HODSix Months drills. HRM&C Recommendations for improvements. MR/AMR Six Monthly Activity Chart of follow-up actions from previous EMS MR/AMR Quarterly MRM. Suitability of the Environmental Policy in changing Members Once in circumstances. three years Review of overriding criteria specifically ESOD rating cut-off mark. The output form management reviews shall include any decisions and actions by assessing opportunities for improvements and actions related possible changes to environmental policy, objectives, targets and other elements of the EMS consistent with the commitment to continual improvement by. Management Representative monitors progress of actions decided during management review till logical closure. Reference : EMS-Management Review Agenda, Documented/Minutes of Management Review.
Status of the achievement of Objectives & Targets and progress of Environmental Management Programme(s)/Action Plans. Status of corrective and preventive actions.

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Kirloskar Brothers Limited, Kirloskarvadi

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KIRLOSKAR BROTHERS LIMITED

KIRLOSKARVADI 416 308, DIST. SANGLI (INDIA)

ENVIRONMENTAL APEX MANUAL MANUAL NO. EAM-0101

ENVIRONMENTAL MANAGEMENT SYSTEMS ENVIRONMENTAL APEX MANUAL

ENVIRONMENTAL MANAGEMENT SYSTEMS APEX MANUAL OF