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[Annotated template]

Annual Work Plan and Budget PART I


Country: Project Title: Project Number: Financial year: Planning period: Year of implementation Total project budget (in USD): Total expenditures to date USD): Date of loan effectiveness: Date of project start: Project duration: Date of project closing: Date of latest Logframe revision Date of RIMS benchmark survey: Date of RIMS mid-term survey: Date of RIMS completion survey: Date of Mid-Term Review Date of Completion Review Indicate financial/fiscal year for the proposed budget Indicate which period is covered by the proposed AWP&B (e.g. June 2006/May 2007) Situate proposed planning period within the overall project duration (e.g. Year 3) (in

Indicate date of actual start of project implementation1 Indicate number of years for total project duration Indicate estimated year of project closing Indicate date of latest approved Logframe revision Indicate date when the initial RIMS baseline survey was carried out Indicate date when the mid-term RIMS survey was (or will be) carried out Indicate estimated date for carrying out the RIMS completion survey Indicate date when the Mid-Term Review was (or will be) carried out Indicate date when the Completion Review will be carried out

e.g. official date when the PMU was formed or first field activities implemented

A. Background [This Chapter summarizes the most important external developments with a probable impact of project implementation that are to be expected over the AWP&B period. In particular, this Chapter identifies whether any Logframe assumption is unlikely to hold true.] The following elements may be discussed, if relevant:

Government policies: Indicate any upcoming change or new policies that will become effective over the AWP&B period and how they may impact on project implementation. Briefly explain the measures planned to mitigate potential negative effects or to take advantage of potential opportunities. Implementation arrangements: Discuss major changes in initial implementation arrangements or PMU staffing situation that are expected to take place over the next AWP&B period. Target Group: Indicate any changes that may become effective over the AWP&B period as regards the situation or attitude of the project Target Group (e.g. increasing reluctance of women to attend agricultural training courses). Briefly explain the measures planned to mitigate potential negative effects or to take advantage of potential opportunities. Production factors/local economic context: Discuss major changes in the external economic context with a probable impact on the sustainability or economic rate of return of projects investments (e.g. decline in market prices, persistent droughts in target area). Briefly explain the measures planned to mitigate potential negative effects or to take advantage of potential opportunities.

B. Achievements to date and proposed implementation focus for upcoming year [While the detailed achievements of previous AWP&B period should be detailed in the Annual Progress Report, this Chapter provides a very rapid overview of the status of implementation of the various Logframe Components, as a basis to then justify the choice of objectives and implementation focus for the new AWP&B period. This is done by filling the table below and providing some further textual information] Table 1 - Summary of main achievements to date Components % of achievement Focus for new to date (estimation) AWP&B period? (Yes/No) Component 1 Component 2 Component 3 Etc.

Changes in objectives: Indicate whether there are any substantial changes in objectives and physical targets for the remaining implementation period following a major change in the context or a revision of the project Logframe during the last AWP&B period. Note: If the Project Logframe has been revised and duly approved, it should be annexed. Changes in implementation strategy: Briefly indicate any changes in the project implementation strategy as compared to previous year(s). Justify why these changes were required and present what are the expected benefits of this change in strategy.

C. Costs and financing [This Chapter discusses issues related to project implementation costs and financing.]

Costs: Highlight any major changes in unit costs due to inflation/deflation or changes in design compared to previous years and their probable impact on project budget. Indicate the manner in which these changes are being dealt with in the proposed budget (e.g. budget reallocation). Financing: Indicate foreseeable issues related to the flow of funds, to the timeliness of budget approval and funds availability and to disbursement procedures for all project financiers. Suggest measures to overcome these constraints.

D. Annual Procurement [While a detailed Annual Procurement Plan should be annexed, this Chapter presents any major changes in the overall Procurement Plan, together with justification, and highlights any difficulty that might be anticipated in the area of procurement based on previous experience and identifies mitigating measures].

Procurement Plan: Highlight any major changes in procurement as compared to the overall, agreed Procurement Plan and provide justifications for these changes. Procurement process: Indicate foreseeable issues related to overly complex procurement methods or delays in tendering and related decision-making processes. Suggest measures to mitigate these constraints.

E. Expected benefits and target group outreach [With reference to the specific criteria or thresholds2 for target group identification and selection identified in the Appraisal Report, this Chapter provides information on the number of beneficiaries reached so far, by category, and on the number of new beneficiaries who are planned to be reached this year. This is done by filling up the following table] Table 3 Estimated outreach by Target Group category
Target Group category Total number of people to be reached by the end of project implementation period Number of people reached so far (cumulative) Total number of additional people expected to be reached this year (annual)

Total number
Example: Landless rural people Women heads of households Farmers owning less than 0.5 ha of land Farmers from ethnic minority 30% total target group 10% total target group 30% total target group 30% total target group 10,000 (34% total) 1,000 (3% total) 8,000 (27%) 10,000 (34%)

Of which, women
500 1,000 NA 2,000 2,500 500 3,000 2,000

For example: the Appraisal Report may specify that the project should target 20% of landless people; 40% of very poor households and 40% of poor households, with very poor people being defined as people experiencing at least 4 months food insecurity per year and poor people being defined as people experiencing at least 2 months of food insecurity per year.

F. Implementation support needs

[Suggested length 0.5 page maximum]

[This Chapter presents the principal capacity gaps currently identified among the PMU staff -or any other staff from other implementing agencies- and highlights proposed mitigating measures. For measures that are beyond PMU capacities to implement or finance, the Chapter also identifies the type of implementation support that will be required from the Cooperating Institution or IFAD throughout the AWP&B period, how badly is this support needed and the best period for this support to be provided.]
Capacity gaps and proposed mitigating measures Staff/persons Proposed in need of capacity capacity building building measure Implementation support requirements Implementation support needed from? In which specific area is it needed? When is it needed?

Capacity gaps