Administrative Policy Handbook Administrative Policy and Issues Paper ITEC/FRIT 7132 Fall 2008 Patrice O.

Toulson

Policies adopted by some media centers

Related Policies Found in Jefferson County

Summation of current policy (if any)

A media committee will consist of the system media contact person, principals, instructional lead teachers, teaching representative from each grade level, one student and at least one communitity representative. They will assist in making recommendations for the media program at school level and provide input to the system media committee. Media Center will have a flexible scheduled media center where teachers and students can access Collaborative planning that includes joint determination by media specialist and teachers to ensure use of media center resources and services that support on-going classroom instruction.

New Policy Needed, Modifications or Links provided to relevant examples

Media Committee

IFBD Media Programs Rev. 9/9/08

None Needed

Scheduling

IFBD Media Programs Rev. 9/9/08

None Needed

Collaboration

IFBD Media Programs Rev. 9/9/08

None Needed

Selection

None Found

N/A

Selection is mentioned under the Jefferson County IFBD code but basically says the media committee will be responsible for the selection of materials. This does not go into any procedures. In the Jefferson County Media Center handbook, there is a detailed description of the selection and evaluation of media. Maybe this needs to be made into a separate board policy using the procedures in the handbook. A good example of a selection policy can be found in the IFA code section at http://eboard.eboardsolutions.com/rockdale.

Reconsideration of Material

KNBA Complaints about Instruction al Material Revised. 11/14/02

It is the policy of Jefferson County to require the materials selected for our schools to be chosen for values of interest and enlightenment of all students in the community. Every effort will be made to provide materials that present all points of view concerning problems and issues of our time and censorship of books shall be challenged in order to maintain the school's responsibility to provide information and enlightenment. The policy also includes how the board will deal with censorship of books and other materials.

Along with the board policy, the Jefferson County media specialist have a county goals and objectives handbook where a detailed selection procedure is written on Reconsideration of Material. It is an orderly and fair procedure for handling complaints. The board policy probably needs to be updated since it has not been since 2002 to include more specific procedures. An example of a policy for reconsideration of materials can be found at http://eboard.eboardsolutions.com/tift under the code KNBA. There is also a form attached for Request for Reconsideration of Instructional Media on Tift County's policy section.

De-Selection Policy (Weeding)

None Found

None Found

No specific board policy for deselection of materials found. A procedure was found in the Jefferson County media center handbook based on Karen R. Lowe's - Resource Alignment: Providing Curriculum Support in the School Library Media Center. A de-selection policy would be helpful to guide the media specialist in "weeding" out material. An example of a weeding policy that gives specific guidelines for deselecting material can be found at http://eboard.eboardsolutions.com /rockdale in the IFA-R code section. This is a county wide policy for school/system property. A policy needs to be written that focuses on media center material. An example of a more specific policy dealing with student fees, fines and charges that relates directly to library resources can be found at http://ed.denver.k12.co.us:8080/p olicy/ in the JQ Code section.

Student Fees, Fines and Charges

JS Revised 11/14/02

The only section that may apply to the media center in this policy states that students may be charged for replacement, repair costs due to loss or abuse of school system property.

Use of Electronic Media - Internet Use

IFBG Internet Acceptab le Use Revised 9/9/08

All Internet connections provided to the staff and students are the property of the Board of Education and are to be used solely for the purpose of supporting the educational mission of the school system and conducting the business of the school system. Both students and employees are expected to follow legal, ethical and school rules regarding use of the Internet. Teachers will employ the same supervision and care in determining appropriate use of the Internet as is used with other instructional materials. It is up to the parents of the students whether or not to apply for access priviileges for their children.

None Needed

Internet Safety

IFBG Internet Acceptab le Use Revised 9/9/08

The school district shall have in continuous operation, with respect to any computers belonging to the school having access to the Internet: a qualifying "technology protection measure" and procedures developed which provide for monitoring the outline activities of users.

None Needed

Internet Appropriate Use

IFBG Internet Acceptab le Use Revised 9/9/08

Access to the school's Internet is provided for educational purposes and research consistent with the school system's educational mission and goals. Appropriate use should always be legal and ethical. Parents and students are required to sign a parent/student Internet Access Agreement form. Employees are also required to sign the Employee Internet Access agreement form. Inappropriate use may result in the cancellation of the Internet privileges. Listed on the policy are examples of unacceptable uses.

None Needed

Internet Safety

IFBGE Internet Safety Revised 1/12/06

It is the policy of the Jefferson County School System to: (a) prevent user access over its computer network to, or transmission of, inappropriate material via Internet, electronic mail, or other forms of direct electronic communications; (b) prevent unauthorized access and other unlawful outline activity; (c) prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; (4) comply with the Children's Internet Protection Act. Technology protection measures shall be use to block or filter Internet, or other forms of electronic communications. Steps shall be taken to promote the safety and security of users of the Jefferson County School System online computer network when using electronic mail, chat rooms, instant messaging, and other forms of direct electronic communications. It is the responsibility of all members of the county staff to supervise and monitor usage of the online computer network and access to the Internet.

None Needed

Email Policy

IFBG Internet Acceptab le Use Revised 9/9/08

The only section in the board policy that applies somewhat to an email policy is related to network etiquette. The user is expected to abide by the generally accepted rules of network etiquette. Included in these rules are to be polite, don't reveal personal information of students, recognize that email is not private, don't disrupt the network for other users, and consider all communications and information accessible via the network to be private property.

The information is written as network etiquette under the section Terms and Conditions. An example of a better written policy is found at http://eboard.eboardsolutions.c om/rockdale.

Copyright Guidelines

None Found

None Found

No board policy is in place in Jefferson County. The Jefferson County media center goals and objective handbook has a detailed copyright adherence process that states that there should be a systemlevel staff member that informs other staff members of copyright laws that cover all copyright issues including copies, video usage and videotaping. This is such an important topic as far as legal issues that it seems that their would be a board policy on this issue. An example of a copyright policy can be found at http://eboard.eboardsolutions.c om/rockdale.

Gifts

None Found

None Found

No board policy on gifts was found as a board policy. There is a procedure in the Jefferson County Media Center Goals and Objective Handbook on how gifts, from individuals and from commercial organizations, are handled. An example of a gifts policy can be found at http://eboard.eboardsolutions.c om/rockdale in the KH code. This policy seems a little vague. It seems that it could be more detailed and explain what suitable regulations and safeguards would include. An example of a better written school volunteer policy can be found at http://eboard.eboardsolutions.c om/tift.

School Volunteers

IFCD School Volunteer s Revised 11/14/02

The policy states that volunteers can make many valuable contributions to our schools. The Board endorses a Volunteer Program in the Jefferson County Schools, subject to suitable regulations and safeguards.