Budget Carryforward

Use
The budget carryforward enables you to carry forward budget remainders from projects, internal orders, and plant maintenance orders to the following fiscal year. A budget that has not been used up is mainly defined here as the difference between planned budget and incurred actual costs. Budget carried forward to the following year can also be posted to the previous year in certain circumstances.

Course Prerequisites
Commitments are not taken into account when the unused budget is calculated. Therefore you need to carry forward commitment before you do so for the budget. To call up commitment carryforward, choose Accounting Controlling Internal Orders Year-End Closing Commitment Carryforward, or Logistics or Accounting Project System Controlling Year-End Closing Commitment Carryforward.

Features
If required, you can carry budget forward at year-end closing. It is generally useful to carry forward budget by project, project interval, or internal order interval. If you do so by internal orders, you require a selection variant. You use this to specify which internal orders are to be selected, and to be included in the carryforward run. You may need to maintain the selection variant before carrying forward budget. You do this in Customizing, under Controlling Internal Orders Order Master Data Selection and Collective Processing Define Selection Variant. You can carry forward budget more than once in a row. Each time, budgets are carried forward that were not included in the previous runs, because the corresponding internal orders or WBS elements were locked, for example. If you make follow-up postings of actual costs, the system posts back budget that was carried forward to the following year (a maximum of the total budget carried forward to the following year). Budget carryforward is only allowed if the object (WBS element/internal order) has been Created, Released, or Technically completed. Budget carryforward is not possible for Closed objects, or those that have a deletion indicator or deletion flag. You cannot carry forward negative budget into the following year. You can start the budget carryforward as a test run or update run. If you want to check the budgets carried forward, you can choose the detail list and display it. There is no availability control during the budget carryforward. The budget is carried forward on the basis of the values in the controlling area currency (provided that it is the budgeting currency in the budget profile, or that a freely defined transaction currency is permitted as the budgeting currency and the Object Currency as Default Indicator is not set). The budget is carried forward on the basis of the values in the object currency (provided that it is the budgeting currency in the budget profile, or that a freely defined transaction currency is permitted as the budgeting currency and the Object Currency as Default Indicator is set). The system also carries forward budget line items that were entered in different currencies.

Activities
To call up budget carryforward for orders, choose Accounting Controlling Internal Orders Year-End Closing Budget Carryforward in Controlling. In the Project System, you call up budget carryforward by choosing Logistics or Accounting Project System Controlling Year-End Closing Budget Carryforward.

Carryforward commitment
RE RKAGJOBL ____________________________________________________ Short Text
Fiscal year close: Carry forward commitment

Description
You can carry forward open commitment values into the first period of the next fiscal year as part of fiscal year close processing.

Requirements
For performance reasons, the documents being edited are not blocked while you run the transactions. In very unfavorable circumstances, this can lead to update terminations. For this reason, do not process purchase orders from old fiscal years while the program is running. If you have activated availability control for proejcts, do not budget projects while the program is running. The system only updates assigned values. Warnings and error messages from availability control are suppressed.

Output
If you so specify, the program generates a detail list showing all the purchase order items carried forward.

Example
There is a purchase order with delivery date November 10, 1996, The relevant commitment is displayed for period 11 of 1996. After you carry forward commitments for the 1996 fiscal year, the commitment appears in period 01 of 1997.