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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Applies to:
SAP QM Consultants, SAP ECC 6.0.Prevents the Inventory Posting User Defined Status Profile For More Information visit the Supply Chain Management Home Page.

Summary
In Inbound Process, the Inspection Lot is created automatically during Goods Receipt. After the Result Recording, the Usage Decision is carried out.

Requirement:
The inventory posting from Quality stock to unrestricted stock to be done, only after the Usage Decision is carried out. Many times it is observed that the Inventory posting is done before the Usage Decision, even for the Rejected Materials. Hence the Client has raised the issue for preventing the Inventory Posting if Usage Decision is not done. User defined status profile is introduced to achieve the goal. Author: Raguthama Sharma

Company: Intelligroup Asia Private Limited Created on: 18 June 2009

Author Bio
Raguthama Sharma has thirty one years of work experience in Engineering Industries. He is working as a senior consultant for PP and QM Module, in SAP SCM department of Intelligroup Asia Private Limited since December 2003. He has over 8 years of Experience in handling various SAP PP/QM Projects including Implementation & support projects.

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Table of Contents
Introduction .........................................................................................................................................................3 Case 1: First Status INIT..............................................................................................................................3 Case 2: Second Status - QFIN .......................................................................................................................3 Step 1: How to setup the Profile? ...................................................................................................................4 Step 2: Create two User statuses namely (1) INIT & (2) QFIN......................................................................4 Step 3: Define the Transaction control of each status. ...................................................................................6 Step 4: Assign the User status profile QMUDSP13, to the Inspection type 01 in customization. .............7 Step 5: The Required Materials are assigned with Inspection Type 01 in the Quality Management view.....7 Step 6: Create Inspection Plan for all eligible materials using the Transaction code QP01 ......................7 Execution ............................................................................................................................................................8 Case 1 - Usage Decision is not done & Inventory posting is done...............................................................8 Case 2 - Usage Decision is done & Inventory posting is done. ....................................................................8 Related Content..................................................................................................................................................9 Disclaimer and Liability Notice..........................................................................................................................10

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Introduction
Abbreviation Used UD Usage Decision.

Requirement: The inventory posting from Quality stock to unrestricted stock to be done after the Usage Decision is carried out. Many times it is observed that the Inventory posting is done before the Usage Decision. So the client has raised the issue to prevent the Inventory Posting if Usage Decision is not done. As per the client requirement, the Inventory Posting is to be prevented, if the UD is not done. User status is introduced to achieve the goal. Case 1: First Status INIT In Usage Decision Screen (QA11/QA12), the Usage Decision is not done. Inventory posting is carried out. Click on the SAVE icon. System immediately throws an error through a Pop up Window. Status is not automatically changed from INIT to QFIN in User defined status profile QMUDSP13. Case 2: Second Status - QFIN In Usage Decision Screen (QA11/QA12) the Usage Decision is done. Press ENTER Button in Key Board. Status is automatically changed from INIT to QFIN in User defined status profile QMUDSP13. Now system allows to perform the Inventory posting. Save the Entries by clicking on SAVE icon.

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Step 1: How to setup the Profile? Use the Transaction code BS02 Create User Profile QMUDSP13.

The above User status profile is created, by copying SAP Standard Status profile QM_L_003.

Step 2: Create two User statuses namely (1) INIT & (2) QFIN.

First Status INIT Status Number: 1 Status: INIT Short Text: No Stock Posting Initial status check box: Activated Lowest status: 1 Highest status: 10 Position: 1 Priority: 1 Second Status QFIN Status Number: 2 Status: QFIN Short Text: Stock Posting Initial status check box: Do not Activate Lowest status: 2 Highest status: 20

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Position: 1 Priority: 1

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Step 3: Define the Transaction control of each status. Double click the First status INIT, we get the Change Status Profile: Transaction Control Screen.

INIT Status has only one Business Transaction 1 Start inventory posting before Usage Decision with Forbidden & Set settings. The Radio buttons of Forbidden & Set columns are activated. Go back to the initial screen & double click the second status QFIN

QFIN status has three Business Transactions. 1. The Radio Button of Allowed column is activated in the Business Transaction Inventory Posting required. 2. The Radio Button of Allowed & Set columns are activated in the Business Transaction Make Usage Decision. 3. The Radio Button of Allowed & Set columns are activated in the Business Transaction Start Inventory Posting after Usage Decision.

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Step 4: Assign the User status profile QMUDSP13, to the Inspection type 01 in customization. IMG Quality Management Quality Inspection Inspection lot creation Maintain Inspection Type.

Step 5: The Required Materials are assigned with Inspection Type 01 in the Quality Management view. Step 6: Create Inspection Plan for all eligible materials using the Transaction code Usage is 5 Status is 4 Goods Receipt. Released General. QP01

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Execution
Case 1 - Usage Decision is not done & Inventory posting is done. Usage Decision is not done Inventory posting is done Click on the SAVE icon. Status is not automatically changed from INIT to QFIN in User defined status profile QMUDSP13. System immediately throws an error through a Pop up Window. Immediately the system prevents the inventory posting activity.

Hence the Requirement is met. Case 2 - Usage Decision is done & Inventory posting is done. Usage Decision is done Inventory posting is done. Click on the SAVE icon. Status is automatically changed from INIT to QFIN in User defined status profile QMUDSP13. The system allows the Inventory posting successfully.

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Related Content
Inspection lot completion http://help.sap.com/saphelp_46c/helpdata/en/3f/857f386d35ed3be10000009b38f8cf/frameset.htm Usage decision http://help.sap.com/saphelp_scm50/helpdata/en/42/fb676318f23ee5e10000000a1553f6/frameset.htm Stock Posting http://help.sap.com/saphelp_46c/helpdata/en/af/b9b3341a933f50e10000009b38f83b/frameset.htm For more information, visit the Supply Chain Management homepage.

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Using a User-Defined Status Profile to Prevent Inventory Posting In Cases Where a Usage Decision Is Not Done

Disclaimer and Liability Notice


This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document.

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