CONSTITUTION & BY-LAWS AND POLICY STATEMENTS

of the

NANAIMO DISTRICT TEACHERS' ASSOCIATION

[RevisedNovember2011]

TABLEOFCONTENTS NDTAConstitution&Bylaws 1. 2. 3. 4. 5. 6. 7. NAME ________________________________________________________ 1 OBJECTIVES ___________________________________________________ 1 MEMBERSHIPS ________________________________________________ 1 ORGANIZATION ________________________________________________ 2 FEES_________________________________________________________ 2 EXECUTIVE COMMITTEE _________________________________________ 2 ELECTION OF OFFICERS, COMMITTEES, AND LOCAL REPRESENTATIVES TO BCTF ________________________________________________________ 3 TERMS OF OFFICE ______________________________________________ 5 DUTIES OF EXECUTIVE COMMITTEE ________________________________ 5

8. 9.

10. DEFINITION, RESPONSIBILITIES AND LIST OF STANDING COMMITTEES ___ 9 11. DUTIES AND COMPOSITION OF STANDING COMMITTEES ______________ 10

a. b. c. d. e. f. g. h.

AboriginalEducationCommittee _______________________________________ 10 BargainingandWorkingandLearningConditionsCommittee(BWLC) __________ 11 HealthandSafetyCommittee(H&S) ___________________________________ 12 ThePublicEducationAdvocacyCommittee _______________________________ 12 ProfessionalDevelopmentCommittee(ProD) ____________________________ 12 SocialJusticeCommittee _____________________________________________ 13 SocialCommittee ___________________________________________________ 14 TeachersTeachingonCallCommittee(TTOC) _____________________________ 14

12. OTHER COMMITTEES ___________________________________________ 15

a.

Personnel/GrievanceCommittee _______________________________________ 15

13. AD HOC COMMITTEES __________________________________________ 15

14. MEETINGS ___________________________________________________ 16 15. STAFF REPRESENTATIVES AND REPRESENTATIVE MEETINGS ___________ 17 16. QUORUMS ___________________________________________________ 18 17. LIMITATIONS OF POWER _______________________________________ 19 18. ASSOCIATION POLICY __________________________________________ 19 19. VOTING _____________________________________________________ 19 20. AUDIT ______________________________________________________ 19 NDTA Policy Statements ____________________________________________ 20

DEFINITION___________________________________________________________ 20 GENERAL ____________________________________________________________ 20 COMMITTEES__________________________________________________________ 21 SOCIAL______________________________________________________________ 22 PUBLICRELATIONS______________________________________________________ 23 TEACHERSTEACHINGONCALL______________________________________________ 23 LIAISON _____________________________________________________________ 23 EVALUATION__________________________________________________________ 23 ASSOCIATIONBUSINESS __________________________________________________ 24 GRIEVANCEPROCESS ____________________________________________________ 25 NEWSLETTER__________________________________________________________ 25 PROFESSIONALDEVELOPMENT______________________________________________ 26 PRIVACYPOLICYFORMEMBERS_____________________________________________ 26

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 1

1.

NAME TheAssociationshallbeknownastheNanaimoDistrictTeachers'Association,alocalassociation bycharteroftheBritishColumbiaTeachers'Federation,hereinafterreferredtoasthe "Association".

2.

OBJECTIVES TheobjectivesoftheAssociationshallbe: a. Tofosterandpromotethecauseofeducation. b. Toraisethestatusoftheteachingprofession. c. Topromotetheprofessionaldevelopmentofmembers. d. Topromotethewelfareofmembers. e. Torepresentitsmembersandtoregulaterelationswiththeemployerthroughcollective bargainingoftermsandconditionsofemployment.

3.

MEMBERSHIPS a. b. AssociatemembershipintheAssociationmaybegrantedtoanypersonwhoisanassociate memberoftheBritishColumbiaTeacher'sFederation.Associatemembersmaynotvote andmaynotholdoffice,butmayparticipateinanyserviceoftheAssociationexceptin mattersrelatingtocollectivebargaining. c. i. ii. iii. iv. toretiringmemberswhohavebeenmembersforatleast10years, tomembersforpublicservice,suchmembershiptoexpireattheendofthe individual'stermofoffice, tomemberswhomtheAssociationwishestohonourontheoccasionoftheirleaving theprofession,or toanyoneelsewhomtheAssociationwishestohonour,providingtheindividualhasa teachingcertificate. HonoraryAssociatemembership,withoutfee,maybegrantedbytheAssociationina GeneralMeetingAssembly; ActivemembershipintheAssociationshallbeinaccordancewiththeBCTFConstitution& ByLaws.Activemembersshallbetheonlypersonsentitledtovoteandholdoffice.

HonorarymembersmaynotvoteandmaynotholdofficeintheAssociation.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 2 4.

ORGANIZATION a. TheNanaimoDistrictTeachers'AssociationisaLocaloftheBritishColumbiaTeachers' FederationandobservesthatnoclauseofthisConstitution&ByLawsandPolicy StatementsshallbeinanywayatvariancewiththeConstitution&ByLawsoftheBritish ColumbiaTeachers'Federation. DelegatestotheAnnualGeneralMeetingoftheBritishColumbiaTeachers'Federationshall beelectedataGeneralMeetingoftheAssociation. WhenamemberiselectedasamemberoftheBCTFExecutiveCommittee,thatindividual shallbeconsideredanonvotingmemberoftheBCTFRepresentativeAssemblyforlocal purposes.

b. c.

5.

FEES a. TheannualAssociationfeeshallbedeterminedattheAnnualGeneralMeetingandshallbe continuinguntilchangedatanAnnualGeneralMeeting.Thisfeetogetherwiththefeeof theBritishColumbiaTeachers'Federationshallbedeductedfromsalarychequesona monthlybasisorasarrangedbytheAssociationfromtimetotime. EachActiveorAssociateMembershallpaythecurrentannualfee.

b. 6.

EXECUTIVE COMMITTEE a. b. c. i. ii. OfficersoftheAssociation; Chairperson(orCoChairperson)oftheseStandingCommittees; AboriginalEducationAdvisory, BargainingandWorkingandLearningConditions(BWLC), Health&Safety, PublicEducationAdvocacy, TheOfficersoftheAssociationshallconsistofaPresident,1stVicePresident,2ndVice President,Secretary,Treasurer,andImmediatePastPresident. IntheeventthatthePresidentiselectedtoanadditionalyearofoffice,thepositionof ImmediatePastPresidentshallbevacated. TheExecutiveCommitteeoftheAssociationshallconsistofthe:

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 3 iii. iv. 7.

ProfessionalDevelopment(ProD), Social, SocialJustice,and TeachersonCall(TTOC).

LocalRepresentativestoBCTF(LR's);and, {totalnumberpursuanttoBCTFProcedure25.B.02} MembersatLarge(2elementaryand2secondaryrepresentatives).

ELECTION OF OFFICERS, COMMITTEES, AND LOCAL REPRESENTATIVES TO BCTF a. b. c. TheExecutiveCommitteeoftheAssociationandmembersofStandingCommitteesshallbe electedattheAnnualGeneralMeeting. Allnominationsshallbemadeinanopenmeeting,orbyaNominatingCommittee appointedbytheExecutiveCommittee,orboth. i.

NomembershalllettheirnamestandforelectiontotheExecutiveCommitteeorto theBargainingCommitteeifthememberhasaconcurrentapplicationtoan AdministrativeOfficerorExcludedStaffposition. NomembershallbeelectedanOfficer,oramemberofanycommitteeatany meetingatwhichthememberisnotpresent,unlessthememberhaspreviously indicatedtheirwillingnesstoaccepttheappointmentifelected.

ii.

d. e. i. Electionsshallbeconductedinthefollowingorder: (1) President (2) 1stVicePresident (3) 2ndVicePresident (4) Secretary (5) Treasurer (6) Chairpersons/CoChairpersonsofStandingCommittees (7) LocalRepresentativestoBCTF (8) MembersatLarge(2elementaryand2secondaryrepresentatives) (9) MembersofStandingCommittees. Members,whohaveteachingassignmentsatboththeelementaryandsecondarylevels, maystandforposition(s)ateitherlevel.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 4 ii. iii. iv. Allnomineesinattendanceshallbeintroducedtothemeetingatthecloseof nominations. ElectionofExecutiveCommitteemembersshallbeconductedbysecretballot. Ballotsshallbedistributedtomembersatthetimeandplacedesignatedbythe agenda.Noreplacementballotsshallbepermittedandnoballotsshallbedistributed atanyothertimeorplacethanthatspecifiedbytheagenda. Shouldthevalidityofanyballotbequestionedbyanypersonassignedtocountthe ballots,itshallbethesoleresponsibilityofthechairpersonoftheNominating Committeetodecidewhetherornotthatballotisvalid.IntheabsenceoftheChair oftheNominatingCommittee,theChairpersonoftheAnnualGeneralMeetingshall makethatdecision. OnthecompletionofeachballotthechairpersonoftheNominatingCommitteeshall reporttothemeetingthenumberofvotesreceivedbyeachcandidate,without attachingnamestothenumbers.Followinganindecisiveballot,andbeforeattaching namestothenumbers,thecandidatereceivingthefewestvotesshallbedropped fromtheballot.Atthistimethemeetingmayatitsdiscretionorderthedroppingof additionalcandidatesfromthenextballot. Nocandidateshallbedeclaredelectedunlessthatcandidatereceivesamajorityof thenumberofvalidballotscast.Blankballotsandanyballotsdeclaredbythe chairpersonoftheNominatingCommitteetobespoiledshallnotbevalidballots. Candidatesdefeatedinanelectionforanyofficerpositionshallbedeemedtohave beennominatedforthenextofficetobefilled.Atanytimepriortotheconductingof aballotanycandidatemay,bygivingnoticetothemeeting,withdrawfromthatvote.

v.

vi.

vii.

vii.

f. WheneveravacancyoccursinCommittees,thevacancyshallbefilledeitherbyelectionata GeneralMeetingorbyappointmentbytheExecutiveCommitteesubjecttoratificationat thenextGeneralMeeting.AnyStandingCommitteevacanciesexistingafterthelastschool dayinSeptembermaybefilledwithoutregardtowhetheramemberisanelementaryor secondaryteacher. TheExecutiveCommitteemayappointacommitteetodealwithanemergentsituationand willseekratificationoftheappointmentatthenextGeneralMeeting. NocandidateforofficeshallbeamemberoftheNominatingCommittee. MembersservingasChairpersonsofStandingCommitteesmaynotholdanOfficerposition ontheExecutiveCommitteeconcurrently.

g. h. i.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 5 8.

TERMS OF OFFICE a. b. ThePresidentandmembersoftheExecutiveCommitteeandStandingCommitteesshall takeofficeonthefirstdayofJulyaftertheirelection. ThetermofofficeoftheExecutiveCommitteeoftheAssociationshallcontinueuntiltheir successorshavebeenelectedinaccordancewiththeConstitution&ByLawsandPolicy Statements. TheTermofOfficeofmembersofStandingCommitteesshallcontinueuntiltheirsuccessors areappointedoruntilthecommitteeisdischarged. NooneExecutivepositionshallbeoccupiedbythesameindividualformorethanfour consecutivetermswithoutnotificationtoandapprovaloftheAGMoratthegeneral meetingpriortotheAGM.InextraordinarycircumstancesanAGMcouldvarythepolicy. When,bydecisionofthemembership,aStandingCommitteebecomesunnecessary,the chairofthatcommitteeshallnotbefilleduntilagainneeded. ShouldanymemberoftheExecutiveCommitteesubmitoractivateanapplicationforan AdministrativeOfficerorExcludedStaffposition,themembershallnotifytheExecutive Committeeandvacatetheirseatforthwith.Thevacancyshallthenbefilledinaccordance withtheConstitution&ByLawsandPolicyStatements. ThepositionsofPresidentand1stVicePresidentshallbefulltimeequivalentpositions. Thepositionof2ndVicePresidentshallbe0.2fulltimeequivalentpositions. TheProfessionalDevelopmentChairpersonshallbe0.2fulltimeequivalentpositions.

c. d.

e. f.

g. h. i. 9.

DUTIES OF EXECUTIVE COMMITTEE

a.

TheExecutiveCommitteeshall,subjecttothedirectionoftheAssociation, i. directandsuperviseAssociationbusiness; ii. ensurethatthepoliciesandproceduresofeachcommitteearefunctionaland operative;and iii. interprettheCollectiveAgreement. iv. appointanindividualtoactaschairpersonoftheNominatingCommittee. TheExecutiveshallrecommendtoeachAnnualGeneralMeetingthenamesofmembersto

b.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 6 serveas: i. Chairperson(s)ofGeneralMeetings; ii. Scrutineers;and iii. Tellers. c. TheExecutiveCommitteemayauthorizedonationsfromestablishedbudgetcategoriesto otherBCTFlocalstoassistthemduringstrikesorlockouts.Informationregardingsuch donationsshallbecirculatedtoStaffRepresentativesfordistributioninschoolsandshallbe reportedtothenextGeneralMeeting. AllmotionsdulymovedandsecondedatanExecutivemeetingshallbevotedonbythe ExecutiveCommitteepresent.Thereshallbeone(1)voteeachfromtheTableOfficers, CommitteeChairs,LocalRepresentativestoBCTF.InthecaseofCoChairsinaCommittee, onlyone(1)memberisentitledtoavote. Inthecaseofillness,injury,oremergency,thetableofficerscantemporarilyfillinavacancy ontheExecutiveCommittee,preferablywithapastofficerifavailable. ThePresidentorExecutiveCommitteemaytemporarilydelegateauthoritytoactas Associationspokespersontoanothermember(s)onaspecificissue. IfanymemberoftheExecutiveCommitteeresigns,orwithoutreasonableexcuse,isabsent fromthreeconsecutivemeetings,theExecutiveCommitteeshalldeclaretheposition vacated. TheExecutiveCommitteeshallberesponsibleformatterspertainingtotheConstitution& ByLawsandPolicyStatementsoftheAssociation. DutiesofOfficers ThedutiesoftheOfficersshallbeasdefinedinthisConstitution&ByLawsandPolicy StatementsandasgenerallydefinedintheBCTFMembers'Guide. i. President{RestructuredforClarity} ThePresidentshall: (1) bethepresidingOfficeroftheAssociation; (2) beamember,exofficio,ofallcommittees; (3) chair,orappointachairto,theExecutiveCommitteeandPersonnel/Grievance

d.

e. f. g.

h. i.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 7 Committee; (4) leadtheBCTFAnnualGeneralMeetingdelegation; havegeneralsupervisionofallmattersandaffairsoftheAssociation;

(5) (6) betheofficialspokespersonfortheAssociation;and, IntheabsenceordisabilityofthePresident,dutiesshallbeperformedbytheVice Presidents,orinturn,throughabsenceordisability,asdeterminedbytheExecutive Committee. ii. VicePresidents TheVicePresidentsshall: (1) beresponsibleforgrievances,membercommunications,policy,andother dutiesasassignedbytheExecutiveCommittee; (2) beresponsibletomonitorpolicyimplementationandtotakealeadershiprole inpolicyreview;and, (3) beresponsibletoensurethatpolicyandrevisionstopolicyarecirculatedto NDTAStaffRepresentativesassoonaspossibleafterratification. iii. ImmediatePastPresident ThepositionofImmediatePastPresidentmaybeoccupiedbythepreviousyears President,shouldtheyremainamemberoftheBargainingUnit. TheImmediatePastPresidentshallfillaMemberatLargepositionforoneyear. Secretary TheSecretaryshall: (1) (2) (3) recordminutesofExecutiveCommitteemeetings,StaffRepresentative meetings,andGeneralMeetings; provideallmembersaccesstoacopyoftheConstitution&ByLawsandPolicy StatementsoftheAssociationbypostingsameintheNDTAStaffHandbook; attendtosuchoutgoingcorrespondenceasdirectedbytheExecutive Committee;and,

iv.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 8 (4) v. TheTreasurershall: (1) (2) (3) (4) collectanddisbursemoneyreceivedbytheAssociationexceptforthe ProfessionalDevelopmentFund; makeafinancialreporttoeachExecutiveandGeneralMeeting; depositallmoneyreceived; overseethebooksofaccountoftheAssociationandsubmitthemforauditat theendofJuneeachyearorwhencalledupontodosobythePresident, ExecutiveCommittee,orbyresolutionataGeneralMeetingoftheAssociation; assisttheExecutiveCommitteeindraftinganannualbudgetfortheAssociation andinpresentingsameatthefirstGeneralMeetingoftheschoolyear;and Treasurer maintainthearchivesoftheAssociation.

(5) (6)

j.

conductallbusinessinkeepingwiththefollowingfinancialregulations: AllmoneyreceivedbytheAssociationshallbedepositedinaChartered BankorCreditUnion; Moneyshallbewithdrawnbycheque; ChequesshallbesignedbyanytwoofthefollowingOfficers: o Treasurer; o President; o 1stVicePresident;or, o 2ndVicePresident. DutiesofChairpersons/CoChairpersonsofStandingCommittees TheChairpersons/CoChairpersonsofStandingCommitteesshall: i. ii. iii. iv. becognizantofcommitteedutiesandresponsibilities; holdregularcommitteemeetingsthroughouttheschoolyear; siton,andreportto,theExecutiveCommittee;and, attendBCTFZoneMeetingsandSummerConferencesasrequired.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 9 k. i. ii. iii. iv. v. 10.

DutiesofLocalRepresentativestoBCTF TheLocalRepresentativestoBCTFshall: assistwithorganizingStaffRepresentativeAssemblymeetings,andtheStaff Representativenetwork; chairStaffRepresentativemeetings; siton,andreportto,theExecutiveCommittee; attendallBCTFRepresentativeAssembliesandtheBCTFAnnualGeneralMeeting; and, exchangeandinterpretinformationbetweentheBCTFofficeandtheLocal.

DEFINITION, RESPONSIBILITIES AND LIST OF STANDING COMMITTEES a. AStandingCommittee; i. isacommitteethathasanelectedChairandMembersasdeterminedattheAnnual GeneralMeeting, ii. managesitsownCommitteebudget, iii. holdsregularmeetingsthroughouttheschoolyear,and iv. hasaChairwhositson,andreportsto,theExecutiveCommittee. Definition

b. (1) (2) (3) becognizantofCommitteeResponsibilities; reporttheiractivitiestotheExecutiveCommittee; recommendtotheExecutiveCommitteeactionintheinterestsofthe membershipasawhole,orinpart;and, conductsuchbusinessasdirectedtothembythemembershiporbythe ExecutiveCommittee. Responsibilities i. AllAssociationStandingCommitteesshall:

(4)

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 10 ii. Committees,ormembersthereof,shallneitherimplicatenorcommittheAssociation oranyofitsmembersnoractonanyproposalorsuggestionwithoutpriorapprovalof themembership,orwhenthisisnotpracticable,oftheExecutiveCommittee. Committeesshallbemindfulthattheinterestsofindividualmembersorgroupsof membersshallnotprejudiceinanywaytheinterestsofthemembershipasawhole.

c. d. 11. AboriginalEducationAdvisoryCommittee BargainingandWorkingandLearningConditionsCommittee(BWLC) HealthandSafetyCommittee PublicEducationAdvocacyCommittee ProfessionalDevelopmentCommittee SocialCommittee SocialJusticeCommittee TeacheronCallCommittee(TTOC) Forcommitteemakeup,districtstaffmaybeconsideredeitherelementaryorsecondary. TheStandingCommitteesoftheAssociationshallbethe:

DUTIES AND COMPOSITION OF STANDING COMMITTEES

a.

AboriginalEducationCommittee i. TheAboriginalEducationCommitteeshall: (1) beresponsibleformatterspertainingtotheestablishment,promotion,and maintenanceofNDTAinitiativesandactivitiesrelatedtoaboriginaleducation, educators,studentprograms,andliaisonbothwithinthecommunityand beyond.TheCommitteeshallalsobeusedtoprovideNDTAinputintothe AboriginalEnhancementAgreement;and, consistofaChairpersonandten(10)othermembers.

(2) iii. iv.

TheAboriginalEducationCommitteemayconveneameetingofmemberstodiscuss AboriginalEducationconcern(s),whichpertainspecificallytothatgroup. Amember,oragroupofmembers,withaconcern(s)regardingAboriginalEducation issues,mayrequestameetingwiththeAboriginalEducationCommittee.The AboriginalEducationCommitteeshallcallandconductanymeeting(s)toaddressthe concern(s).

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 11 b. i. TheBargainingandWorkingandLearningConditions(BWLC)Committee,in combinationwiththeBCTFNegotiatingTeam,shallconstitutethesolebargaining agentforthemembersoftheAssociationinallmatterspertainingtotheCollective Agreement. TheBWLCCommitteeshall: (1) beresponsiblefornegotiatinganyLocalalterationstotheCollective Agreementandshall,uponinstructionbythemembershipataGeneral Meeting,prepareandpresentcase(s)totheBoardofSchoolTrustees; beresponsibleformatterspertainingtotheworkingconditionsofmembers andthelearningconditionsofstudents; consistofaChairpersonandten(10)othermembers.Five(5)elected membersshallbeelementaryteachersandfive(5)electedmembersshallbe secondaryteachers.Theten(10)electedmembersoftheBWLCCommittee andtheChairpersonshallbeelectedattheAnnualGeneralMeeting;and, selectfromitselectedmembersonemembertobeamemberofthe Personnel/GrievanceCommittee. BargainingandWorkingandLearningConditionsCommittee(BWLC)

ii.

(2) (3)

(4) iii.

TheNegotiatingTeamshallconsistoftheBWLCCommitteeChairpersonandthree otherBWLCCommitteemembersasselectedbytheBWLCCommittee.These membersshouldhaveatleastoneyear'sexperienceontheBWLCCommitteeand thereshouldberepresentationfromboththeelementaryandsecondarylevel. ShouldanymemberoftheBWLCCommitteesubmitoractivateanapplicationforan AdministrativeOfficerorExcludedStaffposition,themembershallnotifythe ExecutiveCommitteeandBWLCCommitteeandvacatetheirseatforthwith.The vacancyshallthenbefilledinaccordancewiththeConstitution&ByLawsandPolicy Statements. TheBWLCCommitteemayconveneameetingofmemberstodiscussabargaining concern(s)whichpertain(s)specificallytothatgroup. Amember,agroupofmembersoraStandingCommitteewithaconcern(s)regarding bargainingorworkingandlearningconditionsmayrequestameetingwiththeBWLC Committee.TheBWLCCommitteeChairpersonshallcallandconductanymeeting(s) thatmayberequiredtoaddresstheconcern(s).

iv.

v. vi.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 12 c. i. (2) (3) (4) (5) ii. iii. consistofaChairpersonandsix(6)othermembers.Three(3)membersshall beelementaryteachersandthree(3)membersshallbesecondaryteachers. facilitatetheoperationoftheSchoolsHealthandSafetyCommittees;and, monitorcompliancewiththeWorkers'CompensationBoard(WCB)Regulations andguidelines; haveamembersitontheCentralSafetyCommitteeoftheDistrict; TheHealth&Safety(H&S)Committeeshall: (1) beresponsibleforallmattersrelatingtohealthandsafety; HealthandSafetyCommittee(H&S)

TheH&SCommitteemayconveneameetingofmemberstodiscusshealthand safetyconcern(s)whichpertainspecificallytothatgroup. Amember,orgroupofmembers,withaconcern(s)regardingHealthandSafety issue(s)mayrequestameetingwiththeHealthandSafetyCommittee.TheH&S Committeeshallcallandconductanymeetingstoaddresstheconcern(s).

d. ThePublicEducationAdvocacyCommittee i. ThePublicEducationAdvocacyCommitteeshall: (1) beresponsibleforworkingwiththePresident1stVicePresident,and2ndVice PresidentoftheNDTAtoimplementlocalorBCTFinitiativesdesignedto promoteAssociationorFederationpoliticalactionplans;and, consistofaChairpersonandten(10)othermembers.

(2) ii.

ThePublicEducationAdvocacyCommitteemayconveneameetingofmembersto discussPublicEducationorPoliticalActionconcern(s),whichpertainspecificallyto thatgroup. Amember,oragroupofmembers,withaconcern(s)regardingPublicEducationor PoliticalActionissues,mayrequestameetingwiththePublicEducationAdvocacy Committee.ThePublicEducationAdvocacyCommitteeshallcallandconductany meeting(s)toaddresstheconcern(s).

iii.

e. i. TheProfessionalDevelopmentCommitteeshall: ProfessionalDevelopmentCommittee(ProD)

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 13 (1) (2) (3) (4) (5)

beresponsiblefortheadministrationoftheProfessionalDevelopmentFundas outlinedintheProfessionalDevelopmentPolicyHandbook; makerecommendationstotheAssociationwithregardtopoliciesand proceduresforactivities; initiateandfacilitateopportunitiesfortheprofessionalgrowthofmembers; facilitatetheoperationsofSchoolbasedProfessionalDevelopment Committees; planandcoordinatetheNDTADistrictWideProfessionalDevelopmentdays andotherNDTAProfessionalDevelopmentCommitteesponsoredactivities; and, consistofaChairpersonandten(10)othermembers.Five(5)membersshall beelementaryteachersandfive(5)membersshallbesecondaryteachers.

(6) ii.

TheProfessionalDevelopmentCommitteemayconveneameetingofmembersto discussaprofessionaldevelopmentconcern(s)whichpertain(s)specificallytothat group. Amemberoragroupofmemberswithaconcern(s)regardingaprofessional developmentmattermayrequestameetingwiththeProfessionalDevelopment Committee.TheProfessionalDevelopmentCommitteeChairpersonshallcalland conductanymeeting(s)thatmayberequiredtoaddresstheconcern(s).

iii.

f. SocialJusticeCommittee i. (2) worktowardseliminationofdiscriminationbasedongender,genderidentity, sexualorientation,race,ethnicity,socioeconomicstatusand/orperceived gender,genderidentity,sexualorientation,race,ethnicity,socioeconomic status; beresponsibletoapplyforandoverseetheuseofBCTFGrants;andshallbe responsibletowriteandsubmitafinalreporttotheBCTF; consistoftheChairpersonanduptoten(10)othermembers.Representation shouldbefromboththeelementaryandsecondarylevel;and, TheSocialJusticeCommitteeshall: (1) betheumbrellacommitteeresponsibleformatterspertainingtoSocialJustice;

(3) (4)

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 14 (5) ii. beopentothosewithotherconcernsaroundSocialJusticeissuesandwho wishtoaddressthoseconcernsthroughtheSocialJusticeCommitteestructure.

Fromtimetotime,asubcommittee(s)maybeestablishedtoaddressissuessuchas Lesbian,Gay,Bisexual,Transgendered,andQuestioningRights,StatusofWomen, andProgramsAgainstRacism. TheSocialJusticeCommitteemayconveneasubcommitteemeetingofmembersto discussaconcern(s)whichpertain(s)specificallytothatgroup. Amemberoragroupofmemberswithaconcern(s)regardingaSocialJustice Committeematter(s)mayrequestameetingwiththeCommittee.TheSocialJustice CommitteeChairpersonshallcallandconductanymeeting(s)requiredtoaddressthe concern(s).

vii. vi.

g.

SocialCommittee i. TheSocialCommitteeshall: (1) beresponsiblefor; (a) (b) (c) (d) (2) consistofaChairpersonandfour(4)othermembers. providingopportunitiesformemberstomeetinsocialsituations, organizingsocialfunctionsoftheAssociation, organizingafunctioninrecognitionofretiringmembers,and providingrefreshmentsatStaffRep,ExecutiveCommitteeandall Generalmeetings.

h. TeachersTeachingonCallCommittee(TTOC) i. TheTeachersTeachingonCallCommittee(TTOC)shall: (1) (2) iii. consistofaChairpersonandten(10)othermembers. beresponsibleformatterspertainingtotheworkingconditionsofTeacherson Call;and,

TheTTOCCommitteemayconveneameetingofmemberstodiscussTTOCconcern(s) whichpertainspecificallytothatgroup.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 15 iv. Amember,oragroupofmembers,withaconcern(s)regardingTTOCissues,may requestameetingwiththeTTOCCommittee.TheTTOCCommitteeshallcalland conductanymeeting(s)toaddresstheconcern(s).

12.

OTHER COMMITTEES a. Personnel/GrievanceCommittee i. ThePersonnel/GrievanceCommitteeshall: (1) beresponsibleforreviewingallgrievancesandinterpretationsoftheCollective Agreement; (2) representtheAssociationonpersonnelmatters;and, (3) consistofthePresident,the1stVicePresident,the2ndVicePresidentandupto twomembersappointedbytheBargainingCommittee. ii. TheCommitteeadvisesthePresidentontheconductofgrievancesandmakes recommendationstotheExecutiveCommitteeregardingreferralofgrievancesto arbitration. ThePersonnel/GrievanceCommitteemayconveneameetingofmemberstodiscuss apersonnelmatter(s)whichpertain(s)specificallytothatgroup. Amemberoragroupofmemberswithaconcern(s)regardingapersonnelmatter mayrequestameetingwiththePersonnel/GrievanceCommittee.The Personnel/GrievanceCommitteeChairpersonshallcallandconductanymeeting(s) thatmayberequiredtoaddresstheconcern(s). Anycontractualcommitteesorsubcommitteesestablishedpursuanttothe CollectiveAgreementthataddresspersonnelissuesshallhaverepresentationfrom thiscommittee.

iii. iv.

v.

13.

AD HOC COMMITTEES Fromtimetotime,theExecutiveCommitteemayfinditnecessarytoestablishacommitteeto dealwithanemergentissue.ThemakeupandmandateofthatCommitteeshallbeestablishedby theExecutiveCommitteeatthetimetheCommitteeisestablished.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 16 14.

MEETINGS a. AtleastfourGeneralMeetingsshallbeheldduringtheschoolyeartwo(2)priortothe WinterBreakandtwo(2)following. i. ii. OnemeetingshallbeheldinSeptemberfortheapprovalofthebudgetandthe ProfessionalDevelopmentscheduleoffundallotments. OnemeetingshallbeheldinJanuarytoelectDelegatesandAlternateDelegatesto theB.C.T.F.AnnualGeneralMeetingandtodiscussAGMresolutions.Atthis meeting,candidatesshallbegiventheopportunitytoaddressthemembershipfora periodoftimenottoexceedthreeminutes. Priortotheopeningofnegotiations,aGeneralMeetingshallbeheldforthepurposes ofdirectionasprovidedforinSection14.f.ii.

iii. b. c.

StaffRepresentativeMeetingsmaybeheldasprescribedinSection15. Meetingsshallbelimitedtoninety(90)minutes.Agendaitemsthatcanbedealtwith quicklyshallbeplacednearthebeginningofthemeeting.Agendaitemslikelytogenerate lengthydebateshallbeplacednearertheendoftheagenda. TheAnnualGeneralMeetingshallbeheldinthemonthofMay.AttheAnnualGeneral Meetingthemembershipshall: i. receiveStandingCommitteereports; ii. electmemberstotheExecutiveandStandingCommitteesinaccordancewithSection 7andSection8; iii. reviewthedraftbudgetforthefollowingschoolyear; iv. determinetheAssociationannualfeeforthefollowingschoolyear; v. appointanauditor;and, vi. electChairpersonsforGeneralMeetings. ASpecialGeneralMeetingshallbehelduponthedecisionofthePresidentofthe AssociationortheExecutiveCommitteeorthroughtheExecutiveCommitteeuponwritten requestofnotlessthantenpercentofthemembership.ASpecialGeneralMeetingshallbe heldforaspecialpurposewhichshallbestatedinthenoticeforthemeeting.

d.

e.

f. i. ForGeneralMeetingsheldduringthetimeschoolisinsession(duringtheschool

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 17 term)noticesshallbepostedinallschoolsorworksites.Atleastoneschooldayshall elapsefollowingthedaynoticesaredeliveredtoschoolsandbeforethedayofthe GeneralMeeting. ii. Duringajobactionorinanemergentsituationtheprovisionofnoticeandposting maybewaivedandaSpecialGeneralMeetingcalleduponthedecisionofthe PresidentoroftheExecutiveCommitteeprovidedthat; (1) therehasbeenaphonecallorcommunicationtothemembershipadvising themofthemeetingandthepurpose,or (2) aphonemessagehasbeencommunicatedtoStaffRepresentativesforposting intheschools/worksites.

g. ThePresidentshallprepare,inadvance,awrittenorderofbusinessandagendaforGeneral MeetingsandRepresentativeAssemblies.Theagendashallbedistributedpriortoacallto order.TheChairpersonshallbeguidedbytheB.C.T.F.StandingRulesofOrder.

15.

STAFF REPRESENTATIVES AND REPRESENTATIVE MEETINGS a. ItshallbetheresponsibilityoftheschoolNDTAStaffRepresentative(StaffRep)to: i. distributetoeachmemberorpostontheNDTAbulletinboard,whenappropriate, notices,newsletters,surveys,orotherinformationsenttoschoolsorworksitesbythe BCTF,NDTA,ExecutiveorNDTAStaffRepmeeting; holdAssociationstaffmeetingsattheschoollevelasrequired; attendmonthlyStaffRepmeetings; advocateforandsupportschoolstaffmembersfromtimetotimeinmeetingwith schooladministration; attendStaffReptraining; beawareofandsupporttheimplementationoftheCollectiveAgreementatthe schoollevel; ensurethatthepolicystatementsandrevisionsarekeptuptodateandareavailable inthestaffrooms;

ii. iii. iv. v. vi. vii.

viii. provideassistancetoteachersconcerninggrievancesattheschoollevel; ix. assisttheVicePresidentandPresidentinprocessingthegrievance;and,

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 18 x. b. TheStaffRepresentativeAssemblyshallbeadecisionmakingbodyinallmattersofthe Associationexceptfor: i. amendmentoftheConstitution&ByLawsandPolicyStatements; ii. settingoftheannualfee; iii. approvalofthebudget; iv. bindingofB.C.T.F.AGMdelegates; v. determinationoftermsandconditionsofemployment;and, vi. electionofExecutiveCommitteemembers,membersofStandingCommittees,and AGMDelegates. StaffRepresentativeselectedbythestaffofeachschoolorparticularworkunitshall constitutetheStaffRepresentativeAssembly.Astafforworkunitisentitledtoelectone Representativeforevery15membersorfractionthereofandonealternate.Speechand LanguagePathologistsandmemberswhoareTeachersTeachingOnCallshallbeconsidered respectiveworkunits. TheAlternateStaffRepresentativemaybedelegatedtoassumetheresponsibilitiesofa/the StaffRepresentative. StaffRepresentativesandAlternatesshallbeelectedbySeptember15. AStaffRepresentativeMeetingshallbecallednolaterthan3dayspriortoaB.C.T.F. RepresentativeAssemblyatwhichtimeguidancemaybegiventoLocalRepresentativesto BCTF(LR's). ASpecialStaffRepresentativeMeetingmaybecalledbythePresidentortheExecutive Committee. AllAssociationmembersareentitledtoattendandtospeakatStaffRepresentative Meetings.

keepthegrievorandthestaffinformedaboutdevelopmentsinpursuingagrievance.

c.

d. e. f.

g. h. 16.

QUORUMS a. AquorumoftheAssociation'sCommitteesshallbeamajorityofthemembers thereof.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 19 b. c. 17.

AquorumoftheStaffRepresentativeMeetingshallbeamajorityofworksites represented. AquorumataGeneralMeetingoraSpecialGeneralMeetingshallbethememberspresent.

LIMITATIONS OF POWER a. TheConstitution&ByLawsandPolicyStatementsmaybeamendedataGeneralMeeting whenwrittennoticeoftheamendmenthasbeensubmittedattheGeneralMeeting immediatelyprecedingorwhenwrittennoticehasbeenpublished30daysinadvanceof theGeneralMeeting,asperBylaw14f).Suchnoticemaybegivenbymailtoallmembers, bypublishednoticeatallschools/worklocations,orbypublicationintheAssociation Newsletter.AmendmentstotheConstitution&ByLawsandPolicyStatementsrequirethe approvalofseventyfivepercent(75%)ofthememberspresent. Expendituresbeyondtheapprovedbudgetshallbeexceededonlyupontheauthorizationof aGeneralMeeting.

b. 18.

ASSOCIATION POLICY NoticeofmotionshallbegivenforanypolicyproposalsoranyrevisionstopolicyattheGeneral MeetingimmediatelypriortotheGeneralMeetingatwhichthematteristobedealtwith.Notice shallbecirculatedtoworksitesforposting.

19.

VOTING a. b. Votingatmeetingsshallbebyshowofhandexceptwhenamotiontovotebyballotis approved. MemberswhoseassignedteachinghourspreventattendanceatGeneralMeetingsshall havetherighttoaproxyvotewhereballotwordinghasbeencirculatedinadvanceofthe meeting.TheNDTAshouldbeadvisedinwritingofthenameofthepersontoholdtheright ofproxy.

20.

AUDIT TheAuditor'sReportontheOperatingBudget,ReserveFundandProfessionalDevelopmentshall bemadeavailabletoallmembers.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 20

NDTA Policy Statements

DEFINITION PolicystatementsarestatementsofobjectivestheNDTAwantstoattainorretain,and/orbeliefsexpressedbythe NDTAonanymatter.TheycandealwithmattersoverwhichtheNDTAdoesnothavecompletecontrol(a government,schoolboardorotherorganizationisinvolved). AllNDTApolicystatementsaretobeconsistentwiththeBCTFConstitution,ByLawsandPolicyStatementsandthe NDTAConstitutionandBylaws. RatifiedpolicystatementsandrevisionstopolicyshallbeavailabletoallNDTAmembersandshallbelocatedin schoolsintheNDTAstaffhandbook.Itistheobligationofeachmembertobeawareofpolicyandtoconduct themselvesinaccordancewithsuchpolicy. GENERAL 1. AnyactivememberoftheNanaimoDistrictTeachersAssociationmayproposepolicyorrevisionstopolicy.
proposed ratified revised AGM89/05

2.

ProposedpolicyorrevisionstopolicymustbeaddressedtoastandingcommitteeoftheNDTAorthe ExecutiveCommittee.
proposed ratified revised AGM89/05

3.

TheExecutiveCommitteeshallforwardallpolicyproposalsandrevisionstopolicytothegeneral membership.
proposed ratified revised AGM89/05

4.

Policyproposalsandrevisionstopolicymustberatifiedbythegeneralmeeting.
proposed ratified revised AGM89/05

5.

Noticeofmotionshallbegivenforanypolicyproposalsoranyrevisionstopolicyatthegeneralmeeting immediatelypriortothegeneralmeetingatwhichsaidpolicyproposalsorrevisionsis/aretoberatified.
proposed ratified revised AGM89/05

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 21

6.

TheNDTAshallinformtheBCTFandBOARDandCUPE(606)ofNDTApolicyandrevisionsthereto.
proposed ratified revised AGM89/05

7.

NDTApolicystatementsandrevisionsshallbeavailableineachschoolaspartoftheNDTAstaffhandbook.
proposed ratified revised AGM89/05

8.

Anypolicyorpolicyproposalsregardingaparticularcommitteeshallbereferredtothatcommitteefor comment.
proposed ratified revised AGM89/05

COMMITTEES 1. General a. OnlyactivemembersoftheNDTAshallsitonNDTAcommittees.

proposed ratified revised AGM89/05

b. AnymemberorgroupofmembersoftheNDTAmusthavesubmissionstotheSchoolBoardratified bytheExecutiveCommittee,RepresentativeAssemblyorGeneralMeetingpriortosubmission.
proposed ratified revised AGM89/05

2.

ExecutiveCommittee a. ThatwhentheNDTAExecutivecommitteehasamotiontorecommendtoaGeneralMeetingofthe NDTA,anExecutivemoverandseconderbedesignatedandthattheyspeaktothemotion.

proposed ratified revised GM90/11/13

3.

StaffCommittees a. AdministrativeOfficersshallnotchairschoolstaffcommittees.
proposed ratified revised AGM89/05

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 22
4. TrusteeTeacherLiaisonCommittee a. AssociationrepresentativestotheTeacherTrusteeLiaisonCommitteesubcommittee(RAC)should beexperiencedinAssociationaffairsandthebudgetsettingprocess.
proposed ratified revised AGM89/05

5.

SelectionCommittees:NDTA/CUPEPositions a. NDTAmembers,intheirareasofspecialty,may: i. ii. iii. Haveinputastoquestionsthatwillbeaskedduringajobinterview. Beaskedonrareoccasionstodetermineifacandidatehasthespecializedskillrequiredfora specificjob,suchassignlanguageoraspokenlanguageotherthanEnglish. Observejobinterviewstoensurefairness.

b. Andfurther,mustnotbeinvolvedintheactualdecisionmakingofwhogetsaunionpositioninSD 68.
proposed ratified revised GM95/12 GM96/02

6.

DistrictCommittees a. NDTAmembersareappointedtoDistrictCommitteesasfollows: i. ii. iii. NDTAmemberssubmitanominationformtotheExecutiveCommittee expressingtheirinterestinsittingonaDistrictCommittee; TheNDTAExecutiveCommitteeshallappointmembersforatwoyearperiod fromthelistofnominatedmemberstositonDistrictCommittees; IfaDistrictCommitteepositionisvacatedduringthetwoyearperiod,thenthe nominationandsubsequentappointmentwilloccurattheearliestpossibledate afterthepositionwasvacated.
GM07/09 GM07/11

proposed ratified revised

SOCIAL 1. ForNDTAsponsoredretirementfunctions,exclusiveofretirees,NDTAmembersandoneguestandNDTA employeesandoneguestcanattend.SchoolbasedadministratorsandoneguestandCUPEmembersand oneguestareallowedtoattend.(Note:RetireesandoneguestareinvitedguestsoftheAssociation. Retireesmayinviteasmanyguestsastheydesire.)

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 23
proposed ratified revised

AGM88/05/24

2.

FortheNDTAretirementdinner,aninvitationshallbeextendedasacourtesytotheChairpersonofthe Board,thePresidentoftheBCTF,thePresidentofNanaimoAdministratorsGroup,thePresidentofCUPE (606)andtheSuperintendentofSchools.

proposed ratified revised EX89/11/04 AGM89/05

PUBLICRELATIONS 1. TheNDTAwillcontinuetodevelopandpursuepositivepublicrelationsprogrammessponsoredandpaidfor bytheNDTAmembers.TheExecutiveCommitteeandgeneralmembershipshalldecidewhethertojoin withotherorganizationsinpublicrelationsprogrammes.

proposed ratified revised EX88/05/17 AGM89/05

TEACHERSTEACHINGONCALL 1. TeachersTeachingonCallshallbeprovidedforallapprovedworkshops.
proposed ratified revised AGM89/05

LIAISON 1. TheNDTAwillcontinuetocommunicatewithothereducationalgroupsinthecommunity.
proposed ratified revised AGM89/05

2.

LiaisonbetweentheNanaimoAdministratorsGroupSchoolAdministratorsAssociation(NSAA)andthe NDTAwilltakeplaceformallythroughtheExecutiveCommitteeandallcontactsareencouragedtobein writing.

proposed ratified revised AGM89/05

EVALUATION 1. ItistheAssociationspositionthatArticle14.1.4(EVALUATION)ofthe19921995CollectiveAgreement

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 24
doesnotmeanthatteacherswouldbeevaluatedmorethanonceeveryfiveyears(notwithstandingother sectionsofthecontract).
proposed ratified revised AGM89/05

ASSOCIATIONBUSINESS 1. General a. AnymemberwhohasbeenrequestedbytheExecutiveorelectedtoattendtolocalAssociation businessatanytimeduringthecalendaryearshallbeabletoclaimallreasonableoutofpocket expenses(unlessotherwiseprovidedfor)consistentwithBCTFguidelines.Examplesofsuch legitimateexpensesincludetravel,meals,accommodation,childcare,etc.Expensesaretobe itemizedandreceiptedandmaybesubjecttoExecutivereview.

proposed ratified revised AGM89/05

b. AnymemberwhohasbeenrequestedbytheExecutivetoattendtolocalAssociationbusinessduring theregularschoolyearandhowhasbeengrantedleaveshallhavetheirsubstitutecostspaidforby theAssociationunlessotherwiseprovidedfor.

proposed ratified revised AGM89/05

c. Anymemberwhoisunemployed,onleave,retired,orteachingparttimeandwhohasbeen requestedbythePresidentorExecutivetoattendtolocalAssociationbusinessshallbepaidaper diematthesubstituterate.

proposed ratified revised AGM89/05

2.

Leave(ReleaseTime) a. (ReleaseTime) EachyeartheAGMwillapproveabudgetcategoryamountthatwillprovidemoneytobeavailable forshorttermreleasetime(nottoexceedoneyear)forNDTAmembersandthattheapproval processpolicywillapplypriortoanycommitmentoffunds.Thisunderscoresthevoluntarynature ofallassociationbusinessandensuresthatiftemporarydifficultiesariseinaparticularareathat releasetimecouldbeapproved.Further,theparticularcommitteeorindividualgrantedreleasetime willberequiredtoprovideareporttotheExecutiveandtheAGMoutlininghowthereasonsfor releasetimehavebeenresolvedandwhynofurtherreleasetimeisrequired. AprocessforlongtermleaveapprovalforAssociationbusinessshallinclude: i. ii. iii. Aclearstatementofpurposebythecommitteeorindividualconcerned; Astatementofexpensesrelatedtoimprovedservicelevels; Approvalinwritingoftheappropriatecommittee;and,

b.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 25
iv. AnExecutiveCommitteerecommendationtothemembership.
AGM89/05

proposed ratified revised

GRIEVANCEPROCESS 1. Memberswithpossibleschoolbasedgrievancesshouldimmediatelyinformthestaffrepresentative. 2. Memberswithpossiblegrievancesarisingatthedistrictlevelshouldimmediatelyinformthepresident. 3. a. OnbehalfoftheExecutive,theVicePresident,workingwiththePersonnel/Grievancecommittee, shallhavetheoverallresponsibilityfortheprocessingofgrievances. b. TheVicePresidentshallkeeptheBCTFstaffandthelocalexecutiveinformedofthestateof grievancesasnecessary,andshalladvisedtheBCTFinallcaseswhereaformalgrievanceisfiled. c. TheVicePresidentshalladvisetheBCTFstaffwheneveritappearslikelythatBoardactioninvolving dismissalorlongtermsuspensionmaybecontemplated. 4. ThedutyandcompositionofthePersonnel/GrievancecommitteeisoutlinedintheConstitution. 5. AmemberdissatisfiedwithaBCTFdecisiontonotproceedinthemembersgrievancecanrequestan appealthroughtheNDTAexecutive
proposed ratified revised AGM89/05

NEWSLETTER 1. TheNEWSLETTERshallbesupportiveofthegoals,objectives,policiesandproceduresoftheNDTA. 2. InitsreportingtheNEWSLETTERshallpresentinformationcomprehensively,accuratelyandfairly,and acknowledgemistakeswhentheyoccur. 3. TheNEWSLETTERshallprovideaforumfortheexchangeofmembersviews. 4. AllmembersoftheAssociationshallbeentitledtosubmitarticlestotheNEWSLETTER. 5. Allletterstotheeditorandarticlesshallconformtothenormalrestrictionsimposedbyanyresponsible publicationastobrevity,clarity,legalityandtaste.Anysubmissionwhichdoesnotmeetthesestandards maybeeditedtoconformorreturnedtotheauthorforrevision. 6. IftheVicePresidentdecidesnottopublishaletterorarticlesubmittedbyamember,ortochangeit significantly,thewriterandtheNEWSLETTERcommitteeshallbesonotified.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 26
7. 8. 9. ArticlesprintedinanyNDTANEWSLETTERshallbearthenameoftheauthor. TheNDTANEWSLETTERshallnotcarrypaidadvertising. PriortothedistributionoftheNEWSLETTERtothemembership,copiesshallbemadeavailabletotheNDTA office. AcopyoftheNDTANEWSLETTERshallbeforwardedtotheBCTF.
proposed ratified revised EX86/01/14

10.

PROFESSIONALDEVELOPMENT SeeseparatebookletProfessionalDevelopmentPoliciesandProcedures. PRIVACYPOLICYFORMEMBERS 1. TheNanaimoDistrictTeachers'(NDTA)iscommittedtoprotectingtheprivacyandconfidentialityofour memberspersonalinformation. 2. TheNDTAiscommittedtocomplyingwiththeBritishColumbiaPersonalInformationProtectionAct,S.B.C. 2003,C.63(PIPA).Thisincludesmanagingthecollection,use,disclosure,storage,andultimatedisposition ofourmemberspersonalinformationinwaysthatsafeguardtheprivacyofourmembers. 3. Definitions a. PersonalInformationforthepurposesofthispolicymeansinformationaboutanindividual.Itdoes notincludeaggregateinformationwhichcannotbeassociatedwithaspecificindividual,anditdoes notincludethename,title,businessaddress,businessemailaddress,orbusinesstelephonenumber ofanindividual.Examplesofpersonalinformationincludehomeaddressandphonenumber,social insurancenumber,andmedicalinformationofanindividual. b. PrivacyOfficermeanstheindividualdesignatedresponsibilityforensuringthattheNDTAcomplies withthispolicyandPIPA. 4. PersonalInformationCollected a. TheNDTAcollectspersonalinformationtofulfillitsobligationstomembersandinthecourseof providingavarietyofservices.Thetypesofinformationcollectedinclude: i. yourname ii. homeaddressandtelephonenumber iii. socialinsurancenumber iv. birthdate v. gender vi. homeemailaddress

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 27
b. 5. Additionalinformationmaybecollectedtofulfillourobligationstoyouortoprovidespecific services.

Purposesforcollection,useanddisclosure a. Wecollectandusepersonalinformationforthepurposesoffulfillingourobligationstoyouasa member,includingtheconstitutionandbylaws,toprovidespecificservicesasrequired,andtofulfill ourroleasthebargainingagentrepresentingmembers.ThepurposesforwhichNDTAcollectsand usespersonalinformationinclude: i. ii. iii. iv. v. toidentifyyou; tocommunicatewithyou; toconfirmyoureligibilityforservices; tocomplywithvariousprofessionallegalandregulatoryrequirements; toprovideservicesrelatedtotheSalaryIndemnityPlan,legalservices,grievances,Workers CompensationBoard(WorkSafeBC)advocacy,andpensionplanadvocacyandassistance;and toconductresearch

6.

vi. Protectionofpersonalinformation a.

TheNDTAiscommittedtoprotectingyourpersonalinformationfromunauthorizeduseordisclosure. Ourcommitmentmeansthat: i. ii. iii. iv. v. Wewilluseyourpersonalinformationonlyforthepurposeswehaveidentified; Wewillnotdiscloseyourpersonalinformationwithoutyourpermissionunlessweare requiredorauthorizedbylawtodoso; Wewillemployappropriatesecuritymeasurestoensureonlyauthorizedindividualshave accesstoyourpersonalinformation; Wewillkeepyourpersonalinformationonlyaslongasrequired;and, Whenyourpersonalinformationisnolongerrequiredwewilldestroyitinaconfidential, securemethod.

7.

Individualaccess a. Individualshavetherighttorequestaccesstotheirpersonalinformationunderthecontrolofthe NDTA.ThePrivacyOfficerwillassistthemwiththeiraccessrequests. AccessrequestsmustbesubmittedbycompletingtheNDTAAccessRequestForm.Youmayrequest aformbysendinganemailtotheNDTAPrivacyOfficeratndta@shaw.caandreturningtheformby mailtoNDTA,3137CBaronsRoad,Nanaimo,BCV9T5W5AttentionPrivacyOfficer.Incertain situations,furthertoprivacylegislation,wemaynotbeabletoprovideaccesstocertainpersonal informationthatweholdaboutanindividual.Examplesofwherewemaynotprovideaccess include,butarenotlimitedto,thefollowing: i. ii. iii. whereprovisionmayrevealpersonalinformationaboutanotherindividual; wheretheinformationissubjecttosolicitorclientprivilege; wheretheinformationwascollectedinrelationtoaninvestigationoracontraventionofa federalorprovinciallaw;or

b.

Constitution & Bylaws and Policy Statements of the Nanaimo District Teachers Association Revised November 2011 Page 28
iv. c. Ifaccesscannotbeprovided,theNDTAwillnotifytheindividualmakingtherequest,inwriting,ofthe reasonsfortherefusal.Whereaccesshasbeenprovidedandwheretheinformationis demonstratedtobeinaccurateorincomplete,theNDTAwillamendtheinformationasrequired. whereprovisioncouldreasonablybeexpectedtothreatenthehealthorsafetyofan individual.

8.

QuestionsorconcernsregardingNDTAsprivacyprocedures a. AnindividualmaydirecttheirgeneralquestionsregardingprivacyatNDTA,aswellasanyquestions orconcernsregardingNDTAscompliancewiththispolicy,bymailtotheNDTAat3137CBarons RoadNanaimo,BCV9T5W5,AttentionPrivacyOfficer. TheNDTAwillinvestigateanycomplaintsreceivedinwriting.Ifacomplaintisfoundtobejustified, theNDTAwilltakeappropriatemeasurestoresolvethecomplaintincluding,ifnecessary,amending itspoliciesandprocedures.Anindividualwillbeinformedinwritingoftheoutcomeofthe investigationregardinghisorhercomplaint.

proposed ratified revised EX11/06/21 GM11/11/22

b.