CITY-SIFE

EXECUTIVE DIRECTORS AND TEAM ROLE DETAILS

TREASURER: Rose Gordon

TREASURER TEAM

This team is in charge of maintaining the City-SIFE Account and contacting sponsors for City-
SIFE Projects. Members should contact the treasurer before spending for City-SIFE in order
to ensure re-imbursement and ensure the City-SIFE Account balance is not overdrawn

Treasurer Role and Tasks:

Keeping City-SIFE Account Updated

Contacting sponsors

Finding economical spending routes for members (e.g. low printing costs)

Contacting the Students Union to ensure the nature of spending by members is
appropriate and will be reimbursed

Collecting proof of purchase (receipts and travel tickets) from members and fill in
expenses claim form for members. This is to be submitted to the Students Union to
obtain re-imbursement

Meet with committee to discuss issues

Number of Team members: 2

Time involved:
May vary; 2 hours per week

DIRECTOR OF DOCUMENTATION – Srishti Mittal

DOCUMENTATION TEAM

This team is in-charge of maintaining up-to-date details of City-SIFE Projects and sending
Monthly newsletters to Business Advisory Board and City-SIFE Members, Preparing and
writing the annual report for the national competition, Sending Updates to the I.T. Team in
order to maintain citysife website. Writing meeting minutes and emailing members on meeting
outcome and details on UPCOMING TEAM MEETINGS

Director of Documentation Role and Tasks:

Keeping up-to-date record of project progress

Contacting project leaders to obtain project details

Writing and sending monthly newsletters to team members and Business Advisory
Board

Maintaining meeting minutes

Emailing members on Tuesday’s meeting outcome and upcoming meetings

Meeting with team and allocating tasks

Meeting with team and writing the annual report for the national competition

Meeting with committee to discuss progress and issues

Number of Team members: Maximum 4

Time involved:
May vary; 2 hours per week
DIRECTOR OF IT OPERATIONS – Ali Rauf
IT OPERATIONS TEAM

his team is in-charge of maintaining the City-SIFE WEBSITE. This includes maintaining an
up-to-date calendar of events and project details for members and non-members to access.
Details of marketing and social events should also be maintained on the website.

Director of Documentation Role and Tasks:

Keeping up-to-date record of project progress

Contacting project leaders to obtain project details

Writing and sending monthly newsletters to team members and Business Advisory
Board

Maintaining meeting minutes

Emailing members on Tuesday’s meeting outcome and upcoming meetings

Meeting with team and allocating tasks

Meeting with team and writing the annual report for the national competition

Meeting with committee to discuss progress and issues

Number of Team members: Maximum 4

Time involved:
May vary; 2 hours per week

MARKETING DIRECTOR - YONATHAN ABRAHAM

MARKETING TEAM

This team is in-charge of executing activities that raise the awareness of City-SIFE and City-
SIFE Projects. This may be through posters, fliers and marketing emails. The team is also
responsible for organising the City-SIFE Stall during Re-fresher’s fayre and recruiting new
members. In addition, the marketing team works with the Social events team to organise and
market social events for members and (or) non-members; Marketing activities for commercial
projects that is open to all university students is performed by the team. Send updates and
pictures of social events to the I.T. Team to be displayed on the City-SIFE Website.

Director of Documentation Role and Tasks:

Organise City-SIFE Marketing events with the team (work with social events team)

Arrange for and display City-SIFE Posters, hand out fliers or send marketing emails

Meet with team to arrange ways to market projects to raise the awareness of projects
run by City-SIFE

Organise re-fresher’s fayre stall and ensure members have been allocated time-slots
for the stall

Keep in contact with the Commercial Project leaders and Director of Social events to
market the events open to members and non-members

Send details and Pictures of Social or Commercial Projects to Director of I.T.
Operations to update these on the website

Meet with your team to allocate and discuss tasks

Meeting with committee to discuss progress and issues

Number of Team members: Maximum 5

Time involved:
May vary depending on events held; Approx. 2 hours per week
SOCIAL EVENTS DIRECTOR
SOCIAL EVENTS TEAM

This team is in-charge of organising social events for City-SIFE Members and (or) non-
members. These may be team-building activities, developing skills or enjoyable social events
for the team get to know each other. The team works with the marketing team to organise and
market events for non-members as well to raise the awareness of City-SIFE and projects.
Events may include fund-raising.

Examples:

Society meals

“Activities” evening

Enjoyable activities – Team Building

Entrepreneurial/ leadership talks by external speakers

Entrepreneurship skills day

Director of Documentation Role and Tasks:

Brainstorm ideas and organise social events

Work with marketing team to market the event and raise City-SIFE awareness

Keep members up to date with up-coming events

Keep in contact with the Commercial Project leaders and Marketing director in-case
event involves fundraising and needs to be marketed to non-members

Send details and Pictures of Social events to Director of I.T. Operations to update
these on the website

Meet with your team to allocate and discuss tasks

Meeting with committee to discuss progress and issues

Number of Team members: Maximum 5

Time involved:
May vary depending on events held; Approx. 2 hours per week