11-25-2011

DEAR PARADE PARTICIPANT(S): - PLEASE READ THE ATTACHED GUIDELINES CAREFULLY. - THERE WILL BE NO CONTACT PERSON AT THE SANFORD CITY HALL BEGINNING THE WEEK OF DECEMBER 5 THROUGH DECEMBER16 (PLEASE DO NOT CALL). PLEASE CALL - COMPLETED APPLICATIONS MUST INCLUDE THE HOLD HARMLESS AGREEMENT (UNLESS YOU REPRESENT A SEMINOLE COUNTY PUBLIC SCHOOL). APPLICATIONS CAN BE FAXED TO (407) 688-5002. - IF QUESTIONS, YOU MAY CALL THE FOLLOWING MLK COMMITTEE PERSONS: * MARVA HAWKINS @ (407) 322-5418 * MELVIN PHILPOT @ (407) 496-3173 TO RECEIVE A RETURN CALL - LEAVE A BRIEF MESSAGE AND NUMBER. - FINALLY, BEGINNING THE WEEK OF DECEMBER 21 EACH APPLICANT WILL RECEIVE A CALL ADVISING OF THE ACCEPTANCE OF THEIR APPLICATION AND IF AND WHEN THE PARADE APPLICANTS MEETING WILL TAKE PLACE.

Thank you for your cooperationMLK Committee Secretary

CITY OF SANFORD DR. MARTIN LUTHER KING, JR. CELEBRATION STEERING COMMITTEE, INC.
P.O. Box 500 SANFORD, FLORIDA 32772-0500 TELEPHONE 407.688.5001 X5201 FACSIMILE 407.688.5002 www.sanfordfl.gov

MEMBERS
MELVIN PHILPOT
CHAIRMAN

November 15, 2011

KENNETH BENTLEY VICE CHAIRMAN LINDA MEDLOCK

TREASURER

Dear Parade Participant(s): As we embark upon our Silver Anniversary, the City of Sanford, and the dedicated volunteers known as the Dr. Martin Luther King, Jr. Celebration Steering Committee, Inc., (MLK) cordially invites your organization to share in this exciting accomplishment of twenty-five years of honoring Dr. King s legacy with our annual parade. The Dr. Martin Luther King, Jr. parade will be held on Monday, January 16, 2012 in the Goldsboro community beginning at Crooms Academy of Information Technology High School, 2200 West 13th Street, Sanford, Florida at 10 AM. The MLK Committee asks your continued support in our efforts to present a parade with integrity and dignity as we Remember! Celebrate! Act! We are calling for decorative floats, cars, walkers, bands, singing groups, dance groups to represent what the day really means brotherhood/sisterhood, brotherly/sisterly love, nonviolence and service to mankind to help him up and not down. Simply stated Let There Be Peace on Earth, and Let It Begin With Me. Please note that there are changes to the guidelines; review and read carefully before submitting your application. The signer of the application will be notified if a parade participants meeting will be required and if a meeting is scheduled, it is requested that the application signer be present to answer any questions and/or concerns the Parade Committee may have regarding your performance, float, car, or group participation. Weather permitting we look forward to a great parade! Thank you. Sincerely,

ARLENE C. DAVISON
STAFF SECRETARY CYNTHIA BUTLER JOYCE CUMMINGS DOROTHY CURRY CARLTON EDGE MARVA HAWKINS CATHERINE HAWKINS WILBUR HAWKINS MARGARET JACKSON FRANCINE LEVY HARRY MANKER JACQUELINE MITCHELL DARYL MOBLEY SAMATRIA QUINN MODESTINE RACHEL EVA WILLIAMS REV. DR. W. FRANK WILLIAMS HONORARY GARY HAMPTON REV. VALARIE HOUSTON

CHOIR MUSICIANS GLORIA WILLIAMS MANNY LUSTER

Melvin Philpot, Chairman Dr. Martin Luther King, Jr. Celebration Steering Committee, Inc.
501(c)(3) organization

CITY OF SANFORD DR. MARTIN LUTHER KING, JR. CELEBRATION STEERING COMMITTEE, INC.
P.O. Box 500 SANFORD, FLORIDA 32772-0500 TELEPHONE 407.688.5001 X5201 FACSIMILE 407.688.5002 www.sanfordfl.gov

Parade

Guidelines

(Please read carefully before completing the application)

**** NO RAIN DATE ****

Date: January 16, 2012/ Time: Staging @ 8:00AM Parade begins @ 10:00AM PARADE ROUTE: Staging at Crooms Academy of Information Technology High School, 2200 West 13th Street disbursement at Holly Avenue. Please follow instructions.
1. This event is scheduled for the date and time listed above, the parade participant(s) agree that Dr. Martin Luther King, Jr. Celebration Steering Committee, Inc. will not be responsible for any loss caused by fire, flood, theft, rain, cold, fog, or any other elements of nature or man. No individual/unit will be allowed to take part in the parade without the prior approval of the Parade Committee, who reserves the right to reject those entries not in compliance with the following regulations. Parade participants are required to wear/present their identification tags/permits at all times. (ID Tags and City Permits will be given out during the staging time). All individuals and organizations participating in the parade are subject, while in the City of Sanford, to obey the laws and regulations of the jurisdiction. Failure to adhere to those laws and regulations or to obey the lawful command of an official empowered to give such command, will cause immediate removal from the parade, and may be cause for arrest and/or fine. Marshals assigned for this purpose will control the conduct and movement of the parade. Participants will obey the directions of the Marshals as it relates to the parade. Failure to do so will cause the offending individual or unit to be removed from the parade. Units may contain no element higher than thirteen feet (13), to provide clearance of overhead wires and traffic lights. All units with children under third-grade (3rd) level will be expected to station adults along the parade route to assist in the event young persons become tired or require other attention. Throwing of any object from the parade will not be allowed. No firecrackers or discharge of firearms or other pyrotechnic will not be allowed. Parade participants should ask their own insurance agents if their insurance offers them sufficient protection while their units are in the parade. Floats rented or purchased will be constructed and operated as provided by the regulations and codes of the City Of Sanford. Participants who provide their own float are responsible for adherence to these regulations and codes and should familiarize themselves with them. - Over

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PARADE GUIDELINES CONTD

11.

Individuals and organizations in the parade are expected to perform courteously, in good taste and with safety in mind at all times during the formation, execution, and dismissal of the parade. There will be no persons hanging out of vehicle windows and/or doors. There will be NO STOPPING for performances on the Parade Route. If you would like to perform in the park, please complete a Park Participant application. All floats, marchers, and vehicular entries in the parade must be decorated and/or carry signs, banners, or other identifying nomenclature that displays the parade theme, REMEMBER! CELEBRATE! ACT! You must complete and return the Application and Hold Harmless agreement located on the back of the application . You must provide a valid copy of the drivers license and valid copy of automobile insurance if you are entering a vehicle into the parade. #14 DOES NOT APPLY TO PUBLIC SCHOOLS.

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For further information or clarification, please contact: Marva Hawkins @ (407)322-5418 THANK YOU FOR YOUR SUPPORT!

501(c)(3) organization

CITY OF SANFORD DR. MARTIN LUTHER KING, JR. CELEBRATION STEERING COMMITTEE, INC. P.O. Box 500 SANFORD, FLORIDA 32772-0500 TELEPHONE 407.688.5001 X5201 FACSIMILE 407.688.5002 www.sanfordfl.gov

2012 MLK PARADE **** NO RAIN DATE DATE: January 16, 2012 TIME: Staging - 8:00AM, Parade 10:00AM PARADE ROUTE: Staging at Crooms Academy of Information Technology High School 2200 West 13th Street. Disbursement on Holly Avenue. Please follow instructions.
P L E A S E P RI NT - P L E A S E COMMITTEE - INCOMPLETE
APPL ICANT/ ORGANI ZAT I ON NAME: CONTACT PERSO N NAME:

****

APPLICATION FORM Please complete and return immediately For any questions, requests or additional applications contact: Marva Hawkins @ 407.322.5418 Arlene C. Davison @ 407.688.5001 x5201 Theme: REMEMBER! CELEBRATE! ACT!
TIME IS OF T HE ESSENC E FOR T HE PLANNING

UNDERSTAND THE IMPORTANCE OF RETURNING THIS FORM ASAP F OR MS WILL NOT BE ACC EP TED

- ENTRY

DEADLINE IS

FRIDAY,

JANUARY

6 , 2 0 1 2 N O E X C E P T I O NS ! ! !

EMAIL MAIL ING ADDRESS: STREET TYPE:

PHONE(DAY)

PHONE(EVE)

PHONE(CELL)

CITY

ZIP

(CHECK ONE) OTHER:

MARCH ING
BAND

FLOAT

VAN

CAR

WALK IN G

The City of Sanford requires a copy of your certificate of liability insurance. * * * NO S TOPP IN G F OR PERFORMANCES O N PARADE R OUTEWOUL D YOU L IKE T O PER FORM AT THE RALLY IN THE P ARK? YES NO; I F YOU CHECKED YES, P LEASE COMPLETE A PARK PART IC IPANT APPL IC ATIO N.
VEHICLE OW NE RS NAME: REGISTRAT ION

#: #:

TAG

AUTO INSU RANCE

YES NO

DRIVE RS NAME: _ ___ __ _ ___ __ _ ___ __ _ __ _ __ _ __ _ __ _ __ _ ___ _ __ _ ___ __ _ ___ __ _ ___ __ _ __ _ __ _ __ _ __ _ __ _ __ _ __ _ __ __ __ (ATTACH COPY OF DRIVER S L ICENSE)
DESCRIPTION: SIZE COLOR MAKE MODEL YEAR

LIST PASSENGERS O N BOA RD DUR I NG PA RADE (PLEASE AD D ATTACHED SHEET, IF NECES SARY), TH IS INFORMAT IO N IS REQUIRED !

PASSENGER S NAM E

ADDRESS

CITY

ZIP

PASSENGER S NAM E

ADDRESS

CITY

ZIP

PASSENGER S NAM E

ADDRESS

CITY

ZIP

APPLICANT S S IGNATURE

DATE

DEADLINE: A L L A P P L I C A T I O N S ( I N C L U D I N G M A I L - I N S ) M U S T B E R E C E I V E D B Y F RI D AY, J A N U AR Y 6 , 2 0 12 N O E X C E P T I O N S !

HOLD HARMLESS AND INDEMNIFICATION AGREEMENT

_________________________________________________________________________________________________,

(Insert Official Name of Vendor or Name of Individual)

hereinafter referred to as Vendor, agrees through the signing of this document by an authorized party, intending

to be legally bound for themselves and their heirs, executors and administrators, covenants and agrees to Indemnify and Hold Harmless and defend the City of Sanford, the elected and appointed officials of the City of Sanford, the City Manager, department heads, division heads, supervisors and employees of the foregoing, and their heirs, representatives, successors, executors, administrators and assigns from and against any and all suits and actions including attorneys fees and all costs of litigation and judgments, claims for damages or injuries, including death, to persons or property of whatever kind or character, whether real, personal or mixed, asserted or occurring from every name and description arising out of or incidental to the Vendors activity at the City of
Sanford, Florida, (describe activity) MLK Parade and Rally in the Park, Monday, January 16, 2012 Fort Mellon Park on East First Street rather or not due to or caused by the negligence of the City of Sanford, excluding only the sole negligence of the City of Sanford. This provision shall also pertain to any claims against the City of Sanford by any employee of Vendor or anyone directly or indirectly employed by Vendor. This ____________ day of ________________________________________ (month) _____________ (year). ________________________________ Authorized Signature _______________________________ Print Name _______________________ Title (President, Vice President, etc)

Signed in the presence of two witnesses OR a Notary Public: ______________________________ Print Name ______________________________ Print Name __________________________________ Signature __________________________________ Signature ___________________ Date ___________________ Date

Sworn to and subscribed before me on this ______________ day of ____________________________, ________. (year).

_______________________________________ Notary Public _______________________________________ My Commission Expires

Hold Harmless Agreement.MLK2012-Parade-Vendor-Park