Lakeport City Council Agenda Packet

AGENDA
REGULAR MEETING OF THE LAKEPORT CITY COUNCIL

Tuesday, February 21, 2012 City Council Chambers, 225 Park Street, Lakeport, California 95453
Any person may speak for three (3) minutes on any agenda item; however, total public input per item is not to exceed 15 minutes, extended at the discretion of the City Council. This rule does not apply to public hearings. Non-timed items may be taken up at any unspecified time.
I. II. III. IV.
WORKSHOP: CALL TO ORDER & ROLL CALL: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: Urgency Items:
5:00 p.m. 6:00 p.m.
Mid-Year Budget Review
Move to accept agenda as posted, or move to add or delete items. To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the Agenda being posted.
The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.
V.
CONSENT AGENDA:
A. B. C.
Ordinances: Minutes: Application 2012-003
Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve minutes of the regular City Council meeting of February 7, 2012. Approve Application 2012-003 from NorCal Aircooled Group for a VW car show on Park Street between First and Third Streets and on Second Street between Main and Park Streets on Saturday, June 16, 2012. Approve Application 2012-004 from Rotary Club of Lakeport for the annual Konocti Challenge Bicycle Event with registration on October 5 and the ride on October 6, 2012. Approve Application 2012-005 from Clearlake Performing Arts for a wine and beer festival to be held at Library Park on Saturday, June 23, 2012.
D.
Application 2012-004
E. VI.
Application 2012-005
PUBLIC PRESENTATIONS/REQUESTS: A. Citizen Input:

Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonights agenda. Persons wishing to address the City Council are required to complete a Citizens Input form and submit it to the City Clerk prior to the meeting being called to order. While not required, please state your name and address for the record. NOTE: Per Government Code 54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.
B. VII.
Introduction of New Volunteer:
Introduction of Antonio Castellanos, new Police Department Volunteer.
COUNCIL BUSINESS: A. City Manager 1. Funding for Main Street Association 2. Oversight Board Appointments Approve funding the Lakeport Main Street Association Serving as the Successor Agency to the Dissolved Redevelopment Agency of the City of Lakeport, adopt a resolution confirming the Mayors appointments of two members to the Oversight Board. Serving as the Successor Agency to the Dissolved Redevelopment Agency of the City of Lakeport, adopt the proposed resolution approving and adopting the initial draft of the Recognized Obligation Payment Schedule pursuant to Health and Safety Code section 34177(l).
3. Resolution for Recognized Obligation Payment Schedule
City Council and Lakeport Redevelopment Agency Agenda of February 21, 2012
Page 2
4. Successor Agency Administrative Budget
Serving as the Successor Agency to the Dissolved Redevelopment Agency of the City of Lakeport, adopt the proposed resolution approving and adopting the proposed administrative budget pursuant to Health and Safety Code Section 34177(j).
B.
Public Works Director 1. Summer Day Camp Program at Westshore Pool Suspend or end the Summer Camp Program at the Westshore Community Pool.
VIII.
CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports, if any: Pursuant to Government Code 54956.9(b), Pending Litigation, one case, Operating Engineers Local Union No. 3 and Lakeport Police Officers Association v. City of Lakeport, Lakeport City Council (Lake County Superior Court Case No. CV410232); Pursuant to Government Code Section 54957.6 (Conference with Labor Negotiators): Employee Groups: Lakeport Police Officers Association; Negotiators: City Attorney and City Administrative Services Director
IX.
CLOSED SESSION:
X. XI.
REPORT FROM CLOSED SESSION: ADJOURNMENT: Adjourn
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerks Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeports website, www.cityoflakeport.com, subject to staffs ability to post the documents before the meeting.
In compliance with the Americans with Disabilities Act, the City of Lakeport will make available to members of the public any special assistance necessary to participate in
this meeting. The public should contact the City Clerks Office at (707) 263-5615 to make such a request. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
_______________________________________ Janel M. Chapman, City Clerk
MID-YEAR BUDGET REVIEW

FISCAL YEAR 2011/2012
CITY OF LAKEPORT
February 21, 2012
AGENDA

Mid-year highlights Quick FY 11/12 budget review Where weve been Where we are Where were going Redevelopment Capital improvement Budget adjustments FY 2012/2013 Budget Schedule Questions
HIGHLIGHTS
Total general fund revenues are up 2% from last year
Top performers:
Sales tax: both Bradley-Burns (11%) and Measure I (12%)
Down: Leases and TOT Initial property tax receipts were better than anticipated
Water and sewer revenues slightly higher than anticipated Total expenditures are on pace with budget
Short-term cost saving measures effective
Loss of redevelopment Budget is balanced with use of reserves General fund in stable condition
REVENUES (cont.)
GENERAL FUND EIGHT-YEAR FINANCIAL COMPARISON
6,000,000
5,000,000
4,000,000
3,000,000
Revenues Expenditures
2,000,000
1,000,000
FY 04/05 FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 (Estimated)
MAJOR FUNDS CONDITION

FY 2011/2012 General Fund Amended Budget Actual $ 2,729,690 $ 1,384,324 134,253 62,687 466,227 287,785 68,989 51,554 50,660 25,824 24,916 14,709 710,448 226,233 4,185,183 2,053,116 Redevelopment Amended Budget Actual $ 914,255 $ 431,122 151,925 3,541 1,066,180 434,663 Water Amended Budget Actual $ - $ 1,279,500 720,613 704,690 1,984,190 720,613 Sewer Amended Budget Actual $ 3,000 $ 1,237 1,670,600 894,575 26,600 15,000 1,700,200 910,812 Revenue Taxes Franchises Charges for service Licenses Permits Fines, forfeitures, penalties Other Total Expenditures Salaries and Benefits Operations Capital Improvement Total Surplus (Deficit) Fund Balance Beginning End
2,545,227 1,720,964 307,734 4,573,925 (388,742)
990,825 727,497 138,464 1,856,786 196,330
305,312 711,018 1,844,121 2,860,451 (1,794,271)
140,051 237,308 86,107 463,466 (28,803)
657,054 781,329 372,073 1,810,456 173,734
235,588 343,438 350,500 929,526 (208,913)
691,696 916,049 140,825 1,748,570 (48,370)
253,521 443,814 1,121 698,456 212,356
2,527,002 2,527,002 $ 2,138,260 $ 2,723,332
3,673,898 3,673,898 $ 1,879,627 $ 3,645,095
615,513 615,513 $ 789,247 $ 406,600
1,223,099 1,223,099 $ 1,174,729 $ 1,435,455
REVENUES
REVENUES - MAJOR FUND BUDGET ACTUAL YEAR-END ESTIMATES
5,000,000 4,500,000 4,000,000 3,500,000 REVENUE 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Amended Budget Actual Year-End Estimate General Fund 4,185,183 2,053,116 4,306,131 Redevelopment 1,066,180 434,663 681,122 Water 1,984,190 720,613 2,146,226 Sewer 1,700,200 910,812 1,791,624
REVENUES (cont.)
Top Ten General Fund Revenues Compared FY 09/10 to FY 10/11
450,000 400,000
350,000
300,000 Totals 250,000 200,000 150,000 100,000 50,000 YTD 10/11 YTD 11/12
Revenue Source
EXPENDITURES
Ex penditures by Major Category Salaries and Benefits Activ e Employ ee Retiree Operations Departmental Non-Departmental Trash Collection Debt Serv ice Capital Improv ements Total 1,441,735 4,167,223 13,704,598 3,833,645 Budget 4,261,995 YTD Actual 2,035,697 1,830,709 204,988 1,685,578 1,232,205 247,269 206,104 728,565 435,839 4,885,679 51% 10% 36% 44% Percent 48%
DEPARTMENTAL REPORT
Ex penditures by Department City Council Administration City Attorney Finance Planning Building City Engineer Public Works: Westshore Pool Police Public Works: Infrastructure P Works: Parks, Buildings, Grounds Redev elopment/Economic Dev elopment Lakeport Housing Water Sew er Total Budget 102,729 426,823 112,434 395,374 227,772 164,583 240,472 100,651 1,765,049 2,365,523 234,156 2,863,801 743,196 1,861,593 1,270,201 12,874,357 YTD Actual 46,758 166,683 43,673 181,924 101,725 74,128 107,739 41,268 782,731 348,261 119,474 291,924 467,993 893,001 560,036 4,227,318 Percent 46% 39% 39% 46% 45% 45% 45% 41% 44% 15% 51% 10% 63% 48% 44% 33%
GENERAL FUND BALANCE

Available balance and demands
Total Fund Balance, June 30, 2011 Fund General Fund (fund 110) General Fund Reserve (fund 120) Total $ 1,254,825 1,295,780 2,550,605
Fund Balance Demands Use of reserves for operations Operarting reserve (5% of budget appropriations) Economic uncertainty reserve (16% of budget appropriations) Capital improvement program Advance to water fund for Green Ranch purchase POA 3% @ 50 pension side-fund obligation* Total Demands Available Fund Balance
(81,008) (228,696) (593,167) (307,734) (700,000) (640,000) (2,550,605) $ -
*Based on actuarial determination by CalPERS
ENTERPRISE ACTIVITY
Water Fund Working Capital Rev enues Ex penditures Admin/Operations CIP Projects Debt Serv ice Balance, Start of the Year Total Operations (Rev-Exp) 1,142,314 662,073 254,069 250,912 (62,686) 475,027 359,723 104,000 250,912 (201,589) 42% 54% 41% Budget 1,995,770 YTD Actual 737,161 Percent 37%
Sew er Fund Working Capital Rev enues Ex penditures Admin/Operations CIP Projects Debt Serv ice Balance, Start of the Year Total Operations (Rev-Exp)
Budget 1,712,533 1,475,485 40,825 187,260 586,048 8,963
YTD Actual 910,813 575,656 1,121 121,680 586,048 212,356
Percent 53% 39% 3% 65% -
REVENUES (cont.)
Enterprise Funds Revenue Analysis
(as of December 31, 2011)
2010/2011 Water Sew er $ 727,406 824,173 2011/2012 $ 737,161 910,813 Variance 9,755 86,640 % Variance 1.34% 10.51%
REDEVELOPMENT
Next steps:
Formation of Oversight Board Adoption of ROPS Preparation of administrative budget Coordination with County Auditor-Controller Close out projects Administer debt service Watch the rampage of lawsuits to follow
CAPITAL IMPROVEMENT BUDGET

Planning phase has been underway since December Basic document is under development Internal meetings with key staff are ongoing Focus on 1-5 years Projects have been identified
BUDGET ADJUSTMENTS

Expenditures are tracked closely Year-end estimates have been projected A number of accounts were identified in need of an appropriation increase City Manager is authorized to adjust budget objects (accounts) up to an aggregate of $2,500 per object
However,
all net appropriation increases need Council approval, regardless of amount
BUDGET ADJUSTMENTS
Identified cost savings in one area can be applied to cost overruns in another Budget adjustments at any level are tracked by Finance and reported. Year-to-date adjustments:
1
amendment, November 15, 2011

by Council for advanced settlement of accrued paid time off for Old Bank
approved
BUDGET ADJUSTMENTS (cont.)

Budget Adjustments Revenue Key adjustments: Recognition of COPS Grant and booking fees Decrease in VLF Revision to insurance premiums and deductibles Recognition of cost savings in salaries and benefits Increase in revenue from service charges Revisions to professional services for use of temp agency Special revenue funds Other Total Net effect Minor Adjustments (City Manager level): Recognition of cost savings Operations Total Net effect Net increase to budget appropriations $ 100,000 $ (18,293) 94,758 (40,000) 97,897 40,000 53,289 22,925 170,972 8,632 Expenditures
Staff will return to Council within the next few weeks to recommend this adjustment.
179,604
$ $
(35,058) 35,058 8,632
BUDGET SCHEDULE
FY 12/13
Activity Begin Budget Prep for FY 12/13 Start Date 3/5/12
Internal Budget Meetings Building Budget Document First Budget Workshop with Council/Public
4/2/12 4/13/12 6/5/12
Second Budget Hearings with Council (special meeting/workshop) Public Hearing w Council Adoption of either final or tentative budget
6/12/12
6/19/12
QUESTIONS
CONTACT
City Managers Office
Margaret Silveira, City Manager (707) 263-5615, ext. 32
msilveira@cityoflakeport.com
Finance Department
Daniel Buffalo, Finance Director (707) 263-5615, ext. 16 dbuffalo@cityoflakeport.com
Thank you!
JANUARY 31, 2012
Quarterly Financial Report

OVERVIEW
SECOND QUARTER, 2012
This report summarizes the Citys overall financial activity and position for the fiscal year through December 31, 2011. ADJUSTED BUDGETS AND REVENUE ESTIMATES. The revenue projections and budget expenditures include adjustments for any supplemental appropriations made by the Council as of December 31st.
100 Years of pride, progress and service.
GENERAL FUND
GENERAL FUND FINANCIAL CONDITION
General Fund Balance Rev enues Ex penditures Transfers, In (Out) Net Balance, Start of the Year Budget 3,928,218 4,273,925 (53,939) 1,254,826 YTD Actual 1,990,544 1,856,786 1,254,826 Percent 51% 43% 0% -
GENERAL FUND FINANCIAL CONDITION. With 50% of the year complete, General Fund revenues are at 51% of budgeted estimates while expenditures are at 43%. The table to the left illustrates the current operating surplus (deficit). The City maintains a separate reserve fund for the General Fund. There are no budgeted appropriations from this fund in fiscal year 2011/2012. Any revenue to the Reserve Fund is the result of interest earnings. Revenues are higher than anticipated for this time of year largely due to strong sales and property tax receipts. Additionally, COPS funding, which was not budgeted originally by the City, was restored with the final state budget. Further discussion of their expected condition is below. The bar graph to the left compares revenues to expenditures over the last four year, with an estimate of the year-end actual for 2011/12. As the result of several factors, including increased revenues and one-time cost savings, staff estimates revenues to exceed expenditures in the general fund and that a surplus may be realized. TOP TEN REVENUES. The Citys top ten revenue sources account for approximately 90% of total General Fund income. Focusing on these sources can provide an excellent understanding of the Citys revenue position. Overall, these key revenues are performing better than projected based on initial estimates, payment schedules, and past trends for the first quarter. Sales Tax. The City collects sales tax from two sources: normal
CONDITION YTD Actual General Fund Reserv e Balance Budget

Rev enues Ex penditures Transfers Balance, Start of the Year 4,271 1,295,781 4,924 1,295,781
GENERAL FUND RESERVE FINANCIAL

Percent 115% 0% 0% -
GENERAL FUND FIVE-YEAR FINANCIAL COMPARISON

6,000,000
5,000,000
4,000,000
3,000,000
2,000,000 Revenues Expenditures
1,000,000
-
FY 07/08
FY 08/09
FY 09/10
FY 10/11
CITY OF LAKEPORT
Finance Department 225 Park Street 707.263.5615, ext. 16
PAGE 1 OF 6 6
FY 11/12 (Estimated)
JANUARY 31, 2012

Top Ten Rev enues Sales Tax - Bradley -Burns Sales and Use Tax - Measure I Trash Collection Property Tax Property Tax in lieu of VLF Property Tax in lieu of Sales Tax Rents and Leases Franchise Fees Transient Occupancy Tax Business License Tax Total
Bradley-Burns sales taxes - which are shared between City, county, and the state and a cent sales and use tax, commonly referred to as Measure I and devoted entirely to the City. Both tax sources are general taxes and can be used for any regular general government purpose. Original estimates indicated that sales tax may slump slightly through the course of the year but pick up in the spring and early summer. That period of growth appears to have come early and is projected to remain strong through year end, growing by as much as 2-3%. Sales tax is the top revenue source for the City; however, it is a volatile source and can be affected by numerous factors. Trash Collection. This essentially is a pass-through collection for services provided by the City franchise solid waste collector, Lakeport Disposal. The City retains a portion for administrative costs. Current collections are ahead of schedule and are trending positively. Property Tax. The first major apportionment of the 2011-12 taxes was received in late January, but was included in this quarterly report due to its significance. Receipts were higher than anticipated and, with the elimination of redevelopment, may increase further by year-end. Property Tax in Lieu of VLF (Vehicle License Fee). These are property tax shares allocated to cities and counties beginning in FY 04-05 as compensation for Vehicle License Fees (VLF) revenues previously allocated to cities and counties by the state. Similar to property tax receipts, we expect this amount to total close to budget estimates for this time of the year. Property Tax in Lieu of Sales Tax (Triple Flip). This is a mechanism used to repay the state fiscal recovery bonds pursuant to Prop 57 of 2004. Under the Triple Flip, the local sales and use tax rate is reduced from 1.00% to 0.75% with the 0.25% diverted to repay state fiscal recovery bonds. Cities and counties are reimbursed for the lost revenue from a shift of property tax revenue. Similar to property tax receipts, we expect this amount to exceed budget estimates, but will watch it closely. Rents and Leases. This is revenue collected from other funds/agencies, i.e. Redevelopment, Water, Sewer, etc., for the use of City offices and facilities and for Councils time spent acting as the governing body of those agencies, as well as for City-owned property leased out to private interests. This revenue is on pace with budgeted estimates. Transient Occupancy Tax (TOT). Year-to-date revenues from this source are down 20% (a significant change from just a quarter ago); however, TOT revenues are based seasonally for Lakeport.
TOP TEN GENERAL FUND REVENUES BUDGET TO ACTUAL

Budget 890,677 619,431 428,621 408,792 377,400 310,988 142,581 134,253 85,000 66,553 3,464,296 YTD Actual 416,450 291,644 240,822 252,552 199,403 147,021 71,291 62,687 26,056 51,266 1,759,191 Percent 47% 47% 56% 62% 53% 47% 50% 47% 31% 77% 51%
TOP TEN GENERAL FUND REVENUES COMPARED

Top Ten Rev enues Compared Sales Tax - Bradley -Burns Sales and Use Tax - Measure I Trash Collection Property Tax Property Tax in lieu of VLF Property Tax in lieu of Sales Tax Rents and Leases Franchise Fees Transient Occupancy Tax Business License Tax Total YTD 10/11 374,854 261,308 247,712 245,029 201,609 138,892 93,822 69,285 32,462 54,228 1,719,202 YTD 11/12 416,450 291,644 240,822 252,552 199,403 147,021 71,291 62,687 26,056 51,266 1,759,191 Percent 11% 12% -3% 3% -1% 6% -24% -10% -20% -5% 2%
Top Ten Revenues Compared FY 09/10 to FY 10/11

450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 -
Totals
YTD 10/11 YTD 11/12
Revenue Source
CITY OF LAKEPORT
PAGE 2 OF 6 6
JANUARY 31, 2012

Ex penditures by Department City Council Administration City Attorney Finance Planning Building City Engineer Public Works: Westshore Pool Police Public Works: Infrastructure P Works: Parks, Buildings, Grounds Redev elopment/Economic Dev elopment Lakeport Housing Water Sew er
As such, it is difficult to predict where it will be after the spring and summer when the fiscal year ends. Staff continues to monitor this revenue source closely but expects it to end considerably lower than anticipated. Franchise Fees. This includes revenues from franchise fees paid by PG&E, MediaCom (Cable), and trash collection. Revenue continues to exceed expectations we anticipate that trend to continue to year end. Business License Tax. Businesses that operate within City limits are required to obtain a business license. A tax is assessed for the privilege of doing so, the proceeds of which are available for unrestricted use in the General Fund. Receipts are down from this time last year; however they are exceeding budget estimates, and staff anticipates them to end better than expected by June 30.
EXPENDITURES BY DEPARTMENT CITY-WIDE

Budget 102,729 426,823 112,434 395,374 227,772 164,583 240,472 100,651 1,765,049 2,365,523 234,156 2,863,801 743,196 1,861,593 1,270,201 12,874,357 YTD Actual 46,758 166,683 43,673 181,924 101,725 74,128 107,739 41,268 782,731 348,261 119,474 291,924 467,993 893,001 560,036 4,227,318 Percent 46% 39% 39% 46% 45% 45% 45% 41% 44% 15% 51% 10% 63% 48% 44% 33%
DEPARTMENT EXPENDITURES
Operating expenditures City-wide (i.e., general fund, special revenues funds, RDA, water and sewer) generally are below estimates for this time of year. Total city-wide operations are at 34% of approved appropriations. This can attributed to cost savings by departments and the delay of hiring several budgeted positions. Nearly all departments are at or below their expected expenditure levels. The pie chart to the bottom right illustrates how budgeted expenditures in the current fiscal year are allocated across all departments. The City Manager recently met with each department to review expenditures through December 31st. In February she will bring the results of that review to the Council along with detailed revenue and expenditure estimates through year-end and a budget amendment for consideration. No net increases in appropriations will be recommended, but changes between specific budget items will be. Council is advised to contact the City Manager directly with concerns about expenditure levels or department heads to inquire about the status of specific projects or programs.
Total
EXPENDITURES BY MAJOR CATEGORY CITY-WIDE

Ex penditures by Major Category Salaries and Benefits Activ e Employ ee Retiree Operations Departmental Non-Departmental Trash Collection Debt Serv ice Capital Improv ements Total 1,441,735 4,167,223 13,704,598 3,833,645 Budget 4,261,995 YTD Actual 2,035,697 1,830,709 204,988 1,685,578 1,232,205 247,269 206,104 728,565 435,839 4,885,679 51% 10% 36% 44% Percent 48%
EXPENDITURES BY MAJOR CATEGORY CITY-WIDE

Debt Service 11% Capital Improvements 30%
Operations 28%
Salaries and Benefits 31%
CITY OF LAKEPORT
PAGE 3 OF 6 6
JANUARY 31, 2012
ENTERPRISE FUNDS
Unlike the General Fund, enterprise funds are proprietary in nature, meaning revenues must generally meet expenses. The City operates two enterprise funds: water and sewer, housed administratively within the Utilities Department. Through the collection of fees and charges, these funds should collect revenues sufficient enough to finance costs associated with administration/operations, capital improvements (CIP), and debt service. Water Fund revenues, though seemingly low at 37% of budget, currently are on par with estimates for this time of year - revenue from water rates is slightly over 56%. The discrepancy lies in the fact that proceeds to fund the purchase of the Green Ranch have not been received. The application for a low-interest, longterm loan with USDA Rural Development continues to move forward successfully. The proceeds of that loan will go toward financing much needed infrastructure improvement, including the purchase of the Green Ranch. Several sources, including the general fund, will provide bridge financing to the water fund until the USDA loan has been funded. Overall, operating expenses for the fund are below budgetary estimates. Funding for capital improvements is nominal. The Water enterprise maintains a special revenue expansion fund. Except for interest earnings, no significant activity has occurred in this fund to date. Sewer Fund revenues continue to perform better than anticipated, while expenses to date are below budget estimates. This is due primarily to the District retaining sewer flows for treatment at its own facility as opposed to sending them north to LACOSAN. Funding for wastewater system capital improvements is nominal. The Sewer enterprise maintains a special revenue expansion fund. Except for interest earnings, no activity has occurred in this fund to date. It should be noted that the revenues reported here are from billings as of December 31st. Actual payments received generally are in line, but the incidence of late payments, reduced payments, red notices, shutoffs, and accounts being submitted to collections has increased. Most City departments draw financial resources from the enterprise funds in the performance of administrative, financial, programmatic, and operational functions. The chart to the right illustrates this activity. WATER ENTERPRISE OPERATIONS
Water Fund Working Capital Rev enues Ex penditures Admin/Operations CIP Projects Debt Serv ice Balance, Start of the Year 1,142,314 662,073 254,069 250,912 475,027 359,723 104,000 250,912 42% 54% 41% Budget 1,995,770 YTD Actual 737,161 Percent 37%
SEWER ENTERPRISE OPERATIONS

Sew er Fund Working Capital Rev enues Ex penditures Admin/Operations CIP Projects Debt Serv ice Balance, Start of the Year 1,475,485 40,825 187,260 586,048 575,656 1,121 121,680 586,048 39% 3% 65% Budget 1,712,533 YTD Actual 910,813 Percent 53%
DEPARTMENTAL USE OF ENTERPRISE FUNDS

Department Administration City Attorney Finance Planning Building City Engineer Police Public Works Parks, Buildings, and Grounds Water Utility M&O Sew er Utility M&O Redev elopment/Econ Dev Housing Total Departments Function Admin Admin Financial Operations Operations Operations Safety Operations Operations Operations Operations Program Program 8 8 X X X X Water X X X X X X Sew er X X X X X X
CITY OF LAKEPORT
PAGE 4 OF 6 6
JANUARY 31, 2012

Redev elopment Working Capital Rev enues Tax Increment Other Ex penditures Admin/Operations CIP Projects Debt Serv ice Pass-Throughs Transfers Out Balance, Start of the Year Budget
REDEVELOPMENT
In late December, the State Supreme Court ruled against redevelopment agencies in California by upholding AB1X 26, termed the Dissolution Bill. Effective February 1, 2012, all redevelopment agencies in the state will be dismantled and their assets transferred to respective county auditor-controllers for disposition by successor agencies. The net effect of this action relieves the states general fund from statutory commitments to fund public education and local public safety activities, instead placing significant burden on the general funds of local government. The City has elected to serve as the successor agency for the Lakeport RDA, including assuming its housing function. As part of its efforts to wind down and close the RDA, substantial resources were needed in time, materials, and labor - and will continue to be in the coming months - to complete or cancel remaining contracts and projects, defease bonds, and service ongoing commitments. The City will now act as a fiduciary of RDA assets, holding them in trust until directed to do otherwise by an oversight board and the State Department of Finance. Similar to enterprise funds, redevelopment funds are used by a number of City departments to carry out administrative, financial, operational, and programmatic functions of the RDA. The chart to the right illustrates this activity. Many of these departments will be impacted significantly as a result the loss of redevelopment. There are many unknowns as to how the dissolution process is supposed to unfold. The Council, RDA Board, and staff have taken all necessary steps to prepare for the transition. The City has received the Agencys first tax increment check of the year, and staff has been notified by the County Auditor-Controller that it will be the last. Property taxes received by the RDA will now remit to local taxing agencies pursuant to formulas which dictated their former passthrough amounts. The Citys general fund will realize a slight increase in property tax as a result and will receive a small administrative cost allowance to manage the successor agency functions, but those amounts will be insufficient to offset the overall loss of revenue that the RDA generated. Staff is in regular contact with legal counsel regarding the dissolution and is following developments closely. In the interim, the most recent financial information pertaining to the RDA is presented here.
REDEVELOPMENT OPERATIONS
YTD Actual 344,898 932 146,542 86,108 132,132 473 2,779,449 Percent 47% 1% 34% 45% 41% 0% 0% -
731,404 144,516 429,907 191,692 322,680 182,851 2,779,449
LAKEPORT RDA HOUSING OPERATIONS

Housing Set-Aside Working Capital Rev enues Ex penditures Admin/Operations CIP Housing Loans/Grants Trasnfers Out Balance, Start of the Year 90,638 300 36,822 60,000 593,679 67,896 30,792 593,679 75% 0% 84% 0% Budget 190,260 YTD Actual 88,834 Percent 47%
DEPARTMENTAL USE OF REDEVELOPMENT FUNDS

Fund Low /Mod Department Administration City Attorney Finance Planning Building City Engineer Police Public Works Parks, Buildings, and Grounds Water Utility M&O Sew er Utility M&O Redev elopment Lakeport Housing Total Departments Function Admin Admin Financial Operations Operations Operations Safety Operations Operations Operations Operations Program Program 8 X X 5 X Redev elopment X X X X X X X X X Housing x
CITY OF LAKEPORT
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JANUARY 31, 2012
DEPARTMENT HEAD CONTACT INFORMATION

CITY MANAGER
MARGARET SILVEIRA 263.5615, EXT. 32
COMMUNITY DEVELOPMENT/REDEVELOPMENT DIRECTOR

RICHARD KNOLL 263.8840
CITY CLERK
JANEL CHAPMAN 263.5615, EXT. 12
CHIEF OF POLICE
BRAD RASMUSSEN 263.5615, EXT. 13
CITY ATTORNEY
STEVE BROOKES 263.7866
CITY ENGINEER
SCOTT HARTER 263.5615, EXT. 11
ADMINISTRATIVE SERVICES DIRECTOR

KELLY BUENDIA 263.5615, EXT. 30
UTILITIES/CLMSD DIRECTOR
MARK BRANNIGAN 263.263.3578, EXT. 20
FINANCE DIRECTOR
DANIEL BUFFALO 263.5615, EXT. 16
PUBLIC WORKS DIRECTOR

DOUG GRIDER 263.0751, EXT. 26
CITY COUNCIL, REDEVELOPMENT AGENCY BOARD, CLMSD BOARD MEMBERS

MEMBERS
STACEY MATTINA, MAYOR AND CHAIR TOM ENGSTROM, MAYOR PRO TEM BOB RUMFELT SUZANNE LYONS ROY PARMENTIER
For More Information. This summary is based on detailed information produced by the Citys financial management system. If you would like additional information, or have questions about this report, please call the Finance Department at 263.5615, ext 16.
The gazebo at Library Park.
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CITY OF LAKEPORT
PAGE 6 OF 6 6
MINUTES
LAKEPORT CITY COUNCIL REGULAR MEETING
February 7, 2012
I. CALL TO ORDER: ROLL CALL: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: Mayor Mattina called the regular meeting of the City Council of the City of Lakeport to order at 6:00 p.m. with Council Members Roy Parmentier, Robert Rumfelt, Suzanne Lyons, and Tom Engstrom present. The Pledge of Allegiance was led by Administrative Services Director Buendia. A motion was made by Council Member Parmentier, seconded by Council Member Rumfelt, and unanimously carried by voice vote to accept the agenda as presented.
II. III.
IV.
CONSENT AGENDA: A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934. Approve warrant registers from January 19, 2012, and February 2, 2012. Approve minutes of the regular City Council meeting of January 17, 2012, and the special City Council meeting of January 24, 2012. Receive and file Building Permit Report for January, 2011. Receive and file letter from Lake County Office of Education commending Officer Gary Basor and the Lakeport Police Department. Receive and file letter from Lakeport Tire & Auto Service thanking the City for assistance from the Faade Improvement Program. Receive and file Planning Department 2011 Year-End Report. Approve Application 2012-001 from Hillside Honda, subject to conditions set forth by staff, for a 50th anniversary customer appreciation day to be held on Saturday, April 28, 2012. Approve Application 2012-001 from the Corvettes of Lake County for their annual Run to the Lake Car show to be held on Sunday, May 27, 2012. A motion was made by Council Member Parmentier, seconded by Council Member Tom, and unanimously carried by voice vote to approve the Consent Agenda as posted.
B. C. D. E. F. G. H.
Warrants: Minutes: Building Permit Report Correspondence from Lake County Office of Education Correspondence from Lakeport Tire & Auto Service Planning Department Year-End Report Application 2012-001 Hillside Honda Application 2012-002 Corvettes of Lake County
I.
Vote on Consent Agenda
V.
PUBLIC PRESENTATIONS/ REQUESTS: A. Citizen Input There was no citizen input
VI.
COUNCIL BUSINESS: A. Utilities Director 1. Resolution Amending Solid Waste and Disposal Fees Charged by Lakeport Disposal A motion was made by Council Member Rumfelt, seconded by Council Member Engstrom, and unanimously carried by voice vote to adopt the proposed Resolution amending solid waste collection and disposal fees to be charged by Lakeport Disposal for collection, transportation, and disposal of solid waste and yard waste, and the handling of recycling materials for residential customers.
Minutes of the Lakeport City Council and Redevelopment Agency Meeting of February 7, 2012
Page 2
2. Sanitary and Source Water Assessment Survey of the Clear Lake Watershed Area
A motion was made by Council Member Lyons, seconded by Council Member Rumfelt, and unanimously carried by voice vote to approve the Memorandum of Agreement Regarding Contracting for Sanitary and Source Water Assessment Survey of the Clear Lake Watershed Area and authorize the Mayor to sign it. Utilities Director Brannigan gave a report regarding the new water permit and issues that will need to be addressed. Staff is in the process of seeking a USDA grant or loan for water system upgrades and deferred maintenance requirements.
3. Domestic Water Supply Permit
B.
City Engineer 1. Resolution Authorizing Application for EECBG Funding A motion was made by Council Member Rumfelt, seconded by Council Member Engstrom, and unanimously carried by voice vote to adopt the Resolution Authorizing Submission of an Application for EECBG Funding.
IX.
CITY COUNCIL COMMUNICATIONS: A. Miscellaneous Reports: Council Member Rumfelt announced that the Redwood Empire Regional meeting will be held in Lakeport on March 9. Council Member Rumfelt will be attending the Clean Water Program Committee meeting on February 22. Council Member Parmentier will be attending the APC meeting tomorrow morning. They will be discussing an amendment to their budget and bus service to Cobb. Finance Director Buffalo reported that the second quarter financial report went out last week. City Manager Silveira thanked Tom Carlton for the remodel recently completed at City Hall. This will easily pay for itself in the savings we will recognize from moving staff out of Carnegie Library. Council Member Lyons reported that CLAC will be meeting here Thursday to work on updating protocols for decontamination of watercraft. There is a Parks and Recreation Commission meeting on Thursday at 3:00.
X.
CLOSED SESSION:
The meeting was adjourned to a closed session at 6:30 p.m. pursuant to Government Code 54956.9(b), Pending Litigation, one case, Operating Engineers Local Union No. 3 and Lakeport Police Officers Association v. City of Lakeport, Lakeport City Council (Lake County Superior Court Case No. CV410232) The meeting reconvened to open session at 6:37 p.m. There was no action taken. Mayor Mattina adjourned the meeting at 6:39 p.m. APPROVED
XI. XII. ATTEST
REPORT FROM CLOSED SESSION: ADJOURNMENT:
____________________________________ JANEL M. CHAPMAN, City Clerk
___________________________________________ STACEY MATTINA, Mayor
CITY OF LAKEPORT
City Council City of Lakeport Municipal Sewer District
STAFF REPORT
RE: Funding for Lakeport Main Street Association SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 02/21/2012
WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to fund Lakeport Main Street Association (LMSA) for the 2011/2012 budget year. BACKGROUND: The Lakeport Redevelopment Agency has historically funded the Lakeport Main Street Association (LMSA) for their economic development and promotional efforts in the City's Redevelopment Project Area of Downtown Lakeport. The LMSA has been an active economic development partner with the City, assisting in the efforts to eliminate blight in the City's Historic Downtown. On February 1, 2012, the State of California, through the legislative process, eliminated redevelopment throughout California, including the Lakeport Redevelopment Agency. During the contract development in 2010 LMSA was asked to participate in the National Trust Main Street program, which consists of forming four committees to address the areas of Promotion, Economic Restructure, Design, and Organization. Under the direction of LMSA Board and oversight of the LMSA Executive Director, these four committees were formed with 28 volunteers. The Committees have been active in accomplishing tasks such as: an inventory of commercial properties for sale or lease with information placed on the City's website for prospective buyers or tenants; vacant store front window displays; new business welcome packets; downtown shopping guide; hanging flower baskets; seasonal banners; community events; small business seminars; and many more projects. These committees assist the City with projects that in many cities are performed by the city's economic development department. Due to loss of revenues and the redevelopment agency, the City is no longer able to fund the economic development position, which has been vacant for over a year. The Community Development Director has absorbed these duties under his responsibility. DISCUSSION: Economic development has been reorganized under the Community Development Department. The department support staff has diminished through attrition leaving the Community Development Department understaffed in administrative assistance. If funded LMSA has agreed to allow their executive director to serve as administrative staff for the Lakeport Economic Development Advisory Committee (LEDAC) in assisting the Community Development Director with LEDAC meetings. Staff recommends funding the LMSA in order to help support the functions of this organization. LMSA has become an important economic development organization for the City.
Meeting Date: 02/21/2012
Page 1
Agenda Item #VII.A.1.
OPTIONS: 1. 2. 3. 4. Provide full funding at the 2010/2011 level -$20,000 Provide funding to cover part-time salary of LMSA Executive - $13,500 Provide a different amount of funding Provide no funding.
FISCAL IMPACT: None $13,500 - $20,000 Account Number: 110-1050-930 Comments:
SUGGESTED MOTIONS: Move to approve funding the Lakeport Main Street Association for $____.
Attachments:
LMSA Annual Report
Page 2
Message from the President

Barbara Breunig
LMSA has had a wonderful 2011 and we have learned a lot from it. With our new ED in place, many changes have been made for the better. Carol has been great to work with and does everything with a lot of enthusiasm for the board and for our community. All of our committees are in place and are working hard to enhance Downtown Lakeport. This will make life easier for our board. I would like to thank our board for all of the time and effort they have devoted to our members and the community. We are looking forward to an even better 2012.
Message from the Executive Director

Carol Hays
In the short year since I joined the Association Ive had the pleasure of meeting a great number of people. Without exception, all of them are happy about where they live and are proud of this lovely little town by the lake. Thats an inspiration to a newbie like me and Im so glad I chose to move to Lakeport from the Pacific Northwest two years ago. Im also impressed by how quickly the Association organized to revive its participation in the National Trust Main Street program this year. Calling out to our community for help brought us 28 volunteers who formed four committees and set to work developing one year work plans. In only four months those plans were comp lete, had been submitted to the Board of Directors and were approved without change. Today those groups are charging ahead to breathe life into a raft of new projects including an historic walking tour, downtown shopping guide, online inventory of commercial property for sale or rent, and a quarterly art walk. I cant wait to report next year on the success of these work plans and the difference they are making in Lakeport!
2010-2011 Accomplishments
Board Training on the National Trust Main Street program Formation of four Main Street Committees Development of annual work plans by Main Street Committees Approval of annual work plans by Board of Directors Initiation of Business of the Quarter award Taste of Lakeport wine and food tasting Main Street Trick or Treat & Costume Contest for children Childrens Push Pull Pet Parade Shop for Cash co-op advertising program for Christmas holidays Hanging Flower Baskets on downtown lamp posts during summer Seasonal banners on lamp posts Christmas decorations on lamp posts Business & residential Christmas decoration competition Major Cash Sponsor of Dickens Market Dickens Couple Treasure Hunt during the Dickens Market 4th of July Arts & Crafts Fair at Library Park Cash Sponsor of We Love Tules student film contest Cash Sponsor of Lake County Arts Council Downtown Clean Up Day Online calendar of community and business events Assistance with the promotion for re-opening of Library Park bathrooms Wine & Beer bar at Wood & Glory boat show Assistance with promotion of Countys 150 th Anniversary
2011-2012 Proposed Projects

Hanging Flower Baskets Seasonal Banners Christmas decorations on lamp posts New street furniture including bike racks and benches Historic walking tour brochure Upgrade of town clock at Museum Park Christmas Tree decorations for tree lighting at Museum Park Downtown Shopping Guide Survey of residents and tourists on likes and dislikes of town of Lakeport Wood & Glory Boat Show Taste of Lakeport Quarterly Art Walk Business of the Quarter Updated membership benefit package Christmas Open House at downtown stores Main Street Trick or Treat Childrens Pet Parade Dinner & A Movie 4th of July Arts & Crafts Fair Creation of an online listing of available downtown property for sale and for lease Creation of workshops for business education Installation of directional street signs Downtown Clean Up Day Install displays in vacant store windows Store window Christmas decorating contest
2011-2012 Challenges
Threatened dissolution of the Citys Redevelopment Agency. The RDA currently provides approximately 32% of the Associations funding. Continuation of the national recession
Board of Directors
Barbara Breunig President Co-owner Hillside Honda Term Expires 6/30/14 Leslie Firth Former owner Kitchen Gallery Term Expires 6/30/12
Ari Lopez Vice President Marketing Student Term Expires 6/30/13 Carole Becker Treasurer Vice President, Administration Airport Auto Brokers Term Expires 6/30/13
Melissa Fulton Chief Executive Officer Lake County Chamber of Commerce No expiration
Anna Girod Owner AGM Property Management Term Expires 6/30/14
Lori Craig Secretary Vice President, F&I and Advertising Airport Auto Brokers Term Expires 6/30/14
Cheri Holden Owner Watershed Books Term Expires 6/30/12
Tom Engstrom City Councilman Member representative from the City of Lakeport No expiration
April Knoll Owner The Travel Centers Term Expires 6/30/12
Shelby Posada Executive Director Lake County Arts Council No expiration
Main Street Committees

Design
Chair Ross Kauper
Organization
Chair Barbara Breunig
Members Ann Blue Jeffrey Breeden Andrew Britton Mark Buehnerkemper Cheri Holden Burt Hutt Terri Persons
Members Robert Clifton Bill Rose Barbara Ross Catrina Scott
Economic Restructure
Chair Wally Fuller
Promotion
Chair Christine Hutt
Members Anna Girod Dan Hammers Nancy Ruzicka Wilda Shock
Members Barbara Breunig Dallas Gouldberg Suzanne Lyons Alan Mathews
Welcome New 2010-2011 Members

ENVY Salon Nicole Worthen High Street Village Center Nancy Ruzicka
ENVY Tanning Boutique Veronica Baylor & Logan Weiper
Lakeport Yacht Club Wolfgang Liebe, Commodore
Healing Earth Gifts Pamela Dukes
Main Street Bicycles Jeff & Tami Cramer
Roys Backyard BBQ Roy Iverson
Wilda Shock
Goodbyes
Shari James
Shari James, owner of Sharis Secret Garden, is retiring this year. Shari and her store have been part of downtown Lakeport for 18 years and shes been on the Association Board of Directors since it was first formed in May of 2001. Shari just recently resigned from the board due to health issues, but shes still at the center of downtown activities, having participated in the Taste of Lakeport just last August. Shari, we shall miss you as a downtown merchant, but we wish you a speedy recovery and look forward to seeing you enjoy your retirement.
Thank Yous
There are many, many people who do very, very much for the Association and the city. Each and every one is deeply appreciated. Among that wonderful group the following people deserve special recognition this year.
Jeff & Stacey Andre, Biggs 155

For running a great restaurant and finding enthusiastic new owners. We wish you success on the East Coast
Robert Clifton, Lucerne Alpine Senior Center

For hours and hours of toil in the hot summer sun, nursing the flower baskets back to health
Leslie Firth, Kitchen Gallery

For serving as a fine example of offering high quality products and first rate customer service. Lakeport will miss The Kitchen Gallery.
Rick Hamilton, RAH Stuff

For initiating the idea of banners for the LMSA desk in City Hall and then for donating them to the Association .
Current Members
Adair Potswald & Hennessey AGM Property Management Airport Auto Brokers Angelinas Bakery Bicoastal Media (KNTI, KXBX, Q106) Biggs 155 Diner BitSculptor Brunos Smart Shop Jan Bruns Peggy Campbell, CPA Campos Casuals Coldwell Banker Towne & Country Currys Furniture Store DayMakers Disneys Water Sports ENVY Salon ENVY Tanning Boutique Fidelity National Title Company of Calif. Flowers By Jackie The Game Shop Golden Pear Wellness Spa Gossett Alarm Corp. James & Jan Hagen Healing Earth Gifts High Street Village Center Hillside Honda Inspirations Gallery Kathy Fowler Chevrolet-Pontiac The Kitchen Gallery Lake County Arts Council Lake County Chamber of Commerce Lake Event Design & Party Rental Lake Parts/NAPA Parts Lakeport Camper & Truck Lakeport English Inn Lakeport Furniture Lakeport Tire & Auto Services Lakeport Yacht Club Lincoln- Leavitt Insurance Diane Y. Lovi Lucky 4 Trailer Resort Main Street Bicycles Main Street Gifts Main Street Pizza Mendo Paralegals James E. Milani, DDS North Lake Medical Pharmacy Pak n Mail Park Place Restaurant People Services Thrift Store Performance European Pieces Boutique Record-Bee Publishing Roys Backyard BBQ Savings Bank of Mendocino County Sharis Secret Garden Wilda Shock Strong Financial Network Sutton & Associates TNTs On the Lake Restaurant The Travel Centers Watershed Books West America Bank Your One Stop Party Shop
10
Financial Reports
Treasurers Statement
Bank Balance as of Year End June 30, 2011 was $7112.24 Bank Balance as of September 17, 2011 is $21,468.59 There were no principal changes occurring during the fiscal year in assets and liabilities. There were no restricted assets this year (such as the lamp posts). The financial reports in this annual report were prepared, without audit, using the Associations books and records.
Respectfully, Carole Becker Treasurer
11
Financial Reports
Balance Sheet As of June 30, 2011
Jun 30, 11 ASSETS Current Assets Checking/Savings West America Total Checking/Savings Accounts Receivable 1200 Accounts Receivable Total Accounts Receivable Other Current Assets 12100 Inventory Asset Total Other Current Assets Total Current Assets Fixed Assets Eqipment Account Total Fixed Assets TOTAL ASSETS 852.14 852.14 9,111.90 547.52 547.52 8,259.76 600.00 600.00 7,112.24 7,112.24
LIABILITIES & EQUITY Equity 3000 Opening Bal Equity 3900 Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY 6,317.05 5,097.21 -2,302.36 9,111.90 9,111.90
12
Financial Reports
Profit & Loss Statement July 1, 2010 through June 30, 2011
Jul '10 - Jun 11 Ordinary Income/Expense Income Alchol Sales Grant Income Donations General Outside Services Dues Membership Function General - Other Total General Special Events Push Pull Parade Octoberfest Special Projects Raffle Ticket Sales Dinner & Movie 4th Of July Dickens Taste Of Lakeport Wood & Glory Special Events - Other Total Special Events Total Income Cost of Goods Sold Alcohol Supplies Total COGS Gross Profit Expense Flower Baskets Banners & Decorations Community co-op advertiisng 4000 Reconciliation Discrepancies bd check / Advertising 6,757.71 211.39 887.30 -157.00 21.00 3,765.09 352.03 4,117.12 41,342.17 150.00 147.00 150.00 65.00 165.00 1,902.66 371.10 23,681.01 498.66 -1,524.70 25,605.73 45,459.29 -3,845.90 3,150.00 348.46 120.00 -227.44 2,206.00 17,850.00 25.00
13
Community co-op advertiisng Promotion Of Lakeport Advertising - Other Total Advertising Community Service Taste Of Lakeport Special Projects Dinner & A Movie Community Service - Other Total Community Service Donation Dues & Subscriptions Education Insurance Legal & Professional Services License & Permits Meals & Entertainment Membership Misc Office Expenses Supplies- General Tax, Business State Tax, Business - Other Total Tax, Business Total Expense Net Ordinary Income Other Income/Expense Other Expense Outside Services Total Other Expense Net Other Income Net Income 8,925.00 8,925.00 -8,925.00 -2,302.36 10.00 175.00 185.00 34,719.53 6,622.64 2,427.49 5,247.13 -55.89 87.33 7,706.06 327.08 600.00 2,036.54 1,172.00 170.50 410.00 1,404.50 -14.78 454.72 1,408.58 2,940.63 250.00 7,452.00 496.30 8,198.30
14
2011-2012 Budget
Chart of accounts INCOME Alcohol Sales Grant Income General Special Events
Detail Taste of Lakeport & 4th of July City funding Membership dues Taste of Lakeport Dinner & a Movie TOTAL INCOME
Amount
4,400 20,000 4,000 30,000 3,500 61,900
COST OF GOODS SOLD Alcohol GROSS PROFIT EXPENSE Flower Baskets Banners & Decorations New sletters Bad checks Advertising Community Service Donation Dues & Subs Education Insurance Legal & Prof. Servic es Licenses & Permits Meals & Entertainment Membership Office Expenses Supplies Taxes Other Expens Outside Svcs. Exec. Dir. Taste of Lakeport cost for LMSA membership benefits CPA, Exec. Director Taste of Lakeport Taste of Lakeport to other organizations Calif. Dow ntown Assn. Calif. Main Street conferences 7,000 400 500 100 7,500 2,000 500 600 1,500 2,000 200 500 1,500 200 1,400 3,000 50 13,200 2,500 59,400
15
COMMITTEE EXPENSE (NEW) Street Furnishings Historic Documentation Walking tour Brochure Clean up day Christmas lights Store Window contest Vacant Store dis plays New Clock Base Volunteer Campaign New Member Packet Dinner & A Movie Art Walk Children's Pet Parade Concert In Park Sponsor Hallow een Shopping guide
Design Committee Organization committee
11,100 500
Promotion Committee Economic Restructure Com.
7,100 -
TOTAL EXPENSES
60,850 NET INCOME
(1,450)
CITY OF LAKEPORT
STAFF REPORT
RE: City Council Confirmation of Mayoral Appointments of Members to the Oversight Board SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 02/21/2012
WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to adopt a resolution confirming the Mayors appointments of two members to the Redevelopment Successor Agency Oversight Board. BACKGROUND: On June 28, 2011, as part of the 2011-2012 State of California budget bill, companion bills Assembly Bill 1X 26 (AB 26) and Assembly Bill 1X 27 (AB 27) were enacted, dissolving the Redevelopment Agency of the City of Lakeport (Agency), unless the City of Lakeport (City) elected to participate in the Alternative Voluntary Redevelopment Program established by AB 27 and agreed to pay an annual community remittance payment to the County of Lake. On July 18, 2011, a Petition for Writ of Mandate was filed in the Supreme Court of the State of California in the matter of California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. S194861 (Legal Action), challenging the constitutionality of AB 26 and AB 27 on behalf of cities, counties and redevelopment agencies. On December 29, 2011, the Supreme Court issued its opinion in the Legal Action, upholding AB 26, invalidating AB 27, extending certain statutory deadlines under Health and Safety Code Sections 34170 through 34191, and dissolving all redevelopment agencies throughout the State, effective February 1, 2012. AB 26 provides that a successor agency is to be designated as the successor entity to the former Agency, vested with all authority, rights, powers, duties, and obligations previously vested with the former Agency under the Community Redevelopment Law (Health & Safety Code, 33000 et seq.), with certain exceptions. This successor agency is to be responsible for the wind down of the Agencys affairs. The City elected to be the Agencys successor agency by Resolution No. 2441 (2012) on January 10, 2012. DISCUSSION: The activities of the City, as successor agency, will be overseen by an oversight board (Oversight Board), until such time as all of the debts of the Agency are paid off, all Agency assets liquidated and all property taxes previously paid to the Agency are redirected to local taxing agencies. Health and Safety Code section 34179, enacted by AB 26, provides that the Oversight Board is to be composed of seven (7) members, selected as follows: 1. One member appointed by the County of Lake Board of Supervisors. 2. One member appointed by the Mayor of the City. 3. One member appointed by the largest special district, by property tax share, with territory in the territorial jurisdiction of the Agency, which is the type of special district eligible to receive property tax revenues pursuant to Health and Safety Code section 34188. If there are no such special districts within
Meeting Date: 02/21/2012 Page 1 Agenda Item #VII.A.2.
the territorial jurisdiction of the Agency, then the County of Lake may appoint an additional member to represent the public. 4. One member appointed by the Lake County Superintendent of Education to represent schools, if the Superintendent is elected. If the Superintendent is appointed, then the appointment shall be made by the Lake County Board of Education. 5. One member appointed by the Chancellor of the California Community Colleges to represent community college districts in Lake County. 6. One member of the public appointed by the County of Lake Board of Supervisors. 7. One member representing the employees of the Agency appointed by the Mayor from the recognized employee organization representing the largest number of former Agency employees employed by the successor agency at that time. Based on Health and Safety Code section 34179, the Mayor is responsible for appointing two members to the Oversight Board. The Mayor has selected the following people for appointment to the Oversight Board: (1) Stacey Mattina, as the member appointed by the Mayor; and (2) Richard Knoll, as the member representing Agency employees. It is unclear how long the Oversight Board will be in existence. If Council chooses, these appointments can be added to the annual list of appointments, which would make them subject to change when a new Mayor is appointed. OPTIONS: Adopt the resolution confirming the Mayors appointments to the Oversight Board or provide staff direction. FISCAL IMPACT: None $ Account Number: Comments:
SUGGESTED MOTIONS: Move to adopt the proposed resolution confirming the Mayors appointments of two members to the Oversight Board.
Attachments:
Proposed Resolution
Page 2
RESOLUTION NO. ______ (2012) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT, CALIFORNIA, CONFIRMING THE MAYORS APPOINTMENTS OF TWO (2) MEMBERS TO THE OVERSIGHT BOARD CREATED BY HEALTH AND SAFETY CODE SECTION 34179 ET SEQ., REGARDING DISSOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKEPORT
WHEREAS, the City Council of the City of Lakeport (City) approved and adopted the Redevelopment Plan for the Lakeport Redevelopment Project Area (Redevelopment Plan), covering certain properties within the City (the Project Area); and WHEREAS, the Redevelopment Agency of the City of Lakeport (Agency) has been engaged in activities to implement the Redevelopment Plan pursuant to the provisions of the California Community Redevelopment Law (Health and Safety Code 33000, et seq.) (CRL); and WHEREAS, on June 28, 2011, as part of the 2011-2012 State of California budget bill, companion bills Assembly Bill 1X 26 (AB 1X 26) and Assembly Bill 1X 27 (AB 1X 27) were enacted, suspending all new redevelopment activity of the Agency and dissolving the Agency, unless the City elected to participate in the Alternative Voluntary Redevelopment Program established by AB 1X 27 and paid an annual community remittance payment to the County of Lake; and WHEREAS, on July 18, 2011, a Petition for Writ of Mandate was filed in the Supreme Court of the State of California in the matter of California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. 5194861 (Legal Action), challenging the constitutionality of AB 1X 26 and AB 1X 27 on behalf of cities, counties and redevelopment agencies; and WHEREAS, on December 29, 2011, the Supreme Court issued its opinion in the Legal Action, upholding AB 1X 26, invalidating AB 1X 27, extending certain statutory deadlines under Health and Safety Code Sections 34170 through 34191, and dissolving all redevelopment agencies throughout the State, effective February 1, 2012; and WHEREAS, AB 1X 26 designates a successor agency to the dissolved Agency, and provides that, with certain exceptions, all authority, rights, powers, duties and obligations previously vested with the dissolved Agency, under the CRL, are vested in the successor agency; and WHEREAS, on January 10, 2012, the City Council adopted Resolution No. 2441 (2012) electing to serve as the successor agency to the dissolved Agency; and WHEREAS, AB 1X 26 further provides that the Citys actions, as successor agency to the dissolved Agency, are subject to review and approval by an oversight board (Oversight Board), to be created pursuant to Health and Safety Code section 34179 et seq.; and WHEREAS, the Oversight Board is to be comprised of seven appointees from affected local taxing entities and the City, including two (2) members to be appointed by the Mayor; and WHEREAS, at its meeting of February 21, 2012, the Mayor of the City of Lakeport announced the appointments of Stacey Mattina as the Mayors representative to the Oversight Board, and Richard Knoll as the representative from the employees of the former Agency; and
WHEREAS, the City Council desires to confirm the Mayors appointments to the Oversight Board; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred. THE CITY COUNCIL OF THE CITY OF LAKEPORT, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Recitals set forth above are true and correct and incorporated into this Resolution by this reference. Section 2. Confirmation of Mayoral Appointments. The City Council hereby confirms the Mayors appointments of Stacey Mattina as the Mayors representative to the Oversight Board, and Richard Knoll as the representative from the employees of the former Agency. Section 3. Implementation. The City Council hereby authorizes and directs the City Manager to take any action necessary to carry out the purposes of this Resolution, including, but not limited to, notifying the Lake County Auditor-Controller, the Controller of the State of California, and the California Department of Finance of the adoption of this Resolution and the Mayors appointments of the above-named people to the Oversight Board, in accordance with AB 1X 26. Section 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion of this Resolution. Section 5. Certification. The City Clerk shall certify to the adoption of this Resolution. Section 6. Effective Date. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Lakeport on the 21st day of February 2012, by the following vote AYES: NAYS: ABSENT: ABSTAIN: ______________________________ STACEY MATTINA, Mayor ATTEST: _______________________________ JANEL M. CHAPMAN City Clerk
CITY OF LAKEPORT
STAFF REPORT
RE: Consider Resolution Approving and Adopting an Initial Draft of the Recognized Obligation Payment Schedule Pursuant to Health and Safety Code Section 34177(l) SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 02/21/2012
WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The Lakeport City Council serving as the Successor Agency to the Dissolved Redevelopment Agency of the City of Lakeport is being asked to adopt a resolution approving and adopting the initial draft of the Recognized Obligation Payment Schedule (ROPS) pursuant to Health and Safety Code Section 34177(l). BACKGROUND: On June 28, 2011, as part of the 2011-2012 State of California budget bill, companion bills Assembly Bill 1X 26 (AB 26) and Assembly Bill 1X 27 (AB 27) were enacted, dissolving the Redevelopment Agency of the City of Lakeport (Agency), unless the City of Lakeport (City) elected to participate in the Alternative Voluntary Redevelopment Program established by AB 27 and paid an annual community remittance payment to the County of Lake. On July 18, 2011, a Petition for Writ of Mandate was filed in the Supreme Court of the State of California in the matter of California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. S194861 (Legal Action), challenging the constitutionality of AB 26 and AB 27 on behalf of cities, counties and redevelopment agencies. On December 29, 2011, the Supreme Court issued its opinion in the Legal Action, upholding AB 26, invalidating AB 27, extending certain statutory deadlines under Health and Safety Code Sections 34170 through 34191, and dissolving all redevelopment agencies throughout the State, effective February 1, 2012. DISCUSSION: The City elected to become the successor agency to the Agency by Resolution No. 2441, dated January 10, 2012. One of the responsibilities of the City, as successor agency, is to prepare a Recognized Obligation Payment Schedule (ROPS), which sets forth the nature, amount, and source(s) of payment of all enforceable obligations of the Agency (as defined by law) to be paid by the successor agency after the Agencys dissolution, covering the forward-looking six month fiscal period, except for the initial draft of the ROPS, which is to cover the period from February 1, 2012, through June 30, 2012. Only payments required pursuant to the ROPS may be made by the successor agency, after May 1, 2012. The enforceable obligations listed in the ROPS may include the following: bonds; loans legally required to be repaid pursuant to a payment schedule with mandatory repayment terms; payments required by the federal government, preexisting obligations to the state or obligations imposed by state law; judgments, settlements or binding arbitration decisions that bind the agency; legally binding and enforceable agreements or contracts; contracts or agreements necessary for the continued administration or operation of the agency, including agreements to purchase or rent office space, equipment and supplies; and amounts borrowed from or payments owing to the Low and Moderate Income Housing Fund of a redevelopment agency, which had been deferred as of June 29, 2011. However, the ROPS is to exclude pass-through payments to be made by
Meeting Date: 02/21/2012 Page 1 Agenda Item #VII.A.3.
the county after dissolution of the Agency and any agreements, contracts or arrangements between the City and the Agency, except any of the following agreements between the City and the Agency: (1) any written agreements between the City and the Agency entered into prior to December 31, 2010, solely for the purpose of securing or repaying indebtedness obligations to third parties; and (2) loan agreements entered into between the Agency and the City within two years of the date of creation of the Agency. Pursuant to Health and Safety Code Section 34177(l)(2), as modified by the Supreme Courts opinion in the Legal Action, the City, as successor agency, is required to prepare an initial draft of the ROPS covering the period from February 1, 2012, through June 30, 2012, by March 1, 2012. This draft is submitted to an external auditor (pursuant to Health and Safety Code Section 34182, either the county auditor-controller or its designee), for review and certification as to its accuracy (Certified ROPS). The Certified ROPS is submitted to and duly approved by the oversight board (Approved ROPS). The Approved ROPS is finally submitted to the county auditor-controller, the State Controllers office and the State Department of Finance, and posted on the Citys website. The City, as successor agency, has prepared the initial draft of the ROPS covering the period from February 1, 2012, through June 30, 2012. It needs to be submitted to an external auditor for review and certification. OPTIONS: Adopt a resolution approving and adopting the initial draft of the Recognized Obligation Payment Schedule pursuant to Health and Safety Code Section 34177(l) or provide staff direction. FISCAL IMPACT: None $ Account Number: Comments:
SUGGESTED MOTIONS: Move to adopt the proposed resolution approving and adopting the initial draft of the Recognized Obligation Payment Schedule pursuant to Health and Safety Code section 34177(l).
Attachments:
Proposed Resolution
Page 2
RESOLUTION NO. _____ (20120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT, SERVING AS THE SUCCESSOR AGENCY TO THE DISSOLVED REDEVELOPMENT AGENCY OF THE CITY OF LAKEPORT, APPROVING AND ADOPTING AN INITIAL DRAFT OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177(l)
WHEREAS, pursuant to Health and Safety Code Section 34173(d), the City of Lakeport (Successor Agency) elected to become the successor agency to the Redevelopment Agency of the City of Lakeport by Resolution No. 2441 on January 10, 2012; and WHEREAS, Health and Safety Code Section 34177(l)(2), as modified by the Supreme Court decision in California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. S194861, requires the Successor Agency to prepare an initial draft of the recognized obligation payment schedule (ROPS) by March 1, 2012, covering the period from February 1, 2012 through June 30, 2012; and WHEREAS, Health and Safety Code Section 34177(l)(2) requires the Successor Agency to submit the initial draft of the ROPS to an external auditor, either the Lake County Auditor-Controller or its designee, for the auditors review and certification as to its accuracy; and WHEREAS, Health and Safety Code Section 34177(l)(2) requires the Successor Agency to submit the ROPS certified by the external auditor (Certified ROPS) to the Successor Agencys oversight board for its approval, and upon such approval, the Successor Agency is required to submit a copy of the approved ROPS (Approved ROPS) to the Lake County Auditor-Controller, the California State Controller, and the State of California Department of Finance, and post the Approved ROPS on the Successor Agencys website; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEPORT, SERVING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF LAKEPORT, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference. Section 2. CEQA Compliance. The approval of the initial draft of the ROPS through this Resolution does not commit the Successor Agency to any action that may have a significant effect on the environment. As a result, such action does not constitute a project subject to the requirements of the California Environmental Quality Act. Section 3. Approval of Initial Draft of the ROPS. The Successor Agency hereby approves and adopts the initial draft of the ROPS, in substantially the form attached to this Resolution as Exhibit A, as required by Health and Safety Code Section 34177.
Section 4. Transmittal of Initial Draft of the ROPS. The City Manager is hereby authorized and directed to take any action necessary to carry out the purposes of this Resolution and comply with applicable law regarding the initial draft of the ROPS, including submitting the initial draft of the ROPS to the Lake County Auditor-Controller, or its designee, the submission of the Certified ROPS to the Successor Agencys oversight board, upon the oversight boards formation, the submission of the Approved ROPS to the Lake County Auditor-Controller, the California State Controller, and the State of California Department of Finance, and posting the Approved ROPS on the Successor Agencys website. Section 5. Effectiveness. This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED at a regular meeting of the City of Lakeport, serving as the successor agency to the Redevelopment Agency of the City of Lakeport, on the 21st day of February 2012, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ________________________________ STACEY MATTINA, Mayor ATTEST: ________________________________ JANEL M. CHAPMAN, City Clerk
EXHIBIT A INITIAL DRAFT OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE
Name of Succesor Agency: Project Area(s)
LAKEPORT REDEVELOPMENT AGENCY SUCCESSOR AGENCY AND OVERSIGHT BOARD LAKEPORT REDEVELOPMENT PROJECT AREA
Page 1 of 2 Pages
RECOGNIZED OBLIGATION PAYMENT SCHEDULE

Per AB 26 - Section 34167 and 34169 (*)
Project Name / Debt Obligation 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 2004 Series A Bonds 2004 Series B Bonds 2008 Tax Allocation Bonds Office Rent Personnel Costs Agency Insurance Costs Operating Costs Service Agreement Lakeport Main Street Improvement Project (Bond Funded) OPA OPA Service Agreement Service Agreement (Bond Funded)
Payee Union Bank of California Union Bank of California Union Bank of California City of Lakeport City of Lakeport City of Lakeport City of Lakeport BBK - Seth Merewitz Various*** Nieto/DeLeon Funderburg Boss Realty and Appraisal Rau and Associates City of Lakeport - Successor Agency California Housing and Community Development - CDBG Grant Match Ken Davis Various Habitat for Humanity
Description Bond indebtedness Bond indebtedness Bond indebtedness Office rent and RDA board costs Use of City personnel Liability insurance costs for Agency Office supplies and equipment Agency Counsel Infrastructure Improvements to Downtown Main Street Owner Participation Agreement Owner Participation Agreement Realty services Design and engineering services Adminstration and execution of Oversight Board Meetings Matching funds for CDBG Grant 10-STBG-6720, Housing rehab Multi-unit, multi-family housing project Appraisal, legal, and consulting services necessary for Agency wind down/dissolution Financing for the creation of low and moderate income housing
Total Outstanding Debt or Obligation 2,196,338 1,446,018 6,789,489 3,037 4,493,844 13,216 1,007,765 20,834 2,779,447 1,000 11,030 10,000 131,386 405,000 60,000 65,000 100,000 180,000
Funding Source RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF Bond Proceeds RPTTF RPTTF RPTTF Bond Proceeds RPTTF RPTTF RPTTF RPTTF RPTTF
Total Due for Remainder of Fiscal Year + July 2012 $ 27,563 25,215 82,714 3,037 158,513 13,216 36,308 20,834 1,895,096 1,000 11,030 10,000 131,386 45,000
Payments by month, 2012 January February $ March 27,563 25,215 82,714 19,814 1,888 5,187 4,000 19,814 1,888 5,187 1,500 157,925 1,000 11,030 21,898 7,500 8,571 21,667 14,286 7,500 8,571 21,666 14,286 7,500 8,571 21,898 7,500 8,571 10,000 87,590 7,500 8,571 7,500 8,571 19,814 1,888 5,187 1,667 157,925 19,814 1,888 5,187 1,000 473,774 19,814 1,888 5,187 1,000 1,105,472 April May June July $ Total 27,563 25,215 82,714 3,037 158,513 13,216 36,308 20,834 1,895,096 1,000 11,030 10,000 131,386 45,000 60,000 65,000 100,000 180,000 2,865,912 182,855 3,048,767
3,037 39,629 1,888 5,186 6,667
19,814 1,888 5,187 5,000
14) Oversight Board Operations 15) CDBG Grant Match 16) Mutli-unit housing rehab project 17) Contracted Services 18) Low income housing construction 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) 29) 30) Totals - This Page Totals - Page 2 Totals - Page 3 Totals - Page 4 Totals - Other Obligations Grand total - All Pages
T
60,000 65,000 8,574 21,667 14,286 100,000 180,000 $ 2,865,912 182,855 3,048,767 $ 112,964 112,964 $
14,286 20,000
14,286 20,000
14,286 30,000
14,284 110,000
R
19,713,404 12,904,713 32,618,117
AF
83,913 83,913 $ 218,404 218,404 $
* This Recognized Obligation Payment Schedule (ROPS) is to be adopted by the Lakeport Redevelopment Successor Agency Oversight Board no later than May 1, 2012. It is in draft form until such time. The draft Recognized Obligation Payment Schedule (ROPS) must be prepared by the Successor Agency by March 1, 2012. **RPTTF stands for the Redevelopment Property Tax Trust Fund, which is to be created and maintained by the Lake County Auditor-Controller *** Project to be funded by bond proceeds pursuant to the bond covenants of those listed under items 1-3.
258,569 258,569
258,736 258,736
659,610 182,855 842,465
1,273,716 $ 1,273,716
Margaret Silveira, Executive Director Lakeport Redevelopment Agency Oversight Board
Date
Name of Succesor Agency: Project Area(s)
LAKEPORT REDEVELOPMENT AGENCY SUCCESSOR AGENCY AND OVERSIGHT BOARD LAKEPORT REDEVELOPMENT PROJECT AREA
Page 2 of 2 Pages
RECOGNIZED OBLIGATION PAYMENT SCHEDULE

Per AB 26 - Section 34167 and 34169 (*)
Project Name / Debt Obligation 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Statutory Pass-Through Payment Low-Moderate Housing Set-Aside
Payee GENERAL COUNTY LIBRARY FISH & GAME LAKE CO FLOOD-GENERAL HARTLEY CEMETERY DIST LAKEPORT CO FIRE VECTOR CONTROL LAKEPORT CITY LAKEPORT MUNI SEWER CO OFFICE OF ED LAKEPORT UNIFIED SCHOOL MENDOCINO COMM COLL Lakeport Housing Program
Description Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 Payments per CRL 33607.5 and .7 20% Housing Set-Aside
Total Outstanding Debt or Obligation $ 3,141,424 129,421 10,742 93,817 120,661 924,429 197,282 1,418,233 138,432 287,063 3,321,185 646,116 2,475,908
Funding Source RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF RPTTF
Total Due for Remainder of Fiscal Year + July 2012 $ 27,540 1,135 94 823 1,058 8,104 1,730 12,433 1,214 2,517 29,116 5,665 91,426
Payments by month, 2012 January February March April May $ June 27,540 1,135 94 823 1,058 8,104 1,730 12,433 1,214 2,517 29,116 5,665 91,426 July $ Total 27,540 1,135 94 823 1,058 8,104 1,730 12,433 1,214 2,517 29,116 5,665 91,426 182,855
Totals - Other Obligations
12,904,713
AF
$ 182,855 $ $
T
$ $ $ $ Margaret Silveira, Executive Director Lakeport Redevelopment Agency Oversight Board
182,855
Date
CITY OF LAKEPORT
STAFF REPORT
RE: Resolution Approving and Adopting Proposed Administrative Budget Pursuant to Health and Safety Code Section 34177(j). SUBMITTED BY: Margaret Silveira, City Manager PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 02/21/2012
WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council, serving as the Successor Agency to the Dissolved Redevelopment Agency of the City of Lakeport, is being asked to adopt a resolution approving and adopting the proposed administrative budget pursuant to Health and Safety Code Section 34177(j). BACKGROUND: On June 28, 2011, as part of the 2011-2012 State of California budget bill, companion bills Assembly Bill 1X 26 (AB 26) and Assembly Bill 1X 27 (AB 27) were enacted, dissolving the Redevelopment Agency of the City of Lakeport (Agency), unless the City of Lakeport (City) elected to participate in the Alternative Voluntary Redevelopment Program established by AB 27 and paid an annual community remittance payment to the County of Lake. On July 18, 2011, a Petition for Writ of Mandate was filed in the Supreme Court of the State of California in the matter of California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. S194861 (Legal Action), challenging the constitutionality of AB 26 and AB 27 on behalf of cities, counties and redevelopment agencies. On December 29, 2011, the Supreme Court issued its opinion in the Legal Action, upholding AB 26, invalidating AB 27, extending certain statutory deadlines under Health and Safety Code Sections 34170 through 34191, and dissolving all redevelopment agencies throughout the State, effective February 1, 2012. DISCUSSION: The City elected to become the successor agency to the Agency by Resolution No. 2441 (2012) dated January 10, 2012. One of the responsibilities of the City, as successor agency, is to prepare a proposed administrative budget and submit it to the Citys oversight board for approval. According to Health and Safety Code Section 34177(j), the administrative budget is to include all of the following: (i) estimated amounts for the Citys administrative costs for the upcoming six-month fiscal period; (ii) proposed sources of payment for the costs identified in (i); and (iii) proposals for arrangements for administrative and operations services provided by a city, county, city and county, or other entity. Pursuant to Health and Safety Code Section 34177(j), as modified by the Supreme Courts opinion in the Legal Action, the City, as successor agency, is required to prepare a proposed administrative budget covering the period from February 1, 2012, through June 30, 2012. This proposed administrative budget is to be submitted to the Citys oversight board for approval (Approved Administrative Budget). Under Health and Safety Code Section 34177(k), the City is to provide administrative cost estimates, from the Approved Administrative Budget, that are to be paid from property tax revenues deposited in the Redevelopment Property Tax Trust Fund, to the Lake County Auditor-Controller for the upcoming six-month fiscal period.
Page 1
OPTIONS: Adopt the proposed resolution approving and adopting the proposed administrative budget pursuant to Health and Safety Code Section 34177(j) or provide other direction to staff. FISCAL IMPACT: None $ Account Number: Comments:
SUGGESTED MOTIONS: Move to adopt the proposed resolution approving and adopting the proposed administrative budget pursuant to Health and Safety Code Section 34177(j).
Attachments:
Proposed Resolution
Page 2
RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT, SERVING AS THE SUCCESSOR AGENCY TO THE DISSOLVED REDEVELOPMENT AGENCY OF THE CITY OF LAKEPORT, APPROVING AND ADOPTING A PROPOSED ADMINISTRATIVE BUDGET PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177(j)
WHEREAS, pursuant to Health and Safety Code Section 34173(d), the City of Lakeport (Successor Agency) elected to become the successor agency to the Redevelopment Agency of the City of Lakeport by Resolution No. 2441 on January 10, 2012; and WHEREAS, Health and Safety Code Section 34177(j), as modified by the Supreme Court decision in California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. S194861, requires the Successor Agency to prepare a proposed administrative budget covering the period from February 1, 2012, through June 30, 2012 and submit it to the oversight board for approval; and WHEREAS, pursuant to Health and Safety Code Section 34177(k), upon approval of the administrative budget by the oversight board, the Successor Agency is required to provide administrative cost estimates, from the approved administrative budget, that are to be paid from property tax revenues deposited in the Redevelopment Property Tax Trust Fund, to the Lake County Auditor-Controller for each fiscal period covered by the administrative budget; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEPORT, SERVING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF LAKEPORT, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference. Section 2. Approval of Proposed Administrative Budget. The Successor Agency hereby approves and adopts the proposed administrative budget covering the period from February 1, 2012, through June 30, 2012, in substantially the form attached to this Resolution as Exhibit A, as required by Health and Safety Code Section 34177. Section 3. Transmittal of Proposed Administrative Budget. The City Manager is hereby authorized and directed to take any action necessary to carry out the purposes of this Resolution and comply with applicable law regarding the proposed administrative budget, including submitting the proposed administrative budget to the Successor Agencys oversight board, and upon oversight board approval of the administrative budget, the provision of administrative cost estimates, from the approved administrative budget, that are to be paid from property tax revenues deposited in the Redevelopment Property Tax Trust Fund, to the Lake County Auditor-Controller. Section 5. Effectiveness. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City of Lakeport, serving as the successor agency to the Redevelopment Agency of the City of Lakeport, on the 21st day of February, 2012, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ________________________________ STACEY MATTINA, Mayor ATTEST: ________________________________ JANEL M. CHAPMAN, City Clerk
EXHIBIT A PROPOSED ADMINISTRATIVE BUDGET
ADMINISTRATIVE BUDGET SUCCESSOR AGENCY TO THE LAKEPORT REDEVELOPMENT AGENCY CITY OF LAKEPORT, CALIFORNIA FISCAL YEAR 2011/2012 PROPOSED
6-MONTH TERM, FEBRUARY - JULY, 2012
FY 2011/12 ADMINISTRATIVE COSTS BY FUNCTION General administration Oversight Board operational costs Financial management and debt administration Planning and Engineering for Ongoing Projects Project and contract completion Total $ 75,911 45,000 75,911 50,607 5,608 253,037
SOURCES OF FUNDING Low and moderate income housing fund Bond proceeds Reserve balances Administrative cost allowance Redevelopment Property Tax Trust Fund Total
250,000 3,037 253,037
(Excess)/Deficiency
CITY OF LAKEPORT
STAFF REPORT
RE: Westshore Pool Summer Camp Program SUBMITTED BY: Douglas Grider, Director Of Public Works PURPOSE OF REPORT: Information only Discussion Action Item MEETING DATE: 02/21/2012
WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD: The City Council is being asked to provide direction to staff concerning the continuation of the Westshore Pool Summer Camp Program. BACKGROUND: The City has been providing a Summer Camp at the Westshore pool for two summers with our third coming up this summer. During the mid-year budget review process for the pool staff, numbers were run for the last pool summer camp and staff time was added to the cost. As shown in the attached spreadsheets, there is a possible negative revenue depending on the number of users. DISCUSSION: Staff has provided four scenarios in our cost analysis; one that provides for a healthy snack, water bottle, and other miscellaneous items, and one without. The other two options on the spreadsheet are half days or full days. As shown on the spreadsheet, the choice with snacks has the greatest possibility for a negative revenue depending on the number of users. Another issue is the need to hire a Pool Manager prior to the pool season beginning, as increased workloads on staff makes it difficult for us to maintain the required amount of effort needed to organize and oversee the program. Staff is seeking direction from the Council at this time because we start booking for the camps now, and the camps will run into next years budget. Any negative revenue could carry over into next years budget as well. If Council decides to suspend or eliminate the program, now is the time to do so before we book into next fiscal year. Staff realizes the popularity and the public service of these camps. Also realized is the continuing decline of General Fund revenues, and, most importantly, the sustainability of the program with the decline of staffing in the Public Works Department, which oversees the pool services. OPTIONS: Council can choose to continue the current program. Continue program with 1/2 day camps. Suspend or end the program at this time.
Page 1
Agenda Item #VII.B.1.
FISCAL IMPACT: None $Pending Council Direction Account Number: 1130
SUGGESTED MOTIONS: Move to suspend or end the Summer Camp Program at the Westshore Community Pool.
Attachments:
Spreadsheets
Page 2
Agenda Item #VII.B.1.
1/2 DAY CAMPS $80.00 per child/week

Total Emp. Add 2 for DG/TB Employee Wages/Week, DG/TB included. $5.00 daily Supplies = $25per kid per week *Includes 1 Health Snack, Craft, Water/Bottle
Total Kids
Cost per Child
Revenue
Net Total
6 5 5 5 5 5 4 4 4 4 4 3 3 3 3 3 2 2 2 2 2
30 29 28 27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10
$80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00
$2,400.00 $2,320.00 $2,240.00 $2,160.00 $2,080.00 $2,000.00 $1,920.00 $1,840.00 $1,760.00 $1,680.00 $1,600.00 $1,520.00 $1,440.00 $1,360.00 $1,280.00 $1,200.00 $1,120.00 $1,040.00 $960.00 $880.00 $800.00
$1,913.35 $1,638.35 $1,638.35 $1,638.35 $1,638.35 $1,638.35 $1,363.35 $1,363.35 $1,363.35 $1,363.35 $1,363.35 $1,088.35 $1,088.35 $1,088.35 $1,088.35 $1,088.35 $813.35 $813.35 $813.35 $813.35 $813.35
$750.00 $725.00 $700.00 $675.00 $650.00 $625.00 $600.00 $575.00 $550.00 $525.00 $500.00 $475.00 $450.00 $425.00 $400.00 $375.00 $350.00 $325.00 $300.00 $275.00 $250.00
($263.35) ($43.35) ($98.35) ($153.35) ($208.35) ($263.35) ($43.35) ($98.35) ($153.35) ($208.35) ($263.35) ($43.35) ($98.35) ($153.35) ($208.35) ($263.35) ($43.35) ($98.35) ($153.35) ($208.35) ($263.35)
* Breakfast and Friday ceremony lunches not included. * Note: If we provide swim lessons for day camp it will increase cost by $50.00 per week.
Olympic = 9, Music = 10 , Science = 10 Kids per Camp
Luau Camp = 12 Kids
Magic Camp = 20 Kids
June - Aug. 2011
Total Emp. Add 2 for DG/TB
Total Kids
Cost per Child
Revenue
Employee Wages/Week, DG/TB included.
$2.50 daily Supplies =$12.50 per kid per week *Includes Craft, Water/Bottle *DOSE NOT INCLUDE HEALTHY SNACK
Net Total
6 5 5 5 5 5 4 4 4 4 4 3 3 3 3 3 2 2 2 2 2
30 29 28 27 26 25 24 23 22 21 20 19 18 17 16 15 14 13 12 11 10
$80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00 $80.00
1/2 DAY CAMPS $80.00 per child/week $2,400.00 $1,913.35 $2,320.00 $1,638.35 $2,240.00 $1,638.35 $2,160.00 $1,638.35 $2,080.00 $1,638.35 $2,000.00 $1,638.35 $1,920.00 $1,363.35 $1,840.00 $1,363.35 $1,760.00 $1,363.35 $1,680.00 $1,363.35 $1,600.00 $1,363.35 $1,520.00 $1,088.35 $1,440.00 $1,088.35 $1,360.00 $1,088.35 $1,280.00 $1,088.35 $1,200.00 $1,088.35 $1,120.00 $813.35 $1,040.00 $813.35 $960.00 $813.35 $880.00 $813.35 $800.00 $813.35
$375.00 $362.50 $350.00 $337.50 $325.00 $312.50 $300.00 $287.50 $275.00 $262.50 $250.00 $237.50 $225.00 $212.50 $200.00 $187.50 $175.00 $162.50 $150.00 $137.50 $125.00
$111.65 $319.15 $251.65 $184.15 $116.65 $49.15 $256.65 $189.15 $121.65 $54.15 ($13.35) $194.15 $126.65 $59.15 ($8.35) ($75.85) $131.65 $64.15 ($3.35) ($70.85) ($138.35)
* Breakfast and Friday ceremony lunches not included. * Note: If we provide swim lessons for day camp it will increase cost by $50.00 per week. Olympic = 9, Music = 10 , Science = 10 Kids per Camp Luau Camp = 12 Kids Magic Camp = 20 Kids
June - Aug. 2011
FULL DAY CAMPS $125.00 per child/week

$5.00 daily Supplies = $25per kid per week*Includes 1 Health Snack, Craft, Water/Bottle
Total Employees Add 2 for DG/TB
Total Kids
Cost per Child
Revenue
Employee wages/week DG/TB included.
Net Total
6 30 $125.00 $3,750.00 $2,926.71 $750.00 5 29 $125.00 $3,625.00 $2,526.71 $725.00 5 28 $125.00 $3,500.00 $2,526.71 $700.00 5 27 $125.00 $3,375.00 $2,526.71 $675.00 5 26 $125.00 $3,250.00 $2,526.71 $650.00 5 25 $125.00 $3,125.00 $2,526.71 $625.00 4 24 $125.00 $3,000.00 $2,126.71 $600.00 4 23 $125.00 $2,875.00 $2,126.71 $575.00 4 22 $125.00 $2,750.00 $2,126.71 $550.00 4 21 $125.00 $2,625.00 $2,126.71 $525.00 4 20 $125.00 $2,500.00 $2,126.71 $500.00 3 19 $125.00 $2,375.00 $1,726.71 $475.00 3 18 $125.00 $2,250.00 $1,726.71 $450.00 3 17 $125.00 $2,125.00 $1,726.71 $425.00 3 16 $125.00 $2,000.00 $1,726.71 $400.00 3 15 $125.00 $1,875.00 $1,726.71 $375.00 2 14 $125.00 $1,750.00 $1,326.71 $350.00 2 13 $125.00 $1,625.00 $1,326.71 $325.00 2 12 $125.00 $1,500.00 $1,326.71 $300.00 2 11 $125.00 $1,375.00 $1,326.71 $275.00 2 10 $125.00 $1,250.00 $1,326.71 $250.00 * Note: If we provide swim lessons for day camp it will increase cost by $50.00 per week. * Breakfast and Friday ceremony lunches not included. * Campers are responsible for their own lunches daily. Olympic = 9, Music = 10 , Science = 10 Kids per Camp Luau Camp = 12 Kids Magic Camp = 20 Kids
$73.29 $373.29 $273.29 $173.29 $73.29 ($26.71) $273.29 $173.29 $73.29 ($26.71) ($126.71) $173.29 $73.29 ($26.71) ($126.71) ($226.71) $73.29 ($26.71) ($126.71) ($226.71) ($326.71)
June - Aug. 2011
FULL DAY CAMPS $125.00 per child/week

$2.50 daily Supplies = $12.50per kid per week *Includes Craft, Water/Bottle *DOSE Employee wages/week. NOT INCLUDE HEALTHY DG/TB wages included. SNACK
Total Employees Add 2 for DG/TB
Total Kids
Cost per Child
Revenue
Net Total
6 30 $125.00 $3,750.00 $2,926.71 $375.00 5 29 $125.00 $3,625.00 $2,526.71 $362.50 5 28 $125.00 $3,500.00 $2,526.71 $350.00 5 27 $125.00 $3,375.00 $2,526.71 $337.50 5 26 $125.00 $3,250.00 $2,526.71 $325.00 5 25 $125.00 $3,125.00 $2,526.71 $312.50 4 24 $125.00 $3,000.00 $2,126.71 $300.00 4 23 $125.00 $2,875.00 $2,126.71 $287.50 4 22 $125.00 $2,750.00 $2,126.71 $275.00 4 21 $125.00 $2,625.00 $2,126.71 $262.50 4 20 $125.00 $2,500.00 $2,126.71 $250.00 3 19 $125.00 $2,375.00 $1,726.71 $237.50 3 18 $125.00 $2,250.00 $1,726.71 $225.00 3 17 $125.00 $2,125.00 $1,726.71 $212.50 3 16 $125.00 $2,000.00 $1,726.71 $200.00 3 15 $125.00 $1,875.00 $1,726.71 $187.50 2 14 $125.00 $1,750.00 $1,326.71 $175.00 2 13 $125.00 $1,625.00 $1,326.71 $162.50 2 12 $125.00 $1,500.00 $1,326.71 $150.00 2 11 $125.00 $1,375.00 $1,326.71 $137.50 2 10 $125.00 $1,250.00 $1,326.71 $125.00 * Note: If we provide swim lessons for day camp it will increase cost by $50.00 per week. * Breakfast and Friday ceremony lunches not included. * Campers are responsible for their own lunches. Olympic = 9, Music = 10 , Science = 10 Kids per Camp Luau Camp = 12 Kids Magic Camp = 20 Kids
$448.29 $735.79 $623.29 $510.79 $398.29 $285.79 $573.29 $460.79 $348.29 $235.79 $123.29 $410.79 $298.29 $185.79 $73.29 ($39.21) $248.29 $135.79 $23.29 ($89.21) ($201.71)
June - Aug. 2011

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Lakeport City Council Agenda Packet

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL

I. II. III. IV.

5:00 p.m. 6:00 p.m.

Mid-Year Budget Review

Ordinances: Minutes: Application 2012-003

PUBLIC PRESENTATIONS/REQUESTS: A. Citizen Input:

Introduction of New Volunteer:

Introduction of Antonio Castellanos, new Police Department Volunteer.

3. Resolution for Recognized Obligation Payment Schedule

4. Successor Agency Administrative Budget

REPORT FROM CLOSED SESSION: ADJOURNMENT: Adjourn

_______________________________________ Janel M. Chapman, City Clerk

MID-YEAR BUDGET REVIEW

Total general fund revenues are up 2% from last year

Sales tax: both Bradley-Burns (11%) and Measure I (12%)

Short-term cost saving measures effective

FY 04/05 FY 05/06 FY 06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 (Estimated)

MAJOR FUNDS CONDITION

2,545,227 1,720,964 307,734 4,573,925 (388,742)

990,825 727,497 138,464 1,856,786 196,330

305,312 711,018 1,844,121 2,860,451 (1,794,271)

140,051 237,308 86,107 463,466 (28,803)

657,054 781,329 372,073 1,810,456 173,734

235,588 343,438 350,500 929,526 (208,913)

691,696 916,049 140,825 1,748,570 (48,370)

253,521 443,814 1,121 698,456 212,356

2,527,002 2,527,002 $ 2,138,260 $ 2,723,332

3,673,898 3,673,898 $ 1,879,627 $ 3,645,095

615,513 615,513 $ 789,247 $ 406,600

1,223,099 1,223,099 $ 1,174,729 $ 1,435,455

GENERAL FUND BALANCE

(81,008) (228,696) (593,167) (307,734) (700,000) (640,000) (2,550,605) $ -

*Based on actuarial determination by CalPERS

Budget 1,712,533 1,475,485 40,825 187,260 586,048 8,963

YTD Actual 910,813 575,656 1,121 121,680 586,048 212,356

Percent 53% 39% 3% 65% -

CAPITAL IMPROVEMENT BUDGET

all net appropriation increases need Council approval, regardless of amount

amendment, November 15, 2011

BUDGET ADJUSTMENTS (cont.)

(35,058) 35,058 8,632

4/2/12 4/13/12 6/5/12

JANUARY 31, 2012

Quarterly Financial Report

SECOND QUARTER, 2012

CONDITION YTD Actual General Fund Reserv e Balance Budget

GENERAL FUND RESERVE FINANCIAL

GENERAL FUND FIVE-YEAR FINANCIAL COMPARISON

JANUARY 31, 2012

Quarterly Financial Report

SECOND QUARTER, 2012

TOP TEN GENERAL FUND REVENUES BUDGET TO ACTUAL

TOP TEN GENERAL FUND REVENUES COMPARED

Top Ten Revenues Compared FY 09/10 to FY 10/11

YTD 10/11 YTD 11/12

JANUARY 31, 2012

Quarterly Financial Report

SECOND QUARTER, 2012

EXPENDITURES BY DEPARTMENT CITY-WIDE

EXPENDITURES BY MAJOR CATEGORY CITY-WIDE

EXPENDITURES BY MAJOR CATEGORY CITY-WIDE