Board of Directors Meeting Minutes

Date: December 10, 2011 Location: Bellevue College Time: 7:00 a.m.
Attendees: Gately, Miller, Reiswig, Thornley, Fitzpatrick, Lindsey, Long, Michael, Hendel, Saito, Absent: Tamaki Facilitator: Gately Minutes: Reiswig Call to order: 7:08 a.m. NOTE: Bold text indicates a future/current action item.

1. Approval of prior meeting minutes: 11/19 & 11/23: (Saito/Reiswig): PASSED

2. Board Reports VP: General training update, and schedule of program review. Secretary: No report Treasurer: Disbursement coming 12/15 about $35K. Sam will be sending out financials for review to board. Apprentice: No report E&G: No report. Evaluations: Mike anticipates that StripeZone will up live on 12/16. Instructions will be sent via email to members on entering information. Andy will work with Mike to coordinate. Membership: No report. Recreation: No report. President: No report. 3. Assignor Reports Leslie- Recreation: No report. John-School: No report. 4. Pending Motions To excuse Craig Tamaki from Board Meeting (REISWIG/MICHAEL): PASSED To authorized $325 for MLK sponsorship (Gately/Reiswig): PASSED To authorize up to $1500 for hall of fame banquet & $100 for DVD purchase (Thornley/Reiswig): Tim wants to have a broader discussion with entire board, and would like to consolidate efforts for the purchase of awards, etc. to save money. Thornley withdrew motion. 5. Prior Action Items Search committee update: Going off the board this year area (Gately, Long, Tamaki). Tim wants to make sure we keep encouraging people to run. Merge committee update: Tim provided numbers on how many officials working for both associations. Snohomish Co. has elected not to merge their groups. Tim would consider our approach more of a consolidation not merger. Tim estimates approximately $10K for attorneys fees if we go that direction. The board felt their needs to be a price sharing model between associations to cover attorneys costs. Tim does not want to move

forward without having our own attorneys representation. A consolidation would likely take at least 2 years to complete. Members would vote in January 2012 to move forward. Consider an electronic voting process for this vote in order to encourage voting on this issue. Finalize remaining organizational dates/events: Any dates not finalized, need to be done so shortly. Banquet date consensus seems to be earlier than later (April 14th). State Tournament dinner February 27th. Board retreat April 22nd. Tim would like to focus on leadership training during part of the retreat (could we share training with SOWB?) Bob Oliver is the individual Tim would like to invite to the 2012 retreat.

6. New Business Constitution By-Law changes: Tim would like to review proposed Constitution By-Law changes. Tim will summarize proposed changes and post to website. Tims recommendations are as follows: Tim would like assessment fee waived for board members as one of the potential changes. Tim would like Sam to investigate what it would cost to waive assessment for board members. Change in committees structure. Consider adding language to allow for electronic voting. Review committee changes and practice on hearings. Drew is concerned about short-circuiting due process if we change practice on hearings. Removal of attendance requirements, onus on the board to engage membership. State Tournament sit rule: Are we going to apply the same rules as last year? Tim wants Andy to get with John/Rodney on how we are going to apply rules. 2nd weekend is considered state for purposes of the sit rule. Tim wants correct language in the minutes for future. Communications: Review everything through Andy for blasts. Presidents review committee: Took 2 issues from E&G, and declined to review both issues. MLK sponsorship: Ron Bollinger has asked if PNBOA is interested in sponsoring again for UW MLK tourney. $200 is requested includes full page add, food, free entry for all officials. WOA Mass email: Email from Todd about members walking around naked. Board does not think that this should be something that our association should communicate. If Todd wants to send out email then he should do it under WOA auspices. Tim will address generally with membership. Action items for February 2012 WOA meeting: Tim wants to discuss consolidation into Arbiter. Tim would like additional board attendance at WOA meeting. John will submit his issues for meeting direct to Cindy as well. Tim would like to see a list from WOA of local associations arent required to use Arbiter and what criteria was used to formulate that decision. Use of SSNs for WOA registration process is still an open issue. College assignments policy review: Policy review concerns of how Member A assignments are being handled. Tim reviewed policy. John explained his logic behind the assignments associated with those assignments as it relates to the Alaska Tournament. John would like the assignment of this tournament for officials of the PNBOA. John did concede that maybe too many assignments with high-level officials within our group, and potentially outside the spirit of the policy. John indicated that hes not taking games from any other varsity officials that could be working. Concern stems about coddling of college officials working together. Sam doesnt think that we should change assignments at this point, but consider future assignments. Mike wants to make sure we are not second-guessing assignments. NEXT MEETING: January 14th, 2012 ADJOURNED: 8:38 a.m.