7th IFToMM-Conference on Rotor Dynamics, Vienna, Austria, 25-28 September 2006

Guidelines on how to prepare the nal conference paper (keynote speakers) for IFToMM Rotor Dynamics Conference 2006

Alan B. First
Division or Working Group Company City, ZIP Code, Country alan.rst@company.com

ABSTRACT This brief document contains important information for the preparation of a Rotor Dynamics Conference 2006 paper and should be read carefully. Authors are asked to strictly adhere to the layout as outlined in this article, A when preparing the nal paper. It is suggested to use either LTEX or MS-Word as a word processor, since template les are provided for both systems. These les are available on the web site http://iftomm-rotordynamics2006.mdmt.tuwien.ac.at/index.php/Keynotes. Although they come with no guarantee and might contain bugs, they may be helpful in preparing the conference paper. KEY WORDS Layout, paper organization, equations, gures, references NOMENCLATURE If you use lots of symbols in your paper it might be a good idea to make a table or list and include it here. If not needed just delete this section and dene symbols and acronyms the rst time they appear. 1 INTRODUCTION Although writing a paper can be fun, doing the layout according to the publishers requirements is almost always boring if not a hassle. On the other hand, the layout of printed documents needs to follow some rules so that the reader can read the document easily and concentrate on the content. The layout to be used for this conference follows common layout and typesetting rules. There are almost no fancy style elements included to make it easy to follow these guidelines. To further assist authors, layout templates have been developed and/or A adapted for the most common word processing programs LTEX and MS-Word, to minimize the time spent on the paper preparation. For the preparation of the nal paper the authors have to use the layout as discussed and explained in this document. The entire guidelines are formatted as if they were a nal conference paper. So you may consider this as an how-to-example. Please read this guide carefully! It might save you and the publisher some time, since papers will be sent back to you for further revision, if the layout is not satisfactory. The production of the CD-ROM conference proceedings will be based on PDF-documents. Therefore, it doesnt really matter which word processor you use, unless you are able to convert your document to PDF format. Checking the layout should always be done on the PDF version to make sure that the nal output looks like as it should. The website http://iftomm-rotordynamics2006.mdmt.tuwien.ac.at/index.php/Keynotes provides a format conversion tool for MS-Word documents to PDF, which works pretty reliable in most cases. However, it is strongly recommended to do a thorough nal check on the result.

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ORGANIZATION On the rst page of the paper there must be a headline indicating the conference name, date and location as shown on this template paper. The length of the title of your paper should not exceed two lines. Font size and type of the title is Times Roman bold 14pt. Please do not use capital letters for the entire title! Use capital letters only for the rst letter of the title (preferred) or for the rst letter of each word. Separate the title from the headline and the following list of authors about as shown on the rst page of this document. Authors name(s) and afliation(s) follow the title. Also include an email address. Put as many authors next to each other as space permits. If necessary, start a second block of authors name, afliation and email address. Font size and type of authors name is Times Roman bold 12pt. Underline the author who will present the paper. Your paper should begin with an abstract, followed by a list of three to ve key words. Select keywords other than words which appear already in the title. Include a list of symbols (nomenclature) if this helps to organize your paper. The main part of the paper with numbered section headings starts with the introduction. Main section headings are typeset in capital letters Times Roman bold 10pt, followed by as many sections and subsection as needed. The end should feature a conclusion and a list of references. Acknowledgements (if any) may precede the references. 2.1 Length The length of the abstract should not exceed 200 words. The maximum length of a regular paper, including gures and tables, is to be twenty (20) pages. 2.2 Layout The width of the text body should be 16 cm (6.3 in) and the height 24 cm (9.45 in). The rst page of the paper starts with a headline positioned at the top of the upper border of the text body. Use Times Roman bold 10pt for the headline. The footer is separated by 1 cm from the lower border of the text body. Positioning of the print area is tricky since different paper formats (A4, letter) are used around the world. Centering the text body on your paper format would be nice, but as long as you keep a margin of at least 1 cm from the physical borders of the paper you use, that would be ne. To maintain the same look when viewing or printing your paper on another machine, you should embed all fonts used in the PDF le. However, to ensure a uniform appearance of all papers we ask authors to avoid using fonts other than Times Roman. In any case, do not alter the templates and style les you download from the above mentioned website with respect to height and width of the text body. Also leave all settings for font size and font type unchanged. The main text has to be typeset in Times Roman 10pt. 2.3 Symbols The use of the International System (SI) of units is mandatory, and the use of additional (customary) units is optional. 2.4 Page Numbering Start page numbering on the rst page with arabic number 1 in Times Roman 10pt. Center page numbers with respect to the text body. Separate this line by 1 cm from the lower border of the text body.

FIGURES AND TABLES For the CD-ROM proceedings both color and black-and-white drawings, tables and photographs are acceptable. However, keep in mind that most people will print your paper on a B/W printer! Try the same and check whether all lines in your diagrams are visible and can be distinguished! Please be careful not to include gures that are too big! On average a gure should not exceed 100kB to keep the size of the entire document reasonable. Frequently the size of gures can be reduced signicantly without loss of resolution when being printed or displayed. If possible use Times Roman font for the annotation of gures. In any case, no letters and numbers smaller than the text font size (10pt) may appear on gures or drawings! Strictly adhere to this rule, since gures with annotations that are almost impossible to read are a major inconvenience for those who read your paper! Captions should explain illustrations without a further reading of the paper text. See the examples about the layout of gure captions.

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A simple gure

Figure 1: An example gure, clean, neat and easy to understand. Table 1: Numerical results for x, y, z, and C at different equilibrium points Li Equil. Points L1 L2 L3 L4 x 2.485252241 0.000000000 0.009869059 0.210589855 y 0.000000000 0.000000000 0.000000000 0.000000000 z 0.017100631 3.068883732 4.756386544 0.007021459 C 8.230711648 0.000000000 0.000057922 9.440510897 S U S U U

Use tables when numerical data are presented. Arrange them such that you take advantage of the text width, rather than making them narrow and long. You may even combine tables and gures in one line. Note that table captions are centered on top of the table, whereas captions for gures are placed below the gure(s). 4 EQUATIONS All equations should be centered and numbered in sequence, similar to the examples given below. This docuA ment, for example, was prepared using LTEX . If you use another word processor, try to match the style and, most important, the font size of the formulas you create with those shown in this document. If you write your paper in Microsoft Word, for example, please use the Microsoft Formula Editor (usage of version 3.0 is highly recommended) for formulas and all other mathematical symbols. Note that you have to set the equation numbers manually in MS-Word. See, for example, http://www.dcs.uwaterloo.ca/ec/equations/equation.html. c= a2 + b2 (1)

Several equations may be placed in one line if you separate them clearly.
pr j/n =

2j , n

cr jk/n =

|j k | , n

(j, k = 1, 2), (n = 1, 2, 3, ...).

(2)

0.4 Tip Deflection Tip Deflection 0 0.2 0.4 Time 0.6 0.8 1 0.2 0 0.2 0.4

0.4 0.2 0 0.2 0.4 0 0.2 0.4 Time 0.6 0.8 1

Figure 2: Vibration signal at the tip of a cantilever beam. (Left) free oscillations without parametric excitation, (right) with optimal harmonic axial force excitation.

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Symbols used in the text body should be of the same font size and style as used in equations. For example, here we use j and k , which denote the j-th (k-th) natural frequency of the system. The denominator n represents something else. Formulas embedded in the text like M + Kx = 0 should be avoided, unless they are very short x and need not to be numbered. Here is one more example of an equation y = A(t) y, with A(t) = A(t + T ). (3)

Refer to equations by using the numbers assigned to them. Equation (3) is the equation just above this paragraph. We also showed Eq. (1) being a relationship known to all students and Eqs. (2) as an example for several formulas in one line. Please note that in MS-Word it can be dangerous to set formulas within the main text. In some cases MS-Word will not count the equation numbers correctly! 5 BIBLIOGRAPHY List all bibliographical references at the end of the paper in the manner shown (listing in alphabetic order with respect to last name of rst author). Include the year of publication within parentheses just after the last author. Note the different style of references and use them as shown, when you list books, journal papers, proceedings papers or monographs. Refer to references in the text as follows: Childs discusses this case in [3]. Other authors have also carried out experimental studies, see [6], [4] and [5]. FINAL PAPER SUBMISSION The paper must be directly emailed to the Conference Chairman at helmut.springer@tuwien.ac.at in PDF format no later than by May 31, 2006. MS-Word users may take advantage of the conversion tool provided, but no guarantee is given that it will work awlessly. Faxed or emailed submissions will not be accepted! The size of the PDF should not exceed 4 MB. Oversized documents are not welcome since they take too long to be viewed and printed and occupy an unnecessary amount of storage space. 7 CONCLUSION A carefully prepared manuscript that follows the layout rules as explained in this document will make a better presentation of your work and spare us unnecessary effort in pestering you to get it right. Good luck! ACKNOWLEDGMENT A All LTEX users would like to sincerely thank Donald E. Knuth and Leslie Lamport for their efforts creating A TEX and LTEX and sharing this software with the scientic community. All MS-Word users think the same about Mr. Bill Gates, dont they? REFERENCES [1] Abadi, A. (2003): Nonlinear Dynamics of Self-excitation in Autoparametric Systems. Ph.D. Dissertation, Utrecht University, Utrecht. [2] Chen, C.-C. and Yeh, M.-K. (1995): Parametric instability of a cantilevered column under periodic loads in the direction of the tangency coefcient. JSV, 183(2), pp. 123145. [3] Childs, D. (1993): Turbomachinery Rotordynamics. Wiley-Intersciences, New York. [4] Sato, R. (1989): EMC - The past, present and future. In Proc. Int. Symp. on Electromagn. Compat.. Nagoya, Japan, Sept. 8-10, pp. 19. [5] Tondl, A. (1965): Some Problems of Rotordynamics. Chapman and Hall, London. [6] Wang, J., Sasabe, K. and Fujiwara, O. (2002): A simple method for predicting common-mode radiation from a cable attached to a conducting enclosure. IEICE Trans. Commun., E85-B(7), pp. 13601367. 6

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