SIMS

This is to certify that
Mr: HO BAO LINH, NGUYEN PHAN TRUONG AN, MANH THAI SON, VO THANH TUNG
Has successfully Design & Developed

Inventory Management
Submitted by: HO BAO LINH Date of Issue: Jul - 10 - 2010 Authorized Signature: _________
Design Plan : Effective Date: 10-Jul-2010
Document Name : Inventory
SWD/Form No. Version 1 Page No : 2/ 47
Management
Table of Content
Review 1 REQUIREMENT ANALYZE......................................... 4 1. Problem definition .................................................................... 5 2. Customer requirement specification ......................................... 6 3. Function diagram ...................................................................... 7 Review 2 DATABASE DESIGN .................................................... 8 1. Entity Relationship Diagram .................................................... 9 2. Entity - Attributes .................................................................. 10 3. Table........................................................................................ 12 4. Relationship table ................................................................... 15 5. Data Flow Diagram ................................................................. 16 6. Task sheet................................................................................ 19 Review 3 DESIGN FORM ............................................................ 20 1. Main function .......................................................................... 21 1.1 Main form(Login) .............................................................. 21 1.2 Login form ......................................................................... 23 1.3 Profile Form ....................................................................... 24 1.4 Change pass Form.............................................................. 25 2. Function Admin ...................................................................... 26 2.1 User Manager Form ........................................................... 26 2.2 Add Item and Category Form ............................................ 29 2.3 Change price Form ............................................................ 31 3. Sales Function ......................................................................... 33 3.1 Search Item ........................................................................ 33
Project Group No : 3 Signature Date Prepared by (Student) Approved by (Faculty)
Management
3.2 Produce bills Form ............................................................. 34 3.3 View and Report Inventory Form...................................... 37 3.4 Notice Exception Form ...................................................... 39 4. Sales Manager Function ......................................................... 40 4.1 Check Statistic Form.......................................................... 40 4.2 View Report From Sales Form .......................................... 42 4.3 Create Sales Chart Form .................................................... 43 5. Inventory manager Function ................................................... 44 5.1 Statistics inventory form .................................................... 44 5.2 Create trends Form ............................................................ 46 6. Task sheet................................................................................ 47
Project Group No : 3 Signature Date
Prepared by (Student)
Approved by (Faculty)
Management
Review 1
REQUIREMENT ANALYZE
Management
1. Problem definition
Introduction Camp connection is general stores selling various fast moving consumer goods (FMCG). The store is in existence from almost 5 years and is situated in the heart of the city. Since last 2-3 years it has been doing exceptionally well because of the huge complexes built around the area and people prefer to visit the nearest place to buy various FMCG. The store is able to cater to the need of people but at the same time finding it difficult to manage the sales and stock details. Existing Scenario The owner of the store has employed salesmen, sales manager, and inventory manager. Salesmen look after selling the products to the customers; sales manager is looking after producing the invoices and managing sales related data whereas inventory manager is taking care of stock checking and re-ordering the products. The sales manager and inventory manager maintain the registers of the various records required. But due to increase in sales they are finding it difficult to manage the large amount of transactions which are causing discrepancies in the data. Proposed Solution Now a days use of computers is the best to manage the large amount of data easily and effectively. And hence looking at the situation at the store, the owner of the shop has decided to move a step ahead and make use of computer to maintain the data. At the same time he has also thought of expanding the products in the stores by including the fruits, juices etc. He has thought of development of Sales and Inventory Management System (SIMS) which will store all the information and required data can be retrieved with ease. You are expected to develop a Sales and Inventory Management System (SIMS) so that users can manage the details and admin functionalities. There are registered people in the system: sales people working in the shop, inventory managers, admin. Each one of them may have some exclusive privileges.
Management
2. Customer requirement specification

Input data: Products information (name, category, price,); customers information (name); bills price (customers have to pay for saler); new arrival products (update by admin); products have to restore (update by inventory manager); products are deleted from database(delete by admin). Output data: Customers bill (create by saler); products have been sold in the day (create by sale manager); generate sales-trend graphs for each of the item (create by sale manager); products have been cancelled in the day (create by sale manager). Treatment process: Export bills for customers; make a caculations for the total price; search for each item in database; show informations of each item; when admin update items it has to be save in database; decentralization for each person whom login to the system. Hardware and software requirements: Developer Hardware (minimun conditions) CPU Pentium IV 3.0GHz RAM: 1 GigaByte HDD: 40 GigaByte Software Java Development Kit 6 (jdk 6) Netbeans IDE 6.5 SQL Server 2005 Limitation of project: This project require us to make a effective program to manage the inventory and create bills for customers; its also require us to decentralization for each person whom login to the system; We have to report how many item we have been sold in the day and month to make a sales-trend graphs; To store informations of each item in database so we can manage them well.
User CPU Pentium IV 3.0GHz RAM: 512 MegaByte HDD: 20 GigaByte Java Runtime Environment (JRE) SQL Server 2005
Management
3. Function diagram
BEGIN
Message Login again Username Password
No
Check
Yes
Admin Application
Salesmen Application
Sales Manager Application
Inventory Manager Application
Process
Process
Process
Process
END
FlowChat: Sales and Inventory Management System
Management
Review 2
DATABASE DESIGN
Management
1. Entity Relationship Diagram
Inventories
m m
contain
contain m
Sales
contain 1 m
Categories
contain
Units
1
Users
Management
2. Entity - Attributes
2.1 Inventory entity
Status ItemID
Name
Inventories
Price
VAT
NumberCurrent
2.2 Sales entity

SaleID Date NameCus PhoneCus
Exception
sales
AddressCus
Status TotalAccount DiscountSale
Payment
Management 2.3 Users entity

Password Username Worktype
Phone
Users
IDCard
Email Address BirthOfYear
Gender
2.4 Category entity Categories
CategoryID
CategoryName
2.5 Unit entity Units
UnitID
UnitName
Management
3. Table
3.1 Inventories table
Name itemID Data int Length 5 Validation primary key Description this is the key field of the Inventories table Name of the item
foreign key
name categoryID
varchar int
30 5
this is key of type of the item this is key of unit of the item Number of such units available currently int the inventory this is price of a item
unitID
int
foreign key
numberCurrent
int
default 0
price VAT status
float float bit default 0 default FALSE
this is VAT of a item status page offered by sallers
3.2 Sales table

Name saleID Data int Length 5 Validation primary key Description this is the key field of the Sales table the date and time of the transaction 30 30 Prepared by (Student)
foreign key
date
datetime
username nameCus Project Group No : 3 Signature Date
varchar varchar
this is key of salesmen this is name of customer Approved by (Faculty)
Design Plan : Effective Date: 10-Jul-2010 addressCus
Management
varchar
100
this is address of customer this is phone of customer payment modes default 0 promotion money the total amount of the transaction
phoneCus payment discountSale totalAmount
varchar varchar float float
15 30
status exception
bit varchar
true/false 1000
buy or return inform the sales manager about any exceptions
3.3 Users table

Name username Data varchar Length 30 Validation primary key Description this account to login system this password of this account this is work type of user ID Card of employee gender of employee Births year of employee 100 30 15 Prepared by (Student) Address of employee email of employee phone of employee Approved by (Faculty)
password
varchar
100
worktype IDCard gender birthOfYear address email phone Project Group No : 3 Signature Date
varchar varchar bit int varchar varchar varchar
30 20
Management 3.4 OrderDetails table

Name saleID itemID status discountItem Data int int bit float Length 5 5 bit Validation primary key primary key primary key reduce the amount of each product the number of a item Description this is the key fields of the OrderDetails table. Status field is buy or return this item.
amount
int
3.5 Categories table

Name categoryID Data int Length 5 Validation primary key Description this is the key field of the Categories table Name of the category
categoryName
varchar
30
3.6 Units table

Name unitID Data int Length 5 Validation primary key Description this is the key field of the Units table Name of the unit
unitName
varchar
30
Management
4. Relationship table
Management
5. Data Flow Diagram
User
User Details
Sales and Inventory Management Process

DFD LEVEL 0 Context Diagram
Management
ADMIN APP
User
Add user
User details
Username password
Salesmen App
User details Get help
User details
LOGIN
Report items category-wise
Inventory Manager App
Report about any exception
User detail s
Generate salestrend graphs
Sales Manager App

Report about item (not available)
DFD LEVEL 1 Application Process
Management
User
Commands User information
Check account
Account
Get permission
Management (view, insert, update, delete, search)
SQL queries
ResultSet
Process
DFD LEVEL 1-1 Data Process
Management
6. Task sheet
Project Ref. No. Sr. No. Project Title Date of Preparation of Activity Plan Actual Start Date Actual Days Team Member Name Son, Linh Completed 06/07/2010 6 Linh, An, Tung
Task
Activity Plan Prepared by
Status
Requirement Analysis Database Design
06/05/2010 Inventory Management
Management
Review 3
DESIGN FORM
Management
1. Main function
1.1 Main form(Login) There have 4 choices to login Administrator: can control every function in the program (Administrator, Sales, Sales Manager, Inventory Manager). Account of admin is: admin pass: admin. Sales: just can control Sales function . Sales Manager: can use Sales Manager function. Inventory Manager: can use only Inventory Manager function.
Management
Control Name jMenuBar1 mnAccount mnAdministrator mnSales mnSalesM mnInventoryM

Control Type JMenuBar
Constraint
Event
JMenu
Management
mnHelp dtpMain JDesktopPane
1.2 Login form Login to use program
Control Name txtUsername
Control Type JTextField
Constraint must have valid value must have valid value
Event Action Performed
txtPassword cboRemember btnLogin JButton btnReset JCheckBox
Action Performed
Management 1.3 Profile Form View profile of account login.
Control Name txtUsername btnPassword txtWorktype txtBirthOfYear txtGender
Control Type JTextField JButton
Constraint
Event
ActionPerformed
JTextField
Management
txtIDCard txtPhone txtEmail txaAddress JTextArea
1.4 Change pass Form Change valid password of account login
Management
Control Name txtPassCu txtPassNew txtPassConf btnChange btnCancel
Control Type
Constraint must have valid value
Event
JTextField
not empty must coincide txtPassConf with actionPerformed actionPerformed
JButton
2. Function Admin
2.1. User Manager Form Admin can add new user with work type for each user and after that password will be encrypt.
Management
Control Name tblUser btnAdd btnUpdate btnDelete btnRefresh btnCancel
Control Type JTable
Constraint
Event
JButton
ActionPerformed
Management
Control Name cboWorktype txtUsername txtPassword txtPassConf
Control Type JCompoBox
Constraint must choice not empty and not blank character not empty must coincide with txtPassword
Event
JTextField txtBirthOfYear txtIDCard txtPhone txtEmail txaAddress rdbMale JRadioButton rdbFemale btnAdd btnReset btnCancel JButton ActionPerformed JTextArea Male or Female 7-17 digital or null vd: a@a.a or null 4 digital or null
Management 2.2. Add Item and Category Form Admin can add new item with all information and change price with change price button.
Control Name jTabbedPane1 txtName cboCategory
Control Type JTabbedPane JTextField JComboBox
Constraint
Event
not empty when insert
cboUnit txtNumber
JTextField
Prepared by (Student) Approved by (Faculty)
Management
txtPrice txtVAT btnInsert btnChangePrice JButton btnDelete btnReset tblItem JTable
float when insert
ActionPerformed
MouseClicked
Management
Control Name txtName btnAdd btnChange
Constraint not empty when insert
Event
JButton btnDelete btnReset tblCategory JTable
ActionPerformed
MouseClicked
2.3. Change price Form Admin can change price in another window. You click to a row you want to change and edit it, finally you press the Change button.
Management
Control Name txtname txtPrice txtVAT btnChange
Control Type
Constraint
Event
JTextField float when insert
JButton btnCancel tblItem JTable
ActionPerformed MouseClicked
Management
3. Sales Function
Sales people just can use Sales function above. 3.1 Search Item Admin can search item in four ways: search with item id, Name, Category and Price. Or you press the Refresh button to display all item.
Control Name txtItemID txtName
Control Type
Constraint
Event
JTextField txtPriceFrom txtPriceTo

Project Group No : 3 Signature Date Prepared by (Student)
KeyReleased
Management
cboCategory btnRefresh btnCancel btnPrint tblItem
JComboBox
StateChanged
JButton
ActionPerformed
JTable
3.2 Produce bills Form Admin can create produce bill for customer. First, you have to enter ItemID throw Browse button, second you enter all information and press Add button, the information will be display to the table below.
Management
Control Name jTabbedPane1 btnBrowse txtItemID txtQuantity txtDiscountItem ccbStatus btnAdd txtNameCus
Control Type JTabbedPane JButton
Constraint
Event
ActionPerformed not enter directly
JTextField
integer float
JCheckBox JButon
check/uncheck buy/return item
= ActionPerformed
not empty JTextField 7-15 digital or null JTextArea JCombobox JTextField JTable Jlabel JtextField JButton ActionPerformed float
txtPhoneCus txaAddressCus cboPayment txtDiscountBill tblItem lblSub txtTotal btnSubmit
After you create produce bill successfully, you go to Bill Details to see or delete bills.
Management
Control Name txtSaleID txtNameCus
Control Type
Constraint integer
Event
JTextField txtDateFrom enter valid date type txtDateTo btnDelete btnRefresh btnPrint
JButton
ActionPerformed
Management
tblBill JTable tblBillDetail pnlBill JPanel pnlBillDetail
MouseClicked
3.3 View and Report Inventory Form Admin can check quantity of each product or display empty product automatically. You check to the box and press Report button to report for inventory manager.
Management
Control Name cboFrom
Control Type JComboBox
Constraint
Event
cboTo btnViewItem btnViewQuantity btnRefresh btnCheck btnUncheck tblItem btnReport JTable JButton ActionPerformed JButton ActionPerformed
Management 3.4 Notice Exception Form Admin can send feedback to Sales manager throw this form.
Control Name txtTitle
Constraint Not empty
Event
txtBody btnSend JButton btnReset jMenuBar1 nmiExit

Project Group No : 3 Signature Date Prepared by (Student)
ActionPerformed
JMenuBar ActionPerformed
Management
4. Sales Manager Function

Sales Manager can use Sales Manager function above. 4.1 Check Statistic Form Admin can check all sale information in the previous day.
Control Name txtBill txtDayBill
Control Type
Constraint
Event
enter valid date type JTextField
txtMoney txtDayMoney
enter valid date type

Prepared by (Student) Approved by (Faculty)
Management
txtBillCancel txtDayBillCancel txtItem txtDayItem btnViewBill btnViewBillCancel btnViewItem btnPrint btnRefresh lblTitleTable lbl JLabel JTable JButton Action Performed enter valid date type enter valid date type
Management 4.2 View Report From Sales Form And check feedback form Sales.
Control Name jMenuBar1 mniSave mniPrint mniExit txa
Control Type JMenuBar
Constraint
Event
JMenuItem
ActionPerformed
JTextArea
Management 4.3 Create Sales Chart Form Finally, admin can create a sale chart for each item in each month.
Control Name cboMonth
Control Type JComboBox
Constraint
Event
cboYear lst pnl btnClear

JList JPanel JButton

ValueChanged
ActionPerformed
Management
5. Inventory manager Function

Inventory Manager just can use Inventory Manager funtion above. 5.1 Statistics inventory form Admin can check item in the inventory available or empty. If item not available or less, you would press the View Detail button and update the quantity for that item.
Management
Control Name txtCategories txtCategoriesAvai txtItem txtItemAvai txtItemNumber txtItemNot txtItemSold btnViewItemNot
Control Type
Constraint
Event
JTextField
JButton btnViewItemSold lblNameItem txtQuantity btnUpdate btnCancel bnViewAll btnPrint btnRefresh lblTitleTable tblInventory JLabel JTable JButton JLabel JTextField
ActionPerformed
ActionPerformed
Management
5.2 Create trends Form Admin can create Generate inventory trends for each item.
Control Name lbl lst pnl btnClear
Control Type JLabel JList JPanel JButton
Constraint
Event
ValueChanged
ActionPerformed
Management
6. Task sheet
Project Ref. No. Sr. No. 1 2 3 4 Project Title Activity Plan Prepared by Date of Preparation of Activity Plan Actual Start Date 06/08/2010 06/16/2010 06/08/2010 06/09/2010 Actual Days 8 6 14 14 Team Member Name Linh Linh Son Tung
Task
Status
Main Function Admin Function Sales Function Sales Manager Function Inventory Manager Function Inventory Management
Completed Completed Completed Completed
06/09/2010
14
An
Completed

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This is to certify that

Has successfully Design & Developed

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 2/ 47

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 3/ 47

Project Group No : 3 Signature Date

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 4/ 47

Project Group No : 3 Signature Date

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 5/ 47

Project Group No : 3 Signature Date

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 6/ 47

2. Customer requirement specification

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 7/ 47

Sales Manager Application

Inventory Manager Application

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 8/ 47

Project Group No : 3 Signature Date

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 9/ 47

1. Entity Relationship Diagram

Project Group No : 3 Signature Date

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

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2.2 Sales entity

Status TotalAccount DiscountSale

Project Group No : 3 Signature Date

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 11/ 47

Management 2.3 Users entity

Email Address BirthOfYear

2.4 Category entity Categories

2.5 Unit entity Units

Project Group No : 3 Signature Date

Design Plan : Effective Date: 10-Jul-2010

Document Name : Inventory

SWD/Form No. Version 1 Page No : 12/ 47

price VAT status

float float bit default 0 default FALSE

this is VAT of a item status page offered by sallers

3.2 Sales table

username nameCus Project Group No : 3 Signature Date

this is key of salesmen this is name of customer Approved by (Faculty)

Design Plan : Effective Date: 10-Jul-2010 addressCus

Document Name : Inventory

SWD/Form No. Version 1 Page No : 13/ 47

phoneCus payment discountSale totalAmount

varchar varchar float float

buy or return inform the sales manager about any exceptions