SDP User Manual for Cheque/DD Transactions in new Accounting Module

Points to Note:
SDPs will be allowed to do at the maximum of 5 transactions per Cheque. Before doing the Cheque transaction, the SDPs will generate the Instrument Id for each cheque/dd. The process for generating the same is described later in the document. The Instrument Id should be used everywhere in reference. A report about the Instrument Id is provided to the SDPs to resolve any sort of confusion. The report clearly shows the Instrument Id and no of transactions done so far on that particular instrument. SDPs are supposed to accept only Local Cheques. SDPs should not issue personal Cheque on behalf of customers. SDP's should not collect single check for multiple services. SDP's should not collect postdated cheques. SDP's should not collect cheques with out MICR Number. If any wrong transaction happens that should be posted through reversal admin module immediately before proceeding for the correct transaction. Transactions amount should not cross the Instrument Amount. Lot Number (for APOnline and TTSL Trans) should be generated on daily basis before handing over the cheques to the Pick up Person. This Lot Number Report should be attached with the physical cheques. Acknowledgement copy of this Lot Number Report should be kept with SDP for future reference. If Pickup does not happen for a particular day that should be reported to accounting team (55672646 - vinay). If any physical instrument is misplaced at SDP, that instrument amount will be deducted from the SDP's Top Up amount.

Step 1:

Before starting Cheque/DD transaction, SDPs have to register it in the system as shown in below. The below registration procedure should be followed for each cheque. (not for each transaction on that cheque.) Instrument details entry form

SDPs will enter the instrument details in the form shown above, The details of various fields are described later on. Please refer the details described in later part of document at the time of entering the details. Generated Instrument Id After submitting the form, System will generate an Instrument Id and it will be shown to user at the bottom of the page. This instrument Id needs to be copied somewhere( in your computer) and referred or inserted at the required places.

The details of Cheque are as follows: The Cheque number is written at the bottom of the Cheque, A sample of Cheque number with its corresponding meaning is given below.

XXXXXX Cheque Number

XXXXXXXXX City Code Bank Code Branch Code

XX Transaction Code

MICR Number

Please note that the City Code, Bank Code and Branch Code jointly forms the MICR number. So the make sure that the entire MICR number is inputted into the corresponding field. Make sure that you enter the MICR Code without any gaps or spaces.

View Instrument Id:

In case of any clarification is required then the user can view the Instrument Id details in the below given report.

For Getting the details of a particular Instrument Id the corresponding Instrument Id needs to be clicked and then corresponding details would appear. (As shown in the following page).

Step 2: Doing Cheque Transaction For doing Cheque/DD Transaction after entering the consumer details and amount, 'Show payment Screen' button should be clicked.

Then the following screen will appear. In the Instrument Id field SDP has to enter earlier generated Instrument Id Number. Then SDP has to click show details button. Then all the Cheque/DD details will be appeared. SDP cant edit the cheque/DD details here.

After entering the Instrument Id then the following screen will appear. Here SDP has to click the confirm button. Then the transaction happens and receipt will be generated. If SDP wants do one more transaction SDP has to follow the same procedure for another transaction.