MISin Tally 9

Tally (India) Pvt. Ltd. 2008Contents of this document, the design and layout is the
intellectual property of Tally (India) Private Limited. Names of companies and persons
used in this publication are hypothetical and have been used for illustrative purposes. No
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Important:
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Version:
MIS in Tally 9/1.0/August2008
i
Contents
Introduction
Business Processes
..................................................................................................................................................
..1

Management Information System

...........................................................................................................................2
Lesson 1: Advanced Accounting
1.1Chart of Accounts
.............................................................................................................................................4
1.2Accounts Receivable/Payable
........................................................................................................................4
1.2.1Groups and Sub-Ledger concept
................................................................................................................4
1.2.2 Receivables and Payables
...........................................................................................................................6
1.2.3Credit Control
...........................................................................................................................................10
1.3Interest Calculations
.......................................................................................................................................11
1.3.1Simple Mode
.............................................................................................................................................12
1.3.2 Advance Mode
..........................................................................................................................................21
1.4Cost Centres, Budgets & Scenarios
.............................................................................................................23
1.4.1Cost Centre
...............................................................................................................................................2
3
1.4.2Cost Categories
........................................................................................................................................23
1.4.3 Budget
..................................................................................................................................................
.....27
1.4.4Scenario Management
..............................................................................................................................27
1.5Bank Reconciliation
.......................................................................................................................................31
1.6Forex Management
.........................................................................................................................................35
1.6.1Creating Foreign Currency
......................................................................................................................35
1.6.2Voucher entry in Foreign Currency
.........................................................................................................36
1.6.3 Display books with/ in Foreign Currency
................................................................................................37
1.6.4 Adjusting Forex gain/ loss
........................................................................................................................39
1.6.5 ASCII values for Foreign Currencies
.......................................................................................................42
1.7Final Accounts

................................................................................................................................................4
2
1.7.1Trial Balance
............................................................................................................................................42
1.7.2 Profit & Loss A/c
......................................................................................................................................43
1.7.3 Balance Sheet
............................................................................................................................................45
1.8Management Reports & Functionalities
.....................................................................................................46
1.8.1 Ratio Analysis
...........................................................................................................................................46
1.8.2Cash Flow
.................................................................................................................................................
48
1.8.3 Funds Flow
...............................................................................................................................................5
1
1.8.4 Exception Reports
.....................................................................................................................................52
1.8.5 Filters to Reports
......................................................................................................................................56
1.8.6 Highest / Lowest / Average Balances
.......................................................................................................59
1.8.7 Flexible Periods Accounting
.....................................................................................................................60
1.8.8 Presentation Manager
..............................................................................................................................61
1.8.9 Percentage based Reporting
.................................................................................................................62

Contents
ii
Lesson 2: Advanced Inventory
2.1Classification of Stock Items
........................................................................................................................65
2.2Reorder Level

..................................................................................................................................................
66
2.2.1 Assigning Reorder Level
...........................................................................................................................67
2.2.2 Reorder Status
..........................................................................................................................................69
2.3Multiple Price Levels
.....................................................................................................................................70
2.4Reports
..................................................................................................................................................
............71
2.4.1Stock Summary
..........................................................................................................................................71
2.4.2Movement Analysis
...................................................................................................................................76
2.4.3Stock Ageing Analysis
...............................................................................................................................78
2.4.4Stock Query
...............................................................................................................................................8
1
Lesson 3: Administration
3.1Tally.ini - Tally Configuration File
.............................................................................................................84
3.2Consolidation
..................................................................................................................................................
.86
3.3Security
..................................................................................................................................................
...........88
3.3.1Security Control
........................................................................................................................................88
3.3.2Tally Audit
................................................................................................................................................9
4
3.3.3Tally Vault
................................................................................................................................................9
9
3.4Data Management
.........................................................................................................................................102
3.4.1 Backup & Restore
...................................................................................................................................103
3.4.2 Export & Import of Data
........................................................................................................................105
3.4.3ODBC ( Only for Microsoft -Windows)
..................................................................................................110
3.4.4SQL server within Tally

..........................................................................................................................117
Lesson 4: Data Synchronisation
4.1Introduction to Tally Data Synchronization
.............................................................................................119
4.1.1System Requirements
..............................................................................................................................120
4.1.2 Precautions
.............................................................................................................................................12
0
4.2Data Synchronization using Tally.NET
....................................................................................................121
4.3Synchronization Private Network
........................................................................................................134
4.3.1Configuring for Synchronization
............................................................................................................134
4.3.2 Procedure for Synchronization
...............................................................................................................135
4.3.3Security Issues
........................................................................................................................................140
4.3.4Web page as a pass-through
...................................................................................................................140
4.3.5Troubleshooting
......................................................................................................................................140
4.4Principle of Synchronization in Tally
...................................................................................................142
4.5Synchronizing back-dated vouchers
..........................................................................................................142

1
Introduction
1.1 Business Processes
Business processes are a group of activities that a business undertakes in order to achieve
itsgoal. The business activities are day-to-day transactions like sending and receiving
orders,marketing products or services, and so on.Typical business processes include
purchase, manufacturing, sales, accounts, etc. Thesebusiness processes rarely operate in
isolation; i.e., each of these business processes either depends on or is interlinked with
other business processes.
Figure 1.1 Flow diagram of Business Process

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Sections
1.1 Business Processes
1.2 Management Information System
1.1 Chart of Accounts
1.2 Accounts Receivable/Payable
1.2.1 Groups and Sub-Ledger concept
1.2.2 Receivables and Payables
1.2.3 Credit Control
1.3 Interest Calculations
1.3.1 Simple Mode
1.3.2 Advance Mode

1.4 Cost Centres, Budgets & Scenarios

1.4.1 Cost Centre
1.4.2 Cost Categories
1.4.3 Budget
1.4.4 Scenario Management
1.5 Bank Reconciliation
1.6 Forex Management
1.6.1 Creating Foreign Currency
1.6.2 Voucher entry in Foreign Currency
1.6.3 Display books with/ in Foreign Currency
1.6.4 Adjusting Forex gain/ loss
1.6.5 ASCII values for Foreign Currencies
1.7 Final Accounts
1.7.1 Trial Balance
1.7.2 Profit & Loss A/c
1.7.3 Balance Sheet
1.8 Management Reports & Functionalities
1.8.1 Ratio Analysis
1.8.2 Cash Flow
1.8.3 Funds Flow
1.8.4 Exception Reports
1.8.5 Filters to Reports
1.8.6 Highest / Lowest / Average Balances
1.8.7 Flexible Periods Accounting
1.8.8 Presentation Manager
1.8.9 Percentage based Reporting
2.1 Classification of Stock Items
2.2 Reorder Level
2.2.1 Assigning Reorder Level
2.2.2 Reorder Status
2.3 Multiple Price Levels
2.4 Reports
2.4.1 Stock Summary
2.4.2 Movement Analysis
2.4.3 Stock Ageing Analysis
2.4.4 Stock Query
3.1 Tally.ini - Tally Configuration File
3.2 Consolidation
3.3 Security
3.3.1 Security Control
3.3.2 Tally Audit
3.3.3 Tally Vault
3.4 Data Management
3.4.1 Backup & Restore
3.4.2 Export & Import of Data
3.4.3 ODBC ( Only for Microsoft -Windows)

3.4.4 SQL server within Tally

4.1 Introduction to Tally Data Synchronization
4.1.1 System Requirements
4.1.2 Precautions
4.2 Data Synchronization using Tally.NET
4.3 Synchronization Private Network
4.3.1 Configuring for Synchronization
4.3.2 Procedure for Synchronization
4.3.3 Security Issues
4.3.4 Web page as a pass-through
4.3.5 Troubleshooting
4.4 Principle of Synchronization in Tally
4.5 Synchronizing back-dated vouchers

147 p.
Mis in Tally
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