Adas Technologies Private Limited & Easy Gurukul

Overview of Easy Gurukul

Migrate to next generation A product by Adas Technologies Private Limited with technical partnership of Intel Delhi Address
E-134, 1st Floor, Lane No. 5, Pandav Nagar, Delhi 110091, India Ph No: +9111 64537252, +9111 222752932 (INDIA), +1 210 881 8003 (USA) Fax No: +91 11 22047532 Cell: +91 99113 79128, +91 99713 34028 info@easygurukul.com www.easygurukul.com info@adastechnologies.com www.adastechnologies.com

This document contains confidential and proprietary information of Adas Technologies. It is furnished for evaluation purposes only. Except with the express prior written permission of Adas Technologies, this document and the information contained herein may not be published, disclosed, or used for any other purpose.

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Adas Technologies Private Limited & Easy Gurukul

CONFIDENTIAL INFORMATION
This proposal is confidential to Adas Technologies Private Limited and organization/firm/incorporation solicitated for this proposal. This document contains information and data that Adas Technologies Private Limited considers confidential and proprietary. Confidential Information includes, but is not limited to, the following: Corporate, employee and infrastructure information about Adas Technologies Adas Technologies Private Limited project management and quality processes Customer and project experiences provided to illustrate Adas Technologies capability.

Any disclosure of Confidential Information to, or use of it by a third party (i.e., a party other than Client), will be damaging to Adas Technologies. Ownership of all Confidential Information, no matter in what media it resides, remains with Adas Technologies. Confidential Information in this document shall not be disclosed outside the buyers proposal evaluators and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal without specific written permission of an authorized representative of Adas Technologies.

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Adas Technologies Private Limited & Easy Gurukul Title: Product Name: Synopsis: Overview of School Management Software Easy Gurukul The purpose of this document is to provide an overview of the School Management Software (Easy Gurukul) including its features, functionality, benefits, requirements and cost. ADAS Technologies Private Limited & Easy Gurukul E-134, 1st Floor, Lane No. 5 Pandav Nagar Delhi 110091, India Ph No: +9111 64537252 (INDIA) : +1 210 881 8003 (USA) Fax No: +91 11 22047532 Email: info@easygurukul.com , info@adastechnologies.com URL: www.easygurukul.com , www.adastechnologies.com

Presented By:

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Adas Technologies Private Limited & Easy Gurukul TABLE OF CONTENTS 1. 2. Introduction .............................................................................................................. 5 Project Overview (Easy Gurukul) .................................................................................. 5 2.1 Background ............................................................................................................... 5 2.2 Benefits .................................................................................................................... 6 2.2.1 Benefits of Management Team: ................................................................................... 6 2.2.2 Benefits of Students / Parents:.................................................................................... 6 2.2.3 Benefits of Teachers / Faculties: .................................................................................. 6 2.2.4 Benefits Technology Wise: .......................................................................................... 6 2.3 Technology used ........................................................................................................ 7 2.4 Potential users................................................................ Error! Bookmark not defined. 3. 4. 5. 6. Architecture .............................................................................................................. 7 Communication.......................................................................................................... 8 Implementation Structure ........................................................................................... 8 Features in Easy Gurukul............................................................................................. 9 6.1 Security.................................................................................................................... 9 6.2 Basic Configuration .................................................................................................. 10 6.3 Comprehensive Reports ............................................................................................ 10 6.4 Profile Manager ....................................................................................................... 10 6.5 Fee Manager ........................................................................................................... 10 6.6 Notice Board: .......................................................................................................... 10 6.7 Students Progress Report: ........................................................................................ 11 6.8 Remarks for students: .............................................................................................. 11 6.9 Student Attendance Manager..................................................................................... 11 6.10 Class Notes & Assignments ...................................................................................... 11 6.11 Sample Papers....................................................................................................... 11 6.12 Employee Management System ................................................................................ 11 6.13 Communication Tools.............................................................................................. 11 6.14 Document Manager ................................................................................................ 12 6.15 Examination Management System ............................................................................ 12 6.16 Hostel Manager...................................................................................................... 12 6.17 Identification Manager ............................................................................................ 12 6.18 Library Management System: .................................................................................. 12 6.19 Asset Manager:............................................................. Error! Bookmark not defined. 6.20 Higher Study Information ............................................... Error! Bookmark not defined. 6.21 Timetable Manager:................................................................................................ 13 6.22 Alumni Module ....................................................................................................... 13 6.23 Transport Manager ................................................................................................. 13 6.24 SMS and Email alerts .............................................................................................. 13 6.25 Asset / Inventory Management ................................................................................ 14 7. Project Checkpoints .................................................................................................. 14

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Adas Technologies Private Limited & Easy Gurukul

1. Introduction
Adas Technologies is your trusted partner for software development, website application development and maintenance, Search Engine Optimization (SEO) and outsourcing services. We are glad to demonstrate to you, through this response, that we have the capabilities, people, processes, technology and the desire to be your strategic partner of choice. Adas Technologies was founded on 2005 and received its corporate recognition as a Private Limited company on 2006. Adas started with a very dynamic team with a vision of being best in the chosen domain. Within a short span of time, Adas Technologies Private Limited has established itself as a front-runner in the software development sector with careful planning and meticulous project execution. Because of the quality and advance business model, Intel Software became software partner of Adas Technologies Private Limited on 2008 Adas Technologies Private Limited along with Easy Gurukul is a vision of youth. The lacuna of any professional service in small and medium sector enterprises around the world led to the beginning of this dynamic initiative by a team of young and inspired IT professionals. The organization brings together a fresh vigor and youthful exuberance from different domains of core IT, product development and R&D sectors. The founding members and the core group consists of extremely successful and talented professionals who have a firm resolution and steadfast mission to re-define the way the world looks at Information Technology. Destiny of Intellects is the mantra for this self-inspired band of social visionaries who are on an exciting journey of changing the dynamics of IT. We adopt best practices from the flourishing global IT industry to create unique case studies which provide complete end-to-end solutions to complex business needs. Our unique business-model helps understand client requirements and objectives. Incorporating the latest technologies and trends, we at Adas Technologies can create websites, which are visually appealing and professional. Each and every minor detail is looked into to make sure that the site boosts the imagination of end-users.

2. Project Overview (Easy Gurukul)

2.1 Background The Education industry is on edge of a radical change. The need of manpower is increasing with the growth in the Education industry, and a huge demand-supply gap is expected in the education space. To overcome these challenges resulting from such gaps, this industry needs IT solutions to manage its resources with optimal efficiency. Easy Gurukul A S-a-a-S Based ERP solution for the schools is a complete application which helps to upgrade the standard of any school not only in the management level but also helps in transforming the educational standards, increase the security system of the school, manager the resources in efficient way, reduces the communication gap between the parents, faculties and management team, provides complete IT infrastructure to the schools like Wi-Fi setup, high speed internet connections, attendance system with access cards, laptops to every faculty and management teams along with onsite support with zero expenditure of the school authority. Easy Gurukul will help the Indian education industry prove itself equal to their counterparts elsewhere in the world. Easy Gurukul can be used by any school. Being a web based application software it can be access from anywhere at any time. The software is very much dynamic where maximum things can be configured as per the schools requirement but still if some rules in the school is very much specific then we work to customize the rule in the software. Easy Gurukul is a single interface to every requirements of a school. Why to use separate applications to manage a single school when there is a single application to manage the complete school with 180 power tools integrated in 39 different module in a single software which will make any school look really international.

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Adas Technologies Private Limited & Easy Gurukul 2.2 Benefits 2.2.1 Benefits of Management Team: Availability of real-time information Easy command, control and communication Budget control system Financial planning Paper less transactions Can send proper notice to parents, alumnis, students, faculties and other school employees. Digital Data with consolidated reports in single click Easy circulation of notices or events Employee Management Systems No requirement of any kind of hardware/software Do not need any change in current infrastructure Reports assist decision support for management to plan, implement and manage changes Free Training, Maintenance & Support SMS and Email alerts Real time data of his/her child SMS and email alerts for every events Progress reports of his/her child School Notice or Events Ability to save time and money Remote tracking of student activities Better interaction with school management Better interaction with teachers Easy access to any information related to School. Easy access to any information related to his/her child High-end educational games and quiz Access to past students and learn about there professional experience after school Easy manageable records Biggest Time Saver Easy to generate reports Remote tracking of student activities Better interaction with students and parents Better interaction with School Management using employee management tools Easy access to any information related to School. Easy access to any information related to his/her students High level security (banking level security in data using 256 bit encryption of VeriSign) Page 6

2.2.2 Benefits of Students / Parents:

2.2.3 Benefits of Teachers / Faculties:

2.2.4 Benefits Technology Wise:

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Adas Technologies Private Limited & Easy Gurukul Using Rackspace-Google cloud computing servers Plug and Play integration for each module. Easy to customize and change in information as per school requirement. Provides real time information. Transparency in operations. Used 3-tier architecture and Object Oriented Programming.

2.3 Technology used Web Application Ajax XML, HTML, DHTML Java Script PHP 5 MySQL IIS / Apache

Database Application/Web Server

3. Architecture
Easy Gurukul is using client-server system where the user interface of the client is web (browser) and the server is a standalone machine. Most of the request like validation and compression gets completed in client side itself using java-scripts and Ajax but for any request where database access is required the client sends request to server for process. For every process server receives from the client it opens a new database connection, thus for multiple processes it opens multiple connections. The connection gets closed once the process gets completed but still if the number of connection increases heavily then we manage them using connection polling. Easy Gurukul is using 3-tier architecture, thus all application is between the three layers (a) User Interface, (b) Business/Application Layer and (c) Database. The diagram below display the 3 layers used in Easy Gurukul.

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Adas Technologies Private Limited & Easy Gurukul User Interface This layer has been used for any kind of user interaction with the software basically the client side information. The platform in our User Interface is web. Business Layer All the applications and logics is written in the business layer. This is basically the server side information. Any user request will be to business layer from user interface layer. Business layer opens connection for the database access. Database Database contain all the data needed by the application and user interface layer.

4. Communication
Internet The complete software can be browsed using Internet. The software will be hosted in Adas Technologies server. All the members in the school will access the software through internet using any browser (Mozilla, IE, Chrome etc). Only one module that is Employee attendance system will be running in the local network. Easy Gurukul uses TCP/IP protocol for the communication between the different users. In few modules where password related information is communicated we have used data encryption and hashing algorithms for higher security.

5. Implementation Structure

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Adas Technologies Private Limited & Easy Gurukul

6. Features in Easy Gurukul

6.1 Security Most software systems today face one or more security threats: spoofing, identity theft, password stealing, eavesdropping, sniffing, spamming, data theft, web site defacing, denial of service attacks, password breaking, fraud, forgery, hacking, viruses, worms, Trojans - just to name a few. Easy Gurukul uses a very high level security system to defend all the above security threats. For defense we have taken the following security steps: Any data related to password is encrypted in the database. The encryption is also used during communication of data between client and server. The database is password protected. Any kind of access to database is restricted. Only super admin with proper password can access the database for any kind of modification or manipulation. We used to maintain users session so that we can get information of the users accessing the system. The session of any user gets expired if he/she will leave the content management system un-used for more than 2 min. The Fee related configuration has extra security where admin or administrative officer needs to pass a 2nd lever of security before accessing the module. The backup module used to take regular database backup. Past employee or student will not have access to their CMS nether we can alter any data. View and data level restriction for every user. VeriSign and Go Daddy 256 data encryption has been used for network level security. Page 9

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Adas Technologies Private Limited & Easy Gurukul A Google-Rackspace cloud server is used for server level security. Automated regular data backup is maintained in the server with access only to super admin.

6.2 Basic Configuration For making the software functional in any school all the basis configurations are required. As the software is being used by different kind of school thus Adas has developed the software as much configurable as possible so that we can deliver product with exact requirement of the school. Adas Project Management team with configure all the basis configurations required after gathering the information from the School. If any changes are required after Adas project management team configuration then Adas client side employee or school administrator will have access to make the changes. Basic configuration is consisting of global configuration, class, section, syllabus, subjects, books required in each subjects, schools activities, parents and teaches meeting schedule, yearly examination details, holiday list of the school, SMS & email configurator and menu configuration for content security. 6.3 Comprehensive Reports Using this module the users in the software can view all the reports from one single window. The user needs to select the module and all the reports related to that module will be displayed. 6.4 Profile Manager Using the profile manager all the different users of the software like administrator, faculty, students, parents, administrative officer, librarian, alumni and operators can manage their own profile and make required updates time to time. 6.5 Fee Manager Using this module the user can perform the following task. Parents can view details of the fees that need to be paid in any academic session Parents can view the details of the fees paid in any academic session and take print of the record Fee collector can collect the complete or partial fee form the parents/students and take print of the bills generated. Copy of the bill can be given to the student / parent. Can keep track of the student not paying fees in time. System generated SMS will be send to parents just before the due dates and also after the successful payment of any fees. Tracking Fees structure as per academic session, department, course and semester Tracking fees paid and unpaid by students View details of fee paid by any student with facility to take print or save it in file. Maintain dues, rebates and fines Generating bills and keeping record of the bills generated. Duplicate bills can also be generated. Generating daily, weekly, monthly and yearly fee collecting record with details of the collector.

6.6 Notice Board: Admin will have the authority to submit any notice in the website. The notice can contain any message with date. Whenever a new notice comes it will automatically send email and SMS to all the registered users (faculty, students, parents and management team). This notice will also be saved in the database and will also be displayed in the software.

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Adas Technologies Private Limited & Easy Gurukul 6.7 Students Progress Report: This will display the graphical progress reports of each students as per the marks scored in several class tests, online testes and exams. From this reports parents/teaches can judge the performance of the student with respect to the other students in the class. 6.8 Remarks for students: Using this module any faculty, administrator, librarian or administrative officer can send remarks to students. The remarks can be sent to any specific student or a group of students. Once a remark is send it will trigger an email and SMS to parents. The purpose of this module is to send different kind of complain or remarks to parents as per students activity in school. 6.9 Student Attendance Manager This module will make the students attendance system automated. Any faculty will be taking the attendance of the students as per their schedule timetable classes. But if any attendance record is missed or wrongly marked then admin will have the authority to update any past attendance record. Biometric devices are used to take daily attendance of the students which will save the time of the faculties to take attendance in class rooms. This will also trigger SMS to the parents that the student has reached school safely thus increasing the security level of the school. This module will help the admin, faculty and parents to track any student attendance record and also to send SMS/email in case of short attendance. Admin and faculty can view student attendance record based on monthly/yearly attendance record, attendance shortage record etc. If school wants than they can also add fine for shortage of attendance. 6.10 Class Notes & Assignments Using this module any faculty can upload the latest class notes as video, audio or document file. This will help all the absent students to know what happened in the class. Once any class note is uploaded a notification (SMS and email) will be triggered to all the student of the class. In case of Assignments the faculty will upload any assignments with last date of submission. Once any assignments are uploaded it will be notified to all the students. Students will also get an alert just before the last date of submissions. 6.11 Sample Papers One of the best ways to score better marks in exam is to solve the sample papers of the past exam or papers by the experts. Using this module the students can easy get the sample papers of the experts and past exams from the software. Faculties or the operator will be uploading these sample papers of any class, which will be accessible to parents and students. 6.12 Employee Management System Using employee management system the school can manage their own employees with features like attendance system of the employees, leave management system of the employees, work load report of the employees, identification manager of the employees and payroll system. For employee attendance system biometric devices can be used. This will reduce the heavy paper work of the school to manage its own employees. 6.13 Communication Tools Using this module all the members in the school mainly the students, parents and faculties can communicate with each other. This will reduce the gap between the students and faculty. The software is providing two communication tools (a) Forum For one to many communication and (b) messaging tool For one to one communication

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Adas Technologies Private Limited & Easy Gurukul The students and faculties can create communities and discuss different queries using the online network community forum. This will increase the open discussion among the students. Admin will have the authority to stop or delete any community that required. To develop this forum we will be using third party tools. 6.14 Document Manager Using this module the school can manage all its documents online. The admin have the authority to upload any documents as per the defined category of documents. Any document uploaded will have a permission set by which the admin can restrict any document from non-required users (E.g. Any document with permission set to faculties or to any specific faculty will not be visible to other users). The document manager also maintains document versions using version control system. This will help the school to track any document in the school without any danger of losing the document. 6.15 Examination Management System Exam timetable - individual timetables for students, invigilators, rooms Online tests Surprise Quiz Results/Grade Calculation Toppers list Automated Online Result Online Option for student to apply for Revaluation, but they need to submit the fees for revaluation to the administrative department where the office in charge will update the software Option to appear for supplementary for students, but they need to submit the fees for supplementary to the administrative department where the office in charge will update the software Report generation including marks lists, provisional certificates, etc Reports for Management to see performance/progress reports for individual students, class etc Preparing list of eligible students for examination with Photos and signature. The signature will be in image format where the officer in-charge will update while entering the student details. Because of this module the picture of the image will be non-modifiable by students. The criteria for any student to appear for any exam will be 1. Fulfilling Attendance 2. Fee Payment 3. Disciplinary action 4 Pass in Internal examination Students can download or print there examination admit card

6.16 Hostel Manager Using this module the school can manage all the hostels in the school like online hostel application, room allocation, details of allocated rooms, details of student in the hostel and hostel fee records. 6.17 Identification Manager Using this module the users can print/view/save any related i-cards like employee i-card, student icard, student bus card, library card, transport card, exam card etc. In case of lost i-cards the users can take print and then sign it from the authorized administrator. 6.18 Library Management System: Department admin or librarian will manage the department wise library system. The admin will update the entry of any new book in the library. Students, Faculties or Department head can have an access to view the books available in the library. If any book in the library is not available then it will display record of the book with availability date and the person having it.

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Adas Technologies Private Limited & Easy Gurukul An alarm will be trigged to the librarian if any member does not return any book within the date of return. Librarian can view the record of the books and its booking status. Key Features: Online records of books Book availability check Status of books Book request if not available Students / Parents / Faculties / Staff can send feedback to librarian Fine system News paper and magazine management Barcode generator for books

6.19 Timetable Manager: Department head will schedule the timetable of any batch. He will also assign the faculty related to the timetable prepared. Students can view the timetable of their allocated batch. Whenever the timetable is prepared and faculties are allocated an automated email to the faculties will be triggered. Key Features: Free-period enquiries for teachers and students Management of threshold working hours for staffs Management of threshold learning hours for students Teacher workload report Automated creation of timetables.

6.20 Alumni Module Online Alumni Registration Database search option, to search any other past student or faculty Online Chatting option where alumni can chat between themselves General notices of any event, new or achievement to all the registered alumni Posting messages, enquiries or SMS etc An open discussion forum where the registered students and alumni can have open talks. 6.21 Transport Manager Using this module the admin can manage the transport system of the school with details of all the students applied from transport, number of student allocated, bus card and transport fee record. 6.22 SMS and Email alerts As we can understand that all the parents will not have access to computers to get the details of his/her child. Thus for any alerts we will be also send short messages (SMS) in there mobile. Parents will receive alerts for the following modules: Will receive SMS/Email once the student reaches schools and 1st attendance is taken Will receive SMS/Email with results of all the test taken by the school Will receive monthly SMS/Email with the details of the student progress Will receive SMS/Email for any kind of remark or message from the teachers. Along with parents all the other faculties and staff will also receive SMS/Email for any kind of notice from the school authority.

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Adas Technologies Private Limited & Easy Gurukul Will receive remainder SMS/Email for any kind of information like parents teacher meeting or any other school activities. Will receive automated SMS for any declaration of holidays. Will receive remainder SMS/Email for fee due dates and also once the fee is submitted. Will receive SMS/Email for any change of schedule or declaration. Material request Finance approval Asset records Purchase orders Invoices Warranty and insurance related SMS alerts Maintaining records of distributing assets like pen, notebooks, markers etc Vehicle related records like fuel consumption, mileage records, maintenance records etc

6.23 Asset / Inventory Management

7. Project Checkpoints
Checkpoints for successful project delivery: 1) Background Research: Analysis of the requirement Display and demo of previous projects of similar nature Meeting with different departments Why client wants to build the software Theme of project Number of usage of the project Background of client Demonstration of the software Exact requirement of client Amount of customization required (if any) Any new module or work required (if any) Hardware and Software Requirement for S/W Study documents given by client in detail Rough idea of the budget Discussion with Technical Head / Project Manager / Marketing Head Suggesting value addition pointers Design document Selection of value added point Finalizing feature design Finalizing customization required (if any) Finalizing new module or work required (if any)

2) Objective of project:

3) Requirement Analysis information gathering about project requirement from client

4) Value addition:

5) Finalization of project requirement:

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Adas Technologies Private Limited & Easy Gurukul Dead-line fixed Agreement sign off Quotation finalized Architecture (Technical team) Team formation Process diagram & deadlines Re-design (If required) Finalization above point with deadline Project Management Toolkit initiation

6) Get Project:

7) Development 8) QA & Testing 9) ATP sign & user defect analysis 10) Defect Recovery 11) Support

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