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Exchange Participant Contract Global Entrepreneurs Program (2011)

This is a formal contract and commitment between AIESEC DI in and the Exchange Participant. Both the parties should keep an original copy of this contract with signatures of both, the candidate and the AIESEC representative. Changes that are made after signing this contract need to be drawn up on a new contract. EPs Name : _______________________________________

Exchange Type : _______________________________________ AIESEC Responsible : _______________________________________ LCVP OGX Name : _______________________________________

Contact Details of the Exchange Participant Permanent Address : _______________________________________ _______________________________________ _______________________________________

There is no better

Fathers Name : _______________________________________ Contact Number :______________________________________ Mothers Name : _______________________________________ Phone Nos. ( R ) : ______________________________________

opportu nity!

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1.1 Statement of Understanding


AIESECs various exchange activities are run to have an impact on the participants, the AIESEC members involved in making them happen, the organization taking the trainee, the communities the trainee is coming from and going to and through all this, the society. As such, all people who are involved in the exchange process are important in achieving the intended result. The aim of an internship shall be to provide the Exchange Participant with following: A positive learning experience Practical skills in a foreign environment to complement his/her education Interaction with social issues in the host community and country and/or territory Interaction with a new social and cultural environment Preparation for future management responsibilities Opportunity to apply skills, attitudes and values at work and in the community Awareness and knowledge of social issues and different practices in the host country

The aim of an internship is NOT:

To provide an opportunity where the sole purpose is earning money A holiday Intended to be a permanent career placement or recruitment opportunity in another country. If the organization decides to employ the trainee on a permanent basis in the host country and/or territory, AIESEC will have no role in facilitating this. A vehicle for any person to permanently leave their home country and/or territory. AIESEC does not encourage the extension of internships beyond agreed upon limits.

1.3 Cost Structure of AIESEC Global Entrepreneurs Program


1. Cost of Application form or Prospectus INR XX.

2. After EP clears Assessment Centre and is selected by AIESEC to apply for


AIESEC Global Entrepreneurs Program, s/he pays a sum of INR 4000(Non Refundable). This amount is charged as cost of providing access to AIESECs database i.e. internship opportunities in selected countries.

3. After an Exchange Participant is selected for an AIESEC Internship by an


organization, the EP pays the remaining amount as following, at the time of a match between the EP and the organization.

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Development Internship

INR 5000

4. Visa Charges have to be born by the Exchange Participant. AIESEC will assist
the EP with required Documents to apply for VISA and advice on Visa Process. AIESEC does not take any responsibility for the visa charges and they have to be borne entirely by the Exchange Participant. 7,000 is cleared by the EP.

5. However the documents will be provided only if the remaining amount of INR 6. Exchange Participant has to take care of Air Ticket expenses. AIESEC does
not take any responsibility for this.

1.4 Duration of EP Contract


1. This contract is initially valid for 4 Months from the month of signing of
Contract. The EP has to find an internship within this period successfully.

2. If the EP is not able to find an internship successfully within first 4 Months then
his/her association/participation/involvement with AIESEC shall be reviewed. If EP did not violate any expectations set at the time of signing of contract then AIESEC can renew the contract for 4 more months with no additional cost. 3. In no case the contract shall be stretched more than 8 months. The validity shall lapse automatically post 8 months.

1.5 AIESECs Responsibilities


1. Assist EP in signing up on www.myaiesec.net and obtaining his/her own username and password. 2. Assist EP in filling up surveys and other forms to obtain his/her own EP ID on www.myaiesec.net

3. Induct the EP into the AIESEC network & run a Local Training Seminar to
educate them about AIESEC and its activities.

4. Advice and Assist EP in finding an internship as per the international projects


being run in countries which are a part of the GLOBAL ENTREPRENEURS PROGRAM.

5. Advice and Assist EP in acquiring the required documentation and legal papers
required to go for internship after getting selected for one.

6. Advice and Prepare EP for Logistical, Cultural, Personal and Professional front
before EP leaves for the country of his/her AIESEC internship. 7. Maintain communication with the EP throughout the duration of the internship.

8. Expectation

setting with the EP before the evaluation/measurement during and after the internship.

internship,

and

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9. Keep the EP aware of local, national and International AIESEC conferences and activities for him/her to be part of.

1.6 Exchange Participants Responsibilities


1. Take active role in obtaining username and password for MyAiesec.net. 2. Complete and Fill other forms, surveys in order to get an appropriate EP ID in MyAiesec.net. 3. Provide genuine original documents as proof of academic background and working experience mentioned on the Resume.

4. Take active role of searching and communication to find a suitable Internship


with the help of AIESEC member.

5. Take active part in AIESEC LC activities, seminars, workshops, conferences etc.


Its mandatory to attend all the events and activities organized by sending LC specifically for all EPs with prior notification.

6. Take active part in LC activities and conferences during the course of AIESEC
Internship. 7. Abide by the Expectations, rules and communication standards set during the time of contract signing.

8. Regular Communication with the AIESEC LC about the progress on finding a


suitable Internship.

9. Timely acquire the necessary legal documents required to apply for Visa after
getting selected for Internship as per the Start Date of Internship. 10.Incur expenses related to obtaining VISA and Air Ticket.

1.7 Termination/Expulsion from Program


1. The EP shall be terminated from AIESEC if its found that s/he is using AIESEC
as a platform for migrating to another country. 2. If the EP deliberately violates the rules, communication standards and expectations set at the time of contract signing. 3. If the documents provided by the EP as proof of academic backgrounds and working experience are found to be fake.

4. If its found that EP is using AIESEC as a platform for any illegal or unethical
means for selfish reasons.

5. The EP is not allowed to reject Internship on the basis of Geographical


preferences. These preferences are discussed during the time of Expectation Setting and Contact signing.

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6. The EP cant blackout after the EP Acceptance Note had been sent to the

organization. If s/he is selected by the organization and the EP backs out, s/he is immediately terminated from AIESEC. AIESEC. It is imperative for the candidate to maintain clear channels of communication with the AIESEC responsible and respond to all sorts of communication within 48 hours. The channel of communication can be through e-mail, phone or personal meetings, as desired by the participant.

7. Communication is the key to timely delivery of services on behalf of

1.8 Documents to be attached


1. Passport photo copy 2. Photo id card copy 3. Copies of Degree/Diploma Certificates 4. Work Experience Certificates

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1.8 Expectation Setting

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Declaration
I, _______________________________________, hereby confirm that I understand the above stated terms and conditions of Exchange Participant Contract. I wish to apply for Global Entrepreneurs Program (Development Internship) and accept these conditions in full honesty. Along with the signing of this contract, I am paying sum of INR 4000/- (Non Refundable) as the first installment of the Administration Fee. I pledge to pay the remaining amount of *INR 5000/- (Non Refundable) as the second installment (immediately post getting selected for my internship). *Only in case where the EP does not get VISA due to insufficient documentation from AIESECs end, will the amount of INR 7,000/- be refunded. I would want my internship duration to be of minimum _______ months and maximum ________ months. My preferred starting date (earliest) is ____________. My preferred countries (only 3) in order of priority are: a) b) c) Any change in preference of countries would not be allowed after signing the contract. I have attached the required documents. I also understand that AIESEC in <Local Committee> is the final decision making authority and the breach of any of these conditions would lead termination from Program. Date: _______________

EP Name: _________________________ Signature: _________________________

AIESEC Representative: ______________________ Signature: _________________________________

Family Consent

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I _________________ (parent name) as Mother/Father/Guardian of _______________ (student name) from _______________________________ (School/College/University) am aware of my son/daughters application to AIESECs Global Entrepreneurs Program. I am in consent with his/her decision and ready to support him/her for the necessary financial support (as per what is mentioned in the contract).

Name of Father/Mother/Guardian: ______________________ Contact Info: _________________________________ Signature: _________________________________

Wishing you a fantastic AIESEC experience!

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