THE COMPLETE

Microsoft Word 2007

LEVEL 2

CompleteVISUALTM Step-by-step Series Computer Training Manual www.computertrainingmanual.com

Evaluation Version
All freely downloadable evaluation versions of our manuals are for evaluation purpose only and MUST NOT BE USED FOR TRAINING. All evaluation versions of the manuals can be viewed and printed. If you would like to purchase the full version of our manuals, please visit http://www.computertrainingmanual.com/order.htm or contact us at order@computertrainingmanual.com for further information. Send your comments and suggestions to suggestion@computertrainingmanual.com

Copyright Notice Copyright 2007 EBook Publishing. All rights reserved. No part of this publication may be reproduced, transmitted, or translated into any language, in any form or by any means, electronically or mechanical, including photocopying, recording, storage in a database or retrieval system, or otherwise, without the prior written permission of EBook Publishing. Disclaimer We take great care to ensure the accuracy of these materials; however, EBook Publishing makes no warranty, express or implies, including without limitation any warranty concerning the adequacy, accuracy or completeness of such information or material or the results to be obtained from using such information or material. EBook Publishing reserves the right to revise this publication and to make changes in its content at any time, without obligation to notify any person or entity of such revisions or changes.

Discover The

Seven (7) Key Benefits

Our mission is to provide you the best computer training manuals available, at the very best price. Discover the Seven (7) key benefits of our CompleteVISUALTM step-by-step computer training manual, and compare them with what is available from our competitors. If you need further information, please contact us at info@computertrainingmanual.com or visit our web site at http://www.computertrainingmanual.com

Unlimited Printing Rights

A single payment for our manuals allows you to print as many copies as you required and distribute the printed copies for use at the designated sites. Imagine how much money you could save by not having to purchase individual textbooks for each user!
Other courseware: There are many computer training manual providers charge on per-book per -student basis.

No Annual Renewal Fees

You can continue to use any manuals you have purchased for as long as you like. You do not have to pay an annual renewal license to keep using the manuals that you have purchased the rights to!

Other courseware: You must renew your license for a nominal annual renewal fee after 1 year from the original purchase date.

Affordable
Our manuals are affordable to all categories of computer training, includes commercial training

companies, government agencies, internal company training departments, individual setting up their own computer training program, universities, colleges and school student.
Other courseware: There are other training manuals with unlimited printing rights, but it cost you US$450-850 for each title.

Complete Visual Step-by-step

The first ever-created complete visual manuals, with every single step fully illustrated by colorful diagrams, tables and screen snapshot to show how it looks on screen. You are unlikely to make mistakes and can even learn without a computer!
Other courseware: Only text instructions with no or only few illustration diagrams for all steps. You may not able to follow the step closely.

Easy To Understand
Our computer training manuals are written in non-technical writing style that is easy to understand.

Complicated tasks are simplified for easier understanding and reference. 90% of the tasks in each chapter fit into a single page. All tasks are summarized to less than 10 steps with no irrelevant steps.

Other courseware: There are always too many repeating and irrelevant steps involved to perform a simple task.

Independent and Flexible Hands-on Lessons

No pre-installed files for all lessons. All lessons in the manuals are independent. You are flexible to start any chapter you wish without having to finish the previous lessons.
Other courseware: Lessons are totally dependent on pre-installed files and dependent very much on the previous lessons outcome.

Completely Customizable
You can remove and rearrange the content of the manuals as you wish. The table of content and the page numbering are updated automatically. You can even add your organization's name and logo to help you build a more reputable and professional image.

Other courseware: Many training manual providers claim that their manuals are easy to customize, in fact they are NOT because their lessons and exercises are all interrelated.

Microsoft

Word 2007
HOW TO USE THIS MANUAL

Level 2

The CompleteVISUALTM step-by-step computer training manual is specially developed and organized based on the Instructional Design concepts, to ensure the effectiveness of the learning process. Most of the tasks in each chapter fit into a single page for easy reference. Most tasks are summarized to less than 10 key steps and accompanied by actual screen illustrations. Every step you go through is practical and relevant. All chapters are independent. No exercise files need to be installed prior to the training, so you can start training from the modules that best suit you or your trainees. However, the module sequence that we suggest is designed to optimize your computer learning process.

Section name. Each Section name. Each

section groups related section groups related chapters to make sure you chapters to make sure you learn all the related features learn all the related features and skills in complete details. and skills in complete details.

Chapter name. Each Chapter name. Each

chapter is an independent chapter is an independent learning unit. No exercise learning unit. No exercise files need to be installed prior files need to be installed prior to the training. This lets you to the training. This lets you start your training anywhere start your training anywhere or anytime you like. or anytime you like.

Chapter introduction. Chapter introduction.

Each chapter begins with aa Each chapter begins with presentation and illustration presentation and illustration to prepare you for the to prepare you for the concepts you will learn. concepts you will learn.

Instructions

You are asked to

Microsoft

Word 2007
HOW TO USE THIS MANUAL
Click the Office Button >> Open. Press <Shift>+<Tab> Type Photo from Kevin Jeff.

Level 2

Click the Office Button to expand the menu, and then click the Open command. Hold down the Shift key while pressing the Tab key on the keyboard. Type the phrase Photo from Kevin Jeff. Handy summary. Each Handy summary. Each

Task Name. Each task consists of aa series of fully Task Name. Each task consists of series of fully
illustrated step-by-step instructions, which help you illustrated step-by-step instructions, which help you through the hands-on activities. through the hands-on activities.

task concludes with aa task concludes with summary that reinforces the summary that reinforces the key steps in the task. ItIt also key steps in the task. also serves as aa cue card for a serves as cue card for a specific task. specific task.

Visual step-by-step Visual step-by-step instructions take you instructions take you

through hands-on activities through hands-on activities to accomplish each task. to accomplish each task. These instructional actions These instructional actions appear in bold. appear in bold. The important commands or The important commands or keywords are highlighted in keywords are highlighted in this font and style. this font and style. The text that you need to The text that you need to type in appears in this font type in appears in this font and styles. and styles.

Detailed descriptions Detailed descriptions and explanations on and explanations on

each step help you to learn each step help you to learn more about the step that you more about the step that you have just performed. have just performed.

Actual screen Actual screen illustrations such as the illustrations such as the

dialog boxes and the result dialog boxes and the result outcomes are displayed to outcomes are displayed to show you how they appear show you how they appear on screen. This helps you to on screen. This helps you to learn visually and effectively. learn visually and effectively. AA rectangle or circle is used rectangle or circle is used to draw your attention to the to draw your attention to the part of the illustration that part of the illustration that you are dealing with. you are dealing with.

Appropriate tips, tricks, and Appropriate tips, tricks, and shortcuts that you may find shortcuts that you may find
useful are included to further useful are included to further enhance your skills. enhance your skills.

Microsoft

Word 2007
TABLE OF CONTENTS

Level 2

HOW TO USE THIS MANUAL.........................................................................4 WORKING WITH TAB AND TABLES.............................................................8

Using Tab...................................................................................................................................9

WORKING WITH TABS AND TABLES...........................................................9

How To Use A Default Tab Stop.......................................................................................10 How To Set The Left Tab Stop....................................................................................................................11 How To Set The Right Tab Stop.......................................................................................11 How To Set The Center Tab Stop.....................................................................................12 How To Set The Decimal Tab Stop...................................................................................12 How To Enter Information Using Tab ...............................................................................13 How To Adjust The Tab Stop Position...............................................................................14 How To Change The Tab Stop Type.................................................................................15 How To Delete All Customized Tab Stops......................................................................................16 How To Create A Leader Tab Stop...................................................................................17 How To Create Forms Using Tab Stops With Leaders......................................................19 Creating Tables.......................................................................................................................21 How To Insert A Quick Table............................................................................................23 How To Create A Table....................................................................................................24 How To Create A Table Quickly.................................................................................................................25 Managing Tables.....................................................................................................................26 How To Select A Cell........................................................................................................27 How To Select A Row....................................................................................................................27 How To Select A Column..................................................................................................27 How To Select The Entire Table.......................................................................................27 How To Change The Column Width Using The Mouse.....................................................28 How To Set The Column Width.........................................................................................28 How To Change The Row Height Using The Mouse.........................................................29 How To Set The Row Height ............................................................................................29 How To Make Multiple Columns The Same Size...............................................................30 How To Make Multiple Rows The Same Size....................................................................31 How To Change The Space Between Cells In A Table......................................................33 How To Insert Columns In A Table....................................................................................34 How To Insert Rows In A Table.........................................................................................34 How To Delete Columns...................................................................................................35 How To Delete Rows........................................................................................................35 How To Merge Cells In A Table........................................................................................36 How To Split Cells In A Table............................................................................................36 Formatting Tables...................................................................................................................37 How To Change A Table Style..........................................................................................38 How To Change The Table Layout....................................................................................39 How To Add Border Lines To A Table...............................................................................40 How To Add Shading To A Table......................................................................................42 Performing Calculations ........................................................................................................43

Microsoft

Word 2007
TABLE OF CONTENTS

Level 2

How To Convert A Table To Text......................................................................................44 How To Convert Text To A Table......................................................................................45 How To Perform Calculations In A Table...........................................................................46

Working With Tab And Tables

Objectives:
When you have completed these lessons, you will be able to:

Use A Default Tab Stop Set The Left, Right, Center And Decimal Tab Stops Change The Tab Stop Type And Position Delete All Customized Tab Stops Create Forms Using Tab Stops With Leaders Insert A Quick Table Create A Table Table Selection Techniques Change The Column Width And Row Height Change The Space Between Cells Insert/ Delete The Columns/Rows Merge Cells In A Table Split Cells In A Table Change A Table Style Change The Table Layout Add Border Lines To A Table Add Shading To A Table Convert A Table To Text Convert Text To A Table Perform Calculations In A Table

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
Using Tab

Level 2

Tabs are used to align information on the document. There are different types of tab stops, such as Left, Right, Center and Decimal. In this lesson, you will learn how to choose and set these Tab Stops and how to enter information using tab settings.
Type of Tabs Left Tab Right Tab Center Tab Decimal Tab Description Left aligns the text to the tab stop position. Right aligns the text to the tab stop position. Aligns text to the center of the tab stop position. Aligns numbers by the decimal point.

The button indicates the type of tab currently set.

Left Tab The text always appears left aligned to tab stop position.

Center Tab Right Tab The text always The text always appears center appears right aligned aligned to tab stop to tab stop position. position.

Decimal Tab The decimal point always aligned to tab stop position.

Leader Tab. Leader tabs are used to guide the readers eye from the left edge of the
page, to related information at the right edge of the page. Leader Tab is also useful for creating line markers on forms and totaling lines in tables.
Leader Tab A tab stop that follows a line.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Use A Default Tab Stop

Level 2

1.

Create a new document. Type Product Catalog. Press <Enter> twice to add two blank lines after the title.
You need to create a new document for the Tab lesson. To create a new document, you can click the New button on the Standard toolbar. Then click Blank Document under the New area in the Task pane.

SUMMARY

1.

Press <Tab> until your insertion point is positioned where you want to enter the text. 2.Type the text.

2.

Type the list heading as below. Press <Tab>, type Product Press <Tab> again, type Quantity Press <Tab> again, type Quality Press <Tab> again, type Unit Price Press <Enter>.
When you press <Tab>, the insertion point jumps to the next tab stop marker. Even though you have not created any tab stops manually, there are default tab stops ready to be used. The tiny gray dots that appear below the ruler represent the default left-aligned tab stops, which are set at half-inch intervals.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Set The Left Tab Stop

Level 2

3.

Click the button at the far left of the ruler until it changes to the Left Tab marker as shown below.
The default tab is the Left tab. Make sure your insertion point is positioned on the new line where you want the tab stops to be set.

SUMMARY

1.Click at the far left of the horizontal ruler until it changes to the type of tab you want:

4.

Click at 0.5 on the ruler to set the Left Tab stop.

The left tab marker appears at 0.5 on the ruler as shown below. This is the position that aligns with the heading `Product.

.
2.Click on the horizontal ruler where you want to set the Tab stop.

How To Set The Right Tab Stop

5.

Click the button at the far left of the ruler until it changes to the Right Tab marker as shown below.

TIPS

If you are setting the tab stops for a few lines, select the lines before you set the tab stop. If you want to remove the tab marker, drag the marker away from the ruler.

6.

Click at 2 on the ruler to set the Right Tab stop.

The right tab marker appears at 2 on the ruler as shown below. This is the position that aligns with the heading `Quantity.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Set The Center Tab Stop

Level 2

7.

Click the button at the far left of the ruler until it changes to the Center Tab marker as shown below.

8.

Click at 2.75 on the ruler to set the Center Tab stop.

The center tab marker appears at 2.75 on the ruler as shown below. This is the position that aligns with the heading `Quality.

How To Set The Decimal Tab Stop

9.

Click the button at the far left of the ruler until it changes to the Decimal Tab marker as shown below.

10. Click at 4 on the ruler to set the Decimal Tab stop.

The decimal tab marker appears at 4 on the ruler as shown below. This is the position that aligns with the heading `Unit Price.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Enter Information Using Tab

Level 2

1.

Type the following text into the document. Press <Tab> Type Table 21-B Press <Tab> Type 23 Press <Tab> Type Good Press <Tab> Type 75.00
When you press <Tab>, the insertion point jumps to your customized tab stops and the text you type appears aligned to the tab stop. Observe how different types of tabs stop control the appearance of the text. For example, the decimal tab aligns numbers by their decimal point. If the number doesnt have a decimal point (e.g.:35), it will align to the left of the decimal tab stop.

SUMMARY

1.

Press <Tab> until your insertion point is positioned where you want to enter the text. 2.Type the text.

TIPS

2.

Press <Enter> and type the second and third lines of the text as shown below.
You do not need to reset the tab stops as the same tab settings will be set to the next line if you press <Enter>.

The same tab settings

will be set to the next line if you press <Enter>.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Adjust The Tab Stop Position

Level 2

1. 2.

Select the list of three products.

You want to adjust the tab stops for all the lines.

Drag the Center Tab marker from 2 to 1.75.

A dotted line appears while you drag the tab marker in order to show you the new location of the data, as shown below.

SUMMARY

1.Select all lines of text for which you want to change the tab settings. 2.On the horizontal ruler, drag the Tab marker to the new location.

All the data in the Quality column are moved to the left, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Change The Tab Stop Type

Level 2

1.

Select the list of three products. Double-click any Tab marker on the ruler.
The Tabs dialog box appears.

SUMMARY

1.Select all lines of text that you what to change the tab settings for. 2.Double-click any Tab marker on the ruler. 3.In the Tab stop position list, click the Tab stop you want to change. 4.Under Alignment or Leader area, select the option you want. 5.Click the OK button.

2.

In the Tab stop position list, click the 1.75 tab stop. Under Alignment, click the Center option button.
The Right Tab at 1.75 changes to a Center Tab.

3.

Click the OK button.

The data in the column of Quality is aligned to the center, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Delete All Customized Tab Stops

Level 2

1.

Select the list of the three products.

You will remove all customized tab stops from the selected lines.

SUMMARY

2.

Double-click any Tab marker on the ruler.

The Tabs dialog box appears.

1.Select lines of text that contain the tab stops you want to delete. 2.Double-click any Tab marker on the ruler. 3.Click the Clear All button. 4.Click the OK button.

TIPS

If you want to delete

only a specific tab stop, click the tab stop and click the Clear button.

3.

Click the Clear All button.

All customized tab stops are deleted. The existing tabs in the list arrange the text to align to the default tab stops as shown below.

4.

Click the Undo button to undo the action.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Create A Leader Tab Stop

Level 2

1.

Type Content one line above the Product Catalog and press <Enter> twice.
Pressing <Enter>twice adds two blank lines after Content.

SUMMARY

1.Click where you want to set the Leader Tab Stop. 2.Click the button at the far left of the ruler to select the type of tab you want. 3.Click to set the tab stop on the ruler. 4.Double-click the tab marker on the ruler. 5.Click the type of leader you want to set for your tab stop. 6.Click the OK button.

2. 3.

Position the insertion point to the blank line below the word Content.
This is where you want to set the Leader tab stop.

Click the button at the far left of the ruler until it changes to the Right Tab marker. Click at 5 on the ruler to set the Right Tab stop as shown below.
The right tab marker appears at 5 on the ruler as shown below. This tab stop is still not a leader tab until you change it later.

4.

Double-click the tab marker on the ruler.

The Tabs dialog box appears. You need to select the type of leader you want to set for this tab stop.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
5.
TIPS

Level 2

Under Leader, click the 2. option button. Then click the OK button.
Notice that 5 in the Tab stop position is highlighted. This means that you are creating the Leader Tab stop for the 5 tab stop on the ruler.

If you have a few tab stops, click each tab stop, then select the type of Leader for it.

6.

Type the following text. Type Product Catalog, and then press <Tab>. Type Page 1, and then press <Enter>. Type Order Form, and then press <Tab>. Type Page 2, and then press <Enter>.
Notice that the. . tab stop leader line is created automatically to the page numbering, which is entered at the right leader tab stop.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Create Forms Using Tab Stops With Leaders

Level 2

1. 2.

Create a new blank document.

You will create an order form and use Tab with Leader in this document.

Type Order Form and press <Enter>.

Pressing <Enter> moves the cursor one line below Order Form.

SUMMARY

1.Click where you want to set the Leader Tab Stop. 2.Click the button at the far left of the ruler to select the type of tab you want. 3.Click to set the tab stops on the ruler. 4.Double-click the tab marker on the ruler. 5.Select the tab stop to set as leader tab. 6.Click the type of leader you want to set for your tab stop. 7.Click the OK button.

3.

Click the button at the far left of the ruler until it changes to the Left Tab marker. Click at 2 and 5 on the ruler to set the Left tab stops as shown below.
The right tab marker appears at 2 and 5 on the ruler as shown below.

4. 5.

Double-click any tab marker on the ruler.

The Tabs dialog box appears. You need to select the type of leader you want to set for your tab stop.

In the Tab stop position list, click the 5 tab stop. Under Leader, click the 4___ option button.
In this situation, you only need to set the leader for the tab stop at 5.

6.

Click the OK button.

The leader tab stop is set.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
7.

Level 2

Type the following text, and press <Enter> twice at the end of each line: Type Company Name: , press <Tab> twice. Type Product Name :, press <Tab> twice. Type Quantity:, press <Tab> twice. Type Delivery Date:, press <Tab> twice.
Pressing <Enter> twice adds blank lines between each item. Notice that pressing the first <Tab> forces the cursor to move to the first tab stop without a leader. No line appears at this point. Pressing the second <Tab> forces the cursor to move to the second tab stop with a leader. You will see that a line appears from the first tab stop to the second tab stop.

No line appears prior of the nonleader tab stop.

A line appears prior of the leader tab stop.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
Creating Tables

Level 2

Tables are often used to organize and present information. You can use tables to align numbers in columns, and then sort and perform calculations on them. You can also use tables to create interesting page layouts and arrange text and graphics. Office Word 2007 provides new table and charting tools to easily create professionallooking tables and charts. The new up-to-date look for charts includes special effects, such as 3-D, transparency, and soft shadows.

Visual chart element pickers You can now use the new user interface to quickly change the element of the chart to best present your data. A modern look with OfficeArt The charts are now drawn with OfficeArt. You can now add more effects (such as adding a soft shadow or bevel effect to a chart element and using realistic 3-D effects) to a chart. Clear lines and fonts Lines in charts appear less jagged, and ClearType fonts are used for text to improve readability. More colors There are more predefined theme colors and adjustable color intensity. You can even add your own colors from the 16 million colors in the Colors dialog.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES

Level 2

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Insert A Quick Table

Level 2

1. 2.

Create a new blank document and click where you want to insert a quick table.
To quickly create a new blank document, press <CTRL><N>.

SUMMARY

Click the Insert tab. In the Tables group, click the Table button.
A list of options appears.

1.Click where you want to insert a Quick Table. 2.Click the Insert tab. In the Tables group, click the Table button. 3.Move to Quick Tables command and then click the table design you want.

3.

Move to Quick Tables command, and then, click the table design you want to create.
You can scroll down for more table designs. The table is now created, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Create A Table

Level 2

1. 2.

Click where you want to create a table. Click the Insert tab. In the Tables group, click Table >> Insert Table.
The Insert Table dialog box appears.

SUMMARY

1.Click where you want to create a table. 2.Click the Insert tab. In the Tables group, click Table >> Insert Table. 3.In the Number of columns and Number of rows boxes, enter the number of columns and rows you want. 4.Click the OK button.

3.

In the Number of columns and Number of rows boxes, enter the number of columns and rows you want.
If you want the width of the columns to be fixed, enter the size into the Fixed Column Width text box. Word will insert columns of an equal width between the document margins if Column Width is set to Auto.

4.

Click the OK button.

A 5-column and 2 -row table is inserted into your document.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES

Level 2

How To Create A Table Quickly

1. 2.

Click where you want to create a table. Click the Insert tab. In the Tables group, click the Table button.
A table of boxes appears which allows you to select how many columns and rows you want to create for your table.

SUMMARY

1.Click where you want to create a table. 2.Click the Insert tab. In the Tables group, click the Table button. 3.Move the mouse to highlight the number of rows and columns you want. 4.Click to create the table.

3.

Move the mouse to highlight 4 rows and 4 columns as shown below.

The boxes are highlighted, as shown below.

TIPS

To Enter Information Into A Table, click any cell in the table and start typing. You can also press <TAB> to move the Insertion point from one cell to the next cell. Pressing <SHIFT>+<TAB> will reverse the insertion point to the previous cell. When you type in the cell, the text will wrap around to fit the width of the cell and the cell depth will expand to accommodate the length of the text.

4.

Click to create the table.

When you click the mouse, the table is inserted into your document, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
Managing Tables

Level 2

Selecting Parts Of A Table. Selecting cells, columns and rows are the basic skills that you need to know in order to manage your tables effectively. For example, if you want to resize or delete parts of a table, you need to select the parts of the table before you carry out the actions. The following illustration shows how to do this.

Resizing Parts Of A Table If you select the rows labeled John and Mary, before you resize the row height, only the height of the selected rows is increased.

Adding Columns And Rows As in this example, selecting the rows labeled John and Mary before inserting rows, will insert two rows above the selected rows.

Deleting Columns And Rows As in this example, selecting the rows labeled John and Mary before delete the rows, will delete both of the selected rows.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Select A Cell
SUMMARY

Level 2

1.

Position the mouse pointer over the left edge of the cell you want to select.
The mouse pointer changes to a black arrow.

1.Click the left edge of the cell to select a cell. 2.Click the left of the row to select a row. 3.Click the top of the column to select a column. 4.Click the at the upper left corner of the table to select the entire table.

2.

Click to select the cell.

The cell is selected as shown below.

How To Select A Row

3. 4.

Position the mouse pointer over the left of the row you want to select.
The mouse pointer changes to a white arrow.

Click to select the row.

The row is selected as shown below.

How To Select A Column

5. 6.

Position the mouse pointer over the top of the column you want to select. Click to select the column.
The column is selected.

How To Select The Entire Table

7. 8.

Position the mouse pointer over the left corner of the table.
The mouse pointer changes to a four-headed arrow.

at the upper

Click to select the entire table.

All the cells in the table are selected.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Change The Column Width Using The Mouse

Level 2

1.

Position the mouse pointer over the right border for the column you want to resize. The pointer changes to . Drag the column border to the left or right.
The column is resized when you drag.

2.

How To Set The Column Width

1. 2.

Select the columns you want to resize.

If you want to resize only a single column, just click any cell in that column.

SUMMARY

Click the Layout tab. In the Cell Size group, click the Table Column Width box and type 2.
You can always use the up and down arrow buttons to specify the column width you want.

1.Select the columns you want to resize. 2.Click the Layout tab. In the Cell Size group, click the Table Column Width box and type the column width you want. 3.Press <Enter> button.

TIPS

3.

Press <Enter> button.

The selected column width is resized.

If you want to make the columns in a table fit the contents automatically, click AutoFit >> AutoFit Contents.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Change The Row Height Using The Mouse

Level 2

1.

Position the mouse pointer over the bottom border for the row you want to resize.
The pointer changes to .

2.

Drag the row border up or down.

The row is resized when you drag.

How To Set The Row Height

1. 2.

Select the rows you want to resize.

If you want to resize only a single row, just click any cell in that row.

Click the Layout tab. In the Cell Size group, click the Table Column Width box and type 0.3.
You can always use the up and down arrows to specify the row height you want.

SUMMARY

1.Select the rows to be resized. 2.Click the Layout tab. In the Cell Size group, click the Table Column Width box and type the row height you want. 3.Press <Enter> button.

3.

Press the <Enter> button.

The selected row height is resized.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Make Multiple Columns The Same Size

Level 2

1.

Select the Jan, Feb and Mar columns.

You will make the three columns the same size.

SUMMARY

1.Select the columns you want to make the same size. 2.Click the Layout tab. In the Cell Size group, click the Distribute Columns button.

2.

Click the Layout tab. In the Cell Size group, click the Distribute Columns button.

The three columns are resized as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Make Multiple Rows The Same Size

Level 2

1.

Select the rows labeled John, Mary and Steve.

You want to make the three rows the same size.

SUMMARY

1.Select the rows you want to make the same size. 2.Click the Layout tab. In the Cell Size group, click the Distribute Rows button.

2.

Click the Layout tab. In the Cell Size group, click the Distribute Rows button.

The three columns are resized as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES

Level 2

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Change The Space Between Cells In A Table

Level 2

1.

Click any cell in the table.

SUMMARY

2. 3. 4.

1.Click any cell in the table. 2.Click the Layout tab. In the Table group, click the Properties button. 3.Click the Options button. 4.Under Default cell spacing, click the Allow spacing between cells check box. 5.Enter the specific spacing in the box. 6.Click the OK button.

Click the Layout tab. In the Table group, click the Properties button.
The Table dialog box appears.

Click the Options button.

The Table Options dialog box appears.

Under Default cell spacing, click the Allow spacing between cells check box. Enter 0.15 in the box.
You can use the up or down arrows to select 0.15.

5.

Click the OK button.

The table cell spacing is changed as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Insert Columns In A Table

Level 2

1.

Select the Jan and Feb columns.

You can insert columns on the left or right of the selected columns. If you want to insert two columns, you need to select two columns, as shown below.

SUMMARY

1.Select the number of columns you want to insert. 2.Click the Layout tab. In the Rows & Columns group, click the Insert Left button.

2.

Click the Layout tab. In the Rows & Columns group, click the Insert Left button.

Two new columns are inserted, as shown below.

How To Insert Rows In A Table

3.

Select the rows labeled John and Mary.

You can insert rows above or below the selected rows. If you want to insert two rows, you need to select two rows, as shown below.

SUMMARY

1.Select the number of rows you want to insert. 2.Click the Layout tab. In the Rows & Columns group, click the Insert Below button.

4.

Click the Layout tab. In the Rows & Columns group, click the Insert Below button.

Two new rows are inserted, as shown below.

TIPS

If you want to add a row at the end of a table, click the last cell (the cell at the lower right corner of the table), and then press <Tab>.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Delete Columns

Level 2

1.

Select the columns you want to delete.

You will delete the selected columns.

SUMMARY

1.Select the columns you want to delete. 2.Click the Layout tab. In the Rows & Columns group, click Delete >> Delete Columns.

2.

Click the Layout tab. In the Rows & Columns group, click Delete >> Delete Columns.

The selected columns are deleted

How To Delete Rows

3.

Select the rows labeled John and Mary.

You will delete the selected rows.

SUMMARY

1.Select the rows you want to delete. 2.Click the Layout tab. In the Rows & Columns group, click Delete >> Delete Rows.

4.

Click the Layout tab. In the Rows & Columns group, click Delete >> Delete Rows.
The selected rows are deleted.

TIPS

You can also press <Ctrl>+<X> to delete the selected columns or rows. The selected rows are deleted

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Merge Cells In A Table

Level 2

1.

Select the cells you want to merge.

You can combine two or more cells in the same row or column into a single cell. Before you merge, select the cells you want to merge, as shown below.

SUMMARY

1.Select the cells you want to merge. 2.Click the Layout tab. In the Merge group, click the Merge Cells button.

2.

Click the Layout tab. In the Merge group, click the Merge Cells button.
The first two cells of the table are merged to become a single cell, as shown below.

How To Split Cells In A Table

3.

Click the first cell.

You want to split the first cell.

SUMMARY

1.Click the cells you want to split. 2.Click the Layout tab. In the Merge group, click the Split Cells button. 3.Enter the Number of columns and the Number of rows. 4.Click the OK button.

4. 5.

Click the Layout tab. In the Merge group, click the Split Cells button.
The Split Cells dialog box appears.

In the Number of columns box, type 2.

The cell will be split into 2 columns.

6.

Click the OK button.

The cell is split into two.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
Formatting Tables

Level 2

You can format the appearance of your table in easily Word. Word provides a list of built-in professional table formats that you can choose to apply to your table. You can use this Table AutoFormat command to quickly give your table a polished design. Besides using the built-in table formats, you can also customize the table format, especially the shading and the borders of the table.

The Table is created without any formatting.

The Table is formatted using one of the built-in Table Style.

You can also change the table format manually, especially the shading and the borders of the table.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Change A Table Style

Level 2

1.

Click anywhere in the table you want to change.

SUMMARY

You will see the Table Tools Design and Layout tabs appear.

1.Click anywhere in the table you want to change. 2.Click the Design tab. In the Table Styles group, click the style you want.

2.

Click the Design tab. In the Table Styles group, click the style you want.

TIPS

You can also clear the

table style by clicking the more button, and then, click Clear. If you want to see more table styles, click the more button .

The new table style applies to the table, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Change The Table Layout

Level 2

1.

Select the cells which you want to change.

Here, you want to align the numbers to right.

SUMMARY

1.Click where you want to change. 2.Click the Table Tools Layout tab. Specify the layout settings you want.

2.

Click the Table Tools Layout tab. In the Alignment group, click the Align Center Right button.
The numbers are aligned to center right, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Add Border Lines To A Table

Level 2

1.

Click any cell in the table.

If you want to add a border to a table, click any cell in the table. If you want to add a border to specific cells, select the cells.

SUMMARY

1.Click any cell in the table. 2.Click the Design tab. In the Table Styles group, click the Borders button. 3.Click Borders tab. 4.Click the options in the Style, Color and Width boxes to specify the border format. 5.Under Preview, click the draw border buttons to draw or remove borders in the table. 6.Click the OK button.

2. 3. 4.

Click the Design tab. In the Table Styles group, click the Borders button.
The Borders and Shading dialog box appears.

Click the Borders tab.

The borders options are displayed.

In the Style box, click the double line. In the Color box, select blue. In the Width box, click 1 pt.
You need to scroll down the style box to see the double line style. You will see the selected border style appear under the Preview area.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
5.

Level 2

Under Preview, click the three Draw Vertical Border buttons to remove the vertical borders in the table.
The preview is updated. You can also use the same draw border buttons to add the borders again.

6.

Click the OK button.

The table is formatted as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Add Shading To A Table

Level 2

1.

Select the first row of the table.

If you want to add shading to the entire table, click any cell in the table. If you want to add shading to specific cells, select the cells.

SUMMARY

1.Click the cells to be shaded. 2.Click the Design tab. In the Table Styles group, click the Shading button. 3.Click the color you want.

2.

Click the Design tab. In the Table Styles group, click the Shading button.

The first row of the table is shaded in blue, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
Performing Calculations

Level 2

Using A Formula In A Table. In order for you to perform a calculation in Microsoft Word, you need to use a table. You can then perform basic mathematical calculations in the table. This can be useful if you want to total a row or column of information within a table or find the answer to a simple mathematical equation. You can create a basic formula in the same way as creating formulas in Excel such as =A1+C3, =SUM(B2:B4) etc. However, the result of the formula is not updated instantly as in Excel. You have to manually refresh the formula if you change the numbers in the table. Converting Text To Table Format. As mentioned earlier, you need a table to perform a calculation. If the text in the Word document in not arranged within a table, you may convert the text to table as shown below. want. You can also convert a table to text if you

You can also convert a table to text that is separated by delimiters (tab, comma etc).

You can convert the text that is separated by delimiters (tab, comma etc) into a table.

Once the numbers are arranged in a table, you can use a formula to calculate the totals as shown below.

These cells contain the formula: =SUM(ABOVE)

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Convert A Table To Text

Level 2

1.

Click any cell in the table you want to convert to text.

The entire table formatting will be removed if the table is converted to text.

SUMMARY

1.Click the table you want to convert to text. 2.Click the Layout tab. In the Data group, click the Convert to Text button 3.Click the separator you want to use. 4.Click the OK button.

2.

Click the Layout tab. In the Data group, click the Convert to Text button.

The Convert Table To Text dialog box appears. The text from different columns will be separated with `tabs. However, you can select another separator if you want.

3.

Click the OK button.

The table is converted to text, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Convert Text To A Table

Level 2

1.

Select the text you want to convert to a table.

The text is highlighted, as shown below.

SUMMARY

1.Select the text you want to convert to a table. 2.Click the Insert tab. In the Tables group, click Table >> Convert Text to Table. 3.In the Number of columns box, enter the number of columns you want. 4.Under Separate text at, click the appropriate delimiters if necessary. 5.Click the OK button.

2.

Click the Insert tab. In the Tables group, click Table >> Convert Text to Table.
The Convert Text to Table dialog box appears. Word will automatically identify the number of columns and rows for the table; however, you can still change the number of columns manually.

3.

Under AutoFit behavior, click the AutoFit to contents option button. Under Separate text at, click the Tabs option button.
Word automatically identifies the separator being used in the text. Change the separator only if it is not appropriate.

4.

Click the OK button.

The selected text is converted into a 4X4 table, as shown below.

Microsoft

Word 2007
WORKING WITH TABS AND TABLES
How To Perform Calculations In A Table

Level 2

1.

Click the last cell in the Jan column.

You will create a formula in this cell.

SUMMARY

1.Click the cell in which you want the result to appear. 2.Click the Layout tab. In the Data group, click the Formula button. 3.In the Formula box, enter your formula or in the Paste function box, select a function. 4.In the Number format box, enter the format for the formula output. 5.Click the OK button.

2.

Click the Layout tab. In the Data group, click the Formula button.
The Formula dialog box appears. The default formula is displayed in the Formula box automatically. You can change the formula by entering the formula manually or use the paste function box to select the new formula if necessary.

TIPS

3.

You can construct the formula using numbers and any of the following 6 mathematical operators: + * / % ^ Add Subtract Multiply Divide Percentage To the power of

In the Number format box, click the drop-down arrow and click the $#,##0.00;($#,##0.00) format.
You can also type in your own format.

If you want to refresh

the result, right-click the formula. Then click Update field from the short-cut menu.

4.

Click the OK button.

The total for the Jan column appears, as shown below.