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EHP3 for SAP ECC 6.

0 September 2008 English

Internal Procurement Cross-Company Stock Transfer (141)


Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Internal Procurement Cross-Company Stock Transfer (141): BPD

Copyright
Copyright 2008 SAP AG. All rights reserved.

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Icons
Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice

Typographic Conventions
Type Style Example text Description Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text EXAMPLE TEXT Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. Keys on the keyboard, for example, function keys (such as F2) or the ENTER key. Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Example text

EXAMPLE TEXT

Example text <Example text>

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Content
1 Purpose............................................................................................................................................5 2 Prerequisites.....................................................................................................................................5 2.1 Master Data and Organizational Data........................................................................................5 2.2 Business Conditions...................................................................................................................7 2.3 Preliminary Steps.......................................................................................................................7 2.3.1 Initial Stock Posting.............................................................................................................7 2.4 Roles..........................................................................................................................................8 3 Process Overview Table...................................................................................................................9 4 Process Steps.................................................................................................................................10 4.1 Create Purchase Order............................................................................................................10 4.2 Create Outbound Delivery for Purchase Order.........................................................................11 4.3 Post Goods Issue for Delivery..................................................................................................12 4.4 Check Status of Stock Transfer................................................................................................13 4.5 Create Billing Document (optional)...........................................................................................13 4.5.1 Print Out Billing Document Manually (Optional).................................................................15 4.6 Display Billing Document (optional)..........................................................................................15 4.7 Post Goods Receipt for Stock Transport Order........................................................................16 4.8 Invoice Receipt by Line Item....................................................................................................18 4.9 Outgoing Payment (Cross-Company)......................................................................................19 5 Appendix.........................................................................................................................................20 5.1 Reversal of Process Steps.......................................................................................................20 5.2 SAP ERP Reports....................................................................................................................21 5.3 Used Forms..............................................................................................................................21 5.3.1 Procurement......................................................................................................................21 5.3.2 Goods Movements.............................................................................................................21

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Internal Procurement Cross-Company Stock Transfer 1


Purpose
Partner functions Customer for cross-company delivery (company code 1010 orders material from company code (#1000) Stock transport order for specific plant Stock transport order - assign delivery type Stock transport order - purchasing document type Field selection for movement types Permissible partner roles per account group Additional views in the material master for material to be delivered Conditions for the relevant material Vendor for supplying plant

This document describes the business process of cross-company stock transfer. The scenario supports the following functions for cross-company deliveries:

Prerequisites

2.1 Master Data and Organizational Data


SAP Best Practices Standard Values Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus. For example, master data for materials, vendors, and customers. This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario.

Additional Master Data (Default Values) You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master Data

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You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures documentation. Use the following master data in the process steps described in this document: Master / org. data Material Value H11 Master / Org. data details Trading Good for Reg. Trading with line item category NORM (PD planning) no Serial no.; no batch Material R13 Raw material as subcontracting component with line item, NORM (PD planning), no batch, no serial number Plant 1 Plant3 Plant #1000 Plant #1000 Plant #1000 Plant 1010 NATIONAL_PROD_PLANT_VENDO R (Plant 1000) NATIONAL_PROD_PLANT_VENDO R (Plant 1010) Company Code #1000 Company Code 1010 Purch. Org. 1000 Purch. Org. 1010 Group 100 Group 101 Group 102 Group 103 Purch Organization for cross company Plant #1000 Plant #1000 Plant #1000 Plant #1000 Special Company code for Cross-company See sections Business Conditions and Preliminary Steps Comments See sections Business Conditions and Preliminary Steps.

Plant Plant Storage Location Storage Location Storage Location Storage Location Vendor Vendor Company Code Company Code

#1000 1010 1020 1030 1050 1010 491000 493000 #1000 1010

Shipping plant Receiving plant Shop floor w/o lean WM Shipping w/ lean WM Stores w/ lean WM Receiving storage location Purch. Org. 2000 Purch Org 1010

Purchase #1000 Organization Purchase #1000 Organization Purchase group Purchase group Purchase group Purchase 100 101 102 103

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Master / org. data group Purchase group Purchase group Purchase group Purchase group

Value

Master / Org. data details

Comments

110 111 112 113

Group 110 Group 111 Group 112 Group 113

Plant #1100 Plant #1100 Plant #1100 Plant #1100

2.2 Business Conditions


The business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario: Business condition You have completed all relevant steps described in the Business Process Documentation Prereq. Process Steps (154). Scenario Prereq. Process Steps (154)

2.3 Preliminary Steps


2.3.1 Use
The purpose of this activity is to post initial stock from needed material. For Example, H11 (R13), if there is no stock available. If there is enough stock, skip this step.

Initial Stock Posting

Prerequisites
Material H11 (R13) must be maintained in plant #1000/ storage location 1050(stock Lean WM) and plant 1010 / storage location 1050 (stock Lean WM) or sloc as applicable.

Procedure
1. Access the transaction using one of the following navigation options: SAP menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt Other MB1C

Transaction code

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2. On the Enter Other Goods Receipts: Initial screen, enter the following data then choose Enter: Field name Movement Type Plant Storage Location Shipping Description User action and values 561 #1000 1030 Notes

3. On the Enter Other Goods Receipts: New Items screen, enter the following data then choose Enter: Field name Material Quantity Description User action and values H11 (R13) 100 You can enter a different quantity. Notes

4. On the Enter Other Goods Receipts: Collective Processing screen, save your settings.

Result
You have stock from material H11 (R13).

2.4 Roles
Use
The following roles must have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.

Prerequisites
The business roles have been assigned to the user who is testing this scenario. Business role
Buyer Warehouse Clerk

Technical name SAP_BPR_PURCHASER-S

Process step
Create Purchase Order (ME21N)

SAP_BPR_WAREHOUSESPECIALIS Create Outbound Delivery for PO (VL10B), T-S Post Goods Issue for Delivery (VL02N),
Check Status of Stock Transfer (MMBE), Post Goods Receipt for Stock Transport Order (MIGO)

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Process Overview Table


External process reference Business condition Business role Buyer Transaction code ME21N Expected results

Process step

Create Purchase Order(Process) Create Outbound Delivery for Purchase Order(Process) The system creates a delivery number for the stock transport order.

The system creates the purchase order The system creates a delivery number for the stock transport order On the Picking tab, the delivery gets the picking status Fully picked The system runs the goods issue with the message Replen. Crosscompany <xxxxxxx> has been saved You get an overview of the stock in transit The system posts the goods receipt for the purchase order to the unrestricted stock of the receiving plant

Warehouse Manager

VL10B

Pick Outbound Delivery (Process)

Warehouse Manager

VL02N

Post Goods Issue for Delivery(Process))

Warehouse Manager

VL02N

Check Status of Stock Transfer(Process) Post Goods Receipt for Stock Transport Order(Process)

Warehouse Manager Warehouse Manager

MMBE

MIGO

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Process Steps

4.1 Create Purchase Order


Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known ME21N

Transaction code

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role Business role (Name) Business role Menu SAP_BPR_PURCHASER-S (Buyer) Purchasing Purchase Orders Create Purchase Order

2. On the Create Purchase Order screen, make the following entries: Field name Order type Vendor Org. data tab Purchasing org. Purchasing group Company code Expand Item overview Material Order quantity Delivery date User action and values Standard PO For Example, 491000 Choose 1010 For Example, 110 1010 Choose For Example, H11 For Example, 10 <Default value> Purchasing Organization 1010 Purch. Group 110 Company Code (1010) If item overview window is not visible Or For Example, (R13) Any other quantity Default value is Today. If you take a date later than at the end of the next week, be sure to select the right date in step Create Outbound Delivery for Purchase Order Comment Order type NB Production Plant #1000

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Field name Net price

User action and values Any

Comment Will be maintained from existing info record; Can be maintained manually if required ( you can describe conditions f. Example: Freight) Inter Company Processing Plant (Plant from an other Company Code, receiving plant) Warehouse Lean WM in plant 1010

Currency Plant Storage location 3. Choose Enter.

USD 1010 For Example, 1050(plant 1010)

4. Choose Save (Ctrl+S) to save the purchase order. Make a note of the purchase order number: __________

Result
The system creates the purchase order for cross company stock transfer.

4.2 Create Outbound Delivery for Purchase Order


Procedure
1. SAP menu Access the transaction choosing one of the following navigation options: Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Collective Processing of Documents Due for Delivery Purchase Orders VL10B Option 1: SAP Graphical User Interface (SAP GUI)

Transaction code Business role (Name) Business role Menu

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role SAP_BPR_WAREHOUSESPECIALIST-S (Warehouse Clerk) Warehouse Management Shipping Purchase Orders Due for Delivery

2.

On the Purchase orders, fast display screen, make the following entries: User action and values #1000 Comment

Field name Shipping point

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Field name Delivery date Rule for determining default value for delivery creation date Purchase orders tab Supplying plant 3. Choose Execute (F8).

User action and values Delete values 3

Comment

Due for shipment by the end of next week (+ past-due delivs)

#1000

4. Select items in overview screen, and choose Create delivery in background (Shift + F7).

Result
The system creates a delivery number for the stock transport order. The Show/hide delivery (Shift+F8) pushbutton displays/hides the delivery created by the program. See also the Log for delivery creation (Ctrl+F4). From here, you can display the created document number for the SD delivery by choosing Documents. Record the created number for the SD delivery.

4.3 Post Goods Issue for Delivery


Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Logistics Sales and Distribution Shipping and Transportation Post Goods Issue Outbound Delivery Single Document VL02N

Transaction code

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role Business role (Name) Business role Menu SAP_BPR_WAREHOUSESPECIALIST-S (Warehouse Clerk) Warehouse Management Shipping Change Delivery

2. On the Change Outbound Delivery screen, enter the outbound delivery number and choose Enter. 3. Select the item line and go to the header Edit Incompleteness. 4. Select the item line and go to the header Environment Availability.

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5. On the Replen.Cross-Company XXXXXXXX Change: Overview screen, make sure that the issuing strorage location on the Picking tab is 1030(dispatch store) and choose Save. 6. You return to the Change Outbound Delivery screen. Choose Post Goods Issue.

Result
The system runs the goods issued with the message Replen. Cross-company <xxxxxxx> has been saved. The goods issue document (TF to stck in trans.) for the selected batch item can be seen in Display Outbound Delivery (Ctrl+F1) and Enter under Environment Document flow (F7).

4.4 Check Status of Stock Transfer


1. Access the transaction choosing one of the following navigation options: SAP menu Transaction code Logistics Materials Management Inventory Management Environment Stock Stock Overview MMBE

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role Business role (Name) Business role Menu SAP_BPR_WAREHOUSESPECIALIST-K (Warehouse Monitoring) Warehouse Management Inventory Control Stock Overview

2. On the Display of Stock in Transit screen, make the following entries: Field name Material number Plant User action and values H11 (R13) 1010 Execute <F8> Choose Detailed Display. See stock type On-Order stock. Comment Material number of the material from the purchase order Inter Company Processing Plant (receiving plant)

Result
You get an overview of the stock in transit. This covers all of the material that has left the supplying plant and has not yet reached the receiving plant.

4.5 Create Billing Document (optional)


Use
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In this step the vendor (plant #1000) issues the invoice to the customer (plant 1010).

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Sales and Distribution Billing Billing document Process Billing Due List VF04

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Sales Billing (SAP_BPR_SALESPERSON-S2) Sales Billing Create Billing Document

2. On the Process Billing Due List screen, make the following entries: Field Billing date from Sold-to party Delivery-related Intercompany Billing Description User action and values From, for example, yesterday to one month from today For Example, 493000 Select Select Must be set to get the cross company dcouments Intercompany customer Comment

3. Choose DisplayBillList. 4. On the Maintain Billing Due List screen, the system displays the delivery notes waiting to be billed. 5. Select the delivery you created earlier and choose Individual billing document. 6. The Intercompany (IV) Create: Overview of Billing Items screen appears. To check the document, go to header Edit Log. A system message appears: No error log created. 7. Choose Save. A system message appears: Document 9xxxxxx has been saved. Make a note of the billing document number: __________ 8. Choose Back.

Result
A billing document has been created and the postings to FI and CO have been made.

The FI settings for Cross-company trade are not part of the solution and must be done manually.

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The printout of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for output type RD00 and defaults in your user settings in transaction SU3).

4.5.1 Use

Print Out Billing Document Manually (Optional)

You have the possibility to start the printout manually.

Procedure
Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Sales and distribution Billing Billing document Display VF03 Display Billing Document

1. Go to transaction VF03, on the Display Billing Document screen: From the menu choose Billing document -> Issue Output to 2. Mark the line with the message type RD00 3. Choose Print. Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Sales Billing (SAP_BPR_SALESPERSON-S2) Sales Billing

1. Choose the All Billing Documents tab (refresh the current query if necessary). 2. Mark your billing document. 3. Choose Print Invoices.

4.6 Display Billing Document (optional)


Use
In this step the customer invoice will be reviewed regarding financial postings and pricing.

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Sales and Distribution Billing Billing document Display VF03

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Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Sales Billing (SAP_BPR_SALESPERSON-S2) Sales Billing Create Billing Document

2. On the Display Billing Document screen, make the following entry: Field Billing document 3. Choose Enter. 4. On the Invoice 900000xx (F2) Display: Overview of Billing Items screen, choose Accounting. 5. In the List of Documents in Accounting dialog box, choose the invoice 9000xxxx. Description User action and values The number of the external billing document you created previously Comment

The goods were delivered from a plant that belongs to company code 1010. Nevertheless, the company code field in the accounting document shows that the customer invoice was posted in company code #1000. The original order was also entered for sales organization #1000. 6. Go back to the Invoice 900000xx (F2) Display: Overview of Billing Items screen. 7. On the Invoice 900000xx (F2) Display: Overview of Billing Items screen, choose Goto Header Header. The header data of the billing document is now displayed. In the Pricing procedure field, you can see that pricing procedure YBAA01 is used. The billing type F2 is shown in the header. 8. Go back to the Invoice 900000xx (F2) Display: Overview of Billing Items screen. 9. Select the item and choose Pricing conditions header. The pricing conditions are then displayed.

You can see here that in pricing procedure YBAA01, the total comprises conditions PR00 (price) and UTXJ (Tax). 10. Go back to the Invoice 900000xx (F2) Display: Overview of Billing Items screen, choose Billing Document Change and press ENTER.

4.7 Post Goods Receipt for Stock Transport Order


Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Logistics Materials Management Inventory

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Management Goods Movement Goods Receipt For Purchase Order PO Number Unknown Transaction code MIGO

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role Business role (Name) Business role Menu SAP_BPR_WAREHOUSESPECIALIST-S (Warehouse Clerk) Warehouse Management Receiving Goods Receipt Purchase Order

2. On the Goods receipt Purchase order - <user name> screen, make the following entries: Field name Movement type Description List field User action and values GR Goods receipt Comment 101 (here: Goods receipt for purchase order into warehouse/stores)

Reference document Document date Posting date Delivery note Bill of lading

List field

Outbound delivery < current date > < current date > Enter the no. Delivery note from plant #1000 <optional> Entry is mandatory. Enter the document number of bill of lading from plant #1000. Helpful to set the values first.

ENTER Item Detail: Where tab Storage location Choose 1050 (Storage Lean WM) X Pushbutton Check

If not yet entered during creation of the purchase order Has to be flagged. Confirm messages. You can ignore the message Document flow for delivery can not be updated, or for example For batch xyz of material C10150, no class could be determined. Or save (Ctrl+S)

Item OK

Pushbutton 3. Choose Check to check the entries.

Post

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Remarki: Ignore the system message relating the kind of value like system cannot find the delivery note number. 4. Choose Post or Save (Ctrl+S). Make a note of the material document number: _________

Result
The system posts the goods receipt for the purchase order to the unrestricted stock of the receiving plant (you can check this in transaction MMBE).

4.8 Invoice Receipt by Line Item


Use
The invoice verification is done here.

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system Transaction code Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice MIRO

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Accounts Payable Accountant 1 (SAP_BPR_AP_CLERKS1) Accounts Payable Invoice Enter Incoming Invoice

2. On the Enter Incoming Invoice: Company Code XXXX screen, select the Basic data sub-screen and make the following entries: Field name Invoice date Reference Amount Calculate tax Tax amount User action and values Date of the invoice (For Example, today) (Fictive) Invoice no. of the delivering plant Invoice (overall) amount (incl. Tax) of a the (fictive) invoice Mark the flag X The system posts here the VAT tax of the PO amount

3. Go to the PO reference tab and make the following entries: Field name Purchase Order/Scheduling User action and values Relevant Purchase Order Number

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agreement Layout Invoice reduction

4. Choose Enter to get the PO data in the Item screen. Make sure that all relevant PO data are listed in the Item screen. 3. Choose Simulate to simulate the invoice values. A Simulate Document in USD (Document currency) dialog box appears. Check that the balance has the amount 0 and choose Back. 4. In case of messages: Clear messages are warnings and Red messages are show stoppers, fix red messages and choose Post to save the transaction. A message appears that will confirm posting and also advise if it is blocked for payment. 5. Choose Post to post the invoice.

Result
1. The invoice is booked. The system also executes the financial postings in dependency to the data of the goods receipt and due to the input during invoice verification. The Goods Receipt / Invoice Receipt account is balanced, price differences are either booked on the inventory accounts (if the price control indicator in the material master is Moving price average and enough stock to cover the invoiced quantity is available) or on accounts for pricing differences (if the price control indicator in the material master is Standard price or not enough stock to cover the invoiced quantity is available). Document balances are booked due to tolerance limits (Price variance, small differences). The FI settings for Cross-company trade are not part of the solution and must be done manually.

4.9 Outgoing Payment (Cross-Company)

For this activity, run the 158 AP Accounts Payable scenario document in its entirety, using the master data from this scenario document. In this case there will be no real payment but an internal clearing. The outgoing payment process will be described but not performed because the FI postings for Cross-company billing is not part of the solution.

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Appendix

5.1 Reversal of Process Steps


Creating a Purchase Order
Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment ME21N Change Purchase Order ME22N Buyer (SAP_BPR_PURCHASER-S) Purchasing Purchase Orders Change Purchase Order

Create Outbound Delivery for Purchase Order


Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment VL10B Change Outbound Delivery VL02N Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S) Warehouse Management Shipping Change Outbound Delivery Cancel Delivery

Post Goods Receipt for Stock


Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment MIGO Cancel Material DOcument MBST Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S) Logistics Materials Management Inventory Management Material Document MBST Cancel/Revers Cancel Goods receipt

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5.2 SAP ERP Reports


Use
The table below lists the most frequently used reports that help you to obtain additional information on this business process.

You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports: Financial Accounting: SAP ERP Reports for Accounting (221) Logistics Processes: SAP ERP Reports for Logistics (222)

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

Reports
Report title Material Documents Warehouse Stock Stock Overview Execute Report Transaction code MB51 MB52 MMBE KE30 Comment A list of the material documents which were posted for one or more materials. A List of the warehouse stock is displayed A list of stock is displayed. A report concerning Plan/Actual Activities.

5.3 Used Forms


Use
In some of the activities of this business process, forms were used. The table below provides details on these forms.

5.3.1

Procurement
Form type
SmartForm

Common form name


Purchase Order

Used in process step


Step 4

Output type
NEU

Technical name YBUS_MMPO

5.3.2

Goods Movements
Form type
SmartForm

Common form name


Goods Receipt (individual slip)

Used in process step


Step 4

Output type
WE01

Technical name YBUS_MMGR1

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Goods Receipt (individual slip with inspection text) Goods Receipt (collective slip)

SmartForm

Step 4

WE02

YBUS_MMGR2

SmartForm

Step 4

WE03

YBUS_MMGR3

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