This covers the essential stuff that makes the umbrella company tick. Have a read through this and youll be an expert in umbrella companies in no time
1. TIMESHEETS 2. PAYMENT & PAYSLIPS 3. PAYE, NIC & TAX CODES 4. CONTRACTS & NEW ASSIGNMENTS 5. EMPLOYMENT BENEFITS 6. REFER A FRIEND 7. LEAVING NASA UMBRELLA
Invoicing
As a general rule Nasa Umbrella will endeavour to raise any invoice the same day a timesheet is received. However during busy periods a 3 pm invoicing cut off time is put in place. We would request that your timesheet is sent to us before this time to ensure sufficient time to raise an invoice Please ensure that we invoice. receive your timesheet at least 3 hours p prior to any agency invoice cut off time to give us sufficient time to raise the invoice to fall within the agencies own deadline.
PAPER TIMESHEET
hard copy signed by your line manager. Please send copy of your timesheet to both Nasa & your agency. you input hours hours/days online which line manager authorises. Please send a screenshot of your hours to Nasa.
ONLINE TIMESHEET
Payslips
Each time you are paid, you will be emailed an electronic payslip. This is also a detailed breakdown which shows the following; Total received from your agency for the payment period Any expenses you have claimed in this payroll period All deductions made inc PAYE, Employers & Employees NIC Any Student Loan Deductions (if applicable) Holiday pay allocation Professional Indemnity insurance deduction Your net pay Any expenses carried forward to the next pay period
Receipt of your payslip can be taken as confirmation that funds have been released from Nasa Umbrellas account. If you have any queries about your payslip, we can send a Payslip Explained document that guides you through the payslip. * As of 01/04/2010, a small number of banks and building societies /2010, do not accept faster payments. Please contact Nasa Umbrella to see if you may be affected.
0%
0 102 0 442 0 5,304
12%
102 817 442 3,540 5,304 42,475
2%
817 + 3,540 + 42,475 +
0%
0 144 0 623 0 7,475
20%
144 816 623 3,540 7,475 42,475
40%
816 2,885 3,540 12,500 42,475 150,000
50%
2,885 + 12,500 + 150,000 +
0%
0 102 0 442 0 5,304
13.8%
102 + 442 + 5,304 +
We will be notified of your tax code by HMRC upon submission of a P45/46 when you join the service.
5 Employment Benefits
As an employee of Nasa Umbrella, you are by law entitled to certain statutory benefits. These extend to Holiday Pay, Sick Pay (SSP), Maternity Pay (SMP) and Paternity Pay (SPP).
Holiday Pay
In each holiday year your holiday entitlement will be 28 days. It is a requirement of your employment that you take your full holiday entitlement. 12.07% of your weekly payment represents payment of your entitlement to paid annual leave. This is paid each week with your wages. This means that you will receive payment in advance for the time you eventually take off as holiday each week and you will not receive payment when you are on holiday. This is what is known as rolled-up holiday pay and basically ensures that you receive your lly full holiday entitlement If preferred, your Holiday Pay can be held back in a Holiday Fund which you can apply for when you do take time off. As this is a separate transaction, the standard weekly margin of 9.99 would apply to any payments of Holiday Pay. Please discuss this with the payroll team if this method be preferable.
Pension Contributions
Nasa can facilitate contributions on your behalf into a pension fund. There are 2 choices in relation to pensions and they are as follows;
Stakeholder Pension
Nasa Umbrella offers a stakeholder pension scheme to which you may contribute. For more details please contact the payroll team with the reference Stakeholder Pension.
Personal Pension
For those contractors who retain their own personal pension policy, Nasa can facilitate contributions to this scheme via Salary Sacrifice. A charge if 10 per monthly transaction (3 per week) will be made to cover admin costs. If you would like to Nasa to contribute into your pension fund on your behalf, please contact our payroll team with the reference Personal Pension Personal Pension.
6 Refer a friend
All of us here at Nasa Umbrella hope that you enjoy your time with us and that the level of service you receive will exceed your expectations. With Customer Service high on our agenda, a large part of our business comes from recommendations from our happy contractors. So why not spread the word and tell all of your contractor friends and colleagues about our 9.99 umbrella company. A personal recommendation goes a long way! As you have surely found out - a lower fee doesnt necessarily mean scrimping on service levels! As a big thank you, well send through 25 worth of Amazon ell vouchers for you. Of course, the person you recommend to us will need to work for at least 12 weeks to qualify Well get these sent ed qualify. out for you as soon as we receive 8 weeks fees from the referral. Although we do check to see how people hear about our service please do make sure your recommendation mentions your name when they speak to us!
Category
Expense Item
Mileage Public Transport
Receipt?
YES YES YES YES YES NO YES YES YES YES
TRAVEL
SUBSISTENCE
Rental Property
TELEPHONE
Mobile or Landline
YES YES YES YES YES YES YES YES YES YES
The following is a more in depth list as to what expenses can be claimed through Nasa Umbrella.
TRAVEL
Business Mileage
If you travel by car between home and your workplace, you can claim a mileage allowance for tax relief. The rate is set at 0.40p per mile for the first 10,000 mile per tax year. Once past this threshold the claimable rate reduces to 0.25p per mile. The rate for using a motorcycle is 0.24p per mile and if you are using leg power and cycling to work, you can claim a generous 0.20p per mile! The rates are shown in table format below;
Paper, pens etc Postal Costs Courses, CPD etc Professional Subs Laptop, phone etc
Vehicle
Car or Van
Distance
0- 10,000 10,000 +
Motorcycles Bicycles
Taxis
Taxi costs for travel between home and workplace or on behalf of your client can be claimed for tax relief. A support receipt will be supporting required for each claim.
Parking
Oyster Cards
Oyster cards may also be claimed for tax relief. To prove this cost you will need to submit either a receipt for when you top up your Oyster card or an online statement from TfL. This can be obtained through your online portal at TfL (https://oyster.tfl.gov.uk/oyster/entry.do). ). Parking charges can be claimed with a valid receipt/ticket for the period being claimed.
Qualifying Conditions
The travel must be in the performance of your dut or duties to/from your temporary place of work You are absent from home continuously for either 5 or 10 hours You have genuinely incurred a cost on a meal and/or drink after leaving home
Where the above conditions have been met, you may claim the following that apply to your situation;
ACCOMMODATION
If your role is just that bit too far away and you plan on staying closer to work, some of the costs of this accommodation can be claimed for tax relief.
Declaration
By claiming the Benchmark Scale Rates you are declaring that you have met all of the qualifying conditions outlined above and have retained a receipt to demonstrate that you have incurred a cost.
Rented Accommodation
If you rent accommodation (room, flat etc) and return home each weekend, you may claim 5/7ths of the cost of the weekly rental cost for tax relief. Wed also need to see a receipt for each claim that you make. If you completely relocate to be closer to your new place of work, you will be unable to claim the cost of accommodation for tax relief as this is deemed to be your primary place of residence.
Professional Subscriptions
HMRC allow you to claim the costs of professional subscriptions to many bodies. They are listed as approved organisations and the list ed can be found here at HMRCs website: http://www.hmrc.gov.uk/list3/list3.pdf
Staff Training
You may claim the cost of your training courses if an absolute requirement for your current role through Nasa Umbrella. To claim you will need to provide a receipt for the full cost of the course and st
Where you may be required to purchase glasses for VDU use, the cost of both frames and lenses are claimable for tax relief. These items will need to be claimed on your expense form and a receipt for the purchase will be required.
Others
This list isnt exhaustive so if you are unsure whether something is a valid expense or not please do not hesitate to contact the payroll team who will happy to help.
when
completing
the
1. When the expense and/or mileage form are completed, please m sign (using the tick box) and send them to us by FAX or EMAIL. Please do not send original receipts in the post. We can accept copies in the post but please ensure they are sent by recorded delivery as we cannot be held responsible for items lost in transit. Any originals will be returned and you will be requested to complete a claim form and receipts by email/fax. 2. All items of expense must be listed on the relevant claim form (mileage in the Mileage Claim Form, all other expenses (travel, accommodation etc) in the Expenses Claim Form). 3. All claims in the Expense Claim Form must be matched to a receipt (on separate sheet) and the item reference number (1,2,3 etc) written alongside the item on the receipt for HMRC reference. For example, Item 1 corresponds to Item 1 of your
REF: Contractor Name - _______________________ Dear Nasa Umbrella, Subject (outline of expense item incurred) I can confirm that (CONTRACTORS NAME) has incurred the following ) expense/s wholly, necessarily and exclusively in performing their work. Expense item (delete as appropriate): 1) 2) CONTRACTOR NAME would be unable to fulfill their role without the above item/s.