MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke

7 TH AFRICA REGIONAL MEETING 2011. Venue: St. Christophers Secondary School-KAREN. Dates: 12 -19 December, 2011.

Theme: Health Financial Management

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MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke

The Marketing Manager, Lords Healthcare Ltd, P.O. Box Nairobi.

Through, The Patrons, Africa Regional Meeting 2011, 4th May 2011. Dear Sir/Madam Dear Sir/Madam RE: SPONSORSHIP FOR THE AFRICA REGIONAL MEETING-2011. We wish to bring to your attention the up-coming African Regional Meeting to be held in Nairobi, Kenya on the 12th through to 19th December 2011 at St. Christophers Secondary School in Karen. This is an annual event that brings together medical students, health care providers, policy and decision makers to deliberate on health matters in Africa. The first ARM was held in 2004 and has since become an annual event. In 2010, it was held in Nigeria where Kenya won the bid to host this years event. The conference is organised by Medical Students Association of Kenya (MSAKE), International Federation of Medical Students Associations (IFMSA) in conjunction with the University of Nairobi, Kenya Medical Association (KMA) and Kenya Medical Women Association (KMWA). We look forward to inviting researchers, ministry officials, corporate stakeholders and medical students to make this event a success. With regard to this event, we kindly request your participation by choosing and sponsoring one of the attached packages in the proposal. The funds will help cater for the conference expenses, lectures, prizes and awards and logistics. Part of the fund will also be collectively used to conduct a free medical camp during the post ARM events in a site to be chosen later. We sincerely thank you for considering our request and look forward to a positive response. Thanks you. Yours faithfully, Matheka Cyrus Wambua, MBChB (III), Bsc and CPA (K). Chairperson, ARM Finance Committee-2011. Suji Awimbo Head of organizing committee, ARM-2011.

Prof. xyz Dean School of higher studies, Patron, ARM 2011.

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MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke

Background Information
The International Federation of Medical Students association (IFMSA) is an independent, non -political organization founded in 1951. It is officially recognized by the UN as a non-governmental organization and by the World Health Organization as the International forum for Medical Students. 1.5 Million Students are represented in the member organizations of IFMSA, collectively representing 98 Countries across five Continents. In December last year, the African chapter met in Abuja, Nigeria to discuss Millennium Development Goals 3, 4, 5 and 6 and the journey so far in Africa. The medical students then produced and published a policy paper concerning the MDGs discussed. More information can be found at www.ifmsaarmnigeria.org www.ifmsa.org . and

The Medical Students Association of Kenya (MSAKE) has been instrumental in health advocacy. Since 2008, we have organized and hosted annual international thematic conferences some officiated by Minister for Medical Services among other advocacies like World Aids campaign and Cervical Cancer screening. As a strong member and player of the IFMSA African region, the Medical Students Association of Kenya (MSAKE) sent a delegation to the African Regional Meeting (ARM).During the ARM, MSAKE won the bid to host the 2011 event in Nairobi-Kenya.

Working Relationship with KMWA and KMA

Following the successful presentation of our bid in Nigeria, Kenya Medical Womens Association (KWMA) through the administrator and Kenya Medical Association (KMA) through Dr. Kaisha, Dr Elly Opot and the administrator Mr. Bosire have been very supportive in the planning of this ARM. They have been very instrumental in our strategic thinking as well as serving as our mentors for the congress.

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MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. African Regional Meeting-2011. The Africa regional meeting is an annual event that brings together researcher, academia, policy makers and medical students together to deliberate on health issues. The ARM was held in 2004 and has since bigger and better. In 2009 and 2010 the ARMs were held in Sudan and Nigeria respectively. Procedure Pre- ARM This is usually a three day intense workshop. Delegates meet and deliberate on emerging issues in the health care sector. The delegates attending the ARM usually pay for the charges of the same. However the organizing committee strives to subsidize the cost to encourage high participation. The Pre ARM is proposed to be held in Jumuia conference hall in Nakuru from the.,,,,,,,,,,,,,,,,,,,,,,,,, Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke

ARM . This is usually the main reason for the meeting. Delegates from all over Africa pay a subsidized standard registration fee of $100.The proposed venue for the ARM is St. Christopher Post-ARM This is mainly a free medical camp to a pre selected neglected area where the local inhabitants receive free diagnostic and medical care. This event also offers the delegates an opportunity to sample the countrys tourist attraction sites. Delegates pay a fee which is highly subsidized. The proposed site for this years post ARM is Masinga Dam Resort.

nurturing the profession

MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke

Sponsorship Packages
Sponsorship options include but are not limited to + Funding the complete budget + Funding any item or group of items in the budget. Any sponsorship in cash or in kind will be highly appreciated. Bronze sponsors

1. 2. 3. 4. 5. 6.

Sponsorship of < 250,000/Company logo features in all conference stationery. A maximum of one banner in the conference site will be allowed Certificate and copies of conference reports. Corporate fliers to be distributed to the congress participants. List of participants and their contacts

Silver sponsors

1. Sponsorship of < 499,999/2. Banners allowed in the conference site 3. Company logo features in all conference materials i.e. stationery, T shirts, Banners, Booklets, conference report 4. Company representative will be given a chance to give a talk in any of the days of the conference 5. Certificate and copies of conference reports 6. Corporate fliers to be distributed to the congress participants. 7. List of participants and their email contacts.

Gold sponsors

1. Sponsorship of > 500,000/2. Allowed to set up a stand outside conference site during the conference period 3. Company representative will be allowed to give a brief presentation during the opening ceremony

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MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke

4. Company representative will be given a chance to market company products in any of the days of the conference 5. Banners allowed in the conference site 6. Company logo features in all conference materials i.e. stationery, T shirts, Banners, Booklets, conference report 7. Sponsor allowed to pick any specific event and claim exclusive marketing 8. Certificate and copies of conference reports. 9. Corporate fliers to be distributed to the congress participants. 10. List of participants and their contacts.

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MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. BUDGET FOR ARM IN NAIROBI-2011. Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke

Item

Quantity

Unit cost (KShs)

Totals(KShs)

Total (Euros)

PRE-ARM : JUMUIA CONFERENCE HALL Accommodation (full board) 150 for 3days 4,150 1,867,500

P.A system Transport( Nairobi-Nakuru-Nairobi) Entertainment

3 days 150 delegates

8,000

24,000 100,000 30,000 2,021,500

Total

ARM-St. CHRISTOPHERS SECONDARY SCHOOL-KAREN

Publicity Banners Printing expenses Calling airtime 3,000 per month 500 5 months 3 6,000 18,000 7,000 15,000

Posters Sub-total Conference Venue Accommodation (full board) Transport

12

6,000 46,000

250

3000

3,750,000 20,000

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MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke

Audiovisuals/projectors Subtotal

50,000 3,820,000

CONFERENCE MATERIALS Pens T-Shirts Abstract Booklets Bags Badges Certificates Water First Aid Drugs Website Internet Services Conference Report Gift Pack Social Program Writing Pads 50 20 20,000 300 300 1500 5 days 100 300 250 250 250 250 250 250X 2x5 20 300 300 550 20 100 30 6,000 75,000 75,000 137,500 5,000 25,000 75,000 20,000 20,000 10,000 15,000 30,000 100,000 30,000

Subtotal
POST ARM MASINGA DAM RESORT 120 delegates

623,500

Tents hire Food Breakfast Lunch 750 900 3 days 3 days

900,000

270,000 324,000

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MEDICAL STUDENTS ASSOCIATION OF KENYA

Office of the Dean School of medicine U.O.N P O Box 19676 - KNH Nairobi, Kenya. Supper Free medical camp Transport(Nairobi-Masinga-Nairobi) Subtotal Fax: +254 2 2725102 Email: info@amsun.or.ke Website: www.amsun.or.ke 342,000 500,000 60,000 2,396,000 10 months period 2000 per month 20,000

950

3 days

CONTINGENCY FUND

GRAND TOTAL
Rate: 1Euro = KShs. 125

8,927,000

71,416

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