As a part of the educational experience at COMSATS, CIIT organizes and conducts different types of national and international academic

activities. In this connection CIIT, ABBOTTABAD 0is holding its fifth high-Tech national level event consisting of seminars, symposia and exhibitions under the umbrella of Techno Moot 2012. Like the previous years, we hope that this year too, all the participants would benefit and enjoy this multidimensional gathering of people from different sciences and technologies.

INTRODUCTION

TECHNOMOOT

TechnoMoot2012 include the following events.

All Pakistan Project Competition, EMCOT organized by Department of Electrical Engineering Symposium on Computational Complexities, Innovations and Solutions, CCIS organized by Department of Mathematics Conference of Software Enterprises CSE organized by Comsats IT Center VisionICT organized by Department of Computer Science

Managing Innovation, Leadership, Entrepreneurship and Strategies, MILES organized by Department of Management Sciences

These seven events organized to benefit students, learners and practitioners alike will be held simultaneously these two days, in the various departments on campus.

Science for Development S-Dev (organized for the first time by Department of Environmental Sciences in collaboration with the Departments of Developmental Studies, & Pharmacy.)

EMCOT 2012
EMCOT 2012 is one of the research potential engineers in the field of Electrical Systems, MicroControllers and Telecommunications. This year, Electrical Department COMSATS Abbottabad campus has organized 8th event of EMCOT in the month of May 2012. Efforts have been made to extend the projects in education sector to industrial production level

Scope
EMCOT intend to provide the students of Comsats as well as all other participating universities a platform to interact with other members of their community as well as the industry. The scope of EMCOT is to develop an environment of academic where institutes can exchange their expertise in their respective fields. The program for this years EMCOT includes along with the project competition, a number of seminars, a panel discussion and talks by eminent scientists and academicians on cutting edge Electrical and Electronic Engineering technologies.

Objectives of the EMCOT

Objective of EMCOT is listed below To provide plateform to all students for sharing knowledge and information. To builtconfidence,motivation among the students. To learn advanced techniquesStudent project exhibition and competition. Symposia on latest advancement in ELECTRICAL ENGINEERING.

Deliverables

Financial management committee Send mails to all the committees Get acknowledge of E-mails Receive response from all committees Prepaid initial finance list from previous estimation Estimated demand by individual committee Sum of the total budget Finalize the list Send budget to HOD to approval Send the budget list to direct for final approval and receive cash Poster and Invitation Card Committee Prepaid rough design for invitation card and posters Finalize the design by Heartz society Release the estimated cost from financial management head Give order to prepared posters and invitation card Receive Printed cards and posters After printing check fault in them Invitation and registration committee Send invitation card to different universities and industries Confirmation of sent cards and posters Prepare E-mail format

Millstones

Approve the E-mail format Send E-mails Get acknowledge of E-mails Call for confirmation to all the universities and industries Make a list for interested participants Prepare the list of online registration Receive project purposed by participant Make a list of accepted projects Inform to that participant those are acceptable

Financial management (18-4-12 to11-5-12)

Posters and invitation (8-4-12 to 2-05-12) Total cost (9050 Rs)

Financial estimation Total cost (2.5lac) Arrange of cash Budget approved

Invitations and registration (18-4-12 to 14-5-12) Total cost (2400 Rs)

Preparation of broachers ,posters, invitation cards and banners Script for opening and closing ceremonies

Sending invitations, letters, posters and broachers to different universities and industries Registration of participants

LIMITATIONS OF EMCOT

1) Human Resources: Required man power for arrangement of events related to EMCOT. 2) Prescribed Time and Days: Within limited days, event has to be organized and should successfully be completed. 3) Limited Financial Resources: Overall financial expenses that are available in order to arrange the whole event. 4) Maximum Project Stalls: Arrangement of limited space for the display of the maximum projects. 5) Boarding and Loading of Guest and Participants: Arrangement of a limited space for guests and participants coming from for away, who are invited to participate in the event. 6) Area: Arrangement of limited area or space, where event has to be organized.

Human Resources Prescribed Time and Days Limited Financial Resources Maximum Project Stalls Boarding and Loading of Guest and Participants Area

TECHNICAL REQUIREMENTS
Proper Space Backup Power Supply Time Management Financial Resources Technical Team

1) Proper Space: Arrangement of proper space like hall or auditorium, where event has to be organized. 2) Backup Power Supply: Arrangement of backup power supply in case of load shedding like generators or UPS etc. 3) Time Management: Specification of time in which, event has to be organized and should successfully be completed. 4) Financial Resources: Overall financial expenses that are available in order to arrange the whole event. 5) Technical Team: Technical team also required to manage all the proceeding during the event.

Activities

Network Diagram

Gantt chart
In Gantt chart the bar chart includes a timescale band across the top that denotes units of time. The bars on the chart graphically represent the tasks in the table in terms of start and finish dates, duration, and status (for example, whether work on the task has started or not). Other elements on the chart, such as link lines, represent relationships between tasks. The Gantt chart is a popular and widely understood representation of project information throughout the project management world.

WBS (WORK BREAKDOWN STRUCTURE)

A Work Breakdown Structure (WBS) chart is a way of organizing a project into varying levels of detail using a hierarchical diagram. The traditional Work Breakdown Structure chart displays varying levels of detail starting with the highest or broadest at the top.

RESPONSIBILITY MARTIX
It defines the tasks to be accomplished and who is responsible for which particular task and it also provide the information about people who are assisting a person in any task. Codin g
DR IMDA D Aya z Ali Sha h UmairAas hiq Haid er Ali Aam ir Isla m AbidIq bal Hertz Socie ty Aiz az Ali AtiqaKiy ani SajidAq eel Khurra m Aziz Asmat ali

1.0.0. * 0
1.0.0.0 .1
1.0.0.0.1. 1 1.0.0.0.1. 2 1.0.0.0.1. 3 1.0.0.0.1. 4 1.0.0.0.1. 5 1.0.0.0.1. 6 1.0.0.0.1. 7

+ * *

+ + + + + + + + +

+ + + + + + + + +

1.0.0.0 .2
1.0.0.0.2. 1 1.0.0.0.2. 2 1.0.0.0.2. 3 1.0.0.0.2. 4 1.0.0.0.2. 5

+ + + + + + * + + + + + + + +

+ + + + + +

1.0.0.0 .3
1.0.0.0.3. 1 1.0.0.0.3. 2 1.0.0.0.3. 3

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1.0.0.0.3. 4 1.0.0.0.3. 5 1.0.0.0.3. 6 1.0.0.0.3. 7

+ + + +

+ + + +

* =Head

+ =Assistant

Risk Management
Identification Delay in Arrangement of cash Short of money Printing Errors Load shedding Conformation of VIPs in Script dialogue Late invitation received Crash of online reception and registration system

Risk Register
Risk Delay in Arrangement of cash Short of money Printing Errors Load shedding Conformation of VIPs in Script dialogue Late invitation received Impact 5 4 3 5 4 Likelihood 1 1 1 4 1 Detection 1 1 2 1 4 When Planning Execution Execution Execution execution

Planning

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Risk Severity Matrix

A Risk is the amount of harm that can be expected to occur during a given time period due to specific harm event. Short of money Load Shedding Delay in Arrangement Of money

Conformation of VIPs Printing errors Late invitation receive

Risk response development

In case of delay and shortage of money we will arrange extra cash. To avoid printing error we will arrange a person to continuously monitor the printing. We will properly acknowledge the invitation. Power backup should be available for continuous supply of electricity. Lists of guests and participants should be available in hard form also.

Failure Mode and effect analysis

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Load Chart
Financial management

Invitation and Registration

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Poster and Invitation Card

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Earned Value management System

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Planned Value Graph

p rfo a cein e g p e rm n d x ra h

100 80

100 60

100 40

100 20

100 00

co m la co m u tive st

80 00

60 00

40 00

20 00

0 0

1 0

1 5 DY AS

2 0

2 5

3 0

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Status Report for PERIOD 10

Task 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 %completion 100% 100% 100% 50% 100% 100% 100% 66.6% 40 20 100 20 3000 500 2000 100 5780 Earned Value Planned value 40 20 100 20 3000 500 2000 100 5780 Actual value 50 25 90 25 3200 400 1500 50 5340

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CPI = EV/AC CPI=5780/5340=1.0823 SPI=EV/PV SPI=5780/5780=1 EAC=ETC+AC ETC=BAC-EV/CPI ETC=15480-5780/1.0823=8962.39 EAC=14302 TCPI=15480-5780/15480-5340=0.9566

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Status Report for PERIOD 20

Task 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 %completion 100% 100% 100% 100% 100% 100% 40 20 90 150 100 200 Earned Value Planned value 40 20 90 150 100 200 Actual value 45 15 100 125 105 215

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CPI = EV/AC CPI=600/605=0.9917

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600

600

445

SPI=EV/PV SPI=600/600=1 EAC=ETC+AC ETC=BAC-EV/CPI ETC=15480-600/0.9917=15004 EAC=15609 TCPI=15480-600/15480-605=1.0003

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Status Report for PERIOD 30

Task 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 %completion 100% 100% 100% 100% 100% 500 2000 5000 500 1000 Earned Value Planned value 500 2000 5000 500 1000 Actual value 490 1500 4500 450 1500 -

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32

100%

2000 11000

2000 11000

1500 9940

CPI = EV/AC CPI=11000/9940=1.106 SPI=EV/PV SPI=11000/11000=1 EAC=ETC+AC ETC=BAC-EV/CPI ETC=15480-11000/1.106=4050.63

EAC=13990 TCPI=15480-11000/15480-9940=0.8086

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Control Graph

Ashakoor Comsats Atd Ashakoor143@gmail.com

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