BSBWOR301A Organise Personal Work Priorities and Development Activity 1 This assessment requires you to keep a journal for

one week. You need to show all the tasks you have been required to complete, also indicate which tasks have been completed and which ones need to be extended. In a word document analyse the following: 1. Describe how you have monitored your required tasks. 2. Describe any factors, which have affected the achievement of your tasks. Activity 2 Read the following extract from website - http://www.goal-setting-guide.com/smart-goals.html < accessed September 2011. Specific Goals should be straightforward and emphasize what you want to happen. Specifics help us to focus our efforts and clearly define what we are going to do. Specific is the What, Why, and How of the SMART model. WHAT are you going to do? Use action words such as direct, organize, coordinate, lead, develop, plan, build etc. WHY is this important to do at this time? What do you want to ultimately accomplish? HOW are you going to do it? (By...) Ensure the goals you set are very specific, clear and easy. Instead of setting a goal to lose weight or be healthier, set a specific goal to lose 2cm off your waistline or to walk 5 miles at an aerobically challenging pace. Measurable If you can't measure it, you can't manage it. In the broadest sense, the whole goal statement is a measure for the project; if the goal is accomplished, the project is a success. However, there are usually several short-term or small measurements that can be built into the goal.Choose a goal with measurable progress, so you can see the change occur. How will you see when you reach your goal? Be specific! "I want to read 3 chapter books of 100 pages on my own before my birthday" shows the specific target to be measure. "I want to be a good reader" is not as measurable. Attainable Goals you set which are too far out of your reach, you probably won't commit to doing. Although you may start with the best of intentions, the knowledge that it's too much for you means your subconscious will keep reminding you of this fact and will stop you from even giving it your best. A goal needs to stretch you slightly so you feel you can do it and it will need a real commitment from you. For instance, if you aim to lose 20lbs in one week, we all know that isn't achievable. But setting a goal to lose 1lb and when you've achieved that, aiming to lose a further 1lb, will keep it achievable for you. Realistic This is not a synonym for "easy." Realistic, in this case, means "do-able." It that the skills needed to do the work are available; that the project fits with the overall strategy and goals of the organization. A realistic project may push the skills and

BSBWOR301A Organise Personal Work Priorities and Development knowledge of the people working on it but it shouldn't break them. Be sure to set goals that you can attain with some effort! Too difficult and you set the stage for failure, but too low sends the message that you aren't very capable. Set the bar high enough for a satisfying achievement! Timely Set a timeframe for the goal: for next week, in three months, by fifth grade. Putting an end point on your goal gives you a clear target to work towards. Without a time limit, there's no urgency to start taking action now. 1. In relation to goals, what is a stretch component? Why is it important that goals have stretch components? 2. Set three goals for yourself at work two short-term and one long-term and explain how they are SMART. 1.) To organise and analyse our goals we have to stretch the components to the maximum potential which can measure our flaws, mistakes achievements and time management. Then in the future we can correct them by learning through our mistakes which is a learning experience and can help set other goals for us. 2.) Time-management, efficiency and priority. Time-management is one of the main factors in a workplace and it is essential because one needs to organise their timing for them to put forward other goals. A person should always be efficient to work or while working it tells you are here to work in a workplace and have a positive attitude towards your work. Creating priority for a specific task and that needs to be done allows you to be more and work effectively. efficient

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Activity 3 The objective of time management is to achieve results: Concentrate on the achievement of objectives, not on being busy Break large tasks down into smaller steps and check each step off your list as it is achieved, this way you can track your progress Each achievement motivates the next

To prioritise tasks, you could assess and allocate codes to the tasks in your to do lists/plan based on the following criteria: Priority Code A B C D Description What needs to be done immediately What needs to be done in a specific timeframe, therefore must have time allocated for completion What will contribute to your results but need not be done now or could be delegated to someone else What can be set aside altogether

1. Complete the following table: list your daily activities, prioritise them based on the coding system. Refer to page 15 of your learner guide in order to assign the activity to a particular quadrant. Daily Activities Description of task Priority Quadrant

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Purchase orders it is my priority as the purchase officer to complete it. Delivery dockets and purchase order numbers. Making a purchase from my clients or a sale and writing letters to them. Assignments and revision.

A A A A

Developing a work habit. Arriving to university on time. Collaborating with my team members in the warehouse department.

2. Complete the following table: list your weekly activities, prioritise them based on the coding system. Refer to page 15 of your Study guide in order to assign the activity to a particular quadrant. Weekly Activities Description of task Priority Quadrant

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Coming up with new ideas or making a change based on preparation for an event Receiving items purchased from a specific client. Projects that need to be complete on a due date.

A A

3. The goal of effective time management is to be working in quadrant II with priority B tasks. Based on your answers, what changes can you make to your tasks in order to better manage your time? If you spend too much time in quadrants I, III and IV then you need to make some changes. In order to make changes to my tasks to improve them i need to concentrate and focus on measuring time-management, priorities, tasks and how far i can extend this to find out my true potential. Working on these criterias not only improves your goals but also improves your attitude towards work and makes your efficient.

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BSBWOR301A Organise Personal Work Priorities and Development Activity 4 1. Identify some sources of common interruptions to your work. What strategies can you implement to minimise the disruption to your work? Interruption Distraction Bullying Seeking help Strategy Working in an environment where they are no distractions Implimenting a strict rule to avoid bullying in the present and in the future Asking for help from your supervisor, employee or manager to make work more easier for you. Proper equipment and machinery to avoid noise in a workplace

Machinery

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BSBWOR301A Organise Personal Work Priorities and Development Activity 5 1. In the table below, list the different types of technology available in your workplace. How do they help you work more efficiently and/or effectively? Technology Printer Description of function A printer is which produces a text or graphics of documents. A computer is a machine designed for various things. Is a device that scans images, printed text, hand writing or an object Benefit Proper documentation, quick work, good for presentation or handout. computers are essential in a business environment or an enterprise so people can access their documents or research Very useful in a workplace to scan documents and keep records that can be saved on a usb, desktop or hard drive. It is useful in a workplace because it can be used to make copies of a specific document to distribute later on.

Computer

Scanner

Photocopier

Is a machine that makes paper copies

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Activity 6 1. What are your expected performance standards and how are they communicated to you? My expected performance towards the virtual enterprise and the class is overall good, my communication skills with my members in the department are very well understandable and with my clients aswell but, I still have alot to learn and alot to show in terms of my potential and business skills.

2. What feedback processes are used to monitor your performance? A reflection sheet is given to us to fill out every Thursday. The virtual enterprise manager observes and monitors us while we are working in the virtual enterprise.

3. What processes can you use to self-assess? A checklist everyday for using machinery such as printer to save paper as much as you can, computers to save electricity, same as with the photocopier.

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Activity 7 1. Discuss and record the types of feedback you receive at work in response to the following questions: a) Is it formal or informal? b) How often do you receive feedback? c) How does it assist you in evaluating your work performance? a) Yes it is formal, the questions that are given on the paper tells us how much effort are we putting and initiating in the virtual enterprise. b) We receive feedback every week not only on our performance but also about the workplace we are working in. c) The questions are simple and easy to answer. It does assist us in many ways towards work performance and those questions help us improve on our mistakes and flaws.

2. Explain the importance of giving and receiving feedback. Giving and receiving feedback could be positive or negative. If working in a business environment and a client is to meet with you for an appoinment and see that there is something wrong in that workplace he or she could write a negative feedback that could effect the business in huge way but also tells you to work on those flaws to provide a better business performance and enviroment in the near future. Positive feedback is always essential, it leaves a good impression for the company or enterprise.

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BSBWOR301A Organise Personal Work Priorities and Development Activity 8 1. List the skills and knowledge that are needed to competently perform your job? 2. Complete a self-assessment on your current level of skill and knowledge against those identified in the above question. 3. Ask 2 supervisors to give you honest, constructive feedback regarding the skills and self-assessment. When asking for feedback, stress that you intend to use it as an incentive for improvement. Skills/ knowledge needed Self-assessment (competent/need training) Competent First supervisor feedback Name: Tom Second supervisor feedback Name: Computer Skills Tom

Communication Skills

Competent

Tom

Tom

Practical Skills

Competent

Tom

Tom

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Activity 9 The key to effective performance is to understand what type of learners we are and how this affects how you learn to do your job. 1. Go to the following website: http://www.engr.ncsu.edu/learningstyles/ilsweb.html and complete the questionnaire to obtain an understanding of your learning style. Write a report that documents the following: a. What type of learner you are. b. How this will affect how you learn to do your job. c. What strategies you can use to ensure that any training you receive will be beneficial to you. Activity 10 1. Do you keep records of your training and learning achievements? Yes.. 2. Why or why not? It keeps you well organised.

3. Explain the importance of keeping records of your training and learning achievements? It is essential to keep our training and learning records because it helps you organise and manage your work and then priority and porfolio.

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