Objective 4 (1)

Business and Administrative Processes

We will provide systems to underpin effective business and administrative processes for academic and support staff and for students
Priority Objective 4.2/4.3 Make optimum use of systems development resources Lead Systems Development 2011-12 Systems development roadmap established Review sysdev organisation and propose and plan changes Support the development of a local systems roadmap 2012-13 2013 and beyond

4.4 Rationalise local school-based IT systems

Systems Development

Support migration to University systems

1
4.5 Improving productivity: new communication and collaboration tools

Infrastructure

Roll-out e-mail and calendar to staff.

Communications and change management activities to promote calendar take-up and acceptance of new e-mail system Create standard build mechanism Viglen start delivering pre-built PCs

4.6 Establishment of common processes for deployment of desktops

Programme

Standardise Active Directory and software deployment Standardise processes and procedures Mac/Linux investigation Procurement Business Case (level 0) Business Case (level 1) Implementation

4.7 Data storage and information strategy, setting out guidance on how and where University data (educationrelated, research, corporate, departmental) plus personal data should be managed and stored. This will lead on to provision of appropriate file storage facilities and systems.

Director; supported by Infrastructure, HPC, and Service Delivery

2
4.8 Mobile IT device support strategy

Infrastructure

Staff resource identified Support forum set up New support website

Mobile device clinics for staff launched

4.9 Videoconference support service

Infrastructure

Define VC support process and implement Produce plan for long-term replacement of existing infrastructure 2014-15 replacement of exchanges

4.10 Telephony strategy, including longterm plans for replacement of existing infrastructure.

Infrastructure

Rationalise and improve processes

Produce plan for telephony for new builds (e.g. Biosciences)

Develop strategy

Issue 1.7, 11/05/2012

Objective 4 (2)

Business and Administrative Processes

We will provide systems to underpin effective business and administrative processes for academic and support staff and for students
Priority Objective Finance Development Programme. Implement systems to support Finance processes. Lead Systems Development 2011-12 2012-13 2013 and beyond

Proactis developments: edit & match facilities; purchasing card and card transactions processed Proactis/CAFM integration CODA XL replaces CODA Budgets New system for external expenses and fee claims Implement SITS Student Accounting Module to facilitate effective collection of fees

Estates Systems Programme. Implement systems to support Estates processes.

Systems Development

CAFM installation, testing and integration

HR Systems Programme. Implement systems to support HR processes.

Systems Development

Online UoB jobs, recruitment, selection and appointment

Reporting and Management Information Programme. Implement systems to support reporting and management information.

Systems Development

Release departmental HF finance reports Finance security matrix added to warehouse Additional finance data placed in warehouse Release research finance reports Release Accommodation Office reports Release Exam Board reports ORCA data available Create and view management reports through Business Objects Develop finance dashboards Complete build of Student Warehouse and first reports Reports linking Finance, HR and Student Systems data Management accounts financial statements Release HR Universe and first reports

Issue 1.7, 11/05/2012