Final Account Statements from

Tally.ERP 9

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Version: Final Account Statements from Tally.ERP 9/Version 1.0/November 2011

Contents

Contents
1. Balance Sheet
1.1 Horizontal Balance Sheet with Percentage/Working Capital ........................................................... 1
1.2 Comparative Balance Sheet Monthly ............................................................................................ 3

2. Profit and Loss Account

2.1 Vertical Profit and Loss Account ...................................................................................................... 4
2.2 Comparative Profit & Loss Account Monthly ............................................................................... 6

3. Ratio Analysis
3.1 Ratio Analysis ................................................................................................................................... 7

4. Trial Balance
4.1 Trial Balance ..................................................................................................................................... 9

5. Outstandings
5.1 Bills Receivable .............................................................................................................................. 11
5.2 Agewise Bills Receivable ............................................................................................................... 13
5.3 Bills Payable ................................................................................................................................... 15
5.4 Ledger Outstandings ....................................................................................................................... 17
5.5 Group Outstanding .......................................................................................................................... 19
5.6 Group Outstanding Party-wise ..................................................................................................... 22

6. Cash Flow Summary

6.1 Cash Flow Summary ....................................................................................................................... 23

7. Cash Flow Projection

7.1 Cash Flow Projection ...................................................................................................................... 24

8. Exception Reports
8.1 Overdue Receivables ..................................................................................................................... 26
8.2 Overdue Payables ........................................................................................................................... 28

9. Accounting Registers and Reports

9.1 Cost Category Summary ................................................................................................................. 30
9.2 Sales Register .................................................................................................................................. 31
9.3 Job Work Analysis .......................................................................................................................... 32
9.4 POS Register ................................................................................................................................... 33
9.5 Bank Reconciliation Statement ....................................................................................................... 33
9.6 Ledger Vouchers Report Involving Foreign Currency ................................................................... 34

10. Inventory Registers and Reports

10.1 Stock Summary ............................................................................................................................. 35
10.2 Godown Summary Total ............................................................................................................ 36
10.3 Stock Summary Gross Profit ..................................................................................................... 37
10.4 Purchase Order .............................................................................................................................. 38
10.5 Purchase Voucher ......................................................................................................................... 40
i

Contents

10.6 Sales Order .................................................................................................................................... 42

10.7 Sales Invoice with Multiple Items ............................................................................................... 44
10.8 Sales Invoice in Foreign Currency ................................................................................................ 46
10.9 Purchase Order (Due Only) .......................................................................................................... 47
10.10 Sales Orders (Due Only) ............................................................................................................. 48
10.11 Purchase Bills Pending .............................................................................................................. 50
10.12 Stock Query ................................................................................................................................ 51
10.13 Stock Ageing Analysis ................................................................................................................ 52
10.14 Price List .................................................................................................................................... 54
10.15 Reorder Status ............................................................................................................................. 55
10.16 Stock Item Register with Profit .................................................................................................. 56

11. Payroll Reports

11.1 Pay Sheet ....................................................................................................................................... 57
11.2 Pay Slips Multiple Employees ................................................................................................... 57
11.3 SIF Records ................................................................................................................................... 59
11.4 Expat Reports ................................................................................................................................ 60
11.4.1 Passport Expiry ..................................................................................................................................... 60
11.4.2 Visa Expiry ............................................................................................................................................. 60
11.4.3 Contract Expiry ..................................................................................................................................... 61

ii

Contents

..................................................................................................................... 1 1.
.............................................................................................................. 4 2.
........................................................................................................................... 7 3.
................................................................................................................................. 9 4.
................................................................................................................................... 11 5.
.......................................................................................................11 5.1
....................................................................................................13 5.2
.........................................................................................................15 5.3
..............................................................................................................................17 5.4
..........................................................................................................19 5.5

................................................................................................................. 23 6.
............................................................................................................ 24 7.
..................................................................................................................... 26 8.
..........................................................................................................................26 8.1
..........................................................................................................................28 8.2

......................................................................................................... 30 9.
......................................................................................................................30 9.1
..............................................................................................................................31 9.2
.............................................................................................................................33 9.4
....................................................................................................................33 9.5

......................................................................................................... 35 10.
................................................................................................................................35 10.1
...................................................................................................................36 10.2
....................................................................................................37 - 10.3
.........................................................................................................................................38 10.4
..................................................................................................................................40 10.5
.........................................................................................................................................42 10.6
..............................................................................................44 10.7
.....................................................................................................................47 - 10.9
....................................................................................................................48 - 10.10
...................................................................................................50 - 10.11
..........................................................................................................................51 10.12
......................................................................................................52 10.13
..............................................................................................................................54 10.14
............................................................................................................................55 10.15
............................................................................................................56 10.16

iii

Contents

.................................................................................................................... 57 11.
..............................................................................................................................57 11.1
...............................................................................................57 11.2
.......................................................................................................60 11.4
.......................................................................................................................... 60 11.4.1
................................................................................................................................ 60 11.4.2
...................................................................................................................................... 61 11.4.3

iv

1.

Balance Sheet

1.1 Horizontal Balance Sheet with Percentage/Working Capital

Go to Gateway of Tally > Balance Sheet > press F12 and set 'Show Percentages' and 'Show
Working Capital figures' to 'Yes' > press Alt+F1

Figure 1.1 Horizontal Balance Sheet with Percentage/Working Capital

Balance Sheet

Figure 1.2 Horizontal Balance Sheet with Percentage/Working Capital Arabic

Balance Sheet

1.2 Comparative Balance Sheet Monthly

In detailed Balance Sheet, press F2 and change period from 1-1-2011 to 31-1-2011 > press C:
New Column button (Alt+C) and set period from 1-2-2011 to 28-2-2011 for comparison

Figure 1.3 Comparative Balance Sheet Monthly (Page 1)

Figure 1.4 Comparative Balance Sheet Monthly (Page 2)

2.

Profit and Loss Account

2.1 Vertical Profit and Loss Account

Go to Gateway of Tally > Profit & Loss A/c > Press F12 and set 'Show Vertical Profit & Loss
to 'Yes' > press Alt+F1

Figure 2.1 Vertical Profit and Loss Account

Profit and Loss Account

Figure 2.2 Vertical Profit and Loss Account Arabic

Profit and Loss Account

2.2 Comparative Profit & Loss Account Monthly

In detailed Profit & Loss Account press F2 and change period from 1-1-2011 to 31-1-2011 > press
C: New Column button (Alt+C) and set period from 1-2-2011 to 28-2-2011 for comparison

Figure 2.3 Comparative Profit & Loss Account Monthly (Page 1)

Figure 2.4 Comparative Profit & Loss Account Monthly (Page 2)

3.

Ratio Analysis

3.1 Ratio Analysis

Go to Gateway of Tally > Ratio Analysis

Figure 3.1 Ratio Analysis

Ratio Analysis

Figure 3.2 Ratio Analysis Arabic

4.

Trial Balance

4.1 Trial Balance

Go to Gateway of Tally > Display > Trial Balance > Press Alt+F1

Figure 4.1 Trial Balance Detailed

9

Trial Balance

Figure 4.2 Trial Balance Detailed Arabic

10

5.

Outstandings

5.1 Bills Receivable

Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Receivables
(select All Items or the required group)

Figure 5.1 Bills Receivable

11

Outstandings

Figure 5.2 Bills Receivable Arabic

12

Outstandings

5.2 Agewise Bills Receivable

Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Receivables
(select All Items or the required group) > press F6 and select Ageing by Due Date and specify
the slabs. Press F12 and set the option Include Post-Dated Transactions to Yes.

Figure 5.3 Agewise Bills Receivable

13

Outstandings

Figure 5.4 Agewise Bills Receivable Arabic

14

Outstandings

5.3 Bills Payable

Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Payables
(select All Items or the required group)

Figure 5.5 Bills Payable

15

Outstandings

Figure 5.6 Bills Payable Arabic

16

Outstandings

5.4 Ledger Outstandings

Go to Gateway of Tally > Display > Statement of Accounts > Outstandings > Ledger (select
the appropriate Ledger) > press Alt+F1

Figure 5.7 Ledger Outstandings

17

Outstandings

Figure 5.8 Ledger Outstandings Arabic

18

Outstandings

5.5 Group Outstanding

Go to Gateway of Tally > Multi Account Printing > Outstanding Statements > Ledger >
Group of Accounts > select Sundry Debtors > In Printing Ledger Outstanding screen set
Show Group Name to Yes and Start fresh page for each Account to No

Figure 5.9 Group Outstanding (Page 1)

19

Outstandings

Figure 5.10 Group Outstanding (Page 2)

20

Outstandings

Figure 5.11 Group Outstanding (Page 1) Arabic

21

Outstandings

Figure 5.12 Group Outstanding (Page 2) Arabic

5.6 Group Outstanding Party-wise

Go to Gateway of Tally > Multi Account Printing > Outstanding Statements > Ledger >
Group of Accounts > select Sundry Debtors > In Printing Ledger Outstanding screen set
Show Group Name to No and Start fresh page for each Account to Yes

Figure 5.13 Group Outstanding Party-wise

Figure 5.14 Group Outstanding Party-wise

22

6.

Cash Flow Summary

6.1 Cash Flow Summary

Go to Gateway of Tally > Display > Cash/Funds Flow > Cash Flow (Select the required month
or press F2 and specify the required period)

Figure 6.1 Cash Flow Summary

Figure 6.2 Cash Flow Summary Arabic

23

7.

Cash Flow Projection

7.1 Cash Flow Projection

Go to Gateway of Tally > Display > Cash/Funds Flow > Cash Flow Projection (Press F2 and
select the required projection period. Press Alt+F1 for Detailed)

Figure 7.1 Cash Flow Projection Report (Page 1)

Figure 7.2 Cash Flow Projection Report (Page 2)

24

Cash Flow Projection

Figure 7.3 Cash Flow Projection Report (Page 1) Arabic

Figure 7.4 Cash Flow Projection Report (Page 2) Arabic

25

8.

Exception Reports

8.1 Overdue Receivables

Go to Gateway of Tally > Display > Exception Reports > Overdue Receivables

Figure 8.1 Overdue Receivables

26

Exception Reports

Figure 8.2 Overdue Receivables Arabic

27

Exception Reports

8.2 Overdue Payables

Go to Gateway of Tally > Display > Exception Reports > Overdue Payables

Figure 8.3 Overdue Payables

28

Exception Reports

Figure 8.4 Overdue Payables Arabic

29

9.

Accounting Registers and Reports

9.1 Cost Category Summary

Go to Gateway of Tally > Display > Statement of Accounts > Cost Centres > Category
Summary

Figure 9.1 Cost Category Summary

30

Accounting Registers and Reports

Figure 9.2 Cost Category Summary

9.2 Sales Register

Go to Gateway of Tally > Display > Account Books > Sales Register > press F7

Figure 9.3 Sales Register

31

Accounting Registers and Reports

Figure 9.4 Sales Register Arabic

9.3 Job Work Analysis

Go to Gateway of Tally > Display > Statement of Accounts > Job Work Analysis

Figure 9.5 Job Work Analysis

32

Accounting Registers and Reports

9.4 POS Register

Go to Gateway of Tally > Display > Account Books > POS Register

Figure 9.6 POS Register

9.5 Bank Reconciliation Statement

Go to Gateway of Tally > Banking > Bank Reconciliation > Select the required bank ledger >
enter the Bank Date

Figure 9.7 Bank Reconciliation Statement

33

Accounting Registers and Reports

9.6 Ledger Vouchers Report Involving Foreign Currency

Go to Gateway of Tally > Display > Account Books > Ledger > Select the Ledger

Figure 9.8 Ledger Voucher Report Involving Foreign Currency

34

10. Inventory Registers and Reports

10.1 Stock Summary

Go to Gateway of Tally > Stock Summary > press F12 and set Show Opening Balance, Show
Goods Inwards, Goods Outwards, Closing Balance and Expand all levels in Detailed
Format to 'Yes'

Figure 10.1 Stock Summary

35

Inventory Registers and Reports

10.2 Godown Summary Total

Go to Gateway of Tally > Display > Statement of Inventory > Godowns > select Main
Location, press C: New Column button (Al+C), enter the period, select another godown, press
F12 and set Show Total Column to Yes

Figure 10.2 Godown Summary

36

Inventory Registers and Reports

10.3 Stock Summary Gross Profit

Go to Gateway of Tally > Stock Summary > press F12 and set Show Goods Outwards,
Closing Balance and Expand all levels in Detailed Format to 'Yes' > press F7

Figure 10.3 Stock Summary with Profit (Page 1)

Figure 10.4 Stock Summary with Profit (Page 2)

37

Inventory Registers and Reports

10.4 Purchase Order

Go to Gateway of Tally > Order Vouchers > press Alt+F4

Figure 10.5 Purchase Order

38

Inventory Registers and Reports

Figure 10.6 Purchase Order Arabic

39

Inventory Registers and Reports

10.5 Purchase Voucher

Go to Gateway of Tally > Accounting Vouchers > press F9

Figure 10.7 Purchase Invoice

40

Inventory Registers and Reports

Figure 10.8 Purchase Invoice Arabic

41

Inventory Registers and Reports

10.6 Sales Order

Go to Gateway of Tally > Order Vouchers > press Alt+F5

Figure 10.9 Sales Order

42

Inventory Registers and Reports

Figure 10.10 Sales Order Arabic

43

Inventory Registers and Reports

10.7 Sales Invoice with Multiple Items

Go to Gateway of Tally > Accounting Vouchers > press F8 > (press F12 and set 'Use Common
Ledger A/c for Item Allocation' to 'No')

Figure 10.11 Sales Invoice with Multiple Items

44

Inventory Registers and Reports

Figure 10.12 Sales Invoice with Multiple Items Arabic

45

Inventory Registers and Reports

10.8 Sales Invoice in Foreign Currency

Go to Gateway of Tally > Accounting Vouchers > press F8 > (press F12 and set 'Use Common
Ledger A/c for Item Allocation' to 'No')

Figure 10.13 Sales Invoice using Foreign Currency

46

Inventory Registers and Reports

10.9 Purchase Order (Due Only)

Go to Gateway of Tally > Display > Statements of Inventory > Purchase Order Outstandings
> All Orders

Figure 10.14 Purchase Orders (Due Only)

Figure 10.15 Purchase Orders (Due Only) Arabic

47

Inventory Registers and Reports

10.10 Sales Orders (Due Only)

Go to Gateway of Tally > Display > Statements of Inventory > Sales Order Outstandings >
All Orders

Figure 10.16 Sales Orders (Due Only)

48

Inventory Registers and Reports

Figure 10.17 Sales Orders (Due Only) Arabic

49

Inventory Registers and Reports

10.11 Purchase Bills Pending

Go to Gateway of Tally > Display > Statements of Inventory > Purchase Bills Pending

Figure 10.18 Purchase Bills Pending

Figure 10.19 Purchase Bills Pending Arabic

50

Inventory Registers and Reports

10.12 Stock Query

Go to Gateway of Tally > Display > Statements of Inventory > Stock Query (select the
required Stock Item and press Enter)

Figure 10.20 Stock Query

51

Inventory Registers and Reports

10.13 Stock Ageing Analysis

Go to Gateway of Tally > Display > Inventory Books > Ageing Analysis (select 'Primary' or
the required Stock Group and press Enter)

Figure 10.21 Stock Ageing Analysis (Page 1)

52

Inventory Registers and Reports

Figure 10.22 Stock Ageing Analysis (Page 2)

53

Inventory Registers and Reports

10.14 Price List

Go to Gateway of Tally > Inventory Info. > Price List (Select 'All Items' or the required Stock
Group and press Enter)

Figure 10.23 Price List

54

Inventory Registers and Reports

10.15 Reorder Status

Go to Gateway of Tally > Display > Statements of Inventory > Reorder Status (Select
'Primary' or the required Stock Group and press Enter)

Figure 10.24 Reorder Status

55

Inventory Registers and Reports

10.16 Stock Item Register with Profit

Go to Gateway of Tally > Display > Inventory Books > Stock Item > select Volume Change
Gauge - VCG-01 > Stock Item Monthly Summary > select the month > Stock Vouchers >
press F12 and set Show Consumption & Gross Profit for Outwards to Yes

Figure 10.25 Item Register with Profit

56

11. Payroll Reports

11.1 Pay Sheet

Go to Gateway of Tally > Display > Payroll Reports > Statements of Payroll > Pay Sheet
(Select 'All Items' or the required Employee/Employee Group and press Enter)

Figure 11.1 Pay Sheet

11.2 Pay Slips Multiple Employees

Go to Gateway of Tally > Display > Payroll Reports > Statements of Payroll > Pay Slip >
Multi Pay Slip (Select 'All Items' or the required Employee/Employee Group and press Enter)

Figure 11.2 Pay Slip Employee 1

57

Payroll Reports

Figure 11.3 Pay Slip Employee 2

Figure 11.4 Pay Slip Employee 3

58

Payroll Reports

Figure 11.5 Pay Slip Arabic

11.3 SIF Records

Go to Gateway of Tally > Display > Payroll Reports > SIF Records

Figure 11.6 SIF Records

59

Payroll Reports

11.4 Expat Reports

11.4.1 Passport Expiry

Go to Gateway of Tally > Display > Payroll Reports > Expat Reports > Passport Expiry

Figure 11.7 Passport Expiry Report

11.4.2 Visa Expiry

Go to Gateway of Tally > Display > Payroll Reports > Expat Reports > Visa Expiry

Figure 11.8 Visa Expiry Report

60

Payroll Reports

11.4.3 Contract Expiry

Go to Gateway of Tally > Display > Payroll Reports > Expat Reports > Contract Expiry

Figure 11.9 Contract Expiry Report

61