September 2002
USA Newgen Software Inc. 37053 Cherry St., Ste. 209, Newark, CA 94560 U.S.A Tel: +1-510-742-7334 Fax: +1-415-723-7502 India Newgen Software Technologies Ltd. A-6, Satsang Vihar Marg, Qutab Institutional Area, New Delhi - 110067, India. Tel: +91-11-6964733, 6963571 Fax: +91-11-6856936 Email: omnidocs@newgen.co.in Web: www.newgensoft.com
All the contents of white paper are protected by Copyright Laws and International Trade Agreements. Viewers are entitled to print and distribute the contents as long as they are clearly marked as intellectual property of Newgen. Copyright Newgen Software Technologies Ltd. All rights Reserved.
Introduction
Document Management System deals with storage, retrieval and organization of both electronic and paper based documents. This white paper covers 150 essential features, which any successful Document management system should have. These features have been compiled as a result of over 10 years of experience in providing DMS solution to customers worldwide. This list provides an excellent basis for evaluating a DMS product.
Administration Features
95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 Easy to deployment and administration Definition of Users and Groups for the system. Option of granting rights to access, modify or delete documents and Folders. Document Lifecycle Management for managing online, offline and near-online documents and for document archival Progress tracking of WorkItems. Notifications & Reminders. Support for remote administration and configuration
Security Features
Definition of Users and Groups relation in the system Grant users and groups access permissions on Folders, documents and Data Classes Multiple levels of access rights (Delete/Edit/View/None) Support for system privilege Facility of Secured Notes sharing. Secure login and passwords for each user LDAP authentication and single sign-on support Support for data and password encryption Support for Digital Signatures and Biometric integration
112
Integration Features
125 126 127 128 Support for API for extending client XML based API for server side integration of building custom interfaces. Java Bean API for rapid development of custom Web Interfaces Libraries for scanning, document viewing and image processing