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Notes from Excel Training: Formatting and Basic Formulas

Formatting in Excel 2003 Format cells: Format > Cells OR press Ctrl + 1 Use format cells for: o Cell borders (Format > Cells > Borders) o Merging cells (Format > Cells > Alignment > Merge cells) o Displaying numbers in a certain way (Format > Cells > Number) Format rows/columns: Format>Row or Format>Column Use format rows/columns for: o Hiding/unhiding rows or columns (Format > Row/Column > Hide/Unhide) o Autofitting (Format > Row/Column > Autofit) Print formatting o To set the area of your document that you want to print, highlight the cells that you want printed and go to File > Print Area > Set Print Area Other formatting o Removing gridlines (Tools > Options > View Tab > uncheck gridlines) Common and Useful Formulas in Excel 2003 IF o =IF(logical_test, [value if true], [value if false]) IF, AND o =IF(AND(logical 1, logical 2, ), [value if true], [value if false]) IF, OR o =IF(OR(logical 1, logical 2, ), [value if true], [value if false]) SUM o =SUM(number 1, number 2, ) o After typing the opening parenthesis, you can also highlight the cells that you want to be summed instead of manually typing them in PRODUCT o =PRODUCT(number 1, number 2, ) o Like SUM, after typing the opening parenthesis, you can highlight the cells that you want to find the product of Date formulas o =MONTH() o =YEAR() o =TODAY() o =NOW() Range o =MAX() o =MIN() o =AVERAGE() Count o =COUNT() is used to find the number of cells that contain numbers

o =COUNTA() is used to find the number of cells that contain strings of letters Other useful formulas o =SUMIF(range, criteria, [sum_range]) o =COUNTIF(range, criteria)

Main Differences between Excel 2003 and 2007 Instead of 2003s menu-and-toolbar interface, Excel 2007 uses tab-and-ribbon

The Ribbon

There are three main things on the Ribbon: 1. Tabs: There are seven of them across the top. Each represents core tasks you do in Excel. The principal commands in Excel are gathered on the first tab, the Home tab. 2. Groups: Each tab has groups that show related items together. 3. Commands: A command is a button, a box to enter information, or a menu. Many options are Hidden in the Office Button

This button is located at the upper-left corner of the Excel window and opens the menu shown above. The Mini Toolbar

1. The Mini Toolbar automatically pops up when text is highlighted to format. 2. When the text is highlighted, the Mini toolbar appears (faded, not shown) 3. If the mouse is pointed on the Mini toolbar, it will become solid (shown above), then click to format text. The Quick Access Toolbar

You can find all Excel commands that you need in the Quick Access Toolbar To add to the toolbar, right-click in the Quick Access Toolbar Area and select Customize Quick Access Toolbar Print Layout Page Layout View in Excel

1. Column Headings

2. Row Headings 3. Margin Rules

Changing Table Styles (Table Tools > Design Tab)