CANADIAN INDEPENDENT SCHOOL DISTRICT 800 Hillside Canadian, Texas 79014-3299 MINUTES OF THE BOARD May 12, 2009

The Canadian Independent School District Board of Education met in regular session on Tuesday, May 12, 2009 at 6:30 p.m. in the School Administration Building. Those present were: Mitch Ashley, presiding, Randy Walser, Larry Gatlin, John C. Isaacs, Allen Hadaway, Ken King, arriving at 6:40 p.m., Superintendent, Frank Belcher, Business Manager, Cindy Moore, Technology Director, Pam Spencer, Canadian Record Reporter, Jason Turner, First State Bank representatives, Donnie Johnston and Heath Mitchell, Rachels Little House representatives, Lauren Haley and Robert Ezzell, Caleb Meek and Mark Meek. Salem Abraham was absent. INVOCATION Mr. Ashley gave the invocation. PUBLIC COMMENT Lauren Haley expressed her view that the early graduation policy should be set and kept, instead of being changed often. MINUTES Mr. King moved to approve the minutes of the April 14, 2009 regular called meeting as published. Mr. Walser seconded the motion. It passed 6-0. RATIFICATION OF BILLS Mr. Hadaway moved all April and May office and void checks, wires and transfers, for General Operating #13064 through 13183 and wire #041520; Consolidated Application #2142 through 2162; Activity Fund #4057 through 4097; Capital Projects #5543 through 5664; Workers Compensation Fund #1849 thru 1850; Tax Clearing #1732 through 1753; Payroll Clearing #9104 through 9181, wires #004000 and 004001; and Payroll Register dated April 20, 2009, be approved for payment. Mr. Gatlin seconded the motion. It passed 6-0. FINANCIAL STATEMENT(S) The financial statement contained financial reports and tax collection statements.

REPORTS/DISCUSSION ITEMS Mr. Belcher gave an updated report on current and pending facilities projects and an enrollment and attendance report. Mr. Belcher gave an update on the current legislative session. The board reviewed the proposed Little House project. CANVASS ELECTION, SWEAR IN ELECTED MEMBERS, ORGANIZE BOARD The board canvassed the results of the May 9, 2009 trustee election. There were 264 votes cast. Allen Hadaway received 201 votes and John C. Issacs received 210 votes. Mr. Hadaway moved Allen Hadaway and John C. Isaacs be declared the winners in the May 9, 2009 trustee election for three-year terms. Mr. Isaacs seconded the motion. It passed 6-0. Cindy Moore administered the oath of office to Allen Hadaway and John C. Isaacs. Mr. Hadaway moved to nominate Mitch Ashley as president. Mr. King seconded the motion. It passed 6-0. Mr. Hadaway moved to nominate Salem Abraham as vice president and John C. Isaacs as secretary. Mr. Walser seconded the motion. It passed 6-0. CONSIDER/TAKE ACTION WITH RESPECT TO CONVASSING THE MAY 9, 2009 BOND ELECTION ADOPTING AN ORDER

The board canvassed the results of the May 9, 2009 Bond Election. There were 264 votes cast. 175 votes FOR and 83 votes AGAINST. Mr. Hadaway moved to approve the order canvassing the bond election of May 9, 2009. Mr. Isaacs seconded the motion. It passed 6-0. CONSIDER/APPROVE EARLY GRADUATION POLICY AND SELECTION OF VALEDICTORIAN AND SALUTATORIAN Mr. King moved to approve the early graduation policy and selection of valedictorian and salutatorian as presented. Mr. Gatlin seconded the motion. It passed 6-0. CONSIDER/APPROVE ACCEPTABLE USE POLICY AND CONDITIONS FOR THE USE OF THE ELECTRONIC NETWORK TERMS AND

Mr. Hadaway moved to approve the Acceptable Use Policy for 2009-2010 as presented by Ms. Spencer. Mr. Gatlin seconded the motion. It passed 6-0. CONSIDER/APPROVE GRANTING EASEMENT TO THE CITY AND NORTH PLAINS ELECTRIC ON DISTRICT PORPERTY FOR UTILITIES FOR HOUSING ADDITION ADJACENT TO CANADIAN ELEMENTARY SCHOOL Mr. Hadaway moved to approve granting an easement to the City of Canadian and North Plains Electric on CISD property for utilities for a housing addition adjacent to Canadian Elementary School upon approval by the City of the preliminary plat. Mr. King seconded the motion. It passed 6-0.

CONSIDER/APPROVE OPTIONAL FLEXIBLE YEAR PROGRAM Mr. Isaacs moved to approve the optional flexible year program as presented. Mr. Gatlin seconded the motion. It passed 6-0. CONSIDER/APPROVE AUTHORIZATION FOR THE APPLICANT DESIGNATION AND CERTIFICATION FOR FEDERAL FUNDS INCLUDING STIMULUS FUNDS Mr. Hadaway moved to designate Mr. Belcher to apply for and administer federal title programs including stimulus funds. Mr. Gatlin seconded the motion. It passed 6-0. CONSIDER/APPROVE DISTRICT DEPOSITORY CONTRACTS Mr. Gatlin moved to approve the depository contract bid from First State Bank of Canadian for the 2009-2011 biennium. First State Banks was the only bid received. Mr. King seconded the motion. It passed 6-0. CONSIDER/APPROVE STRUCK OFF TAX PROPERTY Mr. Hadaway moved to approve a bid from Lee Henderson on a property that was struck off at a tax sale only if after checking to see if accepting the bid is within the boards authority. Mr. King seconded the motion. It passed 6-0. CONSIDER/APPROVE BUDGET AMENDMENTS Mr. Isaacs moved to amend the budget by moving $600 from fund 199 function 31 to fund 699 function 31; $6,000 from fund 199 function 34 to fund 699 function 34; $48,000 from fund 199 function 11 to fund 699 function 11 and $20,000 from fund 199 function 31 to fund 699 function 31. Mr. Gatlin seconded the motion. It passed 6-0. EXECUTIVE SESSION The Board entered into executive session at 9:24 p.m. and reconvened in open session at 9:45 p.m. ACTION ON EXECUTIVE SESSION Mr. Gatlin moved to hire teacher Dena Hood. Mr. King seconded the motion. It passed 6-0.

There being no further business, the meeting adjourned. The next regular board meeting will be Tuesday, June 16, 2009 at 6:30 p.m.

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