CANADIAN INDEPENDENT SCHOOL DISTRICT 800 Hillside Canadian, Texas 79014-3299 MINUTES OF THE BOARD August13, 2009 The

Canadian Independent School District Board of Education met in regular session on Thursday, August 13, 2009 at 6:30 p.m. in the School Administration Building. Those present were: Mitch Ashley, presiding, Randy Walser, Larry Gatlin, John C. Isaacs, Allen Hadaway, Salem Abraham, Ken King, Superintendent, Frank Belcher, Business Manager, Cindy Moore, Athletic Director, Kyle Lynch, Canadian High School Principal, Rick Berry, Canadian Record Reporter, Jason Turner, First Southwest Representative, Jason Hughes, Julia Schafer, Laurie Brown and Ruth Ann Abraham. INVOCATION Mr. Ashley gave the invocation. PUBLIC COMMENT Julia Schafer, Ruth Ann Abraham and Laurie Brown brought concerns to the board as parents and concerned citizens of the community that some students may not be getting the proper assistance and assurance in making the transition for education beyond high school. They asked for team work and are willing to help with those students that might need help completing paperwork for college preparation. Ruth Ann Abraham asked that a parent volunteer program be considered for pre-kindergarten through sixth grades. She also asked that the school consider providing two hot meals a day for students and adding a salad and fruit bar for students. Mrs. Abraham also brought to the boards attention the excessive expense that the school supplies lists as requested by CISD instructional staff. MINUTES Mr. Gatlin moved to approve the minutes of the July 20, 2009 regular called meeting as published. Mr. Hadaway seconded the motion. It passed unanimously.

RATIFICATION OF BILLS Mr. King moved all July and August office and void checks, wires and transfers, for General Operating #13420 through 13458; Consolidated Application #2208 through 2211; Activity Fund #4192 through 4199; Capital Projects #5848 through 5895; Workers Compensation Fund #1858 thru 1860; Tax Clearing #1774 through 1779; Ward Scholarship #1057; Payroll Clearing #9412 through 9469, wires #070001, 070002 and 070003; and Payroll Register dated July 20, 2009, be approved for payment. Mr. Isaacs seconded the motion. It passed unanimously. FINANCIAL STATEMENT(S) The financial statement contained financial reports and tax collection statements. REPORTS/DISCUSSION ITEMS Mr. Belcher gave an updated report on current and pending facilities projects. The board reviewed 2009 net taxable values of $1,534,242,700. The board reviewed 2009 district and campus accountability ratings. The board reviewed financial assumptions and preliminary budget options for the 2009-2010 school year. CONSIDER/APPROVE AWARDING P.E. CREDIT FOR AFTER SCHOOL SPORTS Mr. Isaacs moved to award one-quarter physical education credit for each semester of after school sport completed as recommended by Mr. Berry and Mr. Belcher. Mr. Hadaway seconded the motion. It passed unanimously. CONSIDER/APPROVE OPTION 3 AGREEMENT FOR RECAPTURE Mr. Hadaway moved to approve the Option 3 Agreement for recapture as recommended. By Mr. Belcher. Mr. Gatlin seconded the motion. It passed unanimously. CONSIDER ALL MATTERS INCIDENT AND RELATED TO THE ISSUANCE AND SALE OF CANADIAN INDEPENDENT SCHOOL DISTRICT UNLIMITED TAX SCHOOL BUILDING BONDS, SERIES 2009 Mr. Isaacs moved to approve an order authorizing the issuance and sale of Canadian Independent School District Unlimited Tax School Building Bonds, Series 2009; and enacting other matters relating to the subject. Mr. Gatlin seconded the motion. It passed unanimously. CONSIDER A RESOLUTION CALLING FOR THE REDEMPTION FOR ALL OR A PORTION OF THE DISTRICTS UNLIMITED TAX SCHOOL BUILDING BONDS, SERIES 2008 PRIOR TO MATURING Mr. Abraham moved to approve a resolution calling a portion of the Canadian Independent School Districts School Building Unlimited Tax Bonds, Series 2008 for redemption prior to

maturity; and enacting other provisions relating to the subject. Mr. Walser seconded the motion. It passed unanimously. CONSIDER/APPROVE PROPOSED TAX RATE Mr. King moved to table action for a proposed tax rate at this time and will hold a meeting on August 31, 2009 to adopt a budget for the 2009-2010 year. Mr. Gatlin seconded the motion. It passed unanimously. CONSIDER/APPROVE BUDGET AMENDMENTS Mr. Gatlin moved to amend the budget by moving $15,000 from fund 199, function 51 to fund 699, function 31; $50,000 from fund 199, function 51 to fund 699, function 51 and $9,500 from fund 698 function 81 to fund 699 function 71 and to increase fund 199, function 91 $950,000 and fund 599, function 71 $222,000. Mr. Hadaway seconded the motion. It passed unanimously. EXECUTIVE SESSION The Board did not enter into executive session.

There being no further business, the meeting adjourned. There will be a special called meeting on Monday, August 31, 2009 at 5:00 p.m. The next regular board meeting will be Tuesday, September 15, 2009 at 6:30 p.m.

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