FI Configuration Document - Lakshya

FI Customization Document
Financial Accounting
Version No : 1.0 Date : 06.12.2005 Customization Document
Last changed on:

Date:06th Dec 05
Last changed by: FI Team
Version: 0
Page: Page 1 of 103
Table of Contents
TABLE OF CONTENTS .................................................................................................. 2 1 ENTERPRISE STRUCTURE.......................................................................................... 5
1.1 Enterprise Structure Definition Financial Accounting .....................................................................................5 1.2 Enterprise Structure Definition Financial Accounting Define Credit Control Area.....................................6 1.3 Enterprise Structure Definition Financial Accounting Edit , Copy Delete, Check Company Code............7 1.4 Enterprise Structure Definition Financial accounting Define Business Area..............................................8 1.5 Enterprise Structure Definition Financial Accounting Maintain Financial Management Area...............9 1.6 Enterprise Structure Assignment Assign company code to Credit Control Area........................................10 1.7 Enterprise Structure Assignment Assign company code to Financial Management Area.........................11
2 FINANCIAL ACCOUNTING BASIC SETTINGS (NEW)...............................................12

2.1 Financial Accounting (New) Financial Accounting Basic Settings (New)............................................................12 2.1.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers.................................12 2.1.1.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Define Field Status Variants........................................................................................................................................................13 2.1.1.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Assign Company Code to Field Status Variants.................................................................................................................14 2.1.1.2 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers LedgerDefine Currencies of Leading Ledger.....................................................................................................15 2.1.1.3 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year).........................................16 2.1.1.4 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Assign Company Code to a Fiscal Year Variant................................................................18 2.1.1.5 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods.........................................................................................19 2.1.1.6 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods Define Variants for Open Posting Period...................20 2.1.1.7 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods Assign Variants to company code..............................21 2.1.2 Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for Company Code.............................................................................................................................................................22 2.1.2.1 Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for Company Code Enter global parameters............................................................................................................22 2.1.2.2 Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for Company Code Tax settings Activate Extended Withholding Tax...............................................................24 2.1.3 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents ...........................25 2.1.3.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Document types........................................................................................................................................................................26 Last changed on:
Date:06th Dec 05
Version: 0
Page: Page 2 of 103
2.1.3.2 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Number Ranges.....................................................................................................................................................................27 2.1.3.3 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Define Posting Keys...........................................................................................................................................................28 2.1.3.4 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Rules for changing documents Document Change Rules, Document Header...................................................................29 2.1.3.5 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Rules for changing documents Document Change Rules, Line Item.................................................................................30 2.1.3.6 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Tolerance Groups Define Tolerance Groups for Employees..............................................................................................31 2.2 General Ledger accounting (New) Master Data GL Accounts........................................................................34 2.2.1 General Ledger accounting (New) Master Data ............................................................................................34 2.2.1.1 General Ledger accounting (New) Master Data GL Accounts .........................................................34 2.2.1.2 General Ledger accounting (New) Master Data GL Accounts preparations Edit Chart of Accounts List..........................................................................................................................................................35 2.2.1.3 General Ledger accounting (New) Master Data GL Accounts preparations Define Account Group......................................................................................................................................................................36 2.2.1.4 General Ledger accounting (New) Master Data GL Accounts preparations Define Retained Earnings Account....................................................................................................................................................38 2.2.1.5 General Ledger accounting (New) Master Data GL Accounts Define Financial Statement Versions ..................................................................................................................................................................39 2.2.2 General Ledger accounting (New) Business Transaction...............................................................................40 2.2.2.1 General Ledger accounting (New) Business Transaction Document Splitting..................................41 2.2.2.2 General Ledger accounting (New) Business Transaction Document Splitting Classify Document Types for Document Splitting.................................................................................................................................44 2.2.2.3 General Ledger accounting (New) Business Transaction Document Splitting Define Zero-Balance Clearing Account....................................................................................................................................................46 2.2.2.4 General Ledger accounting (New) Business Transaction Document Splitting Define Document Splitting Characteristics for General Ledger...........................................................................................................47 2.2.2.5 General Ledger accounting (New) Business Transaction Document Splitting Activate Document Splitting...................................................................................................................................................................48 2.2.2.6 General Ledger accounting (New) Business Transaction open item clearing Prepare Automatic Clearing...................................................................................................................................................................49 2.2.2.7 General Ledger accounting (New) Periodic Processing reclassify Define Adjustment Accounts for GR/IR Clearing..................................................................................................................................................50 2.2.2.8 General Ledger accounting (New) Periodic Processing reclassify transfer and sort receivable and payable account Define Sort Method and Adjustment Accts for Regrouping Receivable & payable account....................................................................................................................................................................52 2.2.2.9 General Ledger accounting (New) Periodic Processing Carry forward Define Retained Earnings Account...................................................................................................................................................................53 2.3 Account Receivable & account payable .......................................................................................................................55 2.3.1 Account Receivable & account payable customer accounts..........................................................................55 2.3.1.1 Account Receivable & account payable customer accounts preparation for creating customer master data .....................................................................................................................................................................55 2.3.1.2 Account Receivable & account payable customer accounts preparation for creating customer master data Define Account Groups with Screen Layout (Customers).........................................................................56 2.3.2 Account Receivable & account payable Vendor accounts.............................................................................57 2.3.2.1 Account Receivable & account payable Vendor accounts Master Data preparation for creating vender master data .................................................................................................................................................57 2.3.2.2 Account Receivable & account payable Vendor accounts Master Data preparation for creating vender master data Define Account Groups with Screen Layout (Vendors).....................................................58 Last changed on:
Date:06th Dec 05
Version: 0
Page: Page 3 of 103
2.3.3 Account Receivable & account payable Business Transactions .....................................................................59 2.3.3.1 Account Receivable & account payable Business Transactions Incoming Invoices/Credit Memos. 59 2.3.3.2 Account Receivable & account payable Business Transactions Maintain Terms of Payment..........60 2.3.3.3 Account Receivable & account payable Business Transactions Define Terms of Payment for Instalment Payments...............................................................................................................................................61 2.3.4.1 Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Define Accounts for Cash Discount Taken.........................62 2.3.4.2 Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Define Accounts for Bank Charges.....................................63 2.3.4.3 Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Setup Payment Program...........................................................64 2.3.4.4 Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set up all company codes for payment transactions .......................................66 2.3.4.5 Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set up paying Company Codes for Payment Transaction..............................67 2.3.4.6 Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods Per Country for Payment Transactions .....................................................................................69 2.3.4.7 Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods Per Company Code for Payment...............................................................................................70 2.3.4.8 Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for payment Transactions ......................................................................................................73 2.3.4.9 Incoming Payments Incoming Payments Global Settings Define Accounts for cash Discount Granted....................................................................................................................................................................75 2.3.4.10 Dunning Dunning procedure Define Dunning Procedures.............................................................76 Specifying the dunning notice you want to send to your customers. You have to define one or more forms for the notice. ..........................................................................................................................................................................76 2.3.1.1 Dunning Print out Assign Dunning Forms.......................................................................................77 Assign Dunning Forms...............................................................................................................................................77 2.3.1.2 Down Payment Received Define Reconciliation Accounts for Customer Down Payments..................78 2.3.1.3 Down Payment Made Define Alternative Reconciliation Account for Down Payments.......................80 2.3.1.4 Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Customers...................................................................................................................83 2.3.1.5 Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Vendors.......................................................................................................................84 2.4 Bank accounting Bank accounts .........................................................................................................................86 2.4.1 Bank accounting Bank accounts Define House Banks..............................................................................86 2.4.2 Bank accounting Business Transactions ........................................................................................................87 2.4.2.1 Bank accounting Business Transactions Check Deposit...................................................................88 2.4.2.2 Bank accounting Business Transactions Check Deposit Create and Assign Business Transactions............................................................................................................................................................89 2.4.2.3 Bank accounting Business Transactions Check Deposit Define Posting Keys and Posting Rules for Check Deposit...................................................................................................................................................90 2.4.2.4 Bank accounting Business Transactions Check Deposit Define Variants for Check deposit......92 2.4.2.5 Bank accounting Business Transactions Payment transactions Payment handling Bank clearing account determination Define account determination...........................................................................93 2.4.2.6 Bank accounting Business Transactions Payment transactions Manual bank statement Create and Assign Business Transactions ..........................................................................................................................94 2.4.2.7 Bank accounting Business Transactions Payment transactions Manual bank statement Define Posting Keys and Posting Rules for Manual Bank Statement................................................................................95 Last changed on:
Date:06th Dec 05
Version: 0
Page: Page 4 of 103
2.4.2.8 Bank accounting Business Transactions Payment transactions Manual bank statement Define Variants for Manual Bank Statement......................................................................................................................98 2.4.2.9 Bank accounting Business Transactions Cash Journal Set up cash Journal.................................99 2.4.2.10 Bank accounting Business Transactions Cash Journal Create , Change , Delete Business Transactions..........................................................................................................................................................101 2.4.2.11 Bank accounting Business Transactions Cash Journal Set Up print Parameters for Cash Journal ...............................................................................................................................................................................103
1 Enterprise Structure
1.1
Enterprise Structure Definition Financial Accounting
Config-ID and Title: Organization/Area: ERP Responsible: Maintain Enterprise Structure for FI FI FI Team File Name: Responsibility: Header Details Description: Transaction Code: Menu Path: Client dependent settings: Active Settings: In this step, you create the organizational units for the following components: FI Team Status: Maintain Enterprise Structure SPRO IMG Enterprise Structure Definition Financial Accounting Yes / No FI Configuration Document Lakshya.doc Open / Closed
G/L Accounting Accounts Receivable Accounts Payable
You only define organizational units which are relevant for one component when configuring the respective components
Last changed on:

Date:06th Dec 05
Version: 0
Page: Page 5 of 103
FI Customization Document 1.2
Enterprise Structure Definition Financial Accounting Define Credit Control Area

Config-ID and Title: Organization/Area: ERP Responsible: Define Credit Control Area FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
Responsibility: Header Details Description: Transaction Code: Menu Path:
FI Team
Status: Define Credit Control Area SPRO
IMG Enterprise Structure Definition Financial Accounting Define Credit Control Area Yes / No
Client dependent settings:
Active Settings: The Credit Control Area is an organizational unit that specifies and checks a credit limit for customers. A credit control area can include one or more company codes. It is not possible to assign a company code to more than one control area. Within a credit control area, the credit limits must be specified in the same currency Remarks: The credit control areas are defined in the SAP standard system.
Last changed on:

Date:06th Dec 05
Version: 0
Page: Page 6 of 103

Enterprise StructureDefinitionFinancial AccountingEdit , Copy Delete, Check Company Code
Config-ID and Title: Organization/Area: ERP Responsible: Define Company Code FI FI Team File Name: Responsibility: Header Details Description: Transaction Code: Menu Path: Client dependent settings: Active Settings: The company code is an organizational unit used in accounting. It is used to structure the business organization from a financial accounting perspective FI Team Status: Define Company Code SPRO IMG Enterprise Structure Definition Financial Accounting Edit , Copy Delete, Check Company Code Yes / No FI Configuration Document Lakshya.doc Open / Closed
Last changed on:

Date:06th Dec 05
Version: 0
Page: Page 7 of 103
1.4
Enterprise Structure Definition Financial accounting Define Business Area

Config-ID and Title: Organization/Area: ERP Responsible: Define Business Area FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Define Business Area SPRO
IMG Enterprise Structure Definition Financial Accounting Define Business Area Yes / No
Client dependent settings: Active Settings:
A business area is an organizational unit within accounting that represents a separate area of operations or responsibilities in a business organization. Remarks: List of Business Areas defined for the IBD Retail Division is below. Branch is treated as Business area. DHQ and Bhopal branch are created as Business Areas.
Last changed on:

Date:06th Dec 05
Version: 0
Page: Page 8 of 103

Enterprise Structure DefinitionFinancial Accounting Maintain Financial Management Area
Config-ID and Title: Organization/Area: ERP Responsible: Maintain Financial Management Area FI FI Team File Name: Responsibility: Header Details Description: Transaction Code: Menu Path: Client dependent settings: FI Team Status: FI Configuration Document Lakshya.doc Open / Closed
Maintain Financial Management Area SPRO IMG Enterprise Structure Definition Financial Accounting Maintain Financial Management Area Yes / No
Active Settings: The financial management area is an organizational unit within accounting which structures the business organization from the perspective of Funds Management The FM area is taken from the company code when you assign a company code to an FM area. More than one company code can be assigned to an FM area. Remarks: FM Area IBDR is defined for IBD Retail division
Last changed on:

Date:06th Dec 05
Version: 0
Page: Page 9 of 103
1.6
Enterprise Structure Assignment Assign company code to Credit Control Area

Config-ID and Title: Organization/Area: ERP Responsible: Assign company code to Credit Control Area FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Assign company code to Credit Control Area SPRO IMG Enterprise Structure Definition Financial Accounting Assign company code to Credit Control Area Yes / No
Active Settings: In this step Company code is assigned to Credit Control Area
Last changed on:

Date:06th Dec 05
Version: 0
Page: Page 10 of 103

Enterprise Structure Assignment Assign company code to Financial Management Area
Config-ID and Title: Organization/Area: ERP Responsible: Assign company code to Financial Management Area FI FI Team File Name: Responsibility: Header Details Description: Transaction Code: Menu Path: Client dependent settings: FI Team Status: FI Configuration Document Lakshya.doc Open / Closed
Assign company code to Financial Management Area SPRO IMG Enterprise Structure Definition Financial Accounting Assign company code to Financial Management Area Yes / No
Active Settings: In the step the company code is assigned the Financial Management Area.
Remark IBDR FM Area is assigned to company code IBDR
Last changed on:

Date:06th Dec 05
Version: 0
2 Financial Accounting Basic Settings (New)

2.1
Financial Accounting (New) Financial Accounting Basic Settings (New)

Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers
Config-ID and Title: Organization/Area: ERP Responsible: New Ledgers FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
2.1.1
FI Team New Ledgers SPRO
Status:
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Yes / No
In the following activities, the settings for the central objects in financial accounting are defined
Last changed on:

Date:06th Dec 05
Version: 0
2.1.1.1
Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Define Field Status Variants
Config-ID and Title: Organization/Area: ERP Responsible: Define Field Status Variants FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Define Field Status Variants SPRO
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Define Field Status Variants Yes / No
In this activity you can define and edit field status variants and groups. You group several field status groups together in one field status variant. You assign the field status variants to a company code in the activity Assign Company Code to Field Status Variants . This allows you to work with the same field status groups in any number of company codes. You can also define and process field status groups. You must define a field status group in the company code-specific area of each G/L account. The field status group determines which fields are ready for input, which are required entry fields, and which are hidden during document entry. Bear in mind that additional account assignments (i.e. cost centers or orders) are only possible if data can be entered in the corresponding fields Remarks: Standard SAP Field Status Variant has been copied to create a new field status variant IBDR (Field Status for IBD Retail) for the company code IBDR.
Last changed on:

Date:06th Dec 05
Version: 0
2.1.1.1
Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Assign Company Code to Field Status Variants
Config-ID and Title: Organization/Area: ERP Responsible: Assign Company Variants FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed Code to Field Status
FI Team
Status:
Assign Company Code to Field Status Variants SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Assign Company Code to Field Status Variants Yes / No
In this activity you can define and edit field status variants and groups. You group several field status groups together in one field status variant. You assign the field status variants to a company code in the activity Assign Company Code to Field Status Variants. This allows you to work with the same field status groups in any number of company codes. You can also define and process field status groups. You must define a field status group in the company code-specific area of each G/L account. The field status group determines which fields are ready for input, which are required entry fields, and which are hidden during document entry. Bear in mind that additional account assignments (i.e. cost centers or orders) are only possible if data can be entered in the corresponding fields Remarks: Standard SAP Field Status Variant has been copied to create a new field status variant IBDR (Field Status for IBDR) for company code IBDR.
Last changed on:

Date:06th Dec 05
Version: 0
2.1.1.2
Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers LedgerDefine Currencies of Leading Ledger
Config-ID and Title: Organization/Area: ERP Responsible: Define Currencies of Leading Ledger FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Currencies of Leading Ledger SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers LedgerDefine Currencies of Leading Ledger Yes / No
In the following steps define Currencies of Leading Ledger for each company code in financial accounting is defined No additional local currencies is maintained since no requirement from IBD Retail
Last changed on:

Date:06th Dec 05
Version: 0
2.1.1.3
Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)
Config-ID and Title: Organization/Area: ERP Responsible: Maintain Fiscal Year Shortened Fisc. Year) FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed Variant (Maintain
FI Team
Status:
Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year) SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year) Yes / No
Active Settings: A fiscal year consists of several posting periods and if necessary, special periods that can be posted to after a temporary year-end closing. You define how your fiscal year is set up in the SAP System by creating a fiscal year variant at client level. Each company code is assigned a fiscal year variant. Several company codes can use the same fiscal year variant.
In the Fiscal Year variant we can define the following areas
how many posting periods a fiscal year has how many special periods you need how the system is to determine the posting periods when posting
Standard SAP Settings is taken into consideration for Fiscal Year Variant.
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.1.1.4
Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Assign Company Code to a Fiscal Year Variant
Config-ID and Title: Organization/Area: ERP Responsible: Assign Company Code to a Fiscal Year Variant FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Assign Company Code to a Fiscal Year Variant SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Assign Company Code to a Fiscal Year Variant Yes / No
Every Company code has to be assigned to Fiscal Year Variant. Remarks: IBDR Company Code is assigned to the Fiscal year Variant V3 that corresponds to non calendar year and uses four additional Special Periods
Last changed on:

Date:06th Dec 05
Version: 0
2.1.1.5
Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods
Config-ID and Title: Organization/Area: ERP Responsible: Open and Close Posting Periods FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Open and Close Posting Periods SPRO
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods Yes / No
Every Company code has to be assigned to Open and Close Posting Periods Variant. Remarks: IBDR Company Code is assigned to the Open and Close Posting Periods Variants
Last changed on:

Date:06th Dec 05
Version: 0
2.1.1.6
Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods Define Variants for Open Posting Period
Config-ID and Title: Organization/Area: ERP Responsible: Define Variants for Open Posting Period FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Variants for Open Posting Period SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods Define Variants for Open Posting Period Yes / No
Active Settings: In this activity, you can define variants for open posting periods Remarks: In the standard setting, a separate variant for posting periods is defined for company code. The name of this variant is identical to the company code name.
Last changed on:

Date:06th Dec 05
Version: 0
2.1.1.7
Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods Assign Variants to company code
Config-ID and Title: Organization/Area: ERP Responsible: Assign Variants to company code FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Assign Variants to company code SPRO
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year and posting periods Open and Close Posting Periods Assign Variants to company code Yes / No
In this activity you specify for each variant which posting periods are open for posting. Two intervals are available for doing this (period 1 and period 2). For every interval, enter a lower period limit, an upper period limit and the fiscal year. You close periods by selecting the period specifications so that the periods to be closed are no longer contained. Remarks: Posting Period Variants and the Account type used are as Follows + A D K M S Valid for all account types Assets Customers Vendors Materials G/L accounts
Last changed on:

Date:06th Dec 05
Version: 0
2.1.2
2.1.2.1
Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for Company Code
Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for Company Code Enter global parameters
Config-ID and Title: Organization/Area: ERP Responsible: Enter global parameters FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Enter global parameters SPRO
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for Company Code Enter global parameters Yes / No
Active Settings: In the following steps other structures and master records and control specification for each company code in Financial accounting is defined. Most Important, specification of the company code can be overviewed any point of time. This includes Chart of Accounts Fiscal year variant, FM Area, Field Status Variant, posting period Variant Etc. Remarks:
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.1.2.2
Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for Company Code Tax settings Activate Extended Withholding Tax
Config-ID and Title: Organization/Area: ERP Responsible: Activate Extended Withholding Tax FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Activate Extended Withholding Tax SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for Company Code Tax settings Activate Extended Withholding Tax Yes / No
Extended With Holding Tax offers the following features.
Withholding tax for accounts payable Withholding tax calculation during payment Withholding tax code per vendor line item Multiple withholding taxes per customer or vendor line item Withholding tax calculation for partial payments Enhancements in withholding tax calculation Withholding tax calculation during invoice entry and during payment
For the company code IBDR Extended withholding tax option is activated here in this customization.
Last changed on:

Date:06th Dec 05
Version: 0
2.1.3
Financial Accounting (New) Financial Accounting Basic Settings (New) Documents

Config-ID and Title: Organization/Area: ERP Responsible: Documents FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
Responsibility: Header Details Description:
FI Team Documents SPRO
Status:
Transaction Code: Menu Path:
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Yes / No
Active Settings: In the following you make the relevant settings for documents.
Last changed on:

Date:06th Dec 05
Version: 0
2.1.3.1
Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Document types
Config-ID and Title: Organization/Area: ERP Responsible: Document typs FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team Documents SPRO
Status:
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) Documentsdocument types Yes / No
Active Settings
In this IMG activity, you have to define for your leading ledger the document types for the documents. You do this in the entry view and assign at the same time a number range interval to the document types.
D:\projects\ITC Retail proj\Config\Document types.doc
Last changed on:

Date:06th Dec 05
Version: 0
2.1.3.2
Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Number Ranges
Config-ID and Title: Organization/Area: ERP Responsible: Number Ranges FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Number Ranges SPRO
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Number Ranges Yes / No
Active Settings:
A number range must be assigned to each document type in the SAP System. Via the document types, you distinguish the postings according to the different business transactions, for example customer payment, vendor credit memo, and so on. To store documents separately according to document types, you must assign a separate number range to each document type, for example to invoices or to credit memos. In the following activities: You define your document number ranges. You can determine which intervals of document number ranges are to be copied from one company code into another. You can determine which intervals of document number ranges are to be copied from one fiscal year into another.
In this activity you create number ranges for documents. For each number range you specify (among other things): a number interval from which document numbers are selected the type of number assignment (internal or external)
You assign one or more document types to each number range. The number range becomes effective via the document type specified in document entry and posting.
Last changed on:

Date:06th Dec 05
Version: 0
2.1.3.3
Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Define Posting Keys
Config-ID and Title: Organization/Area: ERP Responsible: Define Posting Keys FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Define Posting Keys SPRO
IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Define Posting Keys Yes / No
Active Settings:
In this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed. For each posting key, you define among other things: which side of an account can be posted to, which type of account can be posted to, and which fields the system displays on the entry screens and whether an entry must be made (field status).
Remarks:
Standard SAP Defined Posting Keys are used for the Transaction processing. List of Posting Keys defined are as follows
D:\projects\ITC Retail proj\Config\Posting Keys.doc
Last changed on:

Date:06th Dec 05
Version: 0
2.1.3.4
Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Rules for changing documents Document Change Rules, Document Header
Config-ID and Title: Organization/Area: ERP Responsible: Document Change Rules, Document Header FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Document Change Rules, Document Header SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Rules for changing documents Document Change Rules, Document Header Yes / No
Active Settings:
In this activity, you determine under which circumstances fields within posted documents can be changed. For a number of fields, the system itself determines that they can no longer be changed after posting. This includes all fields which are central to the principles of orderly accounting, for example, the amount posted and the account. The system also prevents the update objects from being changed in documents which have already been posted, independent of the document change rules. Update objects are elements in the system for which transaction figures or line items are updated, for example, business area or cost centers (if cost center accounting is used in the SAP system). Update objects are entered as additional account assignments during posting.
Remark
For IBD Retail no specific fields are kept open
Last changed on:

Date:06th Dec 05
Version: 0
2.1.3.5
Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Rules for changing documents Document Change Rules, Line Item
Config-ID and Title: Organization/Area: ERP Responsible: Document Change Rules, Line Item FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Document Change Rules, Line Item SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Rules for changing documents Document Change Rules, Line item Yes / No
In this activity, you determine under which circumstances fields within posted documents can be changed. For a number of fields, the system itself determines that they can no longer be changed after posting. This includes all fields which are central to the principles of orderly accounting, for example, the amount posted and the account. The system also prevents the update objects from being changed in documents which have already been posted, independent of the document change rules. Update objects are elements in the system for which transaction figures or line items are updated, for example, business area or cost centers (if cost center accounting is used in the SAP system). Update objects are entered as additional account assignments during posting. Remark
Last changed on:

Date:06th Dec 05
Version: 0
2.1.3.6
Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Tolerance Groups Define Tolerance Groups for Employees
Config-ID and Title: Organization/Area: ERP Responsible: Define Tolerance Groups for Employees FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Tolerance Groups for Employees SPRO IMG Financial Accounting (New) Financial Accounting Basic Settings (New) Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Tolerance Groups Define Tolerance Groups for Employees Yes / No
Active Settings:
In this activity, you predefine various amount limits for your employees with which you determine: the maximum document amount the employee is authorized to post the maximum amount the employee can enter as a line item in a customer or vendor account the maximum cash discount percentage the employee can grant in a line item the maximum acceptable tolerance for payment differences for the employee.
Payment differences are posted automatically within certain tolerance groups. This way the system can post the difference by correcting the cash discount or by posting to a separate expense or revenue account. In this respect you define: the amounts or percentage rates up to which the system is to automatically post to a separate expense or revenue account if it is not possible to correct the cash discount or up to which difference amounts the system is to correct the cash discount. In this case the cash discount is automatically increased or decreased by the difference. using tolerance groups.
You can also additionally differentiate these settings by company code. Since the same rules usually apply to a group of employees, enter the values for employee groups. You can then enter amount limits and tolerances per employee group and company code.
Remarks:
Standard Tolerance group defined by SAP is blank which is used for the company code IBDR
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
General Ledger Accounting
Last changed on:

Date:06th Dec 05
Version: 0

2.2.1
2.2.1.1
General Ledger accounting (New) Master Data GL Accounts

General Ledger accounting (New) Master Data
General Ledger accounting (New) Master Data GL Accounts
Config-ID and Title: Organization/Area: ERP Responsible: GL Accounts FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team GL Accounts SPRO
Status:
IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Master Data GL Accounts. Yes / No
Active Settings:
In the following activities you make the settings for General Ledger Accounting. These settings affect: G/L account creation G/L business transactions Information system Bank-related accounting
Last changed on:

Date:06th Dec 05
Version: 0
2.2.1.2
General Ledger accounting (New) Master Data GL Accounts Edit Chart of Accounts List
Config-ID and Title: Organization/Area: ERP Responsible: Edit Chart of Accounts List FI FI Team File Name:
preparations
FI Team
Status: Edit Chart of Accounts List SPRO
FI Configuration Document Lakshya.doc Open / Closed
IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Master Data GL Accounts preparations Edit Chart of Accounts List. Yes / No
Active Settings:
In the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).
Remarks:
Chart of Account IBD is created with length of the G/L account number as 10 and with manual creation of cost elements
Last changed on:

Date:06th Dec 05
Version: 0
2.2.1.3
General Ledger accounting (New) Master Data GL Accounts Define Account Group
Config-ID and Title: Organization/Area: ERP Responsible: Define Account Group FI FI Team File Name:
preparations
FI Team
Status: Define Account Group SPRO
IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Master Data GL Accounts preparations Define Account Group. Yes / No
Active Settings:
When creating a G/L account, you must specify an account group. The account group determines: the interval in which the account number must be which fields are required and optional entries when creating and changing master records which fields are suppressed when creating and changing master data.
It enables you to control the layout of screens.
Remarks:
Account group is classified as Follows
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.2.1.4
General Ledger accounting (New) Master Data GL Accounts Define Retained Earnings Account
Config-ID and Title: Organization/Area: ERP Responsible: Define Retained Earnings Account FI FI Team File Name:
preparations
FI Team
Status:
Define Retained Earnings Account SPRO IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Master Data GL Accounts preparations Define Retained Earnings Account Yes / No
Active Settings:
You assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area of each P&L account. At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account. You can define one or more P&L statement account types per chart of accounts and assign them to retained earnings accounts.
Remarks:
Last changed on:

Date:06th Dec 05
Version: 0
2.2.1.5
General Ledger accounting (New) Master Data GL Accounts Statement Versions

Config-ID and Title: Organization/Area: ERP Responsible: Define Financial Statement Versions FI FI Team File Name:
Define Financial
FI Team
Status:
Define Financial Statement Versions SPRO IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Master Data GL Accounts Define Financial Statement Versions Yes / No
Active Settings:
You define the versions you need to create a balance sheet and profit and loss statement. You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.
You then determine the financial statement items for your version. You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance. Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be used by the notes to financial statement in the G/L account information system.
Remarks:
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2
General Ledger accounting (New) Business Transaction

Config-ID and Title: Organization/Area: ERP Responsible: Business Transaction FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Business Transaction SPRO
IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Business Transaction Yes / No
Active Settings:
Several specifications are necessary for entering and posting accounting transactions in General Ledger accounting. You make these in the following activities.
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.1
General Ledger accounting (New) Business Transaction Document Splitting

Config-ID and Title: Organization/Area: ERP Responsible: Document Splitting FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Document Splitting SPRO
IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Business Transaction Document Splitting Yes / No
Active Settings:
You can use the document splitting procedure to split up line items for selected dimensions (such as receivable lines by profit center) or to effect a zero balance setting in the document for selected dimensions (such as segment). This generates additional clearing lines in the document. Using the document splitting procedure ensures that you can draw up complete financial statements for the selected dimensions at any time. You can choose between displaying the document with the generated clearing lines either in its original form in the entry view or from the perspective of a ledger in the general ledger view. For document splitting to be possible, the individual document items and the documents must be classified. Each classification corresponds to a rule in which it is specified how document splitting is to occur and for which line items. SAP delivers a set of standard rules that should usually prove sufficient. If not, you can define your own set of rules and adapt these according to your needs.
Remarks:
For company code IBDR document splitting is enabled and Business area and profit center are defined as document splitting characteristics.
Last changed on:

Date:06th Dec 05
Version: 0
FI Customization Document General Ledger accounting (New) Business Transaction Document Splitting Classify G/L Accounts for Document Splitting
Config-ID and Title: Organization/Area: ERP Responsible: Classify G/L Splitting FI FI Team File Name: Responsibility: Header Details Description: Transaction Code: Menu Path: FI Team Status: FI Configuration Document Lakshya.doc Open / Closed Accounts for Document
Classify G/L Accounts for Document Splitting SPRO IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Business Transaction Document Splitting Classify G/L Accounts for Document Splitting Yes / No
Active Settings:
Each business transaction that is entered is analyzed during the document splitting procedure. In this analysis, the system determines for each line item whether it is an item that remains unchanged or an item that should be split. In order that document splitting recognizes how the individual document items are to be handled, you need to classify them. You do this by assigning them to an item category. The item category is determined by the account number. In this IMG activity, you need to assign the following accounts in the system:
Revenue account Expense account Bank account/cash account Balance sheet account
The classification of all other accounts is known to the system, so you do not have to enter them here. You can enter an account interval since the system recognizes SAP-specific classifications and does not allow SAP settings to be overwritten by your own settings.
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.2
General Ledger accounting (New) Business Transaction Document Splitting Classify Document Types for Document Splitting
Config-ID and Title: Organization/Area: ERP Responsible: Classify Document Types for Document Splitting FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Classify Document Types for Document Splitting SPRO IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Business Transaction Document Splitting Classify Document Types for Document Splitting Yes / No
Active Settings:
Every business transaction that is entered is analyzed during the document splitting process. In this process, the system determines which splitting rule is applied to the document. In order that the system can determine the splitting rule, you must assign a business transaction variant to each document type. To ensure that a splitting rule is used appropriately, the relevant documents must meet certain requirements. These requirements relate in particular to certain item categories that either must or must not be available. This information is specified for each business transaction variant and is checked against the current document during posting. If the document does not meet these requirements, the system rejects the posting. Example The accounting transaction 0200 (customer invoice), variant 0001 (standard), is delivered. In this accounting transaction, the following item categories are allowed: customer, value added tax, withholding tax, expense, revenue, exchange rate differences, and company code clearing. Standard settings SAP includes business transactions in the standard system. The item categories that are allowed for each accounting transaction are also defined. Accounting transaction variants are also included. These are additional limitations of the accounting transaction. You cannot define additional business transactions. However, you can define your own business transaction variants to the the standard business transactions. Activities Assign your document types to an accounting transaction and a business transaction variant.
Remarks:
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.3
General Ledger accounting (New) Business Transaction Document Splitting Define Zero-Balance Clearing Account
Config-ID and Title: Organization/Area: ERP Responsible: Define Zero-Balance Clearing Account FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Zero-Balance Clearing Account SPRO IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Business Transaction Document Splitting Define Zero-Balance Clearing Account Yes / No
Active Settings:
For account assignment objects for which you want to have a zero balance setting, the system checks whether the balance of account assignment object is zero after document splitting. If this is not the case, the system generates additional clearing items. In this activity, you have to create a clearing account for these additional clearing items. Activities Create a clearing account for your chart of accounts.
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.4
General Ledger accounting (New) Business Transaction Document Splitting Define Document Splitting Characteristics for General Ledger
Config-ID and Title: Organization/Area: ERP Responsible: Define Document Splitting Characteristics for General Ledger FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Document Splitting Characteristics for General Ledger SPRO IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Business Transaction Document Splitting Define Document Splitting Characteristics for General Ledger Yes / No
Active Settings:
In this IMG activity, you specify for which characteristics you want to perform document splitting in General Ledger Accounting. You can define the following:
Whether you want to apply a zero balance setting for the characteristic Whether you want to use a partner field to document a sender/receiver relationship in the clearing lines generated additionally in the document Whether you want the characteristic to be a required entry field (whereby the system only accepts postings when this field can be filled with a value from the document splitting)
Requirements The characteristics that you specify should be maintained in at least one of your ledgers. Remark:
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.5
General Ledger accounting (New) Business Transaction Document Splitting Activate Document Splitting
Config-ID and Title: Organization/Area: ERP Responsible: Activate Document Splitting FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Activate Document Splitting SPRO
IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Business Transaction Document Splitting Activate Document Splitting Yes / No
Active Settings:
In this IMG activity, you actives document splitting. The splitting method used is that delivered by SAP as standard, which contains the splitting rules for the different business transactions. If this splitting method does not meet your requirements, you can first define and then select your own method in Customizing for document splitting. You do this under Extended Document Splitting -> Assign Splitting Method. The activation then applies for the entire client. You can explicitly exclude individual company codes from document splitting. This means, however, that you are then no longer able to create any cross-company-code transactions containing company codes that have divergent settings for document splitting.
Remark:
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.6
General Ledger accounting (New) Business Transaction open item clearing Prepare Automatic Clearing
Config-ID and Title: Organization/Area: ERP Responsible: Prepare Automatic Clearing FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Prepare Automatic Clearing SPRO
IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Business Transaction open item clearing Prepare Automatic Clearing Yes / No
Active Settings:
In this activity you enter the criteria for grouping an account's open items for automatic clearing. The clearing program clears the open items that are grouped together if their total balance equals zero in local and foreign currency. You must enter the following standard criteria:
o o
account type account number or a number interval
You can also enter a further five criteria. You select these five additional criteria from the fields in table BSEG or BKPF. If possible, you should choose fields that are also contained in table BSIS (G/L accounts), BSID (customers), or BSIK (vendors). You can determine the field names by displaying the tables in the Data Dictionary, which you reach by choosing
Remark:
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.7
General Ledger accounting (New) Periodic Processing reclassify Define Adjustment Accounts for GR/IR Clearing
Config-ID and Title: Organization/Area: ERP Responsible:
Define Adjustment Clearing Accounts for GR/IR
FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Adjustment Accounts for GR/IR Clearing
SPRO IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Periodic Processing reclassify Define Adjustment
Accounts for GR/IR Clearing
Yes / No
Active Settings:
The goods receipt/invoice receipt (GR/IR) clearing account is posted to whenever you receive goods that have not been invoiced yet or whenever you receive invoices for goods that have not been delivered yet. In this activity you define the numbers of the adjustment and target accounts for the automatic postings for the GR/IR clearing account. Transfer postings have to be made at the balance sheet date to reflect the goods invoiced but not delivered and the goods delivered but not invoiced. The program that analyzes the GR/IR clearing account adjustments this account by posting any outstanding amounts to an adjustment account. It makes the offsetting entry to the account for goods delivered but not invoiced or to the account for goods invoiced but not delivered (target account). Activities Specify the account numbers you require for the adjustment account and the target account. Additional information For more information about the GR/IR clearing account, see the SAP Library under Financial Accounting -> Closing and Reporting.
Remark:
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.8
General Ledger accounting (New) Periodic Processing reclassify transfer and sort receivable and payable account Define Sort Method and Adjustment Accts for Regrouping Receivable & payable account
Config-ID and Title: Define Sort Method and Adjustment Accts for Regrouping Receivable & payable account FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
Organization/Area: ERP Responsible:
FI Team
Status:
Define Sort Method and Adjustment Accts for Regrouping Receivable & payable account SPRO IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Periodic Processing reclassify transfer and sort receivable and payable account Define Sort Method and Adjustment Accts for Regrouping Receivable & payable account Yes / No
Active Settings:
In this activity you define your sort method. You define the periods for the remaining terms of receivables and payables. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts
Last changed on:

Date:06th Dec 05
Version: 0
2.2.2.9
General Ledger accounting (New) Periodic Processing Carry forward Define Retained Earnings Account
Config-ID and Title: Organization/Area: ERP Responsible: Define Retained Earnings Account FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Define Retained Earnings Account SPRO
IMG Financial Accounting (New) General Ledger accounting (New Master Data GL Accounts General Ledger accounting (New) Periodic Processing reclassify transfer and sort receivable and payable account Define Sort Method and Adjustment Accts for Regrouping Receivable & payable account Yes / No
Active Settings: You assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area of each P&L account. At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account. You can define one or more P&L statement account types per chart of accounts and assign them to retained earnings accounts.
Remark:
Last changed on:

Date:06th Dec 05
Version: 0
Accounts Receivable and Accounts Payable
Last changed on:

Date:06th Dec 05
Version: 0

2.3.1
2.3.1.1
Account Receivable & account payable

Account Receivable & account payable customer accounts
Account Receivable & account payable customer accounts preparation for creating customer master data
Config-ID and Title: Organization/Area: ERP Responsible: preparation for creating customer master data FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
preparation for creating customer master data SPRO IMG Financial Accounting (New) Account Receivable & account payable customer accounts preparation for creating customer master data Yes / No
Active Settings: In the following steps, you make the settings for preparing to create customer master records. To do this, you need the following objects:
Number ranges.
The number range determines the number interval from which the account number for the master record is to be selected. The account number must be assigned when creating a customer master record. Using the number range, you also determine whether the numbers are assigned internally by the system or externally by yourself.
Account group
The account group is a grouping of properties which control the creation of master records. It determines which fields have to be or can be filled when creating the master record. A number range is allocated to the account group. The type of number assignment and a number interval are determined using it. Accounts which require the same master record fields and use the same number range are created using the same account group.
Field status
The field status definitions determine the status of the fields on the screens for the master data. You define the status dependent on the account group. You can also determine the status dependent on the processing type (transaction) and on the company code
Last changed on:

Date:06th Dec 05
Version: 0
2.3.1.2
Account Receivable & account payable customer accounts preparation for creating customer master data Define Account Groups with Screen Layout (Customers)
Config-ID and Title: Organization/Area: ERP Responsible: Define Account Groups with Screen Layout (Customers) FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Account Groups with Screen Layout (Customers) SPRO IMG Financial Accounting (New) Account Receivable & account payable customer accounts preparation for creating customer master data Define Account Groups with Screen Layout (Customers) Yes / No
Active Settings: In this step, you determine the account groups for customers. You can also define reference account groups for one-time accounts. You can use these to control the fields of the onetime account screen so that, for example, certain fields are displayed as required fields or are hidden. When creating a customer account, you must specify an account group. You can specify a reference account group under "Control" in the "General data" part of a one-time account's master data. If you do not specify a reference account group, then, as previously, all fields of the one-time account screen are ready for input during document entry. You use the account group to determine:
the interval for the account numbers whether the number is assigned internally by the system or externally by the user (type of number assignment) whether it is a one-time account which fields are ready for input or must be filled when creating and changing master records (field status)
D:\projects\ITC Retail proj\Config\Customer Account Groups.doc
Last changed on:

Date:06th Dec 05
Version: 0
2.3.2
2.3.2.1
Account Receivable & account payable Vendor accounts

Account Receivable & account payable Vendor accounts Master Data preparation for creating vender master data
Config-ID and Title: Organization/Area: ERP Responsible: Preparation for creating vender master data FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Preparation for creating vender master data SPRO IMG Financial Accounting (New) Account Receivable & account payable Vender accounts Master Data preparation for creating vender master data Yes / No
Active Settings: In the following steps, you make the settings for preparing to create vendor master records. To do this, you need the following objects:
Number ranges The number range determines the number interval from which the account number for the master record is to be selected. The account number must be assigned when creating a vendor master record. Using the number range , you also determine whether the numbers are assigned internally by the system or externally by yourself. Account group The account group is a grouping of properties which control the creation of master records. It determines which fields have to be or can be filled when creating the master record. A number range is allocated to the account group. The type of number assignment and a number interval are determined using it. Accounts which require the same master record fields and use the same number range are created using the same account group. Field status The field status definitions determine the status of the fields on the screens for the master data. You define the status dependent on the account group. You can also determine the status dependent on the processing type (transaction) and on the company code.
Last changed on:

Date:06th Dec 05
Version: 0
2.3.2.2
Account Receivable & account payable Vendor accounts Master Data preparation for creating vender master data Define Account Groups with Screen Layout (Vendors)
Config-ID and Title: Organization/Area: ERP Responsible: Define Account Groups with Screen Layout (Vendors) FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Account Groups with Screen Layout (Vendors) SPRO IMG Financial Accounting (New) Account Receivable & account payable Vender accounts Master Data preparation for creating vender master data Define Account Groups with Screen Layout (Vendors) Yes / No
In this step you determine the account groups for vendors. You can also define reference account groups for one-time accounts. These enable you to control the fields in the onetime account screen. You can, for example, make certain fields required fields and suppress others. When creating a vendor account, an account group must be specified. You can enter a reference account group in the "General data" section of the one-time account master record under "Control data". If you do not specify a reference account group, all fields in the one-time account screen for document entry are ready for input (as before). Via the account group you determine
The interval for the account numbers Whether the number is assigned internally by the system or externally by the user (type of number assignment) Whether it is a one-time account Which fields are ready for input or must be filled when creating and changing master records (field status)
Vendor Account Groups
Group DOTV DVAR EMPL IMPV MFIV RJBV STOV
Name IBD-Domestic One Time Vendor IBD-Domestic Vendor IBD-Employees IBD-Imported Vendor IBD-Misc. Vendors w/o Purchase IBD-Rack Jobber (Consignment) IBD-STO Vendor
Last changed on:

Date:06th Dec 05
Version: 0
2.3.3
2.3.3.1
Account Receivable & account payable Business Transactions

Account Receivable & account payable Business Transactions Incoming Invoices/Credit Memos
Config-ID and Title: Organization/Area: ERP Responsible:
Incoming Invoices/Credit Memos

FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Incoming Invoices/Credit Memos SPRO
IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Incoming Invoices/Credit Memos Yes / No
Active Settings: You can make new document settings here, or check existing settings, so that they correspond to the business transaction you are currently processing:
Last changed on:

Date:06th Dec 05
Version: 0
2.3.3.2
Account Receivable & account payable Business Transactions Maintain Terms of Payment
Config-ID and Title: Organization/Area: ERP Responsible: Maintain Terms of Payment FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Maintain Terms of Payment SPRO
IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Maintain Terms of Payment Yes / No
Active Settings: In the step Maintain terms of payment, you can define rules with which the system can determine the required terms of payment automatically. The rules are stored under a four-character key. You assign the terms of payment specified to the vendors in the master record via the key. The key and the terms determined with it are proposed when entering a document to the vendor account.
Remarks:
Last changed on:

Date:06th Dec 05
Version: 0
2.3.3.3
Account Receivable & account payable Business Transactions Define Terms of Payment for Instalment Payments
Config-ID and Title: Organization/Area: ERP Responsible: Define Terms of Payment for Instalment Payments FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Terms of Payment for Instalment Payments SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Define Terms of Payment for Instalment Payments Yes / No
Active Settings:
2.3.4
In this step you can determine whether an invoice amount is to be divided into partial amounts with different due dates. For these terms of holdback/ retained payment, you must determine the amount of the holdback/ retained in percent and the terms of payment for each holdback/ retained payment. If you then post an invoice with terms of holdback/retained payment, the system generates the corresponding number of line items due to your specifications for the holdback/retained. Remarks:
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.1
Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Define Accounts for Cash Discount Taken
Config-ID and Title: Organization/Area: ERP Responsible: Define Accounts for Cash Discount Taken FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Accounts for Cash Discount Taken SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Out Going Payments Outgoing Payment Global Settings Define Accounts for Cash Discount Taken Yes / No
Active Settings: In this step, you define the account numbers of your cash discount received accounts. The system posts the cash discount amount to these accounts when clearing open items.
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.2
Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Define Accounts for Bank Charges
Config-ID and Title: Organization/Area: ERP Responsible: Define Accounts for Bank Charges FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Define Accounts for Bank Charges SPRO
IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Out Going Payments Outgoing Payment Global Settings Define Accounts for Bank Charges
Yes / No
In this step, you define the account numbers of your bank charges accounts. The system posts the charges amount you specify for a bank item when settling payment to these accounts Following G/L account assigned for the Bank Charges
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.3
Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Setup Payment Program
Config-ID and Title: Organization/Area: ERP Responsible: Setup Payment Program FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Setup Payment Program SPRO / FBZP
IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Setup Payment Program Yes / No
In this activity you make the settings that control the payment program. You determine:
Which company codes are included in payment transactions and which company codes make payments. Which payment methods can be used. For the payment method, you make specifications that are either dependent on the country or on the paying company code.
Whether you want to use payment method supplements. You can group payments using payment method supplements (mailstop codes) and therefore, for example, control the sending of checks.
From which bank accounts payment is made. The payment program can select the bank account according to defined rules or you can specify from which account a payment is to be made.
With which form payment is made. The forms are to be defined in the system using SAPscript. For every paying company code, you specify which form is used per payment method.
Requirements You have created your house banks in the Define House Banks activity. Activities 1. Find out which forms are used for payment transactions in your company.
Last changed on:

Date:06th Dec 05
Version: 0
a) Check whether the forms you use are defined in the system. b) Change the predefined forms if necessary, or create new forms. 2. Find out which company codes pay and which company codes participate in payment transactions. 3. Make the settings for payment transactions for all company codes. Choose the activity Set Up All Company Codes for Payment Transactions. If you wish to use payment method supplements, activate the relevant attribute. Choose Company code -> All , and then the required company code. Select the Payment method supplements attribute. If you wish to display the payment method supplement field in line item display for customers or vendors, you can define appropriate display variants. The same applies when displaying payments and paid items in the function for displaying payment proposals. Choose the following activities: a) Define Line Layout b) Make Settings for Displaying Payments c) Make Settings for Displaying Line Items 4. Make the settings for payment transactions for the paying company codes. Choose Set Up Paying Company Codes for Payment Transactions 5. Find out which payment methods are generally used in your company and which payment methods are used in the individual paying company codes. When defining a payment method, you enter keys which must have been defined previously. These include:
o o o
The document type for posting the payment The special G/L indicator for posting a bill of exchange The forms for printing payment media, payment advice notes, and check/bills of exchange
a) Check whether the payment methods your company needs are defined in the system. To do this, choose Set Up Payment Methods per Country for Payment Transactions. b) Make the payment method settings for each company code. To do so, choose Set Up Payment Methods per Company Code. 6. Make sure that the payment methods to be used to pay the open items of a customer/vendor are entered in the relevant customer/vendor master records. 7. For the paying company codes, specify the bank accounts to be used for making payments. To do so, choose Set Up Bank Determination for Payment Transactions. a) Enter the banks and the bank ranking order. Select the paying company code, and double-click Ranking. b) Define the bank accounts. Select the paying company code and double-click Bank accounts. c) Define the available amounts. Select the paying company code and double-click Available amounts. d) Define the value date. Select the paying company code and double-click Value date. e) Define the charges for bill of exchange payments. Select the paying company code and doubleclick Expenses/Charges. 8. Order the required forms. If you want to issue payment forms in different currencies, you should print the currency key using the print program. The forms should then not contain a currency key.
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.4
Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set up all company codes for payment transactions
Config-ID and Title: Organization/Area: ERP Responsible: Set up all company codes for payment transactions FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Set up all company codes for payment transactions SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set up all company codes for payment transactions Yes / No
In this activity, you make specifications for all company codes involved in payment transactions. For each company code, you make the following specifications:
Paying company code
You assign a paying company code to each company code. This means that you can have one company code process payment transactions centrally for several company codes
Separate payment per business area Use payment method supplements
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.5
Account Receivable & account payable Business Transactions Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set up paying Company Codes for Payment Transaction
Config-ID and Title: Organization/Area: ERP Responsible: Set up paying Company Codes for Payment Transaction FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Set up paying Company Codes for Payment Transaction SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set up paying Company Codes for Payment Transaction Yes / No
Active Settings: In this activity, you make the following specifications for the paying company codes:
Data for controlling the payment program Here you specify the minimum amount for which an incoming or outgoing payment is created, for example. You can define additional amount limits for the payment method. To do so, choose the activity Set Up Payment Methods per Company Code for Payment Transactions.
Specifications for paying with bills of exchange You can show or hide the settings for paying with bills of exchange. Forms and sender details for advice notes and EDI accompanying sheets If you wish to print payment advice notes or an EDI accompanying sheet, specify the form name. Specify also the SAPscript text modules that contain details about the sender that are to be printed on the payment advice note. You can go directly from this transaction to the transaction for editing forms and text modules.
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.6
Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods Per Country for Payment Transactions
Config-ID and Title: Organization/Area: ERP Responsible: Set Up Payment Methods Per Country for Payment Transactions FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Set Up Payment Methods Per Country for Payment Transactions SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods Per Country for Payment Transactions Yes / No
Active Settings: In this activity, you specify which payment methods are to be used in each country. You enter the following details for the payment method:
Country-Specific Specifications for the Payment Method:
o o
Payment method either for incoming or outgoing payments Characteristics for classifying payment method Here you specify the type of payment method in question (such as check or bank transfer) and any other features of that payment method (the payment method is used for personnel payments, for example). When you select a payment method, only the characteristics that are appropriate for that payment method are displayed. This means that you can only select fields that are relevant for the selected payment method.
Required entries in master record Here you determine which specifications in the master record control whether the payment method is used (such as bank details or collection authorization).
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.7
Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods Per Company Code for Payment
Config-ID and Title: Organization/Area: ERP Responsible: Set Up Payment Methods Per Company Code for Payment FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Set Up Payment Methods Per Company Code for Payment SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Payment Methods Per Company Code for Payment Yes / No
Active Settings: In this activity, you specify which payment methods can be used per company code and determine the conditions under which a payment method should be used.
Amount limits for payments within which the payment program can select the payment method Note: You always have to specify a maximum amount, otherwise the payment method cannot be used. If you specify the payment method in an open item, the payment program ignores the amounts you enter here.
Specifications for grouping items for payment (such as single payment for marked items) Specifications for foreign/foreign currency payments Specifications for optimizing bank selection Specifications for the form to be used for the payment medium Specifications for issuing payment advice notes
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.8
Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for payment Transactions
Config-ID and Title: Organization/Area: ERP Responsible: Set Up Bank Determination for payment Transactions FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Set Up Bank Determination for payment Transactions SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Out Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up Bank Determination for payment Transactions Yes / No
In this activity, you make settings that the payment program uses to select the banks or bank accounts from which payment is to be made. You define the following:
Ranking order of banks You specify which house banks are permitted and rank them in a list.
Bank accounts For each house bank and payment method (and currency, if required), you specify which bank account is to be used for payments.
Last changed on:

Date:06th Dec 05
Version: 0
Note: - This setting holes well for F-58 transaction (Cheque Printing) where the bank transaction hits to bank sub account
Available amounts For each account at a house bank, you enter the amounts that are available for the payment run. You enter separate amounts for incoming and outgoing payments. Specifying available amounts enables you to control which bank account is to be used for payments. You can specify the amounts depending on the value date at the bank.
Customizing settings are as follows:
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.9
Incoming Payments Incoming Payments Global Settings Define Accounts for cash Discount Granted
Config-ID and Title: Organization/Area: ERP Responsible: Define Accounts for cash Discount Granted FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Set Up Bank Determination for payment Transactions SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Incoming Payments Incoming Payments Global Settings Define Accounts for cash Discount Granted Yes / No
Active Settings: In this step, you define the account numbers for your cash discount expense accounts. The system posts the cash discount amount to these accounts when clearing open items.
Last changed on:

Date:06th Dec 05
Version: 0
2.3.4.10 Dunning Dunning procedure Define Dunning Procedures
Config-ID and Title: Organization/Area: ERP Responsible: Define Dunning Procedures FI FI Team File Name: Responsibility: Header Details Description: Transaction Code: Menu Path: FI Team Status: FI Configuration Document Lakshya.doc Open / Closed
Define Dunning Procedures

SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Dunning Dunning procedure
Define Dunning Procedures

Client dependent settings: Yes / No
Active Settings: In this activity you enter the settings that control the dunning program by:
Specifying the company codes to include in dunning. You specify these company codes when configuring the dunning program. Setting up the dunning procedure you want to use. Dunning procedures are company code independent. They determine the dunning interval, the grace periods for the due date determination, and the number of dunning levels. You can also set the dunning level at which you want to list all due items from an account in the dunning notice. Setting the dunning charges. You can either specify a fixed charge or have the system calculate the charge on the basis of a percentage rate you specify. Specifying the net payment due date at which a particular dunning level is reached. Specifying the dunning notice you want to send to your customers. You have to define one or more forms for the notice.
Last changed on:

Date:06th Dec 05
Version: 0
2.3.1.1
Dunning Print out Assign Dunning Forms

Config-ID and Title: Organization/Area: ERP Responsible: Assign Dunning Forms FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Assign Dunning Forms SPRO
IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Dunning Print out Assign Dunning Forms Yes / No
Active Settings: Assign Dunning Forms In this activity you specify the forms you want to use for the standard dunning procedure and the legal dunning proceedings per dunning procedure, company code, and account type.
Last changed on:

Date:06th Dec 05
Version: 0
2.3.1.2
Down Payment Received Define Reconciliation Accounts for Customer Down Payments
Config-ID and Title: Organization/Area: ERP Responsible: Define Reconciliation Accounts for Customer Down Payments FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Reconciliation Accounts for Customer Down Payments SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Down Payment Received Define Reconciliation Accounts for Customer Down Payments Yes / No
In this step, you define an account in which the customer down payments or down payment requests are managed in the general ledger. In the case of down payments or down payment requests, the posting is automatically made to this account instead of to the normal receivables account (reconciliation account). Active Settings: List Special G/L indicators which have been added are as follows.
List of Reconciliation accounts added for special g/L indicators are as follows
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.3.1.3
Down Payment Made Define Alternative Reconciliation Account for Down Payments
Config-ID and Title: Organization/Area: ERP Responsible: Define Alternative Reconciliation Account for Down Payments FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Alternative Reconciliation Account for Down Payments SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Down Payment made Define Alternative Reconciliation Account for Down Payments Yes / No
Active Settings: In this step, you define an account in which the vendor down payments are managed in the general ledger. The down payment posting is then automatically made to this account instead of to the normal payables account (reconciliation account). List of Special G/L indicators that have been created are as follows
Reconciliation accounts that have been assigned to each special g/l indicator are as follows
Last changed on:

Date:06th Dec 05
Version: 0
CUSTOMER REC 2050301000 2050302000 2050303000 2050400000 2050500000 2050600000 2050700000 2050800000 VENDOR REC 1080401000 1080402000 1080403000 1080404000
Date:06th Dec 05
DOMESTIC CUSTOMERS - SD DOMESTIC-ONE TIME CUSTOMER - SD DOMESTIC CUSTOMER - SITES - SD CUSTOMERS-SUBSIDIARY CO (DR) -FI CUSTOMER INTERNAL(AFFILIATE) DIV (DR) FI EXPORT CUSTOMER - SD DOMESTIC CUSTOMERS SERVICES-SD DOMESTIC CUSTOMERS SCRAP SALESSD
A 1100100000 1100100000 1100100000 1100200000 1100400000 1100300000 1100100000 1100100000
D 1090100000 1090100000 1090100000 1090200000 1090400000 1090300000 1090100000 1090100000
Dy Pmt F 1100500000 1100500000 1100500000 1100500000 1100500000 1100500000 1100500000 1100500000 Dy Pmt F 2080800000 2080800000 2080800000 2080800000
DOMESTIC VENDORS -MM DOMESTIC -ONE TIME VENDORS-MM DOMESTIC SERVICES & MISC VEN -FI DOMESTIC VEN GOVT & PUBL BODIESFI Last changed by: FI Team
A 2080301000 2080301000 2080301000 2080700000 Version: 0
E 2070301000 2070301000
Last changed on:
1080405000 1080500000 1080600000 1080700000 CREDITOS EMPLOYEES - FI VENDORS-SUBSIDIARY COMPANIES - FI IMPORTED VENDORS-MM VENDOR INTERNAL(AFFILIATE) DIVI - FI 2080400000 2080500000 2080600000 2070400000 2070500000 2070600000 2080800000 2080800000 2080800000 2080800000
1080404000 1080404000 1080404000 1080404000 1080404000 1080403000 1080403000 1080403000 1080405000 1080405000 1080405000 1080405000
SALES TAX DEPOSIT ELECTRICITY DEPOSIT GOVT DEPOSITS - AMC TELEPHONE DEPOSIT OTHER GOVT BODIES DEP-INSURANCE CO. OTHER DEPOSITS-CLUBS OTH. DEP-ASSOCIATION EMP ADV- MGT EMP ADV-NON MGNT EMP ADV-FTC EMP EMP ADV-NON FTC EMP
2070101000 2070102000 2070106000 2070107000 2070109000 2070110000 2070201000 2070202000 2080901000 2080902000 2080903000 2080904000
SAT DEP ElE DEP GOV DEP TEL DEP OTH DEP INS DEP CLU DEP ASS DEP MGT EMP NMG EMP FTC EMP NFT EMP
1 2 3 4 5 6 7 8 J K L Q
Last changed on:

Date:06th Dec 05
Version: 0
2.3.1.4
Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Customers
Config-ID and Title: Organization/Area: ERP Responsible: Define Alternative Reconciliation Account for Customers FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Alternative Reconciliation Account for Customers SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Customers Yes / No
Active Settings: In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account. The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.
Last changed on:

Date:06th Dec 05
Version: 0
2.3.1.5
Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Vendors
Config-ID and Title: Organization/Area: ERP Responsible: Define Alternative Reconciliation Account for Vendors FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Alternative Reconciliation Account for Vendors SPRO IMG Financial Accounting (New) Account Receivable & account payable Business Transactions Alternative Reconciliation Account Other Special G/L Transactions Define Alternative Reconciliation Account for Vendors
Yes / No
Active Settings: In this step, you define accounts which show the posting of a corresponding special G/L transaction to the general ledger. The postings are made to these accounts instead of to the normal reconciliation account. The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.
Last changed on:

Date:06th Dec 05
Version: 0
Bank Accounting
Last changed on:

Date:06th Dec 05
Version: 0
2.4
2.4.1
Bank accounting Bank accounts

Bank accounting Bank accounts Define House Banks
Config-ID and Title: Organization/Area: ERP Responsible: Define House Banks FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Define House Banks SPRO
IMG Financial Accounting (New) Bank accounting Bank accounts Define House Banks Yes / No
Active Settings: Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID. In the SAP system, you use the bank ID and the account ID to specify bank details. These specifications are used, for example, for automatic payment transactions to determine the bank details for payment.
Remark: House bank represent the local bank where the account is. Address is maintained through bank key Account id represent the type of bank account eg: CC account, current account, for that house bank for each account maintained in that bank. GL is linked to account ID. Suppose you have five current accounts in a particular bank, you have to create five Account IDs under the same house bank and cheque lots are created for each Account ID. Bank account number this field contains the number under which the account is managed at the bank (only an informative field)
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2
Bank accounting Business Transactions

Config-ID and Title: Organization/Area: ERP Responsible: Business Transactions FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Business Transactions SPRO
IMG Financial Accounting (New) Bank accounting Business Transactions Yes / No
Active Settings: In the following activities you make all the settings necessary for business volume in banking-related accounting.
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.1
Bank accounting Business Transactions Check Deposit

Config-ID and Title: Organization/Area: ERP Responsible: Check Deposit FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team Check Deposit SPRO
Status:
IMG Financial Accounting (New) Bank accountingBusiness Transactions Check Deposit Yes / No
Active Settings: In the following steps you will make all the settings necessary for check deposit.
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.2
Bank accounting Business Transactions Check Deposit Create and Assign Business Transactions
Config-ID and Title: Organization/Area: ERP Responsible: Create and Assign Business Transactions FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Create and Assign Business Transactions SPRO IMG Financial Accounting (New) Bank accountingBusiness Transactions Check Deposit Create and Assign Business Transactions Yes / No
This step you store transaction indicators for check deposit and allocate these indicators to a posting rule. You specify this indicator in the "Transaction" field on the initial screen of check deposit. Following transaction are created where customer is credited immediately with clearing the balance or with out clearing the balance or crediting with special GL indicator and debited with bank receivable account (2 serious)
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.3
Bank accounting Business Transactions Check Deposit Define Posting Keys and Posting Rules for Check Deposit
Config-ID and Title: Organization/Area: ERP Responsible: Define Posting Keys and Posting Rules for Check Deposit FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Posting Keys and Posting Rules for Check Deposit SPRO IMG Financial Accounting (New) Bank accountingBusiness Transactions Check Deposit Define Posting Keys and Posting Rules for Check Deposit Yes / No
In this activity you store the posting keys and posting rules for check deposit. Creating Keys for Posting Rules Under this node, you define a posting rule for check deposits. The key determines the posting rules for general ledger and sub ledger accounting. The posting rule represents the business transactions typical of the check deposit, such as:
Incoming check to check clearing Check clearing to customer Bank to incoming check
Defining Posting Rules You specify the posting rules for either one or two posting areas, depending on whether the posting transaction affects only the general ledger or also the subledger. For example, you need only one posting area if you do not use any clearing accounts, but instead directly debit the bank account and credit the incoming check account. Creating Account Symbols You then control the account determination for each posting transaction and set up an account symbol for this. In account determination, an account symbol previously setup depending on various modification factors is replaced by an account to be posted to. Account symbols are used to group together similar business transactions (such as incoming checks) and to direct them to different accounts according to a pre-determined differentiation. This enables you to have flexible account determination for clearing accounts that are to be posted to differently.
Last changed on:

Date:06th Dec 05
Version: 0
In the above rules posting area is set as 2 i.e. which are relevant for sub ledger posting and posting types are maintained either 8 or 3 Posting type 8 which clear the customer balances while crediting and posting type 3 which post with out clearing any line item i.e. accounted on account basis.
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.4
Bank accounting Business Transactions Check Deposit Define Variants for Check deposit
Config-ID and Title: Organization/Area: ERP Responsible: Define Variants for Check deposit FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Define Variants for Check deposit SPRO
IMG Financial Accounting (New) Bank accountingBusiness Transactions Check Deposit Define Variants for Check deposit Yes / No
In this step you can create your own account assignment variants for check deposit in order to modify the arrangement and/or selection of account assignment fields according to your company-specific requirements. New active variant IBDR2 has been created for the check deposit processing
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.5
Bank accounting Business Transactions Payment transactions Payment handling Bank clearing account determination Define account determination
Config-ID and Title: Organization/Area: ERP Responsible: Define Account Determination FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Define Account Determination SPRO
IMG Financial Accounting (New) Bank accounting Business Transactions Payment transactions Payment handling Bank clearing account determination Define account determination Yes / No
Client dependent settings: Active Settings
In this activity you can define the bank sub-accounts to be posted to in the general ledger for payment transactions with bank accounts. The accounts are specified by house bank account, payent method and currency. If a currency is not specified, the account applies to all currencies.
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.6
Bank accounting Business Transactions Payment transactions Manual bank statement Create and Assign Business Transactions
Config-ID and Title: Organization/Area: ERP Responsible: Create and Assign Business Transactions FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Create and Assign Business Transactions SPRO IMG Financial Accounting (New) Bank accounting Business Transactions Payment transactions Manual bank statement Create and Assign Business Transactions Yes / No
In this step you store an indicator for each business transaction and allocate a posting rule to each business transaction. Several business transactions usually refer to the same posting rule.
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.7
Bank accounting Business Transactions Payment transactions Manual bank statement Define Posting Keys and Posting Rules for Manual Bank Statement
Config-ID and Title: Organization/Area: ERP Responsible: Define Posting Keys and Posting Rules for Manual Bank Statement FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Posting Keys and Posting Rules for Manual Bank Statement SPRO IMG Financial Accounting (New) Bank accounting Business Transactions Payment transactions Manual bank statement Define Posting Keys and Posting Rules for Manual Bank Statement Yes / No
In this activity you store the posting keys and posting rules for check deposit. Under this node, you define all the posting rules you need for bank statement entry, including a key for each rule. The key determines the posting rules for general ledger and subledger accounting. The posting rule represents the business transactions recorded in the bank statement, such as: Incoming check Credit memo Debit memo Defining Posting Rules In this step you define posting rules for each posting transaction you defined for bank statement entry. You specify posting rules for one or two posting areas, depending on whether a posting transaction concerns only the general ledger or also affects the sub ledger. Following are the posting rules created for VCON chart of account
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.8
Bank accounting Business Transactions Payment transactions Manual bank statement Define Variants for Manual Bank Statement
Config-ID and Title: Organization/Area: ERP Responsible: Define Variants for Manual Bank Statement FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status:
Define Variants for Manual Bank Statement SPRO IMG Financial Accounting (New) Bank accounting Business Transactions Payment transactions Manual bank statement Define Variants for Manual Bank Statement Yes / No
In this step you can create separate account assignment variants for the manual bank statement in order to adapt the arrangement and/or the selection of account assignment fields to your company-specific requirements. One variant is delivered as a default. It cannot be modified. If you do not want to work with the standard variant, you can deactivate it. New variants must be activated after you create them IBDR2 is a input variant created for Bank statement inputting for IBDR
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.9
Bank accounting Business Transactions Cash Journal Set up cash Journal

Config-ID and Title: Organization/Area: ERP Responsible: Set up cash Journal FI FI Team File Name: FI Configuration Document Lakshya.doc Open / Closed
FI Team
Status: Set up cash Journal SPRO
IMG Financial Accounting (New) Bank accounting Business Transactions Cash Journal Set up cash Journal Yes / No
To set up a new cash journal for a company code, enter the appropriate data for the following fields:
Company code Company code in which you want to run the cash journal Number Random number for cash journal identification; You can run several cash journals in each company code
G/L account G/L account to which you want to post the cash journal business transactions, usually the petty cash account. Currency The currency in which you want to run the cash journal is defining. You are free to choose the cash journal currency.
The settings t hat have defined are as follows
Last changed on:

Date:06th Dec 05
Version: 0
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.10 Bank accounting Business Transactions Cash Journal Create , Change , Delete
Business Transactions
Config-ID and Title: Organization/Area: ERP Responsible: Create, Change , Delete Business Transactions FI FI Team File Name: Responsibility: Header Details Description: Transaction Code: Menu Path: FI Team Status: FI Configuration Document Lakshya.doc Open / Closed
Create , Change , Delete Business Transactions SPRO IMG Financial Accounting (New) Bank accounting Business Transactions Cash Journal Create , Change , Delete Business Transactions Yes / No
Active Settings: In this activity, you can create, change, and delete business transactions for the cash journal.
Last changed on:

Date:06th Dec 05
Version: 0
Following are the transaction type used C B R E D K Receipt from bank account Payment to bank account Revenue Expense Customer posting Vendor posting
Last changed on:

Date:06th Dec 05
Version: 0
2.4.2.11 Bank accounting Business Transactions Cash Journal Set Up print Parameters
for Cash Journal

Config-ID and Title: Organization/Area: ERP Responsible: Set Up print Parameters for Cash Journal FI FI Team File Name: Responsibility: Header Details Description: Transaction Code: Menu Path: FI Team Status: FI Configuration Document Lakshya.doc Open / Closed
Set Up print Parameters for Cash Journal SPRO IMG Financial Accounting (New) Bank accounting Business Transactions Cash Journal Set Up print Parameters for Cash Journal Yes / No
In order to print the cash journal and the cash journal receipts, you have to set up the corresponding print program parameters per company code.
Last changed on:

Date:06th Dec 05
Version: 0

FI Configuration Document - Lakshya

Diunggah oleh

Informasi Dokumen

Deskripsi Asli:

Hak Cipta

Format Tersedia

Bagikan dokumen Ini

Bagikan atau Tanam Dokumen

Opsi Berbagi

Apakah menurut Anda dokumen ini bermanfaat?

Apakah konten ini tidak pantas?

Hak Cipta:

Format Tersedia

FI Configuration Document - Lakshya

Diunggah oleh

Hak Cipta:

Format Tersedia

FI Customization Document

Last changed on:

Last changed by: FI Team

Page: Page 1 of 103

2 FINANCIAL ACCOUNTING BASIC SETTINGS (NEW)...............................................12

Last changed by: FI Team

Page: Page 2 of 103

Last changed by: FI Team

Page: Page 3 of 103

Last changed by: FI Team

Page: Page 4 of 103

G/L Accounting Accounts Receivable Accounts Payable

Last changed on:

Last changed by: FI Team

Page: Page 5 of 103

FI Customization Document 1.2

Enterprise Structure Definition Financial Accounting Define Credit Control Area

Responsibility: Header Details Description: Transaction Code: Menu Path:

Status: Define Credit Control Area SPRO

Client dependent settings:

Last changed on:

Last changed by: FI Team

Page: Page 6 of 103

FI Customization Document 1.3

Last changed on:

Last changed by: FI Team

Page: Page 7 of 103

Enterprise Structure Definition Financial accounting Define Business Area

Responsibility: Header Details Description: Transaction Code: Menu Path:

Status: Define Business Area SPRO

Client dependent settings: Active Settings:

Last changed on:

Last changed by: FI Team

Page: Page 8 of 103

FI Customization Document 1.5

Last changed on:

Last changed by: FI Team

Page: Page 9 of 103

Enterprise Structure Assignment Assign company code to Credit Control Area

Responsibility: Header Details Description: Transaction Code: Menu Path:

Client dependent settings:

Last changed on:

Last changed by: FI Team

Page: Page 10 of 103

FI Customization Document 1.7

Remark IBDR FM Area is assigned to company code IBDR

Last changed on:

Last changed by: FI Team

Page: Page 11 of 103

2 Financial Accounting Basic Settings (New)

Financial Accounting (New) Financial Accounting Basic Settings (New)

Responsibility: Header Details Description: Transaction Code: Menu Path:

FI Team New Ledgers SPRO

Client dependent settings: Active Settings:

Last changed on:

Last changed by: FI Team

Page: Page 12 of 103

Responsibility: Header Details Description: Transaction Code: Menu Path:

Status: Define Field Status Variants SPRO

Client dependent settings: Active Settings:

Last changed on:

Last changed by: FI Team

Page: Page 13 of 103